Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
March 5, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, March 5, 2012.
Chair Al Smith opened the meeting in Open Session at 5:00 pm. Roll was taken;
present were Chair Smith, Trustees Margarita Cortez, Gary Reece, Rachael Spencer,
Katy Stonebloom, and Susan True. Chair Smith asked for Public Comments on
Closed Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed
Session at 5:00 p.m. Closed Session was adjourned at 6:00 pm.
SWEARING IN CEREMONY
ROLL CALL
Chair Al Smith called the Open Session to order at 6:00 p.m. Other Trustees present
were Margarita Cortez, Gary Reece, Rachael Spencer, Katy Stonebloom, and
Susan True. Also present were members of the community, college
faculty, staff and students.
REPORT OUT OF CLOSED SESSION
Chair Smith stated that in closed session, given the budget reductions – including
management position elimination considerations – the Board ratified the release of
education administrator - PCN #861002, effective June 30, 2012.
PROCEDURAL ITEMS
It was moved and seconded (Spencer/Reece) to approve the consent agenda items,
including the minutes from the February 6, 2012 regular meeting and the February
21, 2012 special meeting.
CALL TO ORDER
ROLL CALL
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Cortez, Reece, Smith, Spencer, Stonebloom, True
NOES: None
ABSENT: Ziel
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None.
ORAL COMMUNICATIONS
Marilyn Garrett addressed the Board about the alleged hazards of wireless
microwave technology. Gaby Avila addressed the Board about the March on March
in Sacramento which a number of Cabrillo students attended.
SPECIAL PRESENTATION
Sabbaticals – Faculty member Ed Parish spoke about his sabbatical where he
developed a new introductory course on programming that involves computer games.
Faculty member Ray Brown reported on his sabbatical where he took 15 tunes,
written by respected composter, and put them in good form.
ACTION ITEMS
Citizens’ Oversight Committee 2010 Annual Report
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND STAFF
ORAL
COMMUNICATIONS
CITIZENS’ OVERSIGHT
COMMITTEE 2010
ANNUAL REPORT
Minutes of Meeting
March 5, 2012
It was recommended that the Governing Board receive the Measure D 2011
Annual Report from the Citizens’ Oversight Committee.
Rachael Spencer suggested the Board write a letter to the state with criticism of the
state’s Division of the State Architect and their processes.
A motion was made (Stonebloom/Spencer) to approve the Citizen’s Oversight
Committee 2010 annual report.
The motion carried.
INFORMATION ITEMS
RDA Update
An update on the elimination of Redevelopment Agencies was provided by Mary Jo
Walker, the Santa Cruz County auditor/controller.
ORAL REPORTS
Board Trustees’ Reports
Trustee Stonebloom thanked Student Trustee Watkins for attending and participating
in the special Governing Board meeting on the Santa Cruz County College
Commitment (S4C).
Student Trustee’s Report
Student Trustee Watkins said he found the special Board meeting very interesting
and thanked Cabrillo Student Senate member Gaby Avila for organizing the March
on March. Student Trustee Watkins also discussed the evolving college foster youth
program, and said the group held its first committee meeting earlier this week.
Finally Student Trustee Watkins discussed the emergency student loan program; and
said the Student Senate hopes to set aside more funds for the program.
Superintendent’s Report
President King thanked the Board for attending the special S4C Board meeting and
thanked Foundation Director Silverstein for her work on the recently received $1m
donation to the Foundation for S4C scholarships and VAPA complex maintenance.
Faculty Senate
Senate President Mangin informed the Board he feels a shift has occurred and faculty
are beginning to accept the realities of the college’s budget situation.
CCEU
CCEU Executive Committee member Alta Northcutt addressed the Board and
reported that CCEU sunshined their 2012-2013 proposal. CCEU member Northcutt
applauded the administration for looking for ways to save jobs.
CCFT
CCFT President Harvell has been working to convince people that the college is not
currently sustainable and the budget problems are ongoing.
ACTION ITEMS
2010-11 District Audit Report
It was recommended that the Governing Board accept the 2010-11 audit report of all
funds of Cabrillo Community College District as prepared by Vavrinek, Trine, Day
& Co., LLP.
Trustee Spencer asked about the findings on inventory control. The auditor said the
college is lacking an inventory control system. The auditor said it is important to
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ORAL REPORTS
BOARD TRUSTEE
REPORTS
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
FACULTY SENATE
CCEU
CCFT
ACTION ITEMS
2010-11 DISTRICT
AUDIT REPORT
Minutes of Meeting
March 5, 2012
regularly verify what the college has, in case there is ever a fire or other disaster.
Trustee True asked about the recommendation on accounting for vacation accrual
and the auditor said vacation accurals should be moved out of accounts payable.
Accounts payable should only include items that will be paid within a year.
A motion was made (Reece/Spencer) to accept the 2010-11 audit report.
The motion carried.
2010-11 Measure D Bond Audit
It was recommended that the Governing Board accept the audit report of Measure
D Bond Funds for June 2011 as prepared by Vavrinek, Trine, Day & Co., LLP.
2010-11 MEASURE D
BOND AUDIT
A motion was made (Reece/Spencer) to establish the 2012-13 non resident tuition
fee.
The motion carried.
2011-12 through 2014-15 Budget Planning Parameters
It was recommended that the Governing Board approve the 2011-12 through 201415 budget planning parameters.
2011-12 THROUGH
2014-15 BUDGET
PLANNING
PARAMTERS
Rebecca Garcia provided public comment, and recommended changing the reserve
level from 5% to 3%. Ms. Garcia discussed the impact of budget cuts on both
faculty and staff, and said there should be equity in where the cuts are made.
Trustee Reece said the Board is keenly aware that the budget situation is becoming
real to faculty and staff. Trustee Reece said the Board has tried to ensure the
college has the funds to react immediately if an unforeseen budget crisis comes
down from Sacramento.
A motion was made (Reece/Stonebloom) to approve the 2011-12 through 2014-15
budget planning parameters.
The motion carried.
Negotiated Agreement for 2011-13: CCEU and District
It was recommended that the Governing Board approve CCEU and the District’s
negotiated agreement for 2011-13.
NEGOTIATED
AGREEMENT FOR 201113: CCEU AND
DISTRICT
A motion was made (Reece/Stonebloom) to approve the 2011-13 negotiated
agreement.
The motion carried.
Resolution 015-12 – Reduction or Discontinuance of Certain Particular Kinds of
Academic Services for the 2012 – 2013 School Year
Trustee Stonebloom said these reductions are particularly painful because the
programs are particularly stellar. Trustee Cortez said as a stroke survivor she
understands the importance of the program, and the need to continue rehabilitation
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RESOLUTION 015-12 –
REDUCTION OR
DISCONTINUANCE OF
CERTAIN PARTICULAR
KINDS OF ACADEMIC
SERVICES FOR THE
2012-2013 SCHOOL
Minutes of Meeting
March 5, 2012
YEAR
services to the county.
It was moved and seconded (Stonebloom/Cortez) to approve Resolution # 015-12
as provided.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Cortez, Reece, Smith, Spencer, Stonebloom, True
NOES: None
ABSENT: Ziel
ABSTAIN: None
Notice of Reemployment/Non-Reemployment of Designated Academic Employees
It was recommended that the Governing Board accept the
Superintendent/President’s recommendations as provided.
A motion was made (Spencer/Reece) to accept the Superintendent/President’s
recommendation.
NOTICE OF
REEMPLOYMENT/NONREEMPLOYMENT OF
DESIGNATED
ACADEMIC
EMPLOYEES
Trustee True stated a conflict and abstained from voting.
The motion carried.
Facilities Master Plan (FMP) Semi-Annual Update, Revision and Project Status
It was recommended that the Governing Board approve the Facilities Master Plan
as presented.
A motion was made (Stonebloom/Cortez) to approve the Facilities Master Plan as
presented.
The motion carried.
2011-12 Categorical Flexibility
It was recommended that the Governing Board take testimony from the public,
discuss and approve the proposed transfer of funds.
FACILIITES MASTER
PLAN (FMP) SEMIANNUAL UPDATE,
REVISION AND
PROJECT STATUS
2011-12 CATEGORICAL
FLEXIBILITY
A motion was made (True/Stonebloom) to approve the proposed transfer of funds.
The motion carried.
Resolution 018-12 Authorizing the Issuance of Cabrillo Community College
District 2012 General Obligation Refunding Bonds
It was recommended that the Governing Board approve the attached resolution and
instructs staff to work with the bond financial advisor and underwriter to proceed
with the refinancing of the portion of the Measure D, Series A bonds as described
in Resolution 018-12.
It was moved and seconded (Reece/Stonebloom) to approve Resolution # 018-12
as provided.
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RESOLUTION 018-12
AUTHORIZING THE
ISSUANCE OF
CABRILLO COMMUNITY
COLLEGE DISTRICT
2012 GENERAL
OBLIGATION
REFUNDING BONDS
Minutes of Meeting
March 5, 2012
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Watkins
AYES: Cortez, Reece, Smith, Spencer, Stonebloom
NOES: None
ABSENT: Ziel
ABSTAIN: None
Career Technical Education Teacher Preparation Pipeline Grant
(CTE/TPP) 11-090
It is recommended that the Governing Board accept the grant from the
Chancellor’s Office for $120,000. It is further recommended that the Governing
Board authorize the Vice President of Student Services to execute and make all
necessary arrangements in relations to this agreement on behalf of the college.
CAREER TECHNICAL
EDUCATION TEACHER
PREPARATION
PIPELINE GRANT
(CTE/TPP) 11-090
It was moved and seconded (Cortez/Reece) to accept the grant.
The motion carried.
Recommendation for Appointment to the Cabrillo College Foundation Board of
Directors
It was recommended by the Cabrillo College Foundation Board that the Cabrillo
College Governing Board replace Rachael Spencer with Alan Smith to serve on
the Cabrillo College Foundation Board beginning 2011-12.
RECOMMENDATION
FOR APPOINTMENT TO
THE CABRILLO
COLLEGE FOUNDATION
BOARD OF DIRECTORS
It was moved and seconded (Reece/Spencer) to appoint Alan Smith to the
Foundation Board.
The motion carried.
INFORMATION ITEMS
2012-13 Budget Reduction Plans
The 2012-13 budget reduction plans were provided for Governing Board
information.
Chair Smith accepted public comments. A number of people spoke favorably
about the children’s center and the children’s center director.
Comments included:
Everyone in the room is affected by budget problems; we are all in this together.
When it comes to children and families the children’s center has been an ongoing
place for reductions, the center has been cut in half, and now they are facing
changing their director.
The children’s center serves a diverse population, need to support a workforce that
is able to work with the community, the core is the director, the directory carries
on the philosophy and goals.
The Cabrillo children’s center is expensive to those who pay but it is worth every
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2012-13 BUDGET
REDUCTION PLANS
Minutes of Meeting
March 5, 2012
penny, really appreciate the diversity of the children’s center.
This program is vital to the college, making the move to faculty is a mistake,
faculty have a different contract, this is not a fiscally sound decision, consider
hiring a consultant to work with the program to work with the center and the Board
to explore how you can make the center more fiscally solvent and not lose what is
the crown jewel of the college, remove the realignment of the children’s center
from the agenda.
Trustee True stated that she has a conflict with the Board item, but asked for more
information on the faculty member becoming the children’s center director. Vice
President Kilmer said they would look at a faculty member becoming the director
and backfilling with adjunct. Vice President Kilmer said they are looking at a 75
percent faculty director and a 25 adjunct director, who can help with reporting
issues. Trustee True expressed concern about keeping classes stable when one
faculty member is removed.
Trustee True asked about the financial aid eliminations, and VP Fougnier Bailey
said it is about reallocating staff where they are most needed. In this case it is
about student receiving their financial awards faster.
Vice President Kilmer said the proposal changes the leadership, a fiscal move that
will help keep the children’s center solvent. Last year the center was$42k in the
red, and is not currently sustainable.
The chair of the ECE department said the loss of the director is tremendous, and
this is a cut to the department, and the loss of the full time faculty is a hit to
students.
Sunshine CCEU 2012-2013 Negotiated Agreement Reopeners
CCEU’s initial proposal for negotiations with the District was presented for
Governing Board information.
Sunshine District’s 2012-13 Initial Proposal: CCEU/District
The District’s 2012-13 Initial proposal for negotiations with CCEU was presented
for Governing Board information.
2010-11 Foundation Audit
The 2010-11 Foundation Audit was provided for Governing Board information.
Quarterly Investment Reports
The quarterly investment reports were provided for Governing Board information.
Financial Reports
The financial reports were provided for Governing Board information.
2010-2011 Professional Development Leave Reports
The 2010-2011 professional development leave reports were provided for
Governing Board information.
Post Flex Report
The post flex report was provided for Governing Board information.
ARCC Update
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SUNSHINE CCEU 20122013 NEGOTIATED
AGREEMENT
REOPENERS
SUNSHINE DISTRICT’S
2012-2013 INITIAL
PROPOSAL:
CCEU/DISTRCT
2010-11 FOUNDATION
AUDIT
QUARTERLY
INVESTMENT
REPORTS
FINANCIAL REPORTS
2010-2011
PROFESSIONAL
DEVELOPMENT LEAVE
REPORTS
POST FLEX REPORT
ARCC UPDATE
Minutes of Meeting
March 5, 2012
The ARCC Update was provided for Governing Board information. Trustee True
stated she was especially excited to see the higher ESL completion rates; Trustee
True was also pleased to see the college’s peer group persistence rate is above
average.
Trustee Spencer asked about the ESL number, and if the higher number is a
reflection of the new way the numbers are recorded. Director Hayward said it is
likely a combination of the ESL faculty reworking the curriculum and making it
much more linear and the change in how the numbers are recorded.
Trustee Reece asked if the college is able to contact the students in the high peer
group, and if so can the college contact them to learn more about their best
practices.
College Master Plan Update
The college master plan update was provided for Governing Board information.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of March were presented for
Governing Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda
for the future Board meetings.
COLLEGE MASTER
PLAN UPDATE
CABRILLO COLLEGE
MONTHLY CALENDAR
AGENDA FOR NEXT
BOARD MEETING
Trustee Spencer asked her the other trustees if they would like a study session on
student success and S4C. Trustee Stonebloom said she would like more
information on remediation classes’ lack of effectiveness. Trustee Spencer will
work with Chair Smith and President King to come up with a date and agenda.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 8:52
p.m.
Respectfully submitted,
Secretary
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ADJOURNMENT