Direct Deposit
Enrollments and
Changes now
available via AYSO
Employee Instructions
Payroll Services
April 2015
Direct Deposit Election in AYSO
• Add or update your own direct deposit information
using UC’s At Your Service Online
• This is the same place you go to view your earnings
statements, view and print your W-2s, and make open
enrollment changes.
– Experience the benefits:
• Convenient: 24/7 access to At Your Service.
• Safe: No need to share your bank account information
outside of the secure AYSO web site.
• Environmentally Friendly: Save a tree by getting your
payment and viewing earnings statements electronically.
• Cost Effective: Avoid costly check cashing fees, waiting in
line at the bank/ATM. Many banks offer free checking
accounts and lower rates for those with direct deposit!
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Direct Deposit Election
• What is Direct Deposit?
– Direct deposit is a way for UCSF to send your pay to
your bank electronically and confidentially. Banks
are required to post your net pay on payday. Some
even make the funds available to you the night
before!
• What financial institution can be setup for Direct
Deposit?
– Only U.S. financial institutions
• Banks
• Credit Unions
• Brokerage firms
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To get started…
• You will need to know:
– Your financial
institution’s routing
transit number (also
known as ABA number)
– Your account number
• Where to find this
information:
Note: As financial institutions have
merged their names have
changed and the name on your
account many not match the name
in AYSO. This is fine as long as
the routing number you use is
correct.
–
–
–
–
Your personal check
Your bank statement
Your online banking site
Direct Deposit
Authorization form
provided by your
financial institution
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1. Log into At Your Service Online
• https://atyourserviceonline.ucop.edu/ayso/
– Matrix for figuring out your log in information
Type of User
Login Information
New User within 31
days of hire date
•Username – Your Social Security Number (no slashed or
dashes)
•Password – Temporary password is your 8 digit date of
birth in the format MMDDYYYY
New user after 31
days from hire date
•Username – Your Social Security Number (no slashes or
dashes)
•Password – Temporary may have expired. Contact the
UCSF HR Benefits Office or try to click the “forgot
password” link to have a new temporary password sent to
you.
Prior User
(previously created an
AYSO username)
•Enter your previously established Username and
Password.
•Or Click the forgot username or password link.
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2. Access Direct Deposit Module
• Click on “Direct Deposit” located under the
“Income and Taxes” menu
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3. View your current check
disposition information
• Click “Continue” to add or update your direct
deposit information
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4. Add/update direct deposit
information
• Enter account type, routing number and
account number
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5. Review and confirm
• You must authorize the University to initiate
transactions and confirm what you entered
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6. You will receive a confirmation
number and email
• Retain this email until you receive your first
direct deposit
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The prenote process
• What to expect
– The information you update in AYSO will be reflected in
the UCSF payroll system in about two business days.
– Once the banking information you update in AYSO is
reflected in the UCSF payroll system, a 10-12 business
day “prenotification” period begins.
• Prenotification is a process where an electronic notification
is sent to your financial institution for account verification.
• You will receive a paper check until the prenotification
waiting period has passed.
– Your paper check will be delivered by the U.S. Postal
Service to your home address of record.
– Please be sure that your home address (must be a US
address) in At your Service Online (AYSO) is accurate
and up to date at all times.
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For questions, please speak to your department’s HR or
payroll administrator. You may also contact UCSF Payroll
Services by e-mail to COSolutionCenter@ucsf.edu or by
calling 415-476-3836.