Student Services Program Planning Annual Update
Department
Counseling
Date
March 23, 2015
Goals and Recommendations from Program Plan
List the top five goals and recommendations from the last Program Plan and indicate whether they have been met
Goals / Recommendations from sixyear plan
1) Replace the three full-time
counselor positions lost due to
retirement or resignation.
2) Implement a mandatory
Orientation to College course
to increase student success.
Revised June, 2014
In
progress (includ
e projected
timeline)
Hiring
committee is
interviewing on
4/15, 17, and 18,
2015
Source of
funding
Comments (include any modifications to goals
due to feedback, discussion and/or evaluation –
refer to data when possible)
# from SSSP
and 1 from
Student
Equity
Counseling participated in the campus-wide
IP
Faculty Prioritization process fall 2014, informing
of the plan to move forward with 4 tenure-track
positions in general counseling. As the funding is
categorical rather than GF, we presented the plan
as informational, and received the support of
Senate. For 14/15, we have one temporary FT
position finishing her contract.
Counseling offered 22 sections of CG 51 in fall
Yes
2014. The course was required for incoming
Running Start students (c. 850). Based on our SLO
review discussions, we increased the class from .5
to 1 unit to include the new SS Act requirements.
We sought and received an increase in TUs from
the GF. The classes showed a more than 1:1
efficiency. It remains a required course for
incoming Running Start students. Should the
college move away from Running Start, some other
way of identifying and monitoring incoming
freshman will need to be established. The
GF
Goal Met
3) Implement eSARS scheduling
system to increase both
student access to counseling
appointments and to increase
technological aspects to
services. (low touch)
4) Organize Counseling and
Transfer/Career Center’s
physical space in the 100
building to create one entrance
with improved signage and
screening systems.
Revised June, 2014
Signage and
SSSP, District
messaging IP, Sp, funds,
Su ‘15
student grant
challenge of providing CG 51 to all new students
will present a challenge as we do not have the
staffing capacity.
With the implementation of Ed Plan and
Goal
Probation/Dismissal workshops, Student Planning, changed
Registration Priority changes, and changes to how
we deal with Academic Standing, the division is
seeing more than ever, the need for thorough and
detailed screening of students prior to scheduling
an appointment. The division is concerned that
moving to eSARS at this time will undermine the
progress made in properly screening students in
our current ways. Therefore, we are postponing
implementation of eSARS. We have implemented
one component of eSARS, SARS/MSGS. Beginning
12 ’14, we implemented SARS/MSGS. Appointment
reminders are now being sent out via email and
text, and a process to have students opt-in to text
has begun. Maintaining this MSGS system will be
ongoing, and assisting other Locations using SARS
who want to implement MSGS is anticipated.
The physical organization of the 100 building is
Yes
complete, resulting in one entrance point for those
seeking services in counseling and the
Transfer/Career Center. Staffing is stabilized in
counseling with the hiring of the Office Specialist.
Staffing is progressing in the Transfer/Career
Center with the hiring of the 3rd SSA position. One
of the three SSA positions is still in flux given a
long-term absence, currently being covered by two
part-time SSA sub’s. In terms of physical space,
ongoing efforts are being coordinated for signage
and use of wall space.
5) Provide additional computers for
the Career/Transfer Center
laboratory area and obtain
internet access for PC behind the
CC/TC desk that projects Power
Point
6) From the International Program:
Reinstate a classified program coordinator
to support International Students Program
(50% position, estimated Cost $38,388
including benefits).
This will place more of the administrative
and clerical duties of the position with a
staff person and free the counselor’s time
for counseling students again. It will also
facilitate program growth by coordinating
activities, marketing, recruitment, and
admissions, which will, in turn, brings in
more revenue. 15-20% percent of the
income generated by international
student fees should be reinvested in the
program to support this position. This is in
line with Student Success Task Force
recommendations (2.2, 2.4, 2.5,) and the
College Master Plan Goal A3).
Revised June, 2014
Transfer Center Lab completed.
Funds, Faculty
grants for
infrastructure;
3SP
.
15-20%
percent of the
income
generated by
international
student fees
could be
returned to the
program to
facilitate
growth and
development.
Currently,
international
student fees
amount to
approximately
$450,000 per
year and go
directly to the
college’s
general fund.
$67,500-90,000
is being
proposed as
the amount to
invest into the
program; the
position would
The international student population has increased in
the last five years from 53 students in fall 2009 to 76
students in spring 2015. It is the hope that the
reinvestment of international fees will happen as soon
as possible, allowing for the coordinator position to
better aid our growing number of international
students. Without this assistance we need to freeze at
the current level due to capacity for the international
counselor. An SSA with an interest in international
student services has been hired in the Transfer Center
and current SSAs (although she should not be paid by
SSSP funds for her work with international students
support. The confidential assistant to the VPSS and
other staff also help the international students, as well.
Yes
cost $38,388.at
50%.
New Goals and Recommendations Since Last Program Plan
List any new goals and recommendations identified by the department
Goal/Recommendation (include timeline)
From previous update
1. Increase FT counseling faculty by 3 in order
to implement requirements of the SS Act of
2012. These are new “over and above”
positions.
2.Restore the Transfer/Career Center
Coordinator position to a Director position with
a 195-day contract
3.Continue with implementation of
requirements of the Student Success Act of
2012 (SB 1456)
Revised June, 2014
Cost
Explanation/Evidence of Need (indicate
how this need was assessed)
$278,336
The SSA requires that all new students
have a comprehensive Education Plan
We are unable to meet this requirement
with current staffing.
To align Cabrillo’s Transfer Center
leadership position with comparable
positions around the state.
Recommended by Region 4 CCC Transfer
Center Director’s Assoc.
Approx.
$5000
General Fund
The State mandates us to provide 4 core
services; counseling is the prime provider
of ed planning and some of the follow-up
Status (Comment on progress of new
goals/recommendations listed in last
annual update)
Completing the hiring process for 4
counseling positions, to begin fall 2015.
The position is currently supplemented
with 4 additional Academic Specialist
units in order to accomplish the work
needed. The name change was made a
number of years ago for reasons that are
not appropriate to the role. We will
return to referring to the position as
Director, despite not having the GF funds
to add the 10 days.
Mandatory CG 51 Intro to College course
(now 1 unit) required for incoming first
year Running Start students; Required
workshop for student on Probation level
2; Dismissed students now actually
required to sit out for one semester; Ed
4. Develop and provide a workshop for students 1 TU ($2200)
that are undecided on their career/major.
5.Increase Student Services Assistant (SSA) from $ 5,523
10 month to 11 month
6. Add a part-time (60%) SSA position to
support the increase in the required Ed Plan
workshops
7. Continue with Progress/ Dismissal
Workshops
Revised June, 2014
$44,258
The Student Success Act requires that
students have a major declared by either
the completion of 15 degree-applicable
units or the third semester.
Restore from SPRAC reductions;
Additional SSA position (80%) needed to
provide the Ed Plan workshops and
Student Planning sessions, a key piece to
developing the electronic education plan
Follow-up services to at-risk students
required by SB 1456
Plan Workshops designed to help
students develop Abbreviated Ed Plan;
Ed Plan Workshops being offered at local
high schools beginning spring 2015;
implementation of Student Planning Sp
’14; collaboration with Financial Aid
being worked on to streamline
messaging to all students regarding
when the workshop is appropriate;
updated webpage to better inform
students of Ed Plan requirements and
instructions for using the Student
Planning tool; produced instructional
YouTube video on how to use Student
Planning, posted to counseling webpage;
Two of the three SSA positions are now
11-month. One of the three remains at
10-month. In ’14-15 we did a one-time
augmentation; Cabinet did not support a
permanent augmentation.
A 3rd SSA was added as an 11-month
position March ’15.
Workshops held weekly at Aptos and
Watsonville. Students complete “change
contract” which is scanned to the
student’s file; original mailed back.
Attending workshop clears the
8. Continue with Ed Plan Workshops
$44,258
9. Review and revise our SARS appointment
Reason Codes to better align with new MIS
reporting elements being developed as a result
of the Student Success Act of 2012.
Required by SS Act – 3rd SSA
We currently manually enter contact
information (by Reason Code reports
from SARS) into Datatel to inform the
MIS reporting needs.
Goal/Recommendation (include timeline)
New since last update
Cost
Explanation/Evidence of Need (indicate
how this need was assessed)
1.Created a dedicated computer classroom for
use by Counseling.
$ 220,000
from SSSP
Per the SLO discussion on 9/11/14, a
computer classroom is essential for the
ed plan component in CG 51, and for the
Ed Plan Workshops. Plans have been
developed. Work to begin May, 2015
The SSA requires that all new students
have a comprehensive Education Plan
after 15 degree-applicable units or 3rd
semester. We are unable to meet this
requirement with current staffing. This is
in response to anticipated retirements.
Counseling would enter the faculty
prioritization process in fall 2015. Given
anticipated categorical funding rather
2. Increase FT Counseling faculty by 1 additional $ 99,045
counselor in order to implement requirements
from SSSP
of the Student Success Act of 2012.
Revised June, 2014
immediate hold. Attending the workshop
and then meeting the cumulative
academic expectations in each individual
semester will result in any future holds
being removed.
Workshops are held weekly at Aptos and
Watsonville and at local high schools in
spring 2015. Recent change in messaging
to students on the Counseling webpage
to better direct the right students to the
workshop.
All Reason Codes being used at all
Locations using SARS have been mapped
to appropriate MIS data elements during
Sp, Su and Fall ‘14.
Status (Comment on progress of new
goals/recommendations listed in last
annual update)
than GF, this would be to seek support
from Senate, presented as an
informational item.
3. Begin reconfiguring 13 counselors’ offices to
decrease ergonomic issues with present layout
and equipment
$3,000 yr 1
(GF- SSSP will
not allow
furniture
purchases)
Three counselors are having serious ergo’
issues with the added technology and
others are beginning to. We need to
replace desks with sit/stand and have
dual monitors.
SSLO/AUO Assessment Progress
In a sentence or two, describe where your department should be with ongoing assessment (what assessment you should have done in the last
year) and what was actually done. If any task was not completed, explain why.
We are on track with our “wheel of assessment”. In fall 2014, each CG course was assessed for the Core 4 Personal Responsibility. In Spring
2015, CG courses with the Core 4 Global Awareness will be assessed. We plan to meet in week #2 of the fall 2015 semester to discussion spring
2015 assessments, and to begin planning for the writing of our Program Plan during the 15/16 academic year.
Fill out the Assessment Results section below.
SSLO/AUO Assessment Results
List SSLO/AUO assessments, dialogues, and priorities identified as a result of your assessment below.
Attach Departmental Assessment Analysis Forms completed in the last two semesters.
Core Competency, Program
SSLO/AUO Assessed
Revised June, 2014
Date of meeting where
analysis / dialogue took
place. Example: Department
Priorities identified for program as a result of assessment.
Counseling program-level SLO
assessed in spring 2013
CG Course SLOS assessed in
Spring 2013: CG 1, 51, 52, 54,
107, 205
Meeting on 00/00/2012
Counseling meeting on
8/22/13
Student surveys revealed that when the Ed goal is clearer, the student
better understands the next math course needed.
Priority #1 was to work with assessment on how the scores are displayed
to the student on the assessment print out; needs to be simpler. Director
met with assessment staff to make changes within the parameters allowed
by the programming driving the report. Some modifications were made.
Counseling meeting on
8/22/13
Priority #2 was to work with the math department to clear up
misconceptions held by our students; are we on the same page in terms of
how we advise students. Counseling Director met twice with the math
department to discuss the flow of courses, particularly in light of new Math
142; and to discuss the title of Math 142 and what it implies to students.
Wheel of Assessment clarified. Expectations for fall ’13 assessment
clarified.
All those who teach the same class need to collaborate more on content
and meeting the same SLO. Meetings specific to CG 54 and CG 51 were
held in the AY ’13-14 to address this need. Such meetings are continuing.
A general plan was identified to offer additional sections of CG 54 (career
planning) in spring semesters to move undecided students (at 15 units)
towards the new required Career Goal/Ed Goal, Program of Study/Major. A
new workshop to help student identify majors/career paths is being
implemented spring 2015. The max enrollment in CG courses increased
from 30-33.
CG Course SLOs assessed in
fall 2013: CG 1, 51, 52, 54, 205
Revised June, 2014
Counseling meeting on
2/7/14
Priorities identified:
• Increase class units from .5 to 1 in CG 51 (complete).
• Continue to require CG 51 for incoming Running Start students.
• Encourage collaboration among instructors of CG 51. A Sp ‘15 flex
•
Core Four SLO Communication
was assessed in Spring 2014:
CG 1, 51, 52, 54, 107, 205
Counseling meeting on
9/11/14
Core Four SLO Personal
Counseling meeting on
Responsibility and Professional 2/5/15
Development was assessed in
Fall 2014: CG 1, 51, 52, 54, 65,
205, 286
File: Program Plan Counseling Annual Update March 2015
Revised June, 2014
meeting was held to increase collaboration between instructors.
Have more faculty attend FELI, other conferences such as On
Course, and trainings in career assessment instruments.
Priorities identified:
• Incentivize teaching more in our division
• A dedicated computer classroom is needed to meet the Ed Plan
requirement for CG 51, and for the Ed Plan Workshops
(construction beginning May, 2015 on SACW-202).
• Consider a specialized section of CG 51 for Foster Youth
• Develop additional interventions needed for career / major
identification (workshops to begin spring 2015).
Priorities identified:
• Research upcoming On Course trainings; consider sending a group
of counselors in fall 2015.
• Develop additional interventions needed for career / major
identification (workshops to begin spring 2015).