Student Services Department SSLO Assessment Analysis Form
Use the form below to summarize the results of the department meeting in which you discussed the results of
your SSLO assessment.
Department
Fast Track To Work
Meeting Date
9/19/12, 9/25/12, 10/1/12
Number of Staff
participating
4, 5, 3
% of department
67%, 86%, 50% (100% of staff members participated in at least one meeting)
SSLOs measured
Students will develop an educational plan for a chosen career path.
Assessment Tool
(Briefly describe
assessment tool)
Check student files, FTTW database and/or Ed Plan folder in the Student Services network
drive for a current educational plan each term. FTTW Education Plans are kept in student
files and in the FTTW Database.
Assessment Analysis
(Summarize the
assessment results;
discuss what student
needs and issues were
revealed)
FTTW Program,
Students without
Ed Plans, 13, 5%
Overall FTTW Programs
Students with Ed Plans
Students without Ed Plans
FTTW Program,
Students with Ed
Plans, 245, 95%
In the Spring 2012 semester, FTTW served a total of 258 WIA, CalWORKs, CTE/TPP and
Grove students.
• 245 (95%) had met with an Academic Counselor to develop an educational plan for their
chosen career path.
1
WIA, Students
without Ed
Plans, 1, 2%
Students with Ed Plans
Students without Ed Plans
WIA, Students
with Ed Plans,
44, 98%
In Spring 2012, 44 of 45 students enrolled in the WIA program had developed an
educational plan for their chosen career path.
• The student who did not develop an educational plan left Cabrillo in order to work.
CalWORKs,
Students
without Ed
Plans, 5, 4%
CalWORKs, Students with Ed Plans
Students with Ed
Students without Ed Plans
Plans, 109, 96%
In Spring 2012, 109 of 114 students enrolled in the CalWORKs program had developed an
educational plan for their chosen career path.
• Two students refused academic counseling services.
• One student left Cabrillo in order to work.
• One student was an ESL student only taking one class.
• One student met with an academic counselor for career exploration but did not decide
on a career path.
2
CTE/TPP,
Students
without Ed
Plans, 7, 14%
Students with Ed Plans
Students without Ed Plans
CTE/TPP,
Students with Ed
Plans, 43, 86%
In Spring 2012, 43 of 50 students in the CTE/TPP program met with an Academic Counselor
to develop an educational plan for their teaching career path.
Grove, Students
without Ed
Plans, 0, 0%
Students with Ed Plans
Students without Ed Plans
Grove, Students
with Ed Plans,
49, 100%
In Spring 2012, 49 of 49 students in the Grove program met with an Academic Counselor to
develop an educational plan for their chosen career path.
Next Steps
(How will you address
the needs and issues
revealed by the
assessment?)
Plans for improvement:
• Verify contact information with students when they come in for appointments. Review
Datatel and VCC for updated information as needed.
• Change approach in outreach to students who don’t show up for their appointments to
a wellness approach. Identify if there are reasons for their absence that may be
remedied by on or off campus resources.
• Discuss students without current educational plans in weekly case management
meetings.
• Create a policy of follow up when students do not respond to requests to meet with a
counselor for an educational plan and/or when they do not show up for their scheduled
appointments.
• Document in case notes when follow up steps are taken.
• Offer educational plan appointments in non-traditional formats, such as phone
3
•
•
•
•
Timeline for
Implementation
(Make a timeline for
how you will implement
the next steps outlined
above)
Re-evaluate
•
•
•
•
•
•
appointments or after-hours appointments.
Document reminder calls for next day’s appointments.
Tie financial services to completion of educational plans, such as payments for books,
registration fees, stipends, etc.
Coordinate efforts with county program staff to ensure students’ completion of
educational plans.
o Utilize the FTTW Steering Committee meeting to create policies for
coordination of services to students.
o Phone and/or email case workers when students don’t show up for
appointments or when students do not respond to attempts to contact them
for appointments.
Audit student files for updated educational plans each semester, mid-term.
October 16, 2012: Program meeting to create a policy on outreach to students who do
not have a current educational plan.
October 17, 2012: Discuss this new policy with shareholders at the FTTW Steering
Committee Meeting. Make modifications based on partner input.
November 2012: Begin to implement new policy.
January 2013: Assess progress made in Fall 2012 term.
June 2013: Assess progress made in Spring 2013 term
June 2013: Utilize assessment results to adjust annual Program Review.
Annual Report will include information FTTW’s assessment results and on how far we got on
the implementation of improvement steps. It will also outline any alterations made to the
Program Plan based on these outcomes.
4