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Cabrillo College Governing Board
Meeting Minutes
Monday, June 10, 2013
Cabrillo College Scotts Valley Center
104 Whispering Pines Drive
Scotts Valley, California 95066
OPEN SESSION (Room 1)
1. Call to Order and Roll Call: Present: Steven Brown, Ed Banks,
Margarita Cortez, Gary Reece, Al Smith, Susan True, Donna Ziel
Absent: Rachael Spencer
2. Adoption of Agenda
3. Public Comments Regarding closed Session Items
(three minute time limit per speaker)
4. Announcement of Closed Session
5. Adjourn to Closed Session
TIME
5:30
CLOSED SESSION (Room 2)
1. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCEU
2. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: Victoria Lewis
Employee Organization: CCFT
3. Conference with Labor Negotiator (Government Code §54957.6)
District’s Designated Representative: John Hendrickson
Employee Organization: Management and Confidential Employees
4. Per Government Code section §54957.6 consider appointment of
employee: Superintendent/President
OPEN SESSION (Room 1)
1. Call to Order and Roll Call
2. Report Out of Closed Session: It was reported that no action was taken in
closed session.
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SWEARING IN CEREMONY
Swearing in of newly appointed Student Trustee: Vice Chair True completed the
swearing in of Student Trustee Stephen Brown.
A. Consent Items
1. Minutes and Consent Agenda
It was moved and seconded (Reece/Banks) to approve the consent agenda
items, including the Minutes from May 6, 2013, May 22, 2013, and May
23, 2013. The minutes of May 23, 2013 will be amended to reflect that
Margarita Cortez was present.
Student Trustee Advisory Vote: Brown
AYES: Banks, Cortez, Reece, Smith, True and Ziel
NOES: None
ABSENT: Spencer
ABSTAIN: None
7-85
TIME
6:05
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Minutes June 10, 2013
B. Introduction of Newly Appointed Faculty and Staff
Ray Kaupp introduced Leslie De Rose.
C. Oral Communications:
Dr. Najarro distributed literature about the Puente program.
Mary Hammer from San Lorenzo Valley welcomed the new president.
Judy Moore read a poem about smart meters and wireless technology.
Marilyn Garret spoke about the dangers of wireless radiation.
D. Special Presentations:
Steven Hubbard, Jeff Kellogg and Lori O’Keefe from Maas Company
presented the 2013 Facility Master Plan. It was moved (Smith/Ziel) to
approve the Facility Master Plan.
PAGE
TIME
6:15
6:22
Porter Gulch Review
Dr. Adela Najarro and three students presented the Porter Gulch Review, a
literary and arts journal published at Cabrillo for the past 28 years.
6:32
S4C Presentation: Ray Kaupp reviewed the annual S4C program goals,
significant activities and forecast for the program after completion of the first
year of operations.
6:46
E. Oral Reports
1. Board Members’ Reports:
Trustee Ziel welcomed everyone to the Scotts Center on behalf of
the San Lorenzo/Scotts Valley community. Mary Hammer who
spoke earlier is a member of the Advisory committee.
Trustee Banks noted the Ow family American Dream scholarship
ceremony.
Trustee Cortez noted the graduation ceremony and the standing
ovation for the 86 year old graduate.
The Board thanked John Hendrickson for his service as interim
president.
2. Student Trustee’s Report: Trustee Brown stated that the new Student
Senate has begun their work.
3. Superintendent’s Report:
President Hendrickson noted that graduation was well done and staff and
faculty are very forward looking. Collective bargaining has been a
remarkable showing of teamwork.
4. Faculty Senate: Comments on issues of interest to the Faculty Senate:
Michael Mangin stated that the Faculty Resource Guide has been
updated and reduced to 19 pages. He also noted how well the
college has been served by Barbara Shingai, HR, who is retiring.
5. CCEU: Comments on issues of interest to the Cabrillo Classified
Employees Union
Alta Northcutt noted that one of her goals is to encourage
classified staff to participate in the annual retirement party. She
thanked Michael and Paul for acclimating her to her new role,
thanked administrators for working to bridge gaps, and noted that
we are working together on building relationships.
7:10
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Minutes June 10, 2013
6. CCFT: Comments on issues of interest to the Cabrillo College Federation
of Teachers.
Paul Harvell thanked the board and recalled his first board
meeting 6 years ago in Watsonville.
F. Action Items
1. Facilities Master Plan
It is recommended that the Governing Board approve the Facilities Master
Plan as presented. A motion was made (Reece/Banks) to approve the
Facilities Master Plan. The motion carried.
2. 2013-14 Preliminary Budget
It is recommended that the Governing Board approve the 2013-14
Preliminary Budget. A motion was made (Banks/Smith) to approve the
2013-14 Preliminary Budget. The motion carried.
3. Negotiated Agreement: 2013-16: CCFT and District
It is recommended that the Governing Board approve the 2013-16 CCFTDistrict negotiated agreement. A motion was made (Cortez/Ziel) to
approve the 2013-16 CCFT-District negotiated agreement. The motion
carried. Victoria thanked both negotiations teams for their collegial work.
4. Award of Contract: Superintendent/President
The ad hoc contract terms subcommittee comprised of trustees Banks,
Smith and Ziel recommended the attached contract be submitted to the
entire Board for deliberation and decision. Trustee Smith described the
selection process and negotiation with the candidate. Trustee Cortez
thanked Trustee Smith for guiding the selection process. Trustee Reece
noted that Trustee Smith did all the work on the contract as a volunteer.
A motion was made (Reece/Banks) to award the contract for the
Superintendent/President. The motion carried.
5. Accreditation Self-Evaluation, Second Reading
It is recommended that the Governing Board approve the Institutional
Self-Evaluation for Accreditation. A motion was made (Ziel/Cortez) to
approve the Accreditation Self-Evaluation. The motion carried.
6. Resolution 044-13 To Waive Bond Requirement for 2013-14 Sabbatical
Leaves
It is recommended that the Governing Board adopt Resolution 044-13
waiving the Bond requirement for sabbatical leaves.
A motion was made (Reece/Ziel) to waive the bond requirement. The
motion carried with the following roll call vote:
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Student Trustee Advisory Vote: Brown
AYES: Banks, Cortez, Reece, Smith, True and Ziel
NOES: None
ABSENT: Spencer
ABSTAIN: None
7. Resolution 045-13: Reduction or Discontinuance of Classified Service
It is recommended that the Governing Board adopt Resolution 045-13 as
presented. A motion was made (Reece/Banks) to adopt the resolution.
The motion carried with the following roll call vote:
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TIME
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Minutes June 10, 2013
Student Trustee Advisory Vote: Brown
AYES: Banks, Cortez, Reece, Smith, True and Ziel
NOES: None
ABSENT: Spencer
ABSTAIN: None
8. Resolution 046-13: Proposition 30, Education Protection Account,
Determination of Use
It is recommended that the Governing Board adopt Resolution 046-13 as
presented. A motion was made (Banks/Ziel) to adopt the resolution. The
motion carried with the following roll call vote:
Student Trustee Advisory Vote: Brown
AYES: Banks, Cortez, Reece, Smith, True and Ziel
NOES: None
ABSENT: Spencer
ABSTAIN: None
9. Administrative Management Job Description Update: Director of Allied
Health
It is recommended that the Governing Board ratify the updated
administrative job description for the Director of Allied Health. A motion
was made (Reece/Banks) to ratify the updated job description. The
motion carried.
10. Administrative Management Job Description Update: Director of
Purchasing, Contracts and Auxiliary Services
It is recommended that the Governing Board ratify the updated
administrative job description for the Director of Purchasing, Contracts,
Risk Management and Auxiliary Services to be placed at Range I of the
Administrative/Management 225-Day Salary Schedule. A motion was
made (Banks/Cortez) to ratify the updated job description. The motion
carried.
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11. Contract Amendment: Precision Wellness Center, 2012-13 and 2013-14
It is recommended that the Governing Board authorize the Vice President,
Administrative Services to amend the existing contract to reduce the
annual commission as described. A motion was made (Ziel/Reece) to
amend the existing contract as described. The motion carried.
133
12. Board Policy Revisions: Office of the President, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Ziel/Banks) to adopt the revised policies.
The motion carried.
135
13. Board Policy Revisions: Student Services, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Ziel/Banks) to adopt the revised policies.
The motion carried.
14. Board Policy Revisions: Administrative Services, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Ziel/Banks) to adopt the revised policies.
The motion carried.
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TIME
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Minutes June 10, 2013
15. Board Policy Revisions: Instruction Office, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Ziel/Banks) to adopt the revised policies.
The motion carried.
G. Information Items: The following items were provided for Governing
Board information.
1. Board Policy Revisions: Administrative Services, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
2. Board Policy Revisions: Student Services, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
3. Board Policy Revisions: Office of the President, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
4. Board Policy Revisions: Instruction Office, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board
meeting.
5. Spring 2013 ASCC Student Senate Election Results
Student Trustee Brown recapped student senate election results.
6. Priorities Resulting from Instructional Program Planning Processes
The priorities resulting from Instructional Program Planning are provided
for Governing Board information.
7. College Strategic Plan Update
The following items were provided for Governing Board information. No
staff report was presented.
8. Facility Master Plan Update
9. Quarterly Investment Report (March 2013)
10. Recently Submitted Grant Applications - Business & Entrepreneurship
Center
11. Fall 2013 Flex Week Activities
12. Scotts Valley Center Report
13. Financial Reports
14. Cabrillo College Monthly Calendar
15. Agenda for Next or Future Board Meetings
The Cabrillo College Governing board may discuss items to be placed on
the future board meeting agendas.
H. ADJOURN
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167
TIME
7:38
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7:42
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306
at least 24 hours in advance of the meeting.