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Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
December 5, 2011
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, December 5,
2011. Clerk Rachael Spencer opened the meeting in Open Session at 4:30 pm. Roll
was taken; present were Chair Stonebloom, Trustees Rebecca Garcia, Gary Reece,
Rachael Spencer, Al Smith, and Donna Ziel. Clerk Spencer asked for Public
Comments on Closed Session items. There were no public comments.
CALL TO ORDER
Stephen Kessler with the Federal Mediation and Conciliation Service proved an
Interest Based Problem Solving and Bargaining (IBB) training session for the
Governing Board. The overview included the principles of IBB which are: focus on
issues, not personalities; focus on interests, not positions; invent options for mutual
gain; and insist on objective standards
Following the IBB training session Closed Session items were announced and the
meeting was adjourned to Closed Session at 5:30 p.m. Closed Session was
adjourned at 6:15 pm.
ROLL CALL
Chair Katy Stonebloom called the Open Session to order at 6:15 p.m. Other Trustees
present were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, and Donna
Ziel. Also present were members of the community, college faculty, staff and
students.
REPORT OUT OF CLOSED SESSION
Chair Stonebloom stated that there was nothing to report out of Closed Session.
Trustee Smith declared conflict of interest on closed session items #4, conference
with real property negotiations (Government Code §54956.8), Property: 104
Whispering Pines, Scotts Valley, Agency Negotiator: Brian King, Negotiating
Party: Matt Sheldon, JR Parish, Owner: Whispering Pines Association, Under
Negotiation: Terms of Payment, Conditions. Trustee Smith excused himself and
did not participate in the discussion.
PROCEDURAL ITEMS
It was moved and seconded (Smith/Spencer) to approve the consent agenda items,
including the minutes from the November 7, 2011 meeting.
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Absent
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None
ORAL COMMUNICATIONS
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
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Minutes of Meeting
December 5, 2011
None
SPECIAL PRESENTATION – Cabrillo Stage
VAPA Dean John Graulty introduced Cabrillo Stage Artistic Director Jon Nordgren
who provided an overview of the Cabrillo stage program. Following the overview
members of Cabrillo Stage performed for the Governing Board.
ORAL REPORTS
Board Trustees’ Reports
Trustee True reported that she will miss the January Board meeting because she will
be out of the county studying in South America as part of a Cabrillo College
program. Trustee True thanked Vice President Lewis, CCFT President Paul Harvell,
and CCFT Board Member Vicki Fabbri for organizing the IBB presentation.
Trustee Garcia reported on the Community College League of California’s
conference in San Jose. Trustee Garcia recommended the Board write a thank you
letter to the permaculture club who provided the center pieces for the conference.
While at the conference Trustee Garcia learned about racial microagressoins which
are demeaning messages sent to people of color by good intentioned whites. Trustee
Garcia provided examples for the Board.
Student Trustee’s Report
None.
Superintendent’s Report
Superintendent King thanked the Governing Board members who attended the
League conference and thanked Cabrillo Marketing Director Kristin Fabos for her
work on the event.
Faculty Senate
Faculty Senate President Steve Hodges reported that this is his last Board meeting as
Senate President, and that Michael Mangin is the incoming Senate president.
CCEU
CCEU President Stephanie Stainback reported on the recent CCEU elections.
CCEU President Stainback was re-elected, Rick Fillman was elected 1st Vice
President, and Lori Amato as treasurer. Ben Ten Cate and Alicia Hernandez were
elected to the Board.
CCEU President Stainback addressed the Board information item, Collaborative
Efforts to Evaluate Classified Staffing. CCEU President Stainback said the CCEU
really wants to have input as deliberations there have an impact on workload
everywhere on campus. CCEU wants the college to be committed to a classified
prioritization process when and if there are new monies. CCEU President Stainback
advocated strongly for the Services and Program Reduction Advisory Committee
(SPRAC). CCEU President Stainback said SPRAC was established to deal with
reorganization and elimination of positions. It is not appropriate as a union to
provide input on the proposals that go to SPRAC but CCEU is in the position to
provide input on the impacts.
CCFT
CCFT President Paul Harvell commented on the Student Success Task Force report.
CCFT President Harvell said the Senate has formed a committee that will not only
critique the report but also look for things that make sense.
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ORAL REPORTS
BOARD TRUSTEE
REPORTS
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
CCFT
FACULTY SENATE
CCEU
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Minutes of Meeting
December 5, 2011
CCFT President commented that there are currently five different state tax initiatives
that are being floated, and the concern is that if there are a number of tax initiatives
on the ballot all will be voted down.
ACTION ITEMS
Board Policy Revisions: Office of the President, Second Reading
It was recommended that Board approved the revisions to the Board policies as
presented.
ACTION ITEMS
BOARD POLICY
REVISIONS: OFFICE OF
THE PRESIDENT,
SECOND READING
A motion was made (Reece/Spencer) to approve the Board policies.
Chair Stonebloom suggested amending BP 1240, Delegation of Authority to the
Superintendent/President, to match the Board policy on Board information requests.
The amendment was accepted
The motion carried.
Authorization to Dispose of Surplus Equipment
It was recommended that the Governing Board approve the authorization to
dispose of surplus equipment.
AUTHORIZATION TO
DISPOSE OF SURPLUS
EQUIPMENT
A motion was made (True/Ziel) to authorize the disposal of surplus equipment.
The motion carried.
Purchase of Replacement Computers: Building 300
It was recommended that the Governing Board approve the purchase of
replacement computers: building 300.
PURCHASE OF
REPLACEMENT
COMPUTERS:
BUILDING 300
A motion was made (Spencer/True) to approve the purchase of replacement
computers: Building 300.
The motion carried.
Award of Contract: Building 800 STEM Grant Renovation
It was recommended that the Governing Board approve the award of contract:
building 800 STEM grant renovation.
AWARD OF
CONTRACT: BUILDING
800 STEM GRANT
RENOVATION
A motion was made (Reece/Ziel) to approve the award of contract: building 800
STEM grant renovation.
Trustee Garcia asked if the architect is a woman or minority owned business.
Director of Facilities Planning and Plant Operation Joe Nugent said he will look
into it and provide the information to President King who will let the Board know
via Board update.
The motion carried.
2011-12 thru 2014-15 Budget Planning Parameters
It was recommended that the Governing Board approved the 2011-12 thru 2014-15
budget planning parameters.
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2011-12 THRU 2014-15
BUDGET PLANNING
PARAMETERS
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Minutes of Meeting
December 5, 2011
A motion was made (Spencer/Reece) to approve the 2011-12 thru 2014-15 budget
planning parameters.
The motion carried.
Board Policy Revisions, Second Reading, Administrative Services
It was recommended that the Governing Board approve the Board Policy
Revisions, Second Reading, Administrative Services.
A motion was made (True/Ziel) to approve the Board Policy revisions, second
reading, Administrative services.
The motion carried.
Adjustments in Cabrillo College Trustee Areas; Resolution 046-11
It was recommended that the Governing Board approve the adjustments in Cabrillo
College Trustee Areas: Resolutions 046-11.
BOARD POLICY
REVISIONS, SECOND
READING,
ADMINISTRATIVE
SERVICES
ADJUSTMENTS IN
CABRILLO COLLEGE
TRUSTEE AREAS;
RESOLUTION 046-11
A motion was made (Smith/Spencer) to approve the adjustments in Cabrillo
College Trustee Areas: Resolutions 046-11.
Trustee Garcia recommended the district hire an attorney to review the maps prior
to submitting the information to the Justice Department. Trustee Garcia
recommended a law firm.
Trustee Garcia requested a map of her district, District 5.
Trustee Spencer said the re-districting committee will discuss Trustee Garcia’s
request.
The Board agreed to have district maps available for review at the President’s
Office.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Absent
AYES: Garcia, Reece, Smith, Spencer, Stonebloom, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
Academic Staffing Priorities
It was recommended that Governing Board approved the academic staffing
priorities.
ACADEMIC STAFFING
PRIORITIES
A motion was made (Ziel/Spencer) to approve the academic staffing priorities.
The motion carried.
Governing Board Goals for 2011-2012
It was recommended that Governing Board approve the Governing Board Goals
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GOVERNING BOARD
GOALS FOR 2011-2012
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Minutes of Meeting
December 5, 2011
for 2011-2012.
A motion was made (True/Reece) to approve the Governing Board Goals for 20112012.
Trustee Spencer asked that the Board Goals be included in the Board packet every
month.
The motion carried.
INFORMATION ITEMS
2011-12 and 2012-13 Budget Planning
The 2011-12 and 2012-13 budget planning was provided for Governing Board
information.
Quarterly Investment Report
The Quarterly Investment Report was provided for Governing Board information.
Facilities Master Plan Project Status
The Facilities Master Plan project status was provided for Governing Board
information.
Financial Reports
The Financial Reports were provided for Governing Board information.
Cabrillo College Fact Book, 2011
The Cabrillo College Fact Book, 2011 was provided for Governing Board
information.
2011-12 AND 2012-13
BUDGET PLANNING
BOARD POLICY
REVISION:
ADMINISTRATIVE
SERVICES, FIRST
READING
FACILITIES MASTER
PLAN PROJECT
STATUS
FINANCIAL REPORTRS
CABRILLO COLLEGE
2011 FALL CENSUS
REPORT
Trustee Garcia asked to have concentrator information included in next year’s Fact
Book. Director of Planning, Research and Knowledge Systems Craig Hayward
said the college has some of that information for Career Technical Education
(CTE) areas which is in the current fact book. The college does not have that
information for the non CTE areas and but Planning and Research will look at
developing that information as a complement to the CTE data.
Trustee True asked for an explanation of assessment scores, and where students are
having trouble moving on. Trustee True requested a presentation on the Fact Book
and would like the presentation to take place during February’s Board meeting.
Trustee Garcia asked about Trustees being provided an IPad. Trustee Garcia
would like a paperless conversation to take place.
Trustee Reece asked about the crime rate and Vice President Lewis said she will
follow up the sheriff’s office to find out more information.
Board Policies, President’s Office, First Reading
The Board Policies, President’s Office, First Reading was provided for Governing
Board information.
Legislative Priorities
The legislative priorities were provided for Governing Board information.
.
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BOARD POLICIES,
PRESIDENT’S OFFICE,
FIRST READING
LEGISLATIVE
PRIORITIES
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Minutes of Meeting
December 5, 2011
Chair Stonebloom suggested adding language about supporting academic freedom
and human resources.
The 2012- 2013 Legislative Priorities will go back to the Board as an action item at
the January Board meeting.
Board Professional Development
The Board Professional Development update was provided for Governing Board
information.
Collaborative Efforts to Evaluate Classified Staffing
The Collaborative Efforts to Evaluate Classified Staffing were provided for
Governing Board information.
BOARD
PROFESSIONAL
DEVELOPMENT
COLLABORATIVE
EFFORTS TO
EVALUATION
CLASSIFIED STAFFING
Trustee True discussed the challenges of not having a clear process in place that
look forward. Trustee True expressed concern about having a number of different
processes that look at short term, and are reactive to the current budget situation.
Trustee True said there needs to be a clear goal, and that the Board and the college
need to reorganize around what has been lost. There needs to be a clear sense of
purpose about what all the committees and processes are for, and determine where
it is most meaningful to have input.
Trustee True added that the college needs to outline what its goals are and what it
is trying to achieve and then from there determine what committees and forms of
shared governance are needed to reach the goals.
Trustee Reece said he agrees with Trustee True and added that the college needs to
consider zero based budgeting. If the college keeps putting off the discussion it
will never get there. The college needs to be looking forward at least five years.
The Board determined that the college must work within the existing budget
timeline on the 2012-2013 budget, but should continue to look ahead and
formulate a long term plan to address budget issues.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of December were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings. Items included the Legislative Priorities which will
be included in the January agenda, the Fact Book presentation which will be
included on the February agenda, and an ongoing update on classified staff efforts
to support student success which will be included in the special presentation each
month.
President King will provide the Board with more information on the sheriff’s
report in a Board update.
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CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
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Minutes of Meeting
December 5, 2011
C. ACTION ITEM
Board Organization Meeting
It was moved and seconded (Reece/Ziel) to nominate and approve for 2012 Alan
Smith as Chair; Rachael Spencer as Vice Chair; Susan True as Clerk; Rebecca
Garcia as the Board representative to the EOPS Advisory Committee; and Donna
Ziel as the Board representative to the Transfer Center Advisory Committee.
BOARD
ORGANIZATION
MEETING
The motion carried unanimously.
The Governing Board also adopted the proposed schedule of Governing Board
meetings and meeting locations for 2012.
Motion passed.
ACTION ITEM
Public Meeting of the Cabrillo College Financing Corporation
The Governing Board reconvened as the Cabrillo College Financing Corporation
to conduct business. No actions were taken.
CLOSED SESSION
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 8:51
p.m.
Respectfully submitted,
Secretary
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PUBLIC MEETING OF
THE CABRILLO
COLLEGE FINANCING
CORPORATION
CLOSED SESSION
ADJOURNMENT