I NTERNATIONAL T ELECOMMUNICATION U NION
General Secretariat
6 January 2004
Ref:
DM-1106
Contact: Yvon Henri
Tel:
+41 22 730 5536
Fax:
+41 22 730 5785
E-Mail: Yvon.Henri@itu.int
Subject:
To: ITU Member States and Sector Members
Ad hoc Group of Council on Cost Recovery for Satellite Network Filings
Dear Sir/Madam,
The ITU Council, at its 2003 session (5 to 16 May 2003), decided to maintain the Ad hoc
Group of Council on Cost Recovery for Satellite Network Filings. The Group is to continue
its work to consider specified issues. In particular it is to address the terms of reference as set
out in Resolution 88 (Rev. Marrakesh, 2002) (Annex 1). The Ad hoc Group is open to ITU
Member States and Sector Members and is chaired by Mr. D. Barrett (United Kingdom). The
Group is required to make a report, and recommendations as appropriate, to the 2004 session
of Council.
A meeting of the Ad hoc Group is scheduled for 24 to 26 February 2004 in Geneva. The
proceedings of the meeting and associated documentation will be in English only. A draft
agenda is attached (Annex 2). Member States and Sector Members are invited to be
represented at this meeting. The meeting will open at 0900 hours on Tuesday 24 February
2004 and registration will be possible from 0830 hours on that day. Registration of
participants should be by letter or fax (fax No: +41 22 730 5785) as soon as possible but not
later than 10 February 2004. The registration form is at Annex 3 and should be completed
for each participant. List of hotels for delegates to ITU meetings and confirmation form are
available at http://www.itu.int/travel/.
A web page has been established for the ad hoc group on which will be posted any
relevant information and documents for the meeting. This page can be found at
http://www.itu.int/council/adhoc-snf/ . The e-mail multi-list address previously established for the
Group will continue in order to facilitate message distribution and electronic working for the Ad
hoc Group. Registration for this e-mail reflector may be arranged on-line by sending a message to
mailserv@itu.int with the following message: subscribe adhoc-snf@itu.int.
We would remind you that citizens of some countries are required to obtain a visa in order to
enter and spend time in Switzerland. The visa must be requested and obtained from the office
(embassy or consulate) representing Switzerland in your country or, if there is no such office
Place des Nations
CH-1211 Geneva 20
Switzerland
Telephone +41 22 730 51 11
Telefax Gr3: +41 22 733 72 56
Gr4: +41 22 730 65 00
Telex 421 000 uit ch
Telegram ITU GENEVE
E-mail: itumail@itu.int
www.itu.int
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in your country, from the one that is closest to the country of departure. If problems are
encountered, the Union can, at the official request of the administration or company you
represent, approach the competent Swiss authorities in order to facilitate delivery of the visa.
Any such request must specify the name and functions of the individual(s) for whom the
visa(s) is/are requested and be accompanied by a copy of the approved registration form
approved for the ITU conference or meeting in question.
Any contributions for consideration at the meeting of the ad hoc group should be
submitted to the General Secretariat of the ITU preferably in electronic form, to
adhoc-snf-contributions@itu.int no later than 10 February 2004 in order to facilitate
production and distribution for the meeting. The contact person is Mr. Yvon Henri in the
Radiocommunication Bureau (tel: +41 22 730 5536; email: Yvon.Henri@itu.int)
Yours sincerely,
(signed)
David BARRETT,
Chairman
Annexes: 3
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ANNEX 1
RESOLUTION 88 (Rev. Marrakesh, 2002)
Processing charges for satellite network filings and
administrative procedures
The Plenipotentiary Conference of the International Telecommunication Union (Marrakesh, 2002),
considering
a)
that the Plenipotentiary Conference adopted Resolution 88 (Minneapolis, 1998)
dealing with processing charges for satellite network filings, requesting the Council to adopt
the methodology and schedule of charges at its 1999 session;
b)
that, at its 1999 session, the Council adopted Decision 482 setting out the
methodology and schedule of fees, based on a flat-fee component and a variable-fee
component (depending on the number of pages of the publication), with payment falling due
after the publication of the filing;
c)
that the World Radiocommunication Conference (Istanbul, 2000) (WRC-2000) dealt
with the consequences of non-payment of such processing fees with the adoption of
provisions in the Radio Regulations, and adopted Resolution 83 (WRC-2000) recommending
that this conference consider the extent to which the provisions identified by WRC-2000
satisfy the purpose of Resolution 88 (Minneapolis, 1998) of the Plenipotentiary Conference
and consider the date at which they shall enter into force;
d)
that, at its 2001 session, the Council modified Decision 482 so that, for filings
submitted after 1 January 2002, the flat-fee component would be invoiced upon receipt of the
filing;
e)
that, by Decision 510 adopted at its 2002 session, the Council established in an ad hoc
group to consider an alternative basis for charges that does not depend on the number of
pages, as well as the practical implications of applying cost attribution to activities associated
with the processing of satellite network filings towards the application of full cost recovery,
considering further
a)
that any delay in the application of satellite network cost recovery could result in a
significant increase in the processing delay within the Radiocommunication Bureau (BR) and
may have financial implications;
b)
that any decision in this matter must ensure the protection of the rights acquired by
Member States in applying the relevant procedures of the Radio Regulations,
recognizing
a)
that the provisions adopted by WRC-2000 and referred to in considering c) above
established a linkage between the rights acquired by Member States in applying the relevant
procedures of the Radio Regulations after 7 November 1998 and the payment of the fees for
cost recovery for satellite network filings, and that this linkage satisfies the requirement
referred to in considering further b) above;
b)
that the decisions taken by WRC-2000 satisfy the intent in the instruction given to
WRC-2000 by Resolution 88 (Minneapolis, 1998) of the Plenipotentiary Conference for
consequences in case of non-payment,
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resolves
1
that cost recovery for satellite network filings shall be implemented as soon as
possible consistent with the general principles for cost recovery adopted in Resolution 91
(Minneapolis, 1998) of the Plenipotentiary Conference;
2
that all filings in accordance with Council Decision 482, as modified, for the
production of the special sections of the BR IFIC for space radiocommunication services
concerning advance publication, and their associated requests for coordination or agreement
(former Articles 11 and 14, plus Resolution 33 (Rev. WRC-97) and former Resolution 46
(WRC-97), or Article 9 of the Radio Regulations) and requests for modification of the space
service plans and Lists contained in Appendices 30/S30, 30A/S30A and 30B/S30B to the
Radio Regulations received by BR after 7 November 1998 shall be subject to the application
of cost recovery;
3
that the date of entry into force of the provisions of the Radio Regulations referred to
in considering c) shall be 1 August 2003,
instructs the Council, at its extraordinary session during this conference
to establish a group, open to all Member States and Sector Members, in order to make
recommendations to the 2003 session of the Council on:
i)
modifications to Decision 482 to give effect to resolves 1 and 2 above;
ii)
extension of the implementation of processing charges for satellite filings, received by
BR as of a date to be set by the Council and not already covered in resolves 2 above, to
include identifiable and auditable costs incurred directly in the processing of satellite
network filings;
iii)
clarification of the meaning of the term "actual costs" referred to in resolves 4 i) of
Resolution 91 (Minneapolis, 1998) of the Plenipotentiary Conference;
further instructs the Council at its 2003 session
taking into account the recommendations of the group, as appropriate, to consider further
modification of Decision 482,
instructs the Director of the Radiocommunication Bureau
to send a reminder 60 days before the date referred to in resolves 3 above,
recommends the 2003 World Radiocommunication Conference
to implement resolves 3 above,
instructs the Secretary-General
to submit a report to the next plenipotentiary conference on the implementation of this
resolution and on the operation of cost recovery for processing charges for satellite network
filings.
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ANNEX 2
Draft Agenda
Ad hoc Group of Council
COST RECOVERY FOR SATELLITE NETWORK FILINGS
Geneva, 24-26 February 2004
Room C1 at 0900 hours
1. Introduction
2. Adoption of the Agenda
3. Update on the Bureau’s time study
4. Factors associated with BR processing of satellite network filings
4.1 Activities to be cost-recovered
4.2 Direct and indirect costs
5. Cost recovery charging methodology options
6. Cost recovery application and implementation
7. Any other business
8. Next meeting
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ANNEX 3
Groupe ad hoc, Recouvrement des coûts appliqué au
traitement des fiches de notification des réseaux à satellite
Genève, 24-26 février 2004
Ad hoc group on cost recovery on Satellite Network Filings
Geneva, 24-26 February 2004
Grupo ad hoc sobre la recuperación de los costos de
tramitación de las notificaciones de redes de satélite
Ginebra, 24-26 febrero de 2004
Formulaire d'inscription - Registration form - Formulario de inscripción
(A retourner au Secrétariat général (Bureau T.1314 / Fax +41 22 730 58 81) avant le)
(To be returned to the General Secretariat (Office T.1314 / Fax +41 22 730 58 81) by)
(Devuélvase al la Oficina de la Secretaría General (Oficina T.1314 / Fax +41 22 730 58 81) antes del)
10.02.2004
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