November 4, 2013 Minutes
Meeting Minutes
Cabrillo College Governing Board
Monday, November 4, 2013
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
Start time: 5:30 pm
OPEN SESSION (Pino Alto Room)
PAGE
1. Call to Order
2. There are no closed session items for November 4, 2013
3. Board dinner. No business discussed, no action taken.
5:30
6:00
REGULAR OPEN SESSION (McPherson Room)
1. Call to Order and Roll Call
Trustee Spencer called the meeting to order at 6:00pm. Present were:
Trustee Cortez, Trustee Reece, Trustee Smith, Trustee True, Trustee
Banks, Trustee Spencer, Trustee Ziel and Student Trustee Brown. The
agenda was adopted with the change of moving item B, Introduction of
Newly Appointed Faculty and Staff, to the beginning of Regular Open
Session.
A. Consent Items
1. Minutes and Consent Agenda (these items are approved when the agenda
is approved unless a Board member wishes to discuss)
a. Minutes of October 7, 2013
It was moved and seconded (Reece/Cortez) to approve the consent
agenda items, including the Minutes from October 7, 2013. The motion
carried with the following roll call vote:
Student Trustee Brown Advisory Vote: Aye
AYES: True, Smith, Reece, Spencer, Cortez
NOES: None
ABSENT: None
ABSTAIN: Ziel and Banks – (Trustee Ziel and Trustee Banks abstained
from the approval of the10/7/13 minutes portion only, as they were
absent at that board meeting)
2. Register of Warrants
It is recommended that the Governing Board ratify warrant numbers
22112-22749 for the amount of $3,617,746.48
3. Construction Change Orders
It is recommended that the Governing Board approve the construction
change orders.
4. Professional Services – Document Imaging
It is recommended that the Governing Board approve the contract with
Databank IMX for an amount NTE $90,000.00
TIME
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5. S4C Linked Learning Grant
It is recommended that the Governing Board approve the $80,000 Linked
Learning Pilot Program (AB 790) Grant.
6. Curriculum Committee Report
It is recommended that the proposed curriculum changes be approved to
become effective in spring 2014.
7. Human Resources Management Report
It is recommended that the Governing Board ratify and/or approve the
human resources management report.
B. Introduction of Newly Appointed Faculty and Staff
Loree McCawley introduced Diane Goody as the new Assistant Director
of Human Resources.
Vice President Welch introduced Dr. Cynthia Fitzgerald as the new
Director of Allied Health
Vice President Bailey-Fougnier introduced Michelle Mendoza,
Counselor and Todd Welch, Enrollment Services Technology Specialist.
C. Oral Communications: Members of the audience may speak to non-agenda
items (three minute time limit per speaker)
None
D. Special Presentation:
In lieu of special presentation the board and audience are invited to attend the
Cabrillo College and Career Night held in the Gym, the library and the
cafeteria.
E. Oral Reports
1. Board Members’ Reports:
Trustee Spencer shared her concerns about the scorecard and the low
ESL percent. She would like a report on the status of faculty and
administrative meetings focused on scorecard data and is the process
being successfully implemented.
This first report to be agendized in March. Systematic review of the
scorecard to be calendared by the President for the Board.
2. Student Trustee’s Report:
9 Student senators and 2 advisors attended the CSSA conference 2 weeks
ago.
4 student senators attended a conference in Monterey last weekend.
Many fun activities happened on campus on Halloween.
Thanksgiving dinner is happening on 11/25 at the Watsonville campus
and on 11/26 at the Aptos campus. Asked trustees to serve at either site if
they are available.
Student Senate is discussing smoking regulations on campus. They have
agreed on the wording for a proposal to take to safety committee.
Discussion around sustainability issues on campus.
3. Superintendent’s Report
President Jones introduced the new format for her monthly
President/Superintendent report. This report will also be available on-line,
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on the President’s web page, under “President’s Communications”.
4. Faculty Senate: Comments on issues of interest to the Faculty Senate
President Michael Mangin noted:
On 11/12/13 there will be a forum for Quality Community College
Education. The event will take place in the Sesnon House from 6:008:00pm.
Going to the state plenary fall meeting. One issue to discuss is how to
make ACCJC more collegial; will report back.
Expressed concerns regarding faculty hiring. Asked for support from
Board and Administration for more contract hires for next year. Also a
concern that the pay increases be made permanent. There have been
many un-replaced retirements; many positions are being replaced by
adjuncts. Some programs weren’t able to find adjunct staff to fill
positions and because of this some classes had to be cancelled.
5. CCEU: Comments on issues of interest to the Cabrillo Classified
Employees Union
President Alta Northcutt noted:
Congratulated Vice President Bailey-Fougnier for doing a great job
filling as the acting president during the power outage.
Felt that the emergency drill was very effective; but expressed the need to
have an active shooter drill.
Some staff feel that not all buildings are secure because they need to be
locked from the outside with a card key.
Congratulated new hires and praised staff for promoting from within
wherever possible.
6. CCFT: Comments on issues of interest to the Cabrillo College
Federation of Teachers
President Bone noted:
Congratulated the accreditation team on a job well done.
Also noted the forum that Michael Mangin spoke about earlier.
Looking forward to participating in visioning day in February. CCFT
would like to make sure that all groups have representation at the event.
CFT is looking for support for Tom Torlakson in the upcoming state
wide election.
Expressed concern regarding the Affordable Care Act and the impact on
adjunct faculty. 42% of our staff are adjunct and less than 1/3 qualify for
health benefits.
F. Action Items
1. Renewal of Lease, 1 year: Head Start Program, FY 13-15
It is recommended that the Governing Board the lease renewal.
A motion was made (Banks/Ziel) to approve. The motion carried.
2. Resolution 052-13; 2013-14 Mid-Year Tax and Revenue Anticipation
Notes (TRANs)
It is recommended that the Governing Board approve Resolution 052-13,
Mid-Year Tax and Revenue Anticipation Notes. It was moved and
seconded (Reece/True). The motion carried with the following roll call
vote:
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Student Trustee Brown Advisory Vote: Aye
AYES: Banks, Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
G. Information Items: The following items are provided for Governing Board
information.
1. Dream Act Activities Report
Trustee Spencer thanked Vice President Bailey-Fougnier for this report.
2. Distance Education Annual Report
Trustee Spencer thanked Vice President Welch for this report.
3. Honors Transfer Program 2013 Annual Report
Trustee Spencer thanked Vice President Welch for this report.
4. Board Policy Revision: Instruction Office First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
5. Census Report for Fall 2013
Trustee Spencer thanked Terrence for his Census Report and for
answering their questions. She had follow up comments and questions
about the report.
Vice President Welch will work with the President on identifying
program ftes status and will provide review process for freeing up
possible resources for reallocation.
The following items are provided for Governing Board information.
No staff report is anticipated.
6. Facility Master Plan Update
7. Cash Flow Update – Q1
8. Financial Reports
9. Cabrillo College Monthly Calendar
10. Agenda for Next or Future Board Meetings
March board meeting: Scorecard and ESL update.
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The Cabrillo College Governing board may discuss items to be placed on
the future board meeting agendas.
H. ADJOURN
The meeting was adjourned at 6:31pm
6:31
For ADA related meeting accommodations, contact the Executive Assistant to the President at (831) 479-6306
at least 24 hours in advance of the meeting.