Cabrillo College
CABRILLO STAGE MANAGING DIRECTOR
CLASSIFIED ADMINISTRATOR
JOB DESCRIPTION
The Cabrillo Stage Managing Director manages all non-artistic aspects of Cabrillo Stage, a
semiprofessional musical theatre company in residence at Cabrillo College. Position duties include
budget planning, implementation, coordination, and evaluation.
SCOPE
Under the direction of the Dean of Visual, Applied and Performing Arts (VAPA), the Cabrillo Stage
Managing Director performs professional-level duties and exercises judgment in the interpretation and
application of policies and procedures related to the operation of a semi-professional threatre company
on the Cabrillo College campus; ensures Cabrillo Stage remains fiscally and operationally self-supporting
by planning and implementing an effective business and marketing plan; and executes successful seasons
of this semi-professional residential theatre company. In collaboration with the Dean of VAPA, the
Cabrillo Stage Artistic Director, and Cabrillo College Theater Arts faculty, this position works to ensure
Cabrillo Stage’s partnership with the educational program and overall mission of the College remains
strong.
EXAMPLES OF DUTIES
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Supervises, trains and evaluates assigned staff including employees and contractors supporting
Cabrillo Stage, as appropriate (E)
Ensures staff is trained in work and safety procedures related to assignments and in the
operation and use of equipment and supplies; ensures safe work practices and procedures are
followed (E)
Coordinates with the Cabrillo Stage Artistic Director and others to ensure shows are executed on
time and on budget; responds to overall artistic goals while ensuring Cabrillo Stage remains
fiscally and operationally self-supporting (E)
Manages and oversees the design, implementation and production of all marketing and ad sales,
audition materials, company handbook, usher badges, front of house displays, outside public
relations events including radio, newspaper, and TV interviews and promotional performances,
and public relations and outreach efforts in coordination with the college Director of Marketing
and Communications (E)
Manages purchasing and contracting in coordination with appropriate College department(s)
including creating and implementing an invoice and purchase requisition process to ensure
accurate fiscal accountability (E)
Manages front of house activities including house management, usher requirements, concession
contractors, and patron relations (E)
Organizes and coordinates all aspects of company opening and closing night activities and other
production or recognition activities (E)
Develops, manages, and processes Cabrillo Stage accounting documents and procedures;
provides Artistic Director and Dean of VAPA regular budget reports regarding line item
expenses (E)
Conducts regular meetings while in production with department heads to review and update
line item budgets (E)
Oversees the management and sale of all merchandise and alcohol specific to performances,
including acquisition of proper legal permits and accurate monitoring to avoid sale to minors (E)
Cabrillo Stage Managing Director
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EXAMPLES OF DUTIES (Continued)
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Manages merchandise deposits and other miscellaneous income and the management and
distribution of petty cash (E)
Oversees the Cabrillo Stage Theatre Guild and all fundraising activities in coordination with the
Cabrillo College Foundation (E)
Assists students in applying and registering for Cabrillo Stage-related courses; creates student
registration list for Artistic Director and Dean of VAPA; serves as a liaison between Cabrillo
Foundation and Enrollment Services to coordinate and award student scholarship awards related
to Cabrillo Stage and associated courses (E)
Develops and oversees the Cabrillo Stage website, including design and maintenance,
management of email accounts and integration of its website with third party ticket vendors;
ensures information on the website is accurate and reflective of production and season
presentations (E)
Assists the Artistic Director with day-to-day activities related to the operation of the company (E)
Works in conjunction with VAPA box office personnel to create and implement a ticket price
structure for individual shows, season subscriptions and discounts that achieves a balanced
budget (E)
Provides statistical and accurate accounting information and other reports using a variety of
software tools such as word processing, spreadsheets, and databases that will assist in the
planning of future seasons, promotional needs, and advertisement sales (E)
Coordinates transportation and housing for out-of-town artists and provides support as
necessary (E)
May assist the Dean of Visual, Applied, and Performing Arts in the supervision of other staff as
assigned
Serves on College committees as required or assigned
Performs additional duties as required or assigned
(E) = designates essential functions
QUALIFICATIONS
Education and Experience:
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Bachelor’s degree from an accredited college or university in theatre arts, management,
administration or a related field
Two years of experience in the business management of a professional or semi-professional
theatre company
Please note: A Master’s degree from an accredited college or university in theatre or a related field may
be substituted for two years of experience.
Knowledge of:
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Principles, procedures, methods, techniques, and strategies relative to the management of a semiprofessional theatre company
Principles and practices of training, supervision, and evaluation
Safe work methods and safety precautions related to the work
Applicable laws, rules, regulations, policies, and practices
Cabrillo Stage Managing Director
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Knowledge of: (Continued)
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Principles and practices of marketing, merchandising, promotions, and outreach
Accounting practices and principles, budget preparation, and cost-center management relating to
the procurement of goods and services
Protocols related to the use of independent contractors, and performance rights issues
Effective leadership and managerial techniques, including good interpersonal skills such as tact,
patience, and courtesy
Effective oral and written communication skills
Applicable laws, rules and regulations related to the sale of merchandise, food and beverages,
including alcoholic beverages
Principles of fundraising and development practices
Web content management, design layout and formatting
Modern office practices and procedures including in-depth knowledge of various software
application such as word processing, spreadsheet, and database management
Ability to:
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Effectively and efficiently plan, organize, and direct the functions and activities of a semiprofessional theatre company on a community college campus
Provide leadership and effectively train, supervise, and evaluate the work of others
Provide work and safety instruction to staff
Effectively market and promote a semi-professional community college theatre company
Prepare, analyze and revise contracts and other documents related to the procurement of goods
and services
Maintain and process accurate financial records and perform short and long-range budget,
financial, and operational planning
Effectively function as a team member and maintain effective working relationships with artistic
personnel, staff, faculty, College administration, customers, students, vendors and the
community at large
Interpret and properly apply rules regulations, policies and procedures regarding the sale of
merchandise, food and beverages.
Design and manage fundraising activities in coordination with the Cabrillo College Foundation
Operate a computer using various software for word processing, spreadsheet, and database
management; and web technology tools related to web page/site design and maintenance
Communicate effectively verbally and in writing
Resolve disputes, analyze situations, evaluate solutions and make creative and supportive
recommendations
Perform duties in compliance with pertinent laws, regulations, and policies
Consistently perform under the pressure of deadlines and other administrative demands
Desirable:
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Experience managing a resident, semi-professional theatre company located on a college or
university campus
Experience working in a labor union environment
Cabrillo Stage Managing Director
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WORKING CONDITIONS
Environment:
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Office and theatre environment
Physical demands:
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Hearing and speaking to exchange information
Dexterity of hands and fingers to operate a computer keyboard, handle individual papers, and
write and take notes
Seeing to read files, documents, and computer screens
Sitting for extended periods of time
Lifting to handle papers, files, equipment, and material weighing up to 25 pounds
AUTHORITY AND RESPONSIBILITY
The Cabrillo Stage Managing Director is responsible for planning, coordinating, supervising, training,
and evaluating assigned staff who work for Cabrillo Stage.
Established: August 27, 2014