5 Meeting Minutes Cabrillo College Governing Board Monday, September 9, 2013 Cabrillo College 6500 Soquel Drive Aptos, California 95003 OPEN SESSION (Pino Alto Room) 1. Call to Order and Roll Call Chair Spencer called the meeting to order at 5:03 pm. Present were Student Trustee Brown, Trustees Banks, Cortez, Reece, Smith, Spencer and Ziel. Trustee True was absent. TIME 5:30 pm The agenda was adopted. The Board was introduced to the president’s blog: https://sites.google.com/a/cabrillo.edu/cabrillo-corner/?pli=1 OPEN SESSION (McPherson Room) 1. Call to Order and Roll Call PAGE A. Consent Items 1. Minutes and Consent Agenda (these items are approved when the agenda is approved unless a Board member wishes to discuss) a. Minutes of August 5, 2013—page 5-9 It was moved and seconded (Reece/Banks) to approve the consent agenda items, including the Minutes from August 5, 2013. The motion carried with the following roll call vote: Student Trustee Advisory Vote: Brown. AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel NOES: None ABSENT: True ABSTAIN: None B. Introduction of Newly Appointed Faculty and Staff Director Tama Bolton introduced Ed Greene in Admissions and Records. Dean Weckler introduced Terry Mullin and Dairea Byrd in BELA. Dean Isabelle O’Connor introduced Dr. Rebecca Morgan and Beverlie Terra in HASS. President Jones introduced Terrence Willett, PRO C. Oral Communications: Members of the audience may speak to non-agenda items (three minute time limit per speaker) None. D. Special Presentation: Meritorious Award Recognition—Sandi Moore introduced the Meritorious Service Awards Committee. President Jones introduced the awardees: Michael Booth, Marcelo Nogueira, Bill Locke-Paddon for Meritorious Service Award; Sue Nerton for Floyd Younger Award; M. Glenn Dixon for the Billee Paul Award; and Michelle Merrill for the John D. Hurd Award. Veterans Update—Dennis Bailey-Fougnier. See link: http://www.cabrillo.edu/services/studserv/VeteransCenter.htm TIME 6:03 TIME 6:05 6:10 6:16 6 Minutes September 9, 2013 Special Presentation continued: Trustee Cortez asked whether Cabrillo is collaborating with other service providers in the county. Vice President Bailey replied that yes, we have connected with two groups. Trustee Spencer noted that Cabrillo receives no additional resources for this unfunded mandate. Trustee Ziel noted that we can share resources with UCSC. CCEU President Northcutt noted that a Veterans counselor from the Palo Alto Veterans Administration comes to Cabrillo on Fridays. E. Oral Reports 1. Board Members’ Reports a. None. 2. Student Trustee’s Report: Trustee Brown noted several Student Senate goals: i. Increase presence on campus and to fill vacant senate seats. ii. Forums each semester in Aptos and Watsonville. iii. Outreach: utilize social media; make staff aware of activities, monthly emails to administrators, double the voter turnout, collaborative events. iv. Cafeteria remodel: Hope to approve plans soon and complete next year. 3. Superintendent’s Report President Jones presented a new format for the President’s board report: See https://sites.google.com/a/cabrillo.edu/cabrillo-corner/?pli=1 4. Faculty Senate Comments on Issues of Interest: President Michael Mangin noted that Accreditation is happening next month. Student success is happening on a thousand levels and made special note of the extraordinary efforts in the Counseling department, such as online education plans and more CG 51 classes. 5. Cabrillo Classified Employees Union (CCEU) Comments on Issues of Interest: President Alta Northcutt noted the beautiful 800 Building is open for classes several concerns about students and staff development. that M. Glenn Dixon is the last Billee Paul awardee during her lifetime. 6. Cabrillo College Federation of Teachers (CCFT) Comments on Issues of Interest: President Bone noted that: CCFT has a mentoring program for the 40 new faculty hired. Gearing up for leftover negotiations business regarding ancillary activities. P/T faculty are paid primarily for teaching; CCFT would like to develop a pilot to help compensate adjuncts for serving on governance committees. CCFT recognizes that safety is an issue on people’s minds. There are three different safety committees, there will be a drill this semester. This is part of our working conditions and we will try to PAGE TIME 6:25 7 Minutes September 9, 2013 PAGE Cabrillo College Federation of Teachers (CCFT) Comments on Issues of Interest continued: head off issues by working on psycho-social aspects and provide early intervention. Reinforce value and importance for public education in the community. What is quality public education and what does it take to do that? F. ACTION ITEMS 1. Resolution 048-13: 2013-14 GANN Appropriations Limit It is recommended that the Governing Board adopt Resolution 048-13 to establish the Appropriations Limit for 2013-14. It was moved and seconded (Banks/Ziel) to approve Resolution 048-13. The motion carried with the following roll call vote: 6:50 46 Student Trustee Advisory Vote: Brown. AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel NOES: None ABSENT: True ABSTAIN: None 2. Resolution 049-13: Proposition 30, Education Protection Act (EPA), Determination of Use It is recommended that the Governing Board adopt Resolution 049-13 as presented. It was moved and seconded (Smith/Ziel) to approve Resolution 049-13. The motion carried with the following roll call vote: 49 Trustee Cortez asked for clarification that the expenditures listed on page 4 are not for administrative salaries and benefits, but for classroom related expenses. Student Trustee Advisory Vote: Brown. AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel NOES: None ABSENT: True ABSTAIN: None 3. Resolution 050-13: Update Authorized Bank Signature Cards It is recommended that the Governing Board approve Resolution 050-13 authorize Laurel Jones as an approved signer for the District. It was moved and seconded (Smith/Ziel) to approve Resolution 050-13. The motion carried with the following roll call vote: Student Trustee Advisory Vote: Brown. AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel NOES: None ABSENT: True ABSTAIN: None TIME 53 8 Minutes September 9, 2013 4. Resolution 051-13: Reduction or Discontinuance of Classified Service It is recommended that the Governing Board adopt Resolution 051-13 as presented. It was moved and seconded (Reece/Banks) to approve Resolution 051-13. The motion carried with the following roll call vote: Student Trustee Advisory Vote: Brown. AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel NOES: None ABSENT: True ABSTAIN: None 5. Facilities Master Plan Semi-Annual Report It is recommended that the Governing Board approve the Facilities Master Plan as presented in this report. A motion was made (Reece/Smith) to approve the report. The motion carried. 6. 2013-14 Budget Planning Parameters It is recommended that the Governing Board approve the budget planning parameters as presented. A motion was made (Ziel/Banks) to approve the report. The motion carried. 7. 2013-14 Final Budget It is recommended that the Governing Board approve the 2013-14 Final Budget. A motion was made (Banks/Reece) to approve the report. The motion carried. 8. Board Policy Revisions: Office of the President, Second Reading It is recommended that the Governing Board adopt the Board Policies as revised. A motion was made (Ziel/Reece) to approve the report. The motion carried. 9. Board Policy Revisions: Student Services, Second Reading It is recommended that the Governing Board adopt the Board Policies as revised. A motion was made (Ziel/Smith) to approve the report. The motion carried. 10. Board Policy Revisions: Administrative Services, Second Reading It is recommended that the Governing Board adopt the Board Policies as revised. A motion was made (Reece/Banks) to approve the report. The motion carried. 11. Board Policy Revisions: Instruction Office, Second Reading It is recommended that the Governing Board adopt the Board Policies as revised. A motion was made (Banks/Ziel) to approve the report. The motion carried. G. Information Items: The following items are provided for Governing Board information. 1. Board Policy Revisions: Administrative Services, First Reading Board policies are presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting. 2. Board Policy Revisions: Office of the President, First Reading Board policies are presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting. 3. Board Policy Revisions: Instruction Office, First Reading Board policies are presented as a first reading for Governing Board review and will return for action at the next Governing Board meeting. PAGE 55 57 63 73 74 90 92 112 131 136 145 TIME 9 Minutes September 9, 2013 G. Information Items con’t: 4. Fiscal Self-Assessment Checklist PAGE 150 TIME The following items are provided for Governing Board information. No staff report was presented unless noted below. 5. Quarterly Investment Report (June 2013) 160 6. Student Success -- Counseling Initiative Updates Vice President Bailey noted the fabulous work of the counselors at the semester start up with new educational plan workshops and 24 new sections of CG 51. All running start participants were enrolled in a CG 51 class with electronic education plans. Trustee Banks asked whether education plans apply to re-entry students. All degree-seeking students are required to have an education plan. Funding is based on having education plans in place. 166 7. Financial Reports 168 8. Cabrillo College Monthly Calendar 191 9. Agenda for Next or Future Board Meetings The Cabrillo College Governing board may discuss items to be placed on the future board meeting agendas. Trustee Cortez asked whether there is an Action plan for the Solari Green Technology Center. A Task Force is working on that and a report will be brought to the October board meeting. Trustee Cortez also asked about courses that have long wait lists, can more classes be added for programs that have bottlenecks and long wait lists. Vice President Bailey replied that now that we are adding classes, low enrollment classes are cancelled and those with long wait lists are added. Programs that have the bottleneck, like nursing, is still challenging because chemistry and physiology have limited lab space, extra classes don’t alleviate the problem. H. ADJOURN The meeting was adjourned at 6:56 p.m. For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306 at least 24 hours in advance of the meeting.