Student Services Council
Wednesday, February 15, 2012
9:00 – 11:00 a.m.
Present: Dennis Bailey-Fougnier, Sesario Escoto, Sandi Moore, Lois Christos, Masina Hunnicutt, Tootie
Tzimbal, Barbara Rigg, Margery Regalado Rodriguez, Rachel Mayo, Anya Finke, Catherine Lachance,
Tama Bolton, David Trevino, Barbara Schultz-Perez
Note: There will be a Flex Week activity on Student Services (specifically Counseling, Financial Aid,
Student Success Task Force) in the fall. It was also suggested to bring back the Student Services
newsletter or at least a twice-monthly bulleted informational sheet with links for more information.
1. Program Planning
Student Affairs program plan is complete. Dennis reminded everyone to keep working on
theirs.
2. Budget 2011-12 and 2012-13
 2011-12: The triggers happened; Cabrillo budgeted and saved for those but the amount
is $400,000-700,000 larger than the $1 million anticipated due to not as much tuition
and property tax collected. This means the deficit for 2012-13 will be that much deeper
since we’ll have to use 2012-13 reserves.
 2012-13: A $2.5 million cut is slated for June 30. Another $2.5 million midyear cut will
happen if tax measures on November ballot don’t pass. Dennis has come up with
money-saving ideas that he has shared with managers to share with departments in
hopes of starting the difficult conversations and for feedback. He encourages and needs
the input in order to make the final decisions.
 Academic program reduction discussions have begun.
 So far there are no component target numbers or percentages.
 Please forward any questions or rumors to Dennis so he can address them.
 A survey will be emailed regarding the neighborhood meetings that were held; this is a
good place to bring up ideas not mentioned at the meeting.
3. Student Success Task Force Recommendations
The Board of Governors has accepted the recommendations as they are, but the Student
Success Task Force is working on adjustments. Barbara mentioned Counseling is moving
ahead with most recommendations anyway since they know they are good practice. Ninety
percent of the recommendations are matriculation related. A statewide assessment test is
being discussed. It’s possible that categorical funding will be provided. Whether the
recommendations become mandates or not, the Board wants discussion about the
recommendations. Concern was expressed about how we are expected to do more with less
funding.
 For next month’s meeting, read recommendations 1-5 (PDF link below) and the Student
Success Act of 2012 bill language. We’ll discuss the recommendations, how they affect us
and how we do business, and how will we balance our budget crisis with the
recommendations.
http://californiacommunitycolleges.cccco.edu/Portals/0/Executive/StudentSuccessTaskForce/SSTF_Final_Report_1‐17‐12_Print.pdf 4. Foster Youth
An anonymous donor has contributed $50,000 to Cabrillo’s Foster Youth Program and has
pledged to contribute the same amount every semester. The program will pay for current
successful foster youth Cabrillo students to mentor other foster youth and provide grant
money. Foster youth will be invited to a meeting (with pizza) to discuss what their needs are
and what to name the program.
5. Enrollment Services
Dennis will make the announcement at the next CPC meeting that the pilot is becoming
permanent. Tama will become the permanent director. The Assistant Director of Financial Aid
position will open for applications.
6. FERPA
At Cabrillo, FERPA begins at registration. However, Student Services offices define
FERPA differently and use various criteria to determine whether to give out
information to an individual over the phone. The Cabrillo FERPA policy needs
updating and there should be a consistent process among Student Services offices.
Tama will lead a committee for rewriting the policy. If you are interested in taking
part, please contact Tama. Discussion also occurred about the need to find a place
to make a notation in Datatel when information has been released to anyone.
Next meeting: March 21, 2012