5
Meeting Minutes
Cabrillo College Governing Board
Monday, September 9, 2013
Cabrillo College
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION (Pino Alto Room)
1. Call to Order and Roll Call
Chair Spencer called the meeting to order at 5:03 pm. Present were
Student Trustee Brown, Trustees Banks, Cortez, Reece, Smith, Spencer
and Ziel. Trustee True was absent.
TIME
5:30 pm
The agenda was adopted. The Board was introduced to the president’s
blog: https://sites.google.com/a/cabrillo.edu/cabrillo-corner/?pli=1
OPEN SESSION (McPherson Room)
1. Call to Order and Roll Call
PAGE
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when the agenda
is approved unless a Board member wishes to discuss)
a. Minutes of August 5, 2013—page 5-9
It was moved and seconded (Reece/Banks) to approve the consent agenda
items, including the Minutes from August 5, 2013. The motion carried
with the following roll call vote:
Student Trustee Advisory Vote: Brown.
AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel
NOES: None
ABSENT: True
ABSTAIN: None
B. Introduction of Newly Appointed Faculty and Staff
Director Tama Bolton introduced Ed Greene in Admissions and
Records.
Dean Weckler introduced Terry Mullin and Dairea Byrd in BELA.
Dean Isabelle O’Connor introduced Dr. Rebecca Morgan and Beverlie
Terra in HASS.
President Jones introduced Terrence Willett, PRO
C. Oral Communications: Members of the audience may speak to non-agenda
items (three minute time limit per speaker)
None.
D. Special Presentation:
Meritorious Award Recognition—Sandi Moore introduced the
Meritorious Service Awards Committee. President Jones introduced
the awardees: Michael Booth, Marcelo Nogueira, Bill Locke-Paddon
for Meritorious Service Award; Sue Nerton for Floyd Younger
Award; M. Glenn Dixon for the Billee Paul Award; and Michelle
Merrill for the John D. Hurd Award.
Veterans Update—Dennis Bailey-Fougnier. See link:
http://www.cabrillo.edu/services/studserv/VeteransCenter.htm
TIME
6:03
TIME
6:05
6:10
6:16
6
Minutes September 9, 2013
Special Presentation continued:
Trustee Cortez asked whether Cabrillo is collaborating with other
service providers in the county. Vice President Bailey replied that
yes, we have connected with two groups. Trustee Spencer noted that
Cabrillo receives no additional resources for this unfunded mandate.
Trustee Ziel noted that we can share resources with UCSC. CCEU
President Northcutt noted that a Veterans counselor from the Palo
Alto Veterans Administration comes to Cabrillo on Fridays.
E. Oral Reports
1. Board Members’ Reports
a. None.
2. Student Trustee’s Report: Trustee Brown noted several Student Senate
goals:
i.
Increase presence on campus and to fill vacant senate seats.
ii.
Forums each semester in Aptos and Watsonville.
iii. Outreach: utilize social media; make staff aware of activities,
monthly emails to administrators, double the voter turnout,
collaborative events.
iv.
Cafeteria remodel: Hope to approve plans soon and complete next
year.
3. Superintendent’s Report
President Jones presented a new format for the President’s board report:
See https://sites.google.com/a/cabrillo.edu/cabrillo-corner/?pli=1
4. Faculty Senate Comments on Issues of Interest:
President Michael Mangin noted that
Accreditation is happening next month.
Student success is happening on a thousand levels and made
special note of the extraordinary efforts in the Counseling
department, such as online education plans and more CG 51
classes.
5. Cabrillo Classified Employees Union (CCEU) Comments on Issues of
Interest:
President Alta Northcutt noted
the beautiful 800 Building is open for classes
several concerns about students and staff development.
that M. Glenn Dixon is the last Billee Paul awardee during her
lifetime.
6. Cabrillo College Federation of Teachers (CCFT) Comments on Issues
of Interest:
President Bone noted that:
CCFT has a mentoring program for the 40 new faculty hired.
Gearing up for leftover negotiations business regarding ancillary
activities. P/T faculty are paid primarily for teaching; CCFT
would like to develop a pilot to help compensate adjuncts for
serving on governance committees.
CCFT recognizes that safety is an issue on people’s minds. There
are three different safety committees, there will be a drill this
semester. This is part of our working conditions and we will try to
PAGE
TIME
6:25
7
Minutes September 9, 2013
PAGE
Cabrillo College Federation of Teachers (CCFT) Comments on Issues
of Interest continued:
head off issues by working on psycho-social aspects and provide
early intervention.
Reinforce value and importance for public education in the
community. What is quality public education and what does it
take to do that?
F. ACTION ITEMS
1. Resolution 048-13: 2013-14 GANN Appropriations Limit
It is recommended that the Governing Board adopt Resolution 048-13 to
establish the Appropriations Limit for 2013-14. It was moved and
seconded (Banks/Ziel) to approve Resolution 048-13. The motion carried
with the following roll call vote:
6:50
46
Student Trustee Advisory Vote: Brown.
AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel
NOES: None
ABSENT: True
ABSTAIN: None
2. Resolution 049-13: Proposition 30, Education Protection Act (EPA),
Determination of Use
It is recommended that the Governing Board adopt Resolution 049-13 as
presented. It was moved and seconded (Smith/Ziel) to approve
Resolution 049-13. The motion carried with the following roll call vote:
49
Trustee Cortez asked for clarification that the expenditures listed on page
4 are not for administrative salaries and benefits, but for classroom related
expenses.
Student Trustee Advisory Vote: Brown.
AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel
NOES: None
ABSENT: True
ABSTAIN: None
3. Resolution 050-13: Update Authorized Bank Signature Cards
It is recommended that the Governing Board approve Resolution 050-13
authorize Laurel Jones as an approved signer for the District. It was
moved and seconded (Smith/Ziel) to approve Resolution 050-13. The
motion carried with the following roll call vote:
Student Trustee Advisory Vote: Brown.
AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel
NOES: None
ABSENT: True
ABSTAIN: None
TIME
53
8
Minutes September 9, 2013
4. Resolution 051-13: Reduction or Discontinuance of Classified Service
It is recommended that the Governing Board adopt Resolution 051-13 as
presented. It was moved and seconded (Reece/Banks) to approve
Resolution 051-13. The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Brown.
AYES: Banks, Cortez, Reece, Smith, Spencer, and Ziel
NOES: None
ABSENT: True
ABSTAIN: None
5. Facilities Master Plan Semi-Annual Report
It is recommended that the Governing Board approve the Facilities Master
Plan as presented in this report. A motion was made (Reece/Smith) to
approve the report. The motion carried.
6. 2013-14 Budget Planning Parameters
It is recommended that the Governing Board approve the budget planning
parameters as presented. A motion was made (Ziel/Banks) to approve the
report. The motion carried.
7. 2013-14 Final Budget
It is recommended that the Governing Board approve the 2013-14 Final
Budget. A motion was made (Banks/Reece) to approve the report. The
motion carried.
8. Board Policy Revisions: Office of the President, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Ziel/Reece) to approve the report. The
motion carried.
9. Board Policy Revisions: Student Services, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Ziel/Smith) to approve the report. The
motion carried.
10. Board Policy Revisions: Administrative Services, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Reece/Banks) to approve the report. The
motion carried.
11. Board Policy Revisions: Instruction Office, Second Reading
It is recommended that the Governing Board adopt the Board Policies as
revised. A motion was made (Banks/Ziel) to approve the report. The
motion carried.
G. Information Items: The following items are provided for Governing Board
information.
1. Board Policy Revisions: Administrative Services, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
2. Board Policy Revisions: Office of the President, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
3. Board Policy Revisions: Instruction Office, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board
meeting.
PAGE
55
57
63
73
74
90
92
112
131
136
145
TIME
9
Minutes September 9, 2013
G. Information Items con’t:
4. Fiscal Self-Assessment Checklist
PAGE
150
TIME
The following items are provided for Governing Board information. No staff
report was presented unless noted below.
5. Quarterly Investment Report (June 2013)
160
6. Student Success -- Counseling Initiative Updates
Vice President Bailey noted the fabulous work of the counselors at the
semester start up with new educational plan workshops and 24 new
sections of CG 51. All running start participants were enrolled in a CG 51
class with electronic education plans. Trustee Banks asked whether
education plans apply to re-entry students. All degree-seeking students
are required to have an education plan. Funding is based on having
education plans in place.
166
7. Financial Reports
168
8. Cabrillo College Monthly Calendar
191
9. Agenda for Next or Future Board Meetings
The Cabrillo College Governing board may discuss items to be placed on
the future board meeting agendas.
Trustee Cortez asked whether there is an Action plan for the Solari
Green Technology Center. A Task Force is working on that and a
report will be brought to the October board meeting.
Trustee Cortez also asked about courses that have long wait lists,
can more classes be added for programs that have bottlenecks and
long wait lists. Vice President Bailey replied that now that we are
adding classes, low enrollment classes are cancelled and those
with long wait lists are added. Programs that have the bottleneck,
like nursing, is still challenging because chemistry and physiology
have limited lab space, extra classes don’t alleviate the problem.
H. ADJOURN
The meeting was adjourned at 6:56 p.m.
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306
at least 24 hours in advance of the meeting.