Bookstore Lease/Management &
Operations Services
Request for Proposal
RFP No. RFP13-01
Bid Due Date: Tuesday, November 20, 2012 2:00PM PST
Cabrillo Community College District
District Purchasing, Contracts &
Risk Management Office
6500 Soquel Dr. Bldg 2030
Aptos, CA 95003
RFP Questions or Comments Due:
Tuesday, November 8, 2012
Cabrillo College: Michael Robins, Director of Purchasing, Contracts & Risk Management
Email: rirobins@cabrillo.edu
Phone: 831-477-3521
CABRILLO COMMUNITY COLLEGE DISTRICT
REQUEST FOR PROPOSAL (#RFP13-01)
BOOKSTORE LEASE/MANAGEMENT & OPERATIONS SERVICES
I.
INTRODUCTION
The Cabrillo Community College District (District) invites college bookstore vendors
(Vendor) to submit sealed proposals for college bookstore services as described herein
(Proposal). One (1) original and five (5) copies of your proposal are required to be
submitted.
The college bookstore serves as an important educational function to the Cabrillo
Community College community. The District invites proposals, which clearly specify the means
by which a full service bookstore will be provided to students, faculty, and staff of the District.
The District bookstore located at Cabrillo College, 6500 Soquel Drive, Aptos, CA 95003,
consists of approximately 9630 square feet of bookstore space situated on a main driving
thoroughfare.
II.
PROPOSAL PROCESS TIMELINE AND INSTRUCTIONS FOR SUBMITTAL
A.
Timeline:
Request for Proposals publication:
Tuesday, October 30, 2012 & November 6, 2012
Questions or Comments due:
Thursday, November 8, 2012, (2:00pm PST)
Proposals due:
Tuesday, November 20, 2012 (2:00pm PST)
(One (1) original and five (5) copies of your proposal are required to be submitted.)
Interviews:
Week of November 26-30, 2012
Recommendation to
the Governing Board
Monday, December 10, 2012
B.
Instructions for Submittal of Proposal:
“The CABRILLO Community College District, 6500 Soquel Drive, Bldg. 2030,
Santa Cruz, California 95003 hereby invites sealed proposals for the following:
REQUEST FOR PROPOSAL No. RFP13-01
BOOKSTORE LEASE/MANAGEMENT & OPERATIONS SERVICES
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RFP’s shall be made on forms and be in accordance with RFP conditions and
specifications prepared by the District. To obtain a Request for Proposal (RFP) package visit
our website at: http://www.cabrillo.edu/internal/purchasing/index.html or email the District
Purchasing at mirobins@cabrillo.edu .
Proposals will be accepted on or before 2:00 PM Tuesday, November 20, 2012.
Proposals must be submitted in a sealed envelope and marked “CABRILLO COLLEGE
BOOKSTORE LEASE/MANAGEMENT SERVICES PROPOSAL No. RFP13-01” and
must be mailed or hand delivered to:
Cabrillo College Community College District
Attn: Michael Robins
Purchasing Department Office, Building 2030
6500 Soquel Drive
Aptos, CA 95003
Questions or comments must be received in writing and must be emailed directly to
Michael Robins, Director of Purchasing, Contracts & Risk Management at
mirobins@cabrillo.edu on or before 2:00 p.m. on Thursday, November 8, 2012. The
Districts response to questions, addendum or clarification will be posted on our website by
Wednesday, November 14, 2012.
The District reserves the right to reject any or all proposals or to waive any irregularities
or informalities in any proposals and to be the sole judge of merit and suitability of services
proposed.
For further information contact Michael Robins, at 831-477-3521. Or visit our website
at http://www.cabrillo.edu/internal/purchasing/index.html
For the Board of Trustees
Cabrillo Community College District”
III.
PROPOSAL SPECIFICATIONS
The following must be included in all Proposals and numbered as indicated below.
Failure to include the required information may cause a Proposal to be disqualified from
consideration as non-responsive. One (1) original and five (5) copies of your proposal are
required to be submitted.
A.
Vendor Information
1.
Vendor Experience
a.
Indicate the length of experience in operating college or university
bookstores and provide a listing of such bookstore operations.
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2.
Vendor Financial Reports
a.
3.
4.
Furnish evidence of financial stability and provide complete
current financial statements or reports for the past three (3) fiscal
years of operation, including a statement by a Certified Public
Accountant for each report.
Vendor References
a.
Provide a list of all educational academic institutions which are
currently being served by Vendor or have been served by the
Vendor within the last three (3) years. Include with each reference
a list of the enrollment of each institution and the level of total
bookstore sales for each institution served.
b.
Provide a list of two-year community colleges with 10,000 or more
students and $2,000,000 – $3,500,000 in gross bookstore sales that
the Vendor is currently serving or has served within the last three
(3) years.
c.
The reference list may also include related operations not on a
campus.
d.
Furnish names and telephone numbers of individuals who can be
contacted by the District for each reference listed.
e.
Provide a list of educational institutions that have terminated
service in the last three (3) years and include reasons for such
termination.
Vendor’s Company Description
a.
Describe in detail company resources at local, regional, and
headquarters level available to support on-site management.
b.
Indicate management training policies and company requirements
of minimal experience of manager(s) who would be assigned to
operate the bookstore. An organization chart should accompany
this description.
c.
Describe professional staff support provided to the on-site
manager, such as marketing and advertising expertise,
computerized operations, and assistance provided for bookstore
environment.
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d.
B.
Describe the means used by company management and on-site
managers to acquire and use information about consumer
requirements and to assess needs of students, faculty, and staff;
include a description of procedures used to insure customer
satisfaction with goods and services provided.
Bookstore Operating Conditions
1.
Merchandise and Operations
a.
List the range of products and services to be provided, including,
but not limited to: textbooks, course materials, general books, soft
goods, sundries, drug items, food products, stationery and art
supplies, magazines, and novelty items. Due to District policy,
tobacco products are to be excluded. The District reserves the
right to forbid the sale of merchandise it considers objectionable.
b.
Describe Vendor’s policies and procedures towards text selection,
order entry, and suggested inventory levels.
c.
Describe Vendor’s policies and procedures regarding the sale of
used books and merchandise (if applicable). Include historical data
regarding the percentages of used book and merchandise (if
applicable) sales in community college bookstores.
d.
Describe Vendor’s pricing policies, practices and margins for all
new and used books, course materials, and merchandise. Describe
how all discounts/charges would be handled by Vendor. In
addition, include any discounts offered for any college purchases.
1)
Describe the practices and mark-up/margins for the sale of
photocopied course “Readers.”
2)
The successful Vendor will be required to continue the
District’s current textbook rental and “ebook” programs,
and to expand these programs.
e.
Describe Vendor’s strategies for seeking more affordable textbook
purchase options for students throughout the contract. An annual
plan for such will be required, and will be reviewed, discussed and
approved by the Cabrillo Bookstore Advisory Committee. (See
also item B.2.d in this section.)
f.
Describe Vendor’s buyback policies, buyback time frames, and
buyback prices paid during buy-back periods and non-buyback
periods.
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1)
District requires buyback of textbooks for up to two weeks
after the commencement of courses. Please comment on
this practice.
g.
Describe Vendor’s late order policy.
h.
Describe Vendor’s check cashing policy.
i.
Describe Vendor’s refund/exchange policy applied to course
materials and other merchandise.
j.
Discuss methods for handling, tracking and processing students
who pay for their course materials through various types of
vouchers.
k.
District requires that payment of “materials fees” for courses be
collected, processed/recorded, and remitted to the District, less a
minor administrative fee. Please comment and propose such a
processing fee.
l.
Describe Vendor’s proposed business hours. Bookstore shall be
open on a minimum four (4) days per week schedule, or possibly a
five (5) days per week schedule, during the regular academic
sessions, including summer session, and possibly winter session.
The schedule of operating hours will be mutually agreed upon by
Vendor and District and incorporated into a clause of the
Lease/Management Services agreement. (See clause 21.7 of
Exhibit A “Proposed Lease.”) Discuss the current business hours
which are:
Regular Schedule:
Mon-Thu: 7:45am to 6:30pm
First Week of Classes:
Mon-Thu: 7:45am to 8:00pm
Fridays: 9:00am to 4:30pm
Fridays before the First Week of Classes:
Fridays: 9:00am to 4:30pm
The successful Vendor will be required to provide some services at
the District’s Watsonville Center, including providing textbook
sales and return services, and “Course Reader” sales services, for a
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minimum of two Monday-Thursday weeks at the beginning of
each semester and summer terms.
PLEASE NOTE: In these historically unprecedented times of
funding cutbacks and funding uncertainties, the District continues
to explore reduction of operating hours and staff hours districtwide. Future District actions might include reduced academic
and/or administrative operating hours. This could result in the
need to reduce future Bookstore operating hours, especially if
future District actions reduce the population of students and staff
on campus during particular weeks or months. The District will
keep the successful Vendor informed and negotiate in good faith
with the Vendor to potentially amend relevant sections of an
existing contract (such as schedule and financial terms) impacted
by a change in academic or operating schedule.
2.
Marketing and Customer Relations
a.
Describe Vendor’s marketing plan for conducting business on
campus and in the District’s geographical area. Describe Vendor’s
policies and procedures for marketing and merchandising; include
any special techniques used in promotional activities.
b.
Describe whether Vendor has online/web-based ordering interface
and, if not, the Vendor’s proposal to develop one, if any.
c.
Describe Vendor’s consumer relations program in existing stores.
d.
Describe Vendor’s proposed level of participation in a college
bookstore advisory committee.
1)
Describe Vendor’s policy and strategies to interface with
and get input from faculty, students, and District
administrators on pricing and inventory.
e.
Describe Vendor’s proposed method in which you will provide
marketing and signage to promote the bookstore and its location.
f.
Describe Vendor’s proposed method in which you will incorporate
school colors and logo and /or mascot (The Cabrillo “Seahawk”)
into merchandise such as clothing etc., and into the overall identity
of the bookstore. Describe, as well, how the “Cabrillo” name and
identity would be maintained in the bookstore name.
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3.
4.
C.
D.
Staffing
a.
Describe Vendor’s staffing and employment practices, including
student employment.
b.
Provide written narrative concerning service/staffing levels to
handle customers during semester start-up periods.
Technology Proposal
a.
Describe Vendor’s process for District departments to link directly
with the bookstore to place and process book orders.
b.
Describe Vendor’s system for allowing and tracking student
textbook orders from the bookstore via the Internet, sales
associated needs to be tracked to the District.
c.
Describe Vendor’s on-line student purchasing system
d.
Describe Vendor’s on-line book requisition process for text book
ordering.
e.
Describe Vendor’s ability to maintain, by semester, a book
database that is electronically accessible to the Vice President of
Administrative Services.
Transition Plan
1.
Vendor shall propose a detailed transition plan including dates and
required activities of the Vendor and the Vendor’s expectations of the
District to ensure uninterrupted bookstore operations.
2.
Vendor shall include a description of all technology compatibility
requirements for the Vendor to operate in conjunction with District’s
systems.
Financial Proposal
The following components should be in the potential Vendor’s Financial
Proposal. While the District requires a Financial Proposal containing each of the
components below, the suggested dollar amounts below are not minimum
requirements. The financial terms of the proposal are negotiable, but the
terms stated below indicate the District’s predisposition on these financial
proposal elements:
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1.
Proposed Commission
a.
Specify a guaranteed annual minimum commission (“Base Rental
Payment”) or an annual percentage of gross sales to be paid to the
District. The District will require an annual review of the
commission paid. The District will obtain proposals based on a
25% markup or less. The District is predisposed to a proposal
containing at least the following annual commission, or an annual
percentage of gross sales, whichever is higher, as follows:
Annual Base Rental Payment:
Two Hundred and Seventy-Five
($275,000)
Thousand
Dollars
OR
Annual Percent of Gross Sales:
Ten and one-half percent (10%) up to Three Million
Dollars ($3,000,000)
Eleven percent (11%) from over Three Million Dollars
($3,000,000) up to Three Million Five Hundred Thousand
Dollars $3,500,000
Twelve percent (12%) of over Three Million Five Hundred
Thousand Dollars ($3,500,000)
Total gross sales for all Bookstore departments for the last three most
recently completed fiscal years for the Cabrillo Bookstore are as follows:
FY 2009-10 $3,675,252
FY 2010-11 $3,078,554
FY 2011-12 $2,766,506
2.
Signing Bonus: Lessee shall pay the District the sum of One Hundred
Thousand Dollars ($100,000) upon signing a five (5) year and
approximately five month Lease and Management Services/Operations
Agreement.
3.
Price offered for existing inventory (See “Exhibit B: Current Cabrillo
Bookstore Assets and Inventory.”)
a.
Explain financial formula for basis of price offered for existing
inventory (for example, “cost basis less X%”). On expiration of the
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contract, if the contract is not renewed, the successful Vendor shall
offer for sale to the District the then existing inventory, priced
based on the same basic financial formula as used for the purchase
of existing inventory at commencement of this contract.
4.
Price offered for existing equipment, fixtures, and assets.
a.
On expiration of the contract, if the contract is not renewed, the
successful Vendor shall offer for sale to the District the then
current existing equipment, fixtures and assets (such as, but not
limited to, furniture, fixtures, display cases, cash registers, etc.) at a
reasonable market rate. (See also item VII.C.1 of this RFP; see
“Exhibit B: Current Cabrillo Bookstore Assets and Inventory.”)
The existing Bookstore cash assets and cash fund balance(s)
remain the full property of the District. Disposition of accounts
payables and accounts receivables will be negotiated with the
successful Vendor; such disposition will be included in the
proposed contract (“Agreement”—see Exhibit A).
5.
6.
Other Contributions to the District
a.
For each full year of the contract, commencing on July 1, 2013,
contractor shall contribute Fifteen Thousand Dollars ($15,000) to
the ASCC Student Senate operating budget, for purposes
designated by the Student Senate. This annual contribution is due
by July 30th; and the memo line of the check shall be notated:
“ASCC Student Senate bookstore contribution.”
b.
For each year of the contract, contractor shall specify an amount to
be made available to the colleges for campus-related service
events, including graduation, student/staff caps and gowns, and
supply donations for various college events.
Security Deposit
a.
7.
On-Campus Marketing and Advertising
a.
E.
The successful Vendor will be required to post a security deposit at
least five (5) days prior to taking possession of the property, in the
amount of One Hundred Thousand Dollars ($100,000).
Describe Vendor’s financial commitment to marketing and
advertising on campus.
Potential Future Revenue and Service Strategies
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IV.
1.
Expansion of “Grab and Go” food items for sale: please comment.
2.
The District and specifically the Student Senate may have a future interest
in the Vendor co-developing and fully managing an “Internet
Café/Coffeehouse” operation within the existing Bookstore square-footage
or in an adjacent space, by mutual discussion, negotiation and agreement
between District and Vendor. Please comment on this concept and note
any experience potential Vendor has in developing and managing a similar
operation.
3.
The District may have a future interest in locating a student–oriented, or
possibly all campus service, duplications center within the Bookstore, by
mutual discussion, negotiation and agreement between District and
Vendor. In the case of an all-campus service center, this would be
potentially for the production of photocopied course “Readers” and other
standard campus/District duplications requirements, as well as potentially
offering self-service walk-in photocopying options for students. In the
case of a full-service all-campus center, additional square footage for such
operation or for existing Bookstore operations that could be relocated,
would be secured. The Vendor would manage/operate such a 1) selfservice student-oriented duplications center, or 2) all-campus duplications
center in its entirety, under an amendment to the proposed
lease/management services agreement, based on terms, including cost
recovery and mark-up guidelines, mutually agreed upon. Please comment
on this concept and note any experience potential Vendor has in
developing and managing a similar operation.
BASIS OF AWARD – SELECTION CRITERIA
A.
The successful Vendor shall be selected on the basis of the comprehensive
Proposals for Bookstore Services that meets the specifications and requirements
of the RFP and that is the most advantageous to the District including the
following factors:
1.
Vendor’s Company Information and Experience including:
a.
Vendor’s experience and reputation in colleges, universities,
and/or community colleges markets.
b.
Vendor’s demonstrated ability to manage a retail operation of
approximately $3 million in gross sales.
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2.
3.
Vendor’s Proposed Bookstore Products and Operations including:
a.
Description of merchandise and services; particularly textbook
procedures for faculty and students.
b.
Principles and methods of marketing and merchandising.
c.
Pricing structure of textbooks and other products.
d.
Proposal on developing a retail concept.
e.
Vendor’s Marketing Proposal.
Vendor’s Technology Proposal including:
a.
Existing technology.
b.
Compatibility with District’s systems.
4.
Vendor’s Proposed Transition Plan
5.
Vendor’s Financial Proposal including:
6.
a.
Commission Structure and signing bonus
b.
Price offered for inventory and for equipment/fixtures/assets
c.
Other Contributions to the District
Vendor’s Interview with the District
a.
Based on the written proposals, the District expects to invite select
vendors to interview with the District selection team during the
week of November 26-30, 2012. Those selected vendors will be
provided with approximately one (1) week advanced notice of the
interview and Vendor shall be available for such interview as
scheduled.
b.
The final award will be based on the RFP criteria plus the
information provided by the Vendor during the interview.
B.
This RFP does not commit the District to award a contract with any Vendor or to
pay any costs incurred by the Vendor in the preparation of Vendor proposals.
C.
The District reserves the right at its sole discretion to accept or reject any and all
proposals received as a result of this RFP.
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D.
V.
The District reserves the right to award a contract to Vendor which in its view
best serves the needs of the District.
ADDITIONAL PROPOSAL INSTRUCTIONS
A.
Vendor Identification
1.
Each Vendor must provide with its Proposal complete legal business
name, address, telephone number, and name(s) of officer(s) authorized to
act for the company or corporation.
2.
Describe the Vendor’s legal organization.
a.
If the Vendor is a corporation, provide the date of incorporation,
state(s) of incorporation, and names of the President, VicePresident, Secretary and Treasurer.
b.
If the Vendor is a partnership or joint venture, provide the names
of the date of organization, type of partnership or venture, names
of partners or associates.
c.
If Vendor is a sole proprietor, provide the date of organization and
the name of the owner.
B.
Vendor shall include with the Proposal a signed copy of the Proposal
Representations and Certifications form included herein. The Proposal must be
executed by the Vendor’s fully authorized contracting official.
C.
Vendor’s Responsibility
D.
1.
Vendors are responsible for familiarization with all aspects of the colleges
and the condition of bookstore operations relating to the proposal.
2.
Vendors are required to inspect existing operations, facilities, equipment
and inventory. Vendors are instructed to contact Michael Robins, Director
of Purchasing, Contracts, and Risk Management, at (831) 477-3521 or
mirobins@cabrillo.edu for information and/or appointments for such
inspections. Failure of a Vendor to exercise this responsibility will not
relieve the Vendor from fulfilling obligations as specified in this document
or in any subsequent agreement.
Other Required Certifications
1.
A statement of compliance with State of California and Federal Fair
Employment Practices, Equal Employment Opportunity, section 504, and
Title IX Regulations must be included with the Proposal.
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2.
VI.
VII.
Include with Proposal copies of and/or proof of all licenses and permits
necessary to engage in the State of California. Out of state Vendors not
yet operating in California may use certified copies of applications
submitted to the appropriate agencies; however, a contract award shall not
be made prior to the successful Vendor’s submission of proof of all
California licenses and permits required for Vendor to conduct business in
California and meet the requirements of this RFP.
E.
Proposal submission requirement shall be in accordance with this RFP according
to the deadline established in the “Notice of Request for Proposal No. RFP13-01,”
Bookstore Services, which is hereby incorporated by reference.
F.
The District reserves the right to supplement or revise the terms of this RFP and
any attachments.
PROPOSED CONTRACT TERMS
A.
The attached agreement entitled “Lease for Student Bookstore and Management
Services/Operations Agreement” (“Agreement”--see Exhibit A) shall be used to
contract with the successful Vendor. By submission of a Proposal in response to
this RFP, the Vendor agrees to enter into such agreement if selected by the
District. Any and all exceptions to the terms of the Agreement or this RFP must
be expressly stated by the Vendor in the Proposal and shall not become terms of
the Agreement unless expressly accepted by the District.
B.
The contract is expected to be awarded for a period of approximately five (5)
years, with a start date to be mutually determined between 1/7/13 and 1/22/13.
The contract period will continue for approximately five (5) years unless
terminated sooner under the provisions of the contract.
SUPPLEMENTAL TERMS AND CONDITIONS
A.
Personnel Provisions
1.
The successful Vendor’s on-campus management personnel will be
assigned subject to the approval of the District. Other employees of the
contractor who are working on campus, or who service the campus
directly, shall be subject to Cabrillo Community College District’s
standards of conduct expected of District employees. They will be subject
to dismissal at the request of the District for serious violations and for
conduct unfavorable or offensive to the District or its students.
2.
The successful Vendor agrees to maintain and manage the employment of
existing employees as employees of the District. For existing employees
who are “classified employees,” the terms and conditions of the current,
in-effect collective bargaining agreement between the District and the
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“Cabrillo Classified Employees Union,” will remain in effect, and govern
the personnel policies and procedures for these employees.
a.
In the event that the successful Vendor wishes to change the
bookstore staffing pattern such that employee positions that preexist this contract will be reduced or eliminated, such proposed
reductions must be 1) proposed to and discussed with the Cabrillo
Bookstore Advisory Committee, 2) subject to the terms of the ineffect classified employees collective bargaining agreement
referred to above (for classified positions only), 3) subject to the
District’s standard procedures for shared governance input on
employee reductions, 4) approved by the District’s Governing
Board, and 5) authorized by signature of the Vice-President of
Administrative Services and the Director of Personnel and Human
Resources.
b.
The successful Vendor shall reimburse the District for all salary,
wage, and benefit expenses of existing District Bookstore
employees who remain working for the Bookstore under this
Lease/Management & Operations Services Agreement. Said
employees will continue to be District employees; these employees
will submit to Vendor, and Vendor will submit to District,
appropriate District required documentation for routine District
payroll processing, approved by Vendor management. The Vendor
will reimburse District for these employee expenses within 30 days
of invoice from the District Business Services Office for same.
3.
“New employees,” defined as Bookstore employees hired subsequent to
the commencement of this contract, will be the employees of the Vendor,
not of the District. Vendor shall be responsible for wage determination,
payroll, benefits, and working conditions for such “new employees.”
4.
The successful Vendor shall also comply with all applicable government
regulations, including the Fair Employment Practice Act and Affirmative
Action. The contractor shall provide part-time work opportunities and
give preference to Cabrillo College students.
5.
The successful Vendor shall fully provide its own accounting, receiving
and administrative staffing.
6.
All bookstore student position openings shall be posted in the college
student employment office.
7.
The successful Vendor shall pay students, at the minimum, the prevailing
wage rates that are in effect for District student employees.
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B.
C.
Financial Arrangements
1.
The successful Vendor shall pay all applicable local, state, and federal
taxes, in force or enacted. The District shall not be responsible for any
debts or deficits incurred by the contractor.
2.
Prices to be charged for goods and services are to be determined by the
successful Vendor, but the District reserves the right to request review and
reconsideration of prices judged to be excessive and the contractor agrees
to disclose actual cost of any item(s) reviewed.
3.
Monthly financial statements and commission checks will be submitted by
the successful Vendor to the District within twenty-five (25) working days
following the close of each month. The statements will report Gross Sales
by category of products, Cost of Goods, Operating Expenses, and
Profit/Loss.
4.
The successful Vendor’s books, records, invoices, delivery slips, and other
pertinent documents relating to the operations of the bookstore will be
subject to inspection and audit at any time during normal business hours
by the District or its representatives.
5.
The successful Vendor must have performed an annual independent
financial audit, carried out by a California licensed Certified Public
Accountant. Such audit is due to the District within six (6) months of the
close of the previous July 1-June 30 fiscal year.
6.
The successful Vendor must honor previously purchased bookstore gift
cards.
Physical Description
1.
The District provides space for the bookstore on the college campus. The
present furniture, fixtures, display cases, and cash registers are owned by
the District. Therefore, the Vendor must include in its proposal the
purchase of such items from the District. (See also “Exhibit B: Current
Cabrillo Bookstore Assets and Inventory.”) On expiration of the contract,
if the contract is not renewed, the successful Vendor shall offer for sale to
the District the then current operational furniture, fixtures, display cases,
and cash registers at a reasonable market rate.
2.
On expiration of the contract, the successful Vendor shall return all
equipment and fixture inventory items provided to Vendor at no charge by
the District, if any, in the same condition as on the original inventory,
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Request for Proposal
Bookstore Services
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reasonable wear and tear excepted. Utilities, normal maintenance, and
cleaning will be the responsibility of the contractor.
D.
3.
The successful Vendor shall reimburse the District for the cost of utilities.
Utility cost to be determined by the District based on square footage and
current cost of utilities.
4.
The successful Vendor may provide for cleaning and minor maintenance
either through separate arrangements with the District or by an external
provider of such services. District cost for cleaning and minor
maintenance to be determined, based on current cost of labor and supplies.
5.
Major maintenance of the buildings physical systems (described in clause
17.2 of the proposed contract attached as Exhibit A to this RFP) will be
the responsibility of the District.
6.
The successful Vendor is responsible for all space/areas the vendor uses.
including but not limited to the loading dock, and to keep an overall safe,
clean and healthy environment.
7.
The successful Vendor shall pay for waste management (trash & recycle),
pest control measures, telephone charges, repairs to equipment furnished
and accepted by the contractor, and any redecorating, remodeling or
painting of the bookstore interior.
8.
The successful Vendor may not sublease or assign, either in whole or in
part, any portion of the structure(s) provided, except by mutual agreement
with the District, encoded in a fully executed amendment to the contract.
9.
The District retains the right to inspect all areas of the bookstore and the
contractor agrees to permit inspection, at any time, by a representative of
District or designee.
Vendor Responsibility
1.
The District shall not be responsible to the successful Vendor for any
damage to inventory, materials, supplies, food, or equipment by spoilage,
theft, fire, flood, earthquake, or other causes.
2.
Successful Vendor shall indemnify, defend, and save harmless Cabrillo
Community College District, the Board of Trustees, its officers, agents,
and employees from any and all losses, damage and expense, or claims,
therefore, for injury, illness or death caused by any person, or loss,
damage or expense to any property arising out of or in connection with the
operation of the bookstore, the sale of products there from and from any
loss or penalty resulting from Vendor’s violation of any law or ordinance.
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E.
Insurance Required
1.
Successful Vendor shall maintain in force during the term of the contract
Workers’ Compensation Insurance on employees and public liability and
property damage insurance in the sum of One Million Dollars
($1,000,000) for injury to or death of any one person for each occurrence,
in the sum of Three Million Dollars ($3,000,000) for injury or death of
more than one person for each occurrence, and in the sum of products
damage for each occurrence. The District is to be named as additional
insured. The policy or policies of liability insurance shall contain the
following special endorsements:
The Cabrillo Community College District, the Board of
Trustees, its officers, employees, and agents are hereby
declared to be additional insured under the terms of this
policy as to the activities of the contractor. This insurance
policy will not be canceled without thirty (30) days prior
written notice to the District.
F.
Security Deposit
1.
The successful Vendor will be required to post a security deposit at least
five (5) days prior to taking possession of the property, in the amount of
One Hundred Thousand Dollars ($100,000).
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Request for Proposal
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Page 17 of 19
CABRILLO COMMUNITY COLLEGE DISTRICT
REQUEST FOR PROPOSAL (RFP #13-0809)
BOOKSTORE SERVICES
PROPOSAL REPRESENTATIONS AND CERTIFICATIONS
I, the below indicated Vendor, declare that I have carefully examined the RFP documents
and the campus bookstore locations and hereby propose and agree, if this Proposal is accepted by
the District, to furnish all materials and services and do all work as required therein. If selected
by District, I further agree to enter into an Agreement with the District according to the terms
and conditions stated in the proposed “Lease for Student Bookstore and Management
Services/Operations Agreement,” except as otherwise specifically objected to as stated in this
Proposal.
Proper Name of Vendor submitting this Proposal
Address
By:
Date:
Signature of Vendor
NOTE: If Vendor is a corporation, the legal name of the corporation shall be set forth
above together with the signature of the authorized officers or agents and the document shall
bear the corporate seal; if Vendor is a partnership, the true name of the firm shall be set forth
above, together with the signature of the partner or partners authorized to sign contracts on
behalf of the partnership; and if the Vendor is an individual, his/her signature shall be placed
above.
All signatures must be made in permanent blue ink
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EXHIBIT A
LEASE FOR STUDENT BOOKSTORE
AND MANAGEMENT SERVICES/OPERATIONS AGREEMENT
EXHIBIT B
CURRENT CABRILLO BOOKSTORE ASSETS AND INVENTORY
EXHIBIT C
C-1: FY2011/12 CABRILLO BOOKSTORE FINANCIAL STATEMENTS
C-2: CABRILLO BOOKSTORE—HISTORICAL TRENDS FY05/06 THRU FY12/13
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Bookstore Lease/Management &
Operations Services
Request for Proposal
#RFP13-01
***Exhibit A***
Lease for Student Bookstore
And Management Services/Operations Agreement
Bid Questions Due:
Tuesday, November 8, 2012
Michael Robins, Director of Purchasing, Contracts &
Risk Management
rirobins@cabrillo.edu
LEASE FOR STUDENT BOOKSTORE AND MANAGEMENT
SERVICES/OPERATIONS AGREEMENT
1.
Parties and Date. This LEASE FOR STUDENT BOOKSTORES AND
OPERATIONS AGREEMENT (“Agreement”), effective ________________, 20XX constitutes
an agreement by and between the CABRILLO COMMUNITY COLLEGE DISTRICT
(hereinafter referred to as “Lessor” or “District”), whose address is 6500 Soquel Drive, Aptos,
California, 95003, and _______________________________ (“hereafter referred to as
“Lessee”).
For the good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, Lessor and Lessee hereby agree as follows:
2.
Purpose and Intent. Lessor and Lessee wish to provide for the operation of a
campus bookstore on District property. Lessee will operate the bookstore in accordance with the
terms of this Agreement. Lessee will occupy the Premises as a Lessee.
3.
Property and Premises. Lessor owns property commonly known as Cabrillo
College (“Property”). A portion of the Property which is subject to this Agreement is the student
bookstore, located at the following location (“Premises”):
(a)
Bookstore at the Student Activities Center East at Cabrillo College, 6500
Soquel Drive, Aptos, California, 95003, consisting of approximately 9630
square feet of property;
The location of the Premises is indicated on the map(s) which is/are attached hereto as Exhibit
“A.” The Premises are more particularly described in the drawing attached hereto as Exhibit B.
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Exhibit A
Bookstore Lease Agreement for
Student Bookstores and Operations
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4.
Lease. Lessor desires to lease the Premises to Lessee, and Lessee desires to lease
the Premises from Lessor, together with all easements, rights, and appurtenances in connection
therewith or thereunto belonging, upon all terms, covenants, and conditions hereinafter set forth.
5.
Term. The term of this Agreement shall be for a period of five (5) years and ___
months, beginning upon the effective date in paragraph “1” of this agreement, and terminating on
__________, 20XX, unless terminated earlier for cause, by mutual agreement of the parties or in
the case of destruction or condemnation as provided for in section 25 of this Agreement.
6.
Holding Over. In the event the District consents to any holding over of the
Premises by Lessee from and after the expiration or termination date, such holding over shall be
considered a tenancy from month-to-month, and upon the same terms, conditions and rental as
herein provided.
7.
Termination by Law. In the event of the enactment of any law, ordinance, or
regulation prohibiting the use of said Premises for the purposes of a campus bookstore, then, and
in that event, at the option of Lessee, this Agreement shall terminate and all liability hereunder
shall cease from and after the date such prohibition becomes effective, or at the time Lessee
vacates the Premises, whichever occurs later. Any rent paid in advance by Lessee shall be
apportioned and returned to it.
8.
Consideration.
The terms and conditions of this Agreement comprise the
consideration for it.
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9.
Lease Payments And Charges (Consideration).
9.1
Guaranteed Minimum Rental Payment/Percentage of Sales.
On an
annualized basis, Lessee will pay District the guaranteed minimum rental payment or the
percentage of net sales, whichever is greater, as follows:
A.
Base Rent:
______ Dollars ($.)
B.
Percent of Sales [To be completed in accordance with proposal
accepted]. The percent of sales will be determined and payable
______ days after each yearly anniversary date.
9.2
Payment Schedule. Guaranteed minimum rent payments will be made
quarterly and paid within thirty (30) days after the close of the quarter in which they were
earned. The final payment for the contract year will include any adjustments required by
the guaranteed rent/percentage of sales formula above.
Each payment shall be accompanied by a detailed statement of its computation
and Lessee shall furnish supporting documentation upon request.
9.3
Contribution to ASCC Student Senate operating budget. Lessee will
annually contribute __________ Dollars ($________) [To be completed in accordance
with proposal] to the District’s ASCC Student Senate operating budget.
9.4
Public Related Service Events.
Lessee will annually contribute
__________ Dollars ($________) [To be completed in accordance with proposal] to
District for District’s public events including without limitation, graduation, receptions,
etc.
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9.5
Security Deposit. Lessee shall pay at least five (5) days in advance of
taking possession of the Property, the sum of ____________________ Dollars
($_____________) as a security deposit, to ensure the performance by Lessee of the
provisions of this Agreement. The parties agree that Lessor may hold and use all or any
portion of the security deposit, without interest, to cure any default by Lessee under this
Agreement. Lessee shall immediately pay to Lessor a sum equal to the portion of the
security deposit expended or applied by Lessor as allowed herein, so as to maintain the
security deposit in the sum initially deposited with Lessor. Lessee’s failure to timely
replenish the security deposit shall constitute a material breach of this Agreement. If
Lessee is not in default upon expiration or termination of this Agreement, Lessor shall
return the security deposit to Lessee. Lessor’s obligations with respect to the security
deposit are those of a debtor and not a trustee. Lessor can maintain the security deposit
separate and apart from Lessor’s general funds or commingle the security deposit with
Lessor’s general and other funds.
Lessor’s right to possession of the Property for
nonpayment of any lease payment, or for any other reason, shall not be affected by reason
of the fact that Lessor holds such deposit.
9.6
Price paid for existing inventory. Lessee shall pay District the sum of
__________ Dollars ($________) for the existing inventory, upon the signing of this
five-(5) year Agreement. [To be completed in accordance with proposal.]
9.7
Price paid for existing equipment, fixtures, and saleable assets. Lessee
shall pay District the sum of __________ Dollars ($________) for the existing
equipment, fixtures, and saleable assets, upon the signing of this five-(5) year Agreement.
[To be completed in accordance with proposal.]
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Exhibit A
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9.8
Signing Bonus. Lessee shall pay District the sum of __________ Dollars
($________) upon the signing of this five-(5) year Agreement. [To be completed in
accordance with proposal.]
10.
Utilities.
10.1
Lessee’s Obligations.
Lessee agrees to pay, or cause to be paid, all
charges for telephone and waste management (garbage and recycling) service provided to
the Premises, including but not limited to those charges which might be a charge or lien
against the Property and to indemnify and save Lessor harmless from and against any
liability or damages on such account.
10.2
Lessor’s Obligations. Lessor shall provide gas, electric, sewer, and water
systems at no cost or expense to Lessee.
11.
Janitorial Services. Lessee shall, at its own cost and expense, during the term of
this Agreement, provide janitorial services for the Premises.
12.
Property Use.
12.1
Permitted Use and Duties. Lessee shall use the Property exclusively for
operating a bookstore and for no other use without Lessor’s express written consent. The
bookstore shall be operated, equipped, and staffed in accordance with good bookstore
operational practice and may include storage, administration, management, and
supervision facilities and functions but only to the extent necessary to service the
bookstore on the Premises.
12.2
No Assignment; No Sublease. This Agreement shall not be assigned in
whole or in part. No sublease of the Premises is permitted.
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12.3
Compliance with Zoning.
Lessee’s use shall be compatible with
applicable zoning requirements. Lessee must maintain and restrict all uses, operations
and activities that arise from or are connected with the Agreement to comply with
applicable laws. Lessee shall be solely responsible for securing any permits required.
12.4
Hazardous Materials.
Lessee shall be prohibited from the use of
hazardous materials unless otherwise permitted. A complete use of chemicals and other
potentially hazardous materials must be submitted to Lessor for approval prior to use by
Lessee.
12.5
Prohibited Uses. Lessee shall not use or occupy the Premises in violation
of law, and shall immediately discontinue any use of the Property which is declared, by
any governmental authority having jurisdiction, to be a violation of law. Lessee shall
comply with the direction of any governmental authority having jurisdiction which shall,
by reason of the nature of Lessee’s use or occupancy of the Premises, impose any duty
upon Lessee or Lessor with respect to the Property or Premises or with respect to the use
or occupation of the Property. Lessee shall neither use nor occupy the Premises or any
part of the Property for any disreputable or ultra-hazardous business purpose. Lessee
shall not cause, maintain or permit any nuisance in, on, or about the Premises, and shall
not commit or suffer to be committed any waste in or upon the Premises. Lessee shall
immediately, on discovery of any unlawful, disreputable or ultra-hazardous use, take
action to halt such activity.
13.
Hold Harmless and Lessee’s Indemnification.
Lessee agrees to defend,
indemnify, and hold harmless the Lessor from any and all claims, costs, penalties, losses,
damages, expenses (including attorneys’ fees) and liability for any damage, including injury or
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death of any person, or damage to property of any person, arising out of or in any way connected
with Lessee’s use or occupation of the leased Premises except liabilities or claims arising from
the sole negligence or willful misconduct of Lessor, its officers, employees or agents.
14.
Authority to Execute. The individuals executing this Agreement on behalf of
Lessee represent and warrant that they are duly authorized to execute and deliver this Agreement
on behalf of Lessee, and that this Agreement is binding upon Lessee in accordance with its
terms. Lessee shall, at Lessor’s request, deliver a notarized copy of the authority of Lessee’s
signatories to execute this Lease, but performance by Lessee shall not be excused by any
deficiency, material or otherwise, of any such statement. Lessor shall, at Lessee’s request, also
deliver a notarized copy of the authority of Lessor’s signatories to execute the Lease. The
individuals executing this Lease on behalf of Lessor represent and warrant that they are duly
authorized to execute and deliver this Lease on behalf of Lessor and that this Lease is binding
upon Lessor in accordance with its terms.
15.
Damage to Premises, Financial Responsibility.
15.1
Parties’ Options. In the event that the Premises are damaged by fire or
other casualty covered by insurance, either party shall have the option either to: (a) repair
such damage and restore the Premises, this Agreement continuing in full force and effect,
or (b) give notice to the other any time within thirty (30) days after such damage occurs
that this Agreement is terminated as of a date to be specified in such notice. In the event
of the giving of such notice, this Agreement shall expire and all rights of Lessee pursuant
to this Agreement shall terminate. Lessor shall not be required to make any repair or
replacement of any property brought onto the Premises by Lessee.
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Student Bookstores and Operations
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15.2
Personal Property. Lessor shall not be responsible or liable to Lessee for
any damage to or destruction of the personal property of the Lessee or Lessee’s
employees, invitees, or other parties on the Premises during the term of the Agreement.
16.
Insurance.
16.1
Liability Insurance.
Except as hereinafter provided, Lessee shall,
throughout the term of this Agreement, at its sole expense, procure, and maintain a
comprehensive general liability insurance policy or policies in protection of Lessee and
of Lessor and their agents, and employees, indemnifying said parties against all direct or
contingent loss or liability, including attorneys’ fees, court costs, and associated
expenses, arising out of any and all claims for damages for personal injury, death or
property damage which occur during Lessee’s occupancy of or operations on the
Premises. Lessor, its Governing Board, as individuals and as a collectivity, its officers,
agents, and employees shall be named as additional insureds. Such insurance shall have
minimum liability limits of One Million Dollars ($1,000,000) for personal injury or death
of each person and Three Million Dollars ($3,000,000) for personal injury or deaths of
two (2) or more persons in each accident or event, and in a minimum amount of Five
Hundred Thousand Dollars ($500,000) for damage to Property resulting from each
accident or event. Such liability and property damage insurance may, however, be in the
form of an aggregate or single-limit policy in the amount of Three Million Dollars
($3,000,000) covering all such risks. Said policies shall specifically cover the indemnity
provision of the Agreement. Levels of insurance may be adjusted to meet the appropriate
needs as necessary by mutual agreement of both parties.
Such insurance shall be
provided by a company or companies lawfully authorized and admitted to do business in
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Student Bookstores and Operations
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California. Lessee shall provide proof of compliance with this requirement by providing
certificates of insurance and copies of additional insured endorsements prior to entry
upon the Premises.
Lessee’s insurance shall be primary as respects District.
Any
insurance or self-insurance maintained by District shall be in excess of Lessee’s
insurance and shall not contribute with it.
16.2
Fire and Extended Coverage Insurance. Lessee shall, at its sole expense,
procure and maintain throughout the term of this Agreement, insurance against loss or
damage to any portion of the Premises, including structures, whether by fire or lightning,
or any other cause, with extended coverage endorsements, including coverage for
vandalism and malicious mischief. Said extended coverage insurance shall cover loss or
damage by explosion, windstorm, riot, aircraft, vehicle damage, smoke, and such other
hazards as are normally covered by such insurance. Such insurance shall be in an amount
at least equal to the replacement cost (without deduction for depreciation) of all structures
constituting any part of the Property, excluding the cost of excavations, of grading and
filling, and of the land. All proceeds from this insurance shall be applied to the repair
and maintenance of the Premises or paid in full to Lessor.
16.3
Form of Insurance Policies. All policies of insurance required by this
Agreement in sections 16.1, 16.2, and 16.4 shall name both Lessee and Lessor as
insureds, and provide that both Lessor and Lessee shall be given thirty (30) days written
notice prior to expiration of each policy, or any effective cancellation thereof, or
reduction of the coverage provided thereby or any material change in the policy. Lessee
shall pay when due the premiums for all insurance policies required by this Agreement,
except as otherwise provided, and shall deliver certificates of insurance and additional
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Student Bookstores and Operations
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insured endorsements to Lessor when such insurance is issued or amended. Lessor may,
but is not required to, secure replacement coverage for any insurance required hereunder
if Lessee fails to do so, and all amounts so advanced by Lessor shall be charged to
Lessee’s account and shall be due and payable on demand. Interest shall accrue at the
legal rate if full payment is not received in ten (10) days.
16.4
Personal Property Insurance.
Lessee shall be solely responsible for
insurance against all perils for building contents and equipment (personal property)
which shall be at least to the extent of the District’s interest with coverage in an amount
not less than required for repair and/or replacement. Lessee shall be responsible for
security of contents (personal property including without limitation trade fixture)
belonging to Lessee.
16.5
Workers’ Compensation. Lessee shall provide workers’ compensation
insurance coverage for its employees.
16.6
Lessee’s Subcontractor’s Insurance. The terms and provisions of items
16.1, 16.3, and 16.5 of this section shall apply to any and all subcontractors of Lessee.
Lessee’s subcontractors, if any, shall abide by all provisions, including, but not limited to,
naming Lessor as additional insured according to item 16.1 and making Lessor a
certificate holder according to item 16.3.
17.
Maintenance and Repairs.
17.1
Property “AS IS.”
Lessor makes no representation or warranties
concerning the condition of the Premises and any improvements thereon, each and all of
which are tendered by Lessor and accepted by Lessee in “AS IS” condition. Lessee
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acknowledges that it has made its own inspection of the Premises and investigation into
its suitability for use. Lessee acknowledges that it has examined the Premises including
any appliances, fixtures, carpets, drapes and paint, and has found them to be in good, safe
and clean condition and repair, except as noted in the inventory report, pursuant to Article
19, herein, to the Lessor from the Lessee, which shall be delivered to Lessor within three
(3) working days of the commencement of the lease term.
17.2
District Responsibilities. Except as set forth below in section 17.3, the
District shall be responsible for the major exterior maintenance of the building, exterior
walls, windows and roof, foundation, fixtures, windows, doors, interior walls, interior
ceiling, lighting facilities, heating, ventilation, HVAC system including roof mounted
units, locks and key systems, water, and plumbing and shall maintain the building to
conform with applicable building codes and Cal OSHA requirements. If disrepair of the
aforementioned items is due to actions of Lessee, their agents or clients, necessary repairs
or replacement shall be charged to Lessee, their agents or clients as additional rent.
17.3
Lessee Responsibilities. Except as provided by law, this Agreement, or as
authorized by the prior written consent of Lessor, Lessee shall not make any repairs or
alterations to the Premises. Lessee shall, at its own expense, be responsible for interior
maintenance including:
floors, carpeting, repainting of walls and general electrical
maintenance and shall use all reasonable caution to prevent waste, damage or injury to
the demised Premises. Lessee shall also provide, at its sole expense, custodial services
and supplies for the Premises, including all services and/or supplies required to maintain
the Premises in good, safe and substantial condition.
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17.4
Condition Upon Termination or Expiration. Lessee agrees to (a) keep the
Premises in good order and repair and, upon termination of tenancy, to return the
Premises to Lessor in a condition identical to that which existed when Lessee took
occupancy, except for ordinary wear and tear, and alterations approved by Lessor in
writing, (b) immediately notify Lessor of any defects or dangerous conditions in and
about the Premises of which Lessee becomes aware, and (c) reimburse Lessor, on
demand by Lessor or its agent, for the cost of any repairs to Premises damaged by Lessee
or its agents, employees, guests or invitees. Lessee shall return the Property to Lessor in
a safe, neat, broom-clean condition, at the expiration or termination of the lease term.
17.5
Notice of Needed Maintenance/Repair. District may give Lessee written
notice of a needed maintenance or repair which is Lessee’s responsibility. If Lessee fails
to make the needed repair within thirty (30) days, that failure constitutes a material
breach of this Agreement and gives rise to the following remedies: District may make the
necessary repairs. The cost of the repair is due and payable upon demand by the District.
Lessee shall pay interest to the District on the cost of the repair at the maximum legal rate
allowed by law until paid. District may also terminate the Agreement.
18.
Possession of Premises. The failure of Lessee to take possession of the Premises
shall not relieve it of its obligation to pay rent. In the event that Lessor is unable to deliver
possession of the Premises to Lessee for any reason not within Lessor’s control, including but
not limited to failure of prior occupants to vacate as agreed or required by law, or partial or
complete destruction of the Premises, Lessor shall not be liable to Lessee, except for the return of
all sums previously paid by Lessee to Lessor, in the event Lessee chooses to terminate this
Agreement because of Lessor’s inability to deliver possession.
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19.
Inventory of Existing Premises. Lessee shall inspect Premises for its bookstore
operation and accept Premises as adequate for operation. Lessee agrees to return to the Lessor at
the expiration of the Agreement the Premises in the condition in which it was received except for
ordinary wear and tear, and alterations approved by Lessor in writing, and except for the extent
that said Premises may have been damaged or destroyed by fires, flood, or other unavoidable
occurrence.
20.
Improvements.
20.1
No Permitted Improvements Without Consent. Alterations and additions
to the Premises shall be made only with Lessor’s prior written consent.
20.2
Requirements for Improvements.
20.2.1
Alterations shall be performed in a workmanlike manner and
shall not weaken or impair the structural strength or lessen the
value of the Premises.
20.2.2
When required, all plans and specifications shall be filed with and
approved by all governmental departments or authorities having
jurisdiction and any public utility company having an interest
therein, and all work shall be done in accordance with the
requirements of local regulations and California building
standards applicable to community college districts.
20.2.3
Lessor may impose as a condition to the aforesaid consent such
requirements as the Lessor may deem necessary, including
without limitation, requirements concerning the manner in which
the work is done and the posting of payment and performance
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bonds with respect to such work, prevailing wages, and a right of
approval of the contractor by whom the work is to be performed.
20.2.4
All alterations, additions and improvements on or to the demised
Premises at the commencement of the term, and that may be
erected or installed during the term, shall become part of the
Premises and the sole property of the Lessor, except that all
moveable trade fixtures installed by Lessee shall be and remain
the property of Lessee. Lessor shall have the right to require
Lessee to remove such moveable trade fixtures and other personal
property belonging to Lessee at Lessee’s expense upon expiration
or earlier termination of the Agreement. Lessee shall repair all
damage to the Premises caused by Lessee’s removal of Lessee’s
moveable trade fixtures and other personal property.
20.2.5
Lessee shall indemnify, defend and hold District harmless from
and against all claims, disputes, damages and costs (including
attorneys’ fees) arising out of or in any manner related to any of
Lessee’s alterations, additions or improvements to the Premises
and Lessee shall keep the Premises and Lessee’s leasehold estate
hereunder free of all mechanic’s and materialmen’s liens.
20.2.6
Lessee shall comply with all applicable labor compliance
requirements under California state law and all District
requirements.
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20.3
Permits and Licenses. No improvements of any type shall be undertaken
and no use shall be made of the Premises until Lessee has procured and paid for all
permits and authorizations as may be required by governmental agencies or departments
having jurisdiction. Lessor shall join in the application for such permits or authorization
whenever such action is necessary, provided that Lessor shall incur no liability or
expense in connection therewith.
20.4
Bidding. In connection with improvements to the Premises, Lessee shall
comply with all applicable bidding requirements for public contracts.
20.5
Plans and Specifications. In connection with proposed improvements to
the Premises, Lessee shall submit plans and specifications to the District.
District
reserves the right to approve or disapprove the proposed improvement and may require
modifications or conditions to the proposal.
20.6
District Satisfaction. All works of improvement shall be completed to the
satisfaction of the District.
20.7
Mechanic’s Liens/Encumbrances.
Lessee shall pay all costs for
construction done on its behalf on the Premises as permitted by this Agreement. Lessee
shall keep the Property free and clear of all mechanic’s liens and encumbrances of any
nature or sort resulting from construction done by or for Lessee. Before commencing any
work relating to the alterations, additions, or improvements affecting the Premises,
Lessee shall notify Lessor in writing of the expected date of the commencement of such
work so that Lessor can post and record the appropriate notices of nonresponsibility to
protect Lessor from any mechanic’s liens, materialmen’s liens, or any other liens. In any
event, Lessee shall pay, when due, all claims for labor and materials furnished to or for
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Lessee at or for use in the Premises. Lessee shall not permit any mechanic’s liens or
materialmen’s liens to be levied against the Premises for any labor or material furnished
to or performed on the Premises by or at the direction of Lessee. Lessee shall have the
right to contest the validity of any such lien if, immediately on demand by Lessor, Lessee
procures and records a lien release bond meeting the requirements of California Civil
Code section 3143 and shall provide for the payment of any sum that the claimant may
recover on the claim (together with the costs of suit, if it is recovered in the action).
21.
Operation of Bookstore.
21.1
Bookstore Operation Required. Lessee shall operate a bookstore on the
Premises to serve the needs of the District. In the event the Lessee fails to perform or
comply with the terms and conditions of the contract, the District, reserves the right to
demand, by written notice by U. S. certified mail, return receipt requested, remedy of any
failure or default within ten (10) working days. In the event the Lessee fails to remedy
the failure or default within the specified period, the District shall have right to cancel or
terminate the contract without additional notice. In such case, it will be incumbent on the
Lessee to continue operation in accordance with instructions of the District until relieved
by a subsequent bookstore operator chosen by the District.
21.2
Management and Staff. Lessee shall staff the bookstore with experienced
and qualified managerial and clerical personnel. During peak “rush” periods, sufficient
additional employees shall be utilized to avoid unnecessary lines and to expedite making
educational materials available to students. Lessee shall be responsible for the wages and
benefits of any and all of its employees.
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21.3
Behavior Standards.
Lessee’s employees shall strictly adhere to the
District's regulations applicable to District’s own employees regarding personal behavior.
Further, the District reserves the right to require the Lessee to remove any of Lessee’s
employees from assignment at the Premises for failure to conform to personal behavior
standards referenced above.
21.4
Part-time Workers.
Lessee shall utilize part-time employees in its
operations and shall give a preference in its hiring decisions to District students. Students
shall receive at least minimum wage, or the minimum prescribed by applicable statute.
21.5
Manager. Lessee shall employ and provide a bookstore manager who
shall work in cooperation with the Cabrillo College Bookstore Advisory Committee, the
District’s named Representative (“District Representative”), the District’s Student
Services staff, and meet regularly and as requested with the Dean of Students to review
bookstore
operations
issues.
The
District
Representative
is:
_________________________.
21.6
Staff Wages and Benefits. Lessee shall be solely responsible for the
wages and benefits payable to all of its employees, and to the employees of the District
who remain working for the Bookstore as per the terms of the Request for Proposal.
21.7
Calendar of Operating Hours.
Lessee shall establish and maintain a
schedule of operating hours and weeks of business consistent with the College calendar
which meets the needs of the students, faculty, and staff. Store hours shall be at least
from ______a.m. to ______ p.m. weekdays during all periods of time when District is in
session and during all registration periods.
Store hours shall be extended to
_____________during each District student registration period, during the first two
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weeks of the Fall and Spring semesters, and the first week of each Summer Session. A
schedule of operations must be submitted to the _____________ of ____________
College for approval no later than ______ (___) days prior to the start of each semester.
Approval of changes in schedules of operations shall not be unreasonably withheld.
21.8
Book Orders and Deadlines. Lessee shall fill all orders for books and
required supply items in accordance with textbook and supply adoptions by the faculty.
Faculty members and/or authorized department designees shall give the store manager
notice of the textbook and supply adoptions for all courses offered as follows:
On or before November 1st for the Spring semester;
On or before April 1st for the Summer session;
On or before May 1st for the Fall semester.
21.9
Lessee’s Services.
Upon opening the bookstore, Lessee, as an
independent Lessee, and with its own credit, shall operate the bookstore as follows:
21.9.1
Lessee shall promptly stock, in sufficient quantity, display and
sell required, recommended, and suggested course books, and
purchase an adequate number of used books for sale as well as
new, and all other education supplies, tools, and materials used by
the students in pursuing their courses.
Lessee shall use all
reasonable efforts to have the textbooks and supplies available for
sale at least ______ (___) days prior to the start of each semester.
21.9.2
Lessee may sell or rent speculative merchandise as general books,
soft goods, stationery and gift items, imprinted sporting goods,
class rings and jewelry, caps and gowns, desk and room
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accessories, and other items presently sold in the college
bookstore.
21.9.3
Lessee shall be responsible for the disposition of any surplus
books or other distressed merchandise it has acquired, regardless
of the cause.
21.9.4
Lessee shall provide special book order service for students,
faculty, and staff and make every effort to obtain the earliest
possible delivery.
21.9.5
Lessee shall provide charge sales for District departments and
offices. Such charge sales shall be guaranteed by the District
only when accompanied by a District Purchase Order and payable
within thirty (30) days. A fifteen percent (15%) discount will be
extended to the District’s faculty and staff for purchases other
than textbooks. A discount will be granted on all sales of one
dollar ($1.00) or more except that a discount will not apply to any
sale merchandise.
21.9.6
District reserves the right to exercise its judgment in respect to
any item(s) that may be offered for sale which, in District's view,
might be considered objectionable. In such cases, District may
forbid both the display and sale of any objectionable item(s).
Lessee will exclude the sale of tobacco products on the Premises.
21.10 Used Book Purchase and Resale. Lessee shall buy books from District
faculty, staff, and students at the following prices:
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21.10.1 When the bookstore has been notified that the book will be used
at the District the following semester, at fifty percent (50%) of the
selling price (provided the book is a good used copy) until the
store has filled its quota.
21.10.2 In the absence of such notification, or if the book will not be used
for the following semester, or is to be replaced shortly by a
revised edition according to an announcement of the publisher, at
a price listed for the book in a current issue of the Textbook
Buying Guide.
21.10.3 Used books in good condition will be sold by Lessee at no more
than seventy-five percent (75%) of their current new selling price.
21.11 Refunds and Exchanges. Lessee agrees to refund or exchange without
penalty any textbook returned within fifteen (15) calendar days of the opening of Fall and
Spring semester and within five (5) days from the opening of each Summer session,
provided the textbook is still in new condition and is accompanied by the sales receipt
and bears the proper current bookstore coding mark. Lessee may establish policies for
refunds and exchanges of other merchandise.
21.12 Posting of Policies.
Lessee shall post conspicuously and without
equivocation store policies concerning refunds, buy-backs, and exchanges.
21.13 Sales Mark-Up Basis. Lessee represents that the sale mark-up basis will
be as follows:
21.13.1 Except as set forth in section 21.10.3 and below, new textbooks
will be sold at a twenty-five percent (25%) gross margin. For
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example, a new book with the net cost to Lessee of thirty dollars
($30.00) would sell for forty dollars ($40.00).
21.13.2 Books pre-priced by publishers and list price books will be sold at
list price.
21.13.3 Used textbooks will be sold at twenty-five percent (25%) less
than the new selling price.
21.13.4 School supplies and other merchandise will be sold at industry
standard.
21.13.5 Price increases on items that are not textbook related will only be
made if the manufacturer has increased the cost.
21.14 Syllabus Printing.
Lessee agrees to utilize the District’s Printing
Department for the printing of syllabus required by the faculty.
21.15 Purchase of Complimentary Books.
District will not purchase
complimentary books from faculty according to the College Academic Senate
procedures.
21.16 Financial Statements. Annual financial statements shall be forwarded to
the District for audit purposes.
21.17 Cooperation. Lessee agrees to work with District’s Bookstore Advisory
Committee for the purpose of evaluating Lessee’s performance.
22.
Access to Premises; Signs Posted.
22.1
Access for Lessor.
Lessee shall permit District’s agents to enter the
Premises to inspect the Premises, or make repairs or improvements, supply agreed
services, or exhibit the Premises to prospective purchasers or tenants. Except in case of
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emergency, Lessor shall give Lessee reasonable notice of intent to enter and shall enter
only during business hours of Monday through Friday from 9:00 a.m. to 5:00 p.m., save
for reasons of safety or emergency. In order to facilitate District’s right of access, Lessee
shall not, without Lessor’s prior written consent, alter or re-key any locks to the Premises
or install any burglar alarm system. At all times, Lessor or Lessor’s agent shall be
provided with a key or keys capable of unlocking all such locks and gaining entry.
Lessee further agrees to provide instructions on how to disarm any burglar alarm system
should Lessor so request.
22.2
Access by Lessee. Lessee agrees not to obstruct the sidewalks, entry
passages, hall or stairways and will use the same only as passages to and from its
respective areas. Lessee and its employees and its invitees shall have the right to use the
driveways and parking areas located on the Premises provided that such use shall be
subject to such reasonable rules and regulations as may be required by District and local
and/or state regulations.
22.3
Signs. Lessee may place or permit to be placed in, upon, about, or outside
of the Premises or any part of any building located on the Premises, signs visible from the
street only with the prior written consent of the District and provided that Lessee obtains
all necessary permits or approvals which may be required for the erection and
maintenance of any and all such signs and provided such signs are legally permitted to be
installed.
23.
Access to Records, and Cash Registers. The District shall have full access at all
times to the Lessee’s bookstore records including all cash registers being used by Lessee with or
without notice. The District reserves the right to review Lessee’s internal audit of revenue, to
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require an independent audit by a Certified Public Accountant, and to itself conduct independent
audits. Cash register control totals will be used to verify the cash sales reported.
In addition:
23.1
Registers are to be available in sufficient numbers so as to facilitate
operations and record keeping.
23.2
All registers brought into service or withdrawn from service are to be
approved and inventoried by a District representative.
23.3
All registers shall have:
23.3.1
Cumulative, nonresettable counters of either the total resetclearings or the total cumulative activity.
24.
23.3.2
Receipt and detail tape provisions.
23.3.3
A display window for customer viewing.
Default or Breach by Lessee. The occurrence of any of the following shall
constitute a material default and breach of this Agreement by Lessee:
(a)
Any failure by Lessee to pay the lease payment or to make any other
payment required to be made by Lessee, hereunder, when due where such
failure continues for ten (10) days after written notice by the District to
Lessee.
(b)
A failure by Lessee to perform any other provisions of this Agreement,
where such failure continues for ten (10) days after written notice thereof
by Lessor, provided, however, that if the nature of such default is such that
the same cannot reasonably be cured with such ten (10) day period, Lessee
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shall not be deemed to be in default if Lessee shall within such period
commence such cure and thereafter diligently proceed to completion.
(c)
The abandonment or vacation of the Premises by Lessee.
(d)
The making by Lessee of any general assignments or general arrangement
for the benefit of creditors; the filing by or against Lessee of a petition to
have Lessee adjudged a bankrupt or of a petition for reorganization or
arrangement under any law relating to bankruptcy (unless, in the case of a
petition filed against Lessee, the same is dismissed within sixty (60) days);
the appointment of a trustee or received to take possession of substantially
all of Lessee’s assets located at the Premises or of Lessee’s interest in this
Agreement where possession is not restored to Lessee within thirty (30)
days; or the attachment, execution or other judicial seizure of Lessee’s
assets located at the Premises or of Lessee’s interest in this Agreement
where such seizure is not discharged within thirty (30) days.
25.
Remedies. In the event of any such material breach by Lessee, the District may
at any time hereafter without limiting the District in the exercise of any right or remedy at law or
in equity which the District may have by reason of such default or breach:
(a)
Maintain this Agreement in full force and effect and recover the rent and
other monetary charges as they become due without terminating Lessee’s
right to possession irrespective of whether Lessee shall have abandoned
the Premises.
In the event the District elects not to terminate the
Agreement, the District shall have the right to attempt to relet the Premises
at such rent and upon such conditions and for such a term and do all acts
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necessary to maintain or preserve the Premises as the District deems
reasonable and necessary without being deemed to have elected to
terminate the Agreement, including removal of all persons and property
from the Premises; such property may be removed and stored in a public
warehouse or elsewhere at the cost of and for the account of Lessee. In
the event any such reletting occurs, this Agreement shall terminate
automatically upon the new Lessee taking possession of the Premises.
Notwithstanding that the District fails to elect to terminate the
Agreement initially, the District at any time during the term of this
Agreement may elect to terminate this Agreement by virtue of such
previous default of Lessee.
(b)
Terminate Lessee’s right to possession by any lawful means in which case
this Agreement shall terminate and Lessee shall immediately surrender
possession of the Premises to the District. In such event the District shall
be entitled to recover from Lessee all damages incurred by the District by
reason of Lessee’s default, including but not limited to:
(i)
The worth at the time of award of any unpaid rent which
had been earned at the time of such termination; plus
(ii)
The worth at the time of award of the amount by which the
unpaid rent which would have been earned after termination until the time
of award exceeds the amount of such rental loss that is proved could have
been reasonably avoided; plus
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(iii)
The worth at the time of award of the amount by which the
unpaid rent for the balance of the term after the time of award exceeds the
amount of such rental loss that is proved could be reasonably avoided;
plus,
(iv)
Any other amount necessary to compensate District for all
the detriment proximately caused by Lessee’s failure to perform its
obligations under this Agreement or which in the ordinary course of
events would be likely to result therefrom; plus
(v)
At the District’s election, such other amounts in addition to
or in lieu of the foregoing as may be permitted from time to time by
applicable state law.
Upon any such reentry, District shall have the right to make any
reasonable repairs, alterations or modifications to the Premises, which
District in its sole discretion deems reasonable and necessary. As used in
(i) above, the “worth at the time of award” is computed by allowing
interest at the rate of twelve percent (12%) per annum from the date of
default. As used in (ii) and (iii) the “worth of at the time of award” is
computed by discounting such amount at the discount rate of the U.S.
Federal Reserve Bank at the time of award plus one percent (1%). The
term “rent,” as used in this section, shall be deemed to be and to mean the
rent to be paid pursuant to section 9.1 and all other monetary sums
required to be paid by Lessee pursuant to the terms of this Agreement.
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26.
Condemnation. Except as set forth hereafter, if all the Premises is condemned
for public or quasi-public use, Lessee may terminate this Agreement by giving Lessor at least
thirty (30) days’ written notice.
In the event that a portion of the property is taken by condemnation which has any of the
above effects, and Lessee continues in possession of the remaining portion of said leased
Premises, the rent herein shall be reduced in proportion to the reduction in the utilizable area of
the Premises, and Lessee waives the right to any award from the governmental agency to Lessee
for Lessee’s leasehold interest or anything related thereto, it being understood that Lessor shall
receive all of said condemnation award.
27.
Surrender of Premises. On the last day of the term, or sooner termination of this
Agreement, Lessee shall peaceably and quietly leave and surrender to Lessor the Premises with
all structures, appurtenances, property and fixtures, except signs, in good order, condition, and
repair, excepting for reasonable use and wear thereof and damage by earthquake, fire, public
calamity, by the elements, by Act of God, or by circumstances over which Lessee has no control.
28.
Independent Capacity. The parties agree that Lessee and its agents in the
performance of this Agreement are acting in an independent capacity and not as officers,
employees or agents of District.
29.
Taxes. Lessee shall promptly and timely pay all taxes and assessments which
may be levied or assessed upon any interest or property leased. All taxes, charges, costs and
expenses that Lessee assumes or agrees to pay hereunder, together with all interest and penalties
that may accrue thereon in the event of the failure of Lessee to pay those items, and all other
damages, costs, expenses and sums that Lessor may suffer or incur, or that may become due by
reason of any default of Lessee or failure by Lessee to comply with the terms and conditions of
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this Agreement shall be deemed to be additional rent, and in the event of nonpayment, Lessor
shall have all the rights and remedies as herein provided for failure to pay rent.
30.
Notices. Any notice, tender, or delivery to be given under this Agreement by any
party hereto, shall be personally delivered or transmitted by U.S. Mail, postage pre-paid, certified
and return receipt requested. Mailed notices must be addressed as set forth below, but each party
may change its address by written notice in accordance with this paragraph.
Notice to Lessor should be sent to:
CabrilloCommunity College District
Attention: Director of Purchasing, Contacts and Risk Management
6500 Soquel Drive, Building 2030
Aptos, CA 95003
Notice to Lessee should be sent to:
________________________________________
Attention: _______________________________
________________________________________
________________________________________
31.
Governing Laws. This lease shall be governed by and construed pursuant to the
laws of the State of California.
32.
Venue. Any action at law or in equity brought by either of the parties hereto for
the purpose of enforcing a right or rights provided for by this Agreement shall be tried in a court
of competent jurisdiction in the County of Santa Clara, State of California, and the parties hereto
waive all provisions of law providing for a change of venue in such proceedings to any other
county.
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33.
Successors.
Except as otherwise provided in this Agreement, all of the
covenants, conditions, and provisions of this Agreement shall be binding upon and shall inure to
the benefit of the parties hereto and their respective heirs; personal representatives, successors,
and assigns.
34.
Attorneys’ Fees. If either party commences an action against the other to enforce
any of the terms hereof, or because of the breach by either party of any of the terms hereof, the
losing party shall pay to the prevailing party reasonable attorneys’ fees, costs, and expenses.
35.
Prior Agreements; Amendments.
This Agreement contains all of the
agreements of the parties hereto with respect to any matters covered or mentioned by said
documents, and no other amendments or understanding pertaining to any such matter shall be
effective for any purpose. No provision of this Agreement may be amended or added except by
an agreement in writing signed by the parties hereto or their respective successors in interest.
36.
Severability. Any provision of this Agreement which shall prove to be invalid,
void, or illegal in no way alters, impairs, or invalidates any other provision hereof, and such
other provisions shall remain in full force and effect.
37.
Waivers. Waiver of a breach or default under this Agreement is not a continuing
waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement.
38.
Quiet Enjoyment. Lessor covenants and agrees that Lessee, upon paying the rent
and all other charges herein provided for and observing and keeping all covenants, agreements,
and conditions of this Agreement on its part to be observed and kept, shall quietly have and
enjoy the Premises during the term of this Agreement without hindrance by anyone claiming by
or through Lessor, subject, however, to the exceptions, reservations, and conditions of this
Agreement.
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39.
Captions. The title and number of each of the sections of this Agreement are
merely descriptive and not a part of this Agreement and shall have no effect upon the
construction or interpretation of any part thereof. When reference is made in the text of this
Agreement to both a paragraph title and a paragraph number, the title shall be the determining
identification in case of conflict.
40.
Force Majeure.
The Lessee shall be excused from performance hereunder
during the time and to the extent that Lessee is prevented from performing in the customary
manner by an Act of God, fire, strike, loss of transportation facilities, lockout, or commandeering
of materials, products, plants, or facilities by the government, when satisfactory evidence thereof
is presented to the District.
41.
Incorporation by Reference. The following documents are incorporated into
this Agreement: [Conform to titles of documents in bid package such as]
42.
A.
Notice to Bidders
B.
Information for Proposal
C.
Complete Proposal
D.
Specifications
E.
Instructions and Conditions
F.
Verification of Experience
Nondiscrimination.
Lessee shall not discriminate, in any way, against any
person on the basis of race, sex, color, age, religion, creed, marital status, sexual orientation,
disability, ethnicity, ancestry or national origin, in connection with or related to the performance
of this Agreement.
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43.
Compliance with Law. Lessee shall be subject to and comply with all Federal,
State and local laws and regulations applicable with respect to its performance under this
Agreement, including but not limited to, licensing, employment and purchasing practices; and
wages, hours, conditions of employment and nondiscrimination.
44.
Third Party Agreement. Lessee shall not enter into any contract that would
obligate the District, its facilities, equipment or personnel, other than provided in this
Agreement. Lessee has no authority to bind the District, by contract or otherwise, in any
amount.
45.
Mediation. The parties agree to mediate any dispute or claim between them
arising out of this Agreement or any related matter before resorting to arbitration or court action.
Mediation is a process in which parties attempt to resolve a dispute by submitting it to an
impartial, neutral mediator who is authorized to facilitate the resolution of the dispute but who is
not empowered to impose a settlement on the parties. Mediation fee, if any, shall be divided
equally among the parties involved. Before the mediation begins, the parties agree to sign a
document limiting the admissibility in arbitration or any civil action of anything said, any
admission made, and any documents prepared, in the course of mediation, consistent with
applicable provisions of the Evidence Code.
46.
Execution in Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be an original and all of which shall constitute one and the
same instrument.
///
///
///
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///
///
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47.
Time is of Essence. Time is of the essence with respect to the performance of
every provision of this Agreement.
LESSOR:
CABRILLO
DISTRICT
COMMUNITY
COLLEGE
Dated: ______________________, 20XX
By: ___________________________________
Victoria Lewis
Vice President, Administrative Services
Dated: ______________________, 20XX
By: ___________________________________
Michael Robins
Director of Purchasing, Contracts &
Risk Management
LESSEE:
_______________________________________
Dated: ______________________, 20XX
By: ___________________________________
Dated: ______________________, 20XX
_______________________________________
By: ___________________________________
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ALL PURPOSE ACKNOWLEDGMENT
State of California
County of
)
) ss.
)
On __________________, 2009, before me, _____________________________, Notary
Public, personally appeared ______________________________, personally known to me (or
proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
WITNESS my hand and official seal.
______________________________
Signature of Notary Public
ALL PURPOSE ACKNOWLEDGMENT
State of California
County of
)
) ss.
)
On __________________, 2009, before me, _____________________________, Notary
Public, personally appeared ______________________________, personally known to me (or
proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
WITNESS my hand and official seal.
______________________________
Signature of Notary Public
34
005175.00000/69495v1
Exhibit A
Bookstore Lease Agreement for
Student Bookstores and Operations
69495 cs/jlw 03/12/04
Bookstore Lease/Management &
Operations Services
Request for Proposal
#RFP13-01
***Exhibit B***
Current Cabrillo Bookstore Assets and Inventory
Bid Questions Due:
Tuesday, November 8, 2012
Michael Robins, Director of Purchasing, Contracts &
Risk Management
rirobins@cabrillo.edu
Exhibit B
Exhibit B
Exhibit B
Exhibit B
Exhibit B
TOTALS
TOTALS
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
DATE
DEPARTMENT
COST
AUGUST '12
ALL
RETAIL
1. BEGINNING INVENTORY
2. PURCHASES
3. ADJ:PREPAID NOT REC'D
4. ADJ:REC'D/NO INVOICE
5. RETURNS
5B.
6.
NET PURCHASES
$591,681.13
$704,257.32
$0.00
$0.00
($64,273.56)
$0.00
$1,231,664.89
$858,833.41
$990,566.53
$0.00
$0.00
($107,486.04)
$0.00
$1,741,913.90
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$1,231,664.89
$0.00
$1,231,664.89
$0.00
$1,741,913.90
$182.36
$1,742,096.26
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$1,231,664.89
($1,183.65)
$0.00
$0.00
($174.82)
($1,358.47)
$1,740,737.79
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
31.11%
29.93%
29.29%
29.29%
29.29%
29.30%
29.24%
$802,402.04
$0.00
11. GROSS SALES
12. REFUNDS
13.
CUMULATIVE
MARGIN
($573,360.84)
($802,402.04)
28.54%
$938,335.75
29.84%
658,304.05
$573,360.84
29.84%
30.36%
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29.
SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Ending Inventory-08-31-12.xlsx; TOTALS
Page 1
10/29/20124:57 PM
Exhibit B
NEW TEXT
NEW TEXT
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
DATE
DEPARTMENT
COST
AUGUST '12
590010
RETAIL
1. BEGINNING INVENTORY
2. PURCHASES
3. ADJ:PREPAID NOT REC'D
4. ADJ:REC'D/NO INVOICE
5. RETURNS
5B.
6.
NET PURCHASES
$440,420.20
$513,441.28
$0.00
$0.00
($57,428.33)
$896,433.15
$1,179,032.74
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$896,433.15
$0.00
$896,433.15
$0.00
$1,179,032.74
$0.00
$1,179,032.74
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$896,433.15
$0.00
$0.00
$0.00
$0.00
$0.00
$1,179,032.74
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
26.27%
25.37%
23.97%
23.97%
23.97%
23.97%
23.97%
$556,595.94
$0.00
11. GROSS SALES
12. REFUNDS
13.
$597,305.80
$680,826.47
$0.00
$0.00
($99,099.53)
CUMULATIVE
MARGIN
($423,186.77)
($556,595.94)
23.97%
$622,436.80
$473,246.38
$423,186.77
23.97%
25.40%
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Ending Inventory-08-31-12.xlsx; NEW TEXT
Page 1
10/29/20124:59 PM
Exhibit B
USED TEXT
USED TEXT
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
DATE
DEPARTMENT
1.
2.
3.
4.
5.
5B
6.
AUGUST '12
590012
BEGINNING INVENTORY
PURCHASES
ADJ:PREPAID NOT REC'D
ADJ:REC'D/NO INVOICE
RETURNS
NET PURCHASES
COST
RETAIL
CUMULATIVE
MARGIN
$2,161.42
$152,507.24
$0.00
$0.00
($239.56)
$6,717.23
$241,291.50
$0.00
$0.00
($239.56)
67.82%
37.64%
$154,429.10
$247,769.17
37.67%
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$154,429.10
$0.00
$154,429.10
$0.00
$247,769.17
$0.00
$247,769.17
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$154,429.10
$0.00
$0.00
$0.00
$0.00
$0.00
$247,769.17
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
37.67%
37.67%
37.67%
$189,692.99
$0.00
11. GROSS SALES
12. REFUNDS
13.
37.67%
($118,231.49)
($189,692.99)
37.67%
$58,076.18
$36,197.61
$118,231.49
37.67%
40.28%
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Ending Inventory-08-31-12.xlsx; USED TEXT
Page 1
10/29/20124:59 PM
Exhibit B
GEN BOOKS
GENERAL BOOKS
DATE
DEPARTMENT
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
COST
AUGUST '12
590014
RETAIL
CUMULATIVE
MARGIN
1. BEGINNING INVENTORY
2. PURCHASES
3. ADJ:PREPAID NOT REC'D
4. ADJ:REC'D/NO INVOICE
5. RETURNS
5B.
6.
NET PURCHASES
$4,715.77
$178.65
$0.00
$0.00
$0.00
$8,067.88
$291.25
$0.00
$0.00
$0.00
41.55%
41.45%
$4,894.42
$8,359.13
41.45%
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$4,894.42
$0.00
$4,894.42
$0.00
$8,359.13
$0.00
$8,359.13
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$4,894.42
$0.00
$0.00
$0.00
$0.00
$0.00
$8,359.13
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
41.45%
41.45%
41.45%
$921.66
$0.00
11. GROSS SALES
12. REFUNDS
13.
41.45%
($539.65)
($921.66)
41.45%
$7,437.47
$4,354.77
$539.65
41.45%
28.93%
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Ending Inventory-08-31-12.xlsx; GEN BOOKS
Page 1
10/29/20124:59 PM
Exhibit B
COMPUTERS
COMPUTER SUPPLIES
DATE
DEPARTMENT
1.
2.
3.
4.
5.
5B
6.
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
AUGUST '12
590020
BEGINNING INVENTORY
PURCHASES
ADJ:PREPAID NOT REC'D
ADJ:REC'D/NO INVOICE
RETURNS
NET PURCHASES
COST
RETAIL
$6,320.61
$87.36
$0.00
$0.00
$0.00
$8,898.74
$181.92
$0.00
$0.00
$0.00
28.97%
29.43%
$6,407.97
$9,080.66
29.43%
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$6,407.97
$0.00
$6,407.97
$0.00
$9,080.66
$0.00
$9,080.66
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$6,407.97
$0.00
$0.00
$0.00
$0.00
$0.00
$9,080.66
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
29.43%
29.43%
29.43%
29.43%
$301.01
$0.00
11. GROSS SALES
12. REFUNDS
13.
CUMULATIVE
MARGIN
($212.41)
($301.01)
29.43%
$8,779.65
$6,195.56
$212.41
29.43%
37.05%
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Ending Inventory-08-31-12.xlsx; COMPUTERS
Page 1
10/29/20125:00 PM
Exhibit B
HARDWARE
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
DATE
DEPARTMENT
1.
2.
3.
4.
5.
5B
6.
AUGUST '12
590021
BEGINNING INVENTORY
PURCHASES
ADJ:PREPAID NOT REC'D
ADJ:REC'D/NO INVOICE
RETURNS
NET PURCHASES
COST
RETAIL
$6,975.98
$0.00
$0.00
$0.00
$0.00
$7,377.86
$0.00
$0.00
$0.00
$0.00
5.45%
5.45%
$6,975.98
$7,377.86
5.45%
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$6,975.98
$0.00
$6,975.98
$0.00
$7,377.86
$0.00
$7,377.86
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$6,975.98
$0.00
$0.00
$0.00
$0.00
$0.00
$7,377.86
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
5.45%
5.45%
5.45%
5.45%
$24.99
$0.00
11. GROSS SALES
12. REFUNDS
13.
CUMULATIVE
MARGIN
($23.63)
($24.99)
5.45%
$7,352.87
$6,952.35
$23.63
5.45%
1.70%
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Exhibit B
SOFTWARE
SOFTWARE
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
DATE
DEPARTMENT
1.
2.
3.
4.
5.
5B
6.
AUGUST '12
590022
BEGINNING INVENTORY
PURCHASES
ADJ:PREPAID NOT REC'D
ADJ:REC'D/NO INVOICE
RETURNS
NET PURCHASES
COST
RETAIL
$2,550.22
$3,744.91
$0.00
$0.00
$0.00
$2,953.83
$4,452.00
$0.00
$0.00
$0.00
13.66%
15.00%
$6,295.13
$7,405.83
15.00%
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$6,295.13
$0.00
$6,295.13
$0.00
$7,405.83
$0.00
$7,405.83
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$6,295.13
$0.00
$0.00
$0.00
$0.00
$0.00
$7,405.83
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
15.00%
15.00%
15.00%
15.00%
$2,230.97
$0.00
11. GROSS SALES
12. REFUNDS
13.
CUMULATIVE
MARGIN
($1,896.38)
($2,230.97)
15.00%
$5,174.86
$4,398.75
$1,896.38
15.00%
16.66%
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Ending Inventory-08-31-12.xlsx; SOFTWARE
Page 1
10/29/20125:01 PM
Exhibit B
SUNDRIES
SUNDRIES
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
DATE
DEPARTMENT
1.
2.
3.
4.
5.
5B
6.
AUGUST '12
590030
BEGINNING INVENTORY
PURCHASES
ADJ:PREPAID NOT REC'D
ADJ:REC'D/NO INVOICE
RETURNS
NET PURCHASES
COST
RETAIL
$18,250.13
$4,435.72
$0.00
$0.00
$0.00
$28,492.02
$6,895.71
$0.00
$0.00
$0.00
35.95%
35.89%
$22,685.85
$35,387.73
35.89%
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$22,685.85
$0.00
$22,685.85
$0.00
$35,387.73
$81.96
$35,469.69
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$22,685.85
($523.83)
$0.00
$0.00
($6.28)
($530.11)
$34,939.58
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
35.89%
35.89%
36.04%
35.07%
$7,809.16
$0.00
11. GROSS SALES
12. REFUNDS
13.
CUMULATIVE
MARGIN
($5,070.39)
($7,809.16)
35.07%
$27,130.42
$17,615.46
$5,070.39
35.07%
32.90%
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Ending Inventory-08-31-12.xlsx; SUNDRIES
Page 1
10/29/20125:01 PM
Exhibit B
ELECTRONICS
ELECTRONICS
DATE
DEPARTMENT
1.
2.
3.
4.
5.
5B
6.
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
AUGUST '12
590032
BEGINNING INVENTORY
PURCHASES
ADJ:PREPAID NOT REC'D
ADJ:REC'D/NO INVOICE
RETURNS
NET PURCHASES
COST
RETAIL
$13,573.52
$2,870.91
$0.00
$0.00
($2,469.96)
$21,237.16
$4,898.08
$0.00
$0.00
($2,469.96)
36.09%
37.08%
$13,974.47
$23,665.28
40.95%
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$13,974.47
$0.00
$13,974.47
$0.00
$23,665.28
$0.00
$23,665.28
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$13,974.47
($303.06)
$0.00
$0.00
($5.00)
($308.06)
$23,357.22
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
40.95%
40.95%
40.95%
40.17%
$3,835.95
$0.00
11. GROSS SALES
12. REFUNDS
13.
CUMULATIVE
MARGIN
($2,295.02)
($3,835.95)
40.17%
$19,521.27
$11,679.45
$2,295.02
40.17%
38.86%
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Ending Inventory-08-31-12.xlsx; ELECTRONICS
Page 1
10/29/20125:02 PM
Exhibit B
GIFTS
GIFTS
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
DATE
DEPARTMENT
1.
2.
3.
4.
5.
5B
6.
COST
AUGUST '12
590034
BEGINNING INVENTORY
PURCHASES
ADJ:PREPAID NOT REC'D
ADJ:REC'D/NO INVOICE
RETURNS
7.
8.
9.
10.
NET PURCHASES
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
14. MARK-DOWNS (RPC)
15.
16.
17.
18.
19.
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
CUMULATIVE
MARGIN
$4,538.33
$0.00
$0.00
$0.00
$0.00
$7,523.03
$0.00
$0.00
$0.00
$0.00
39.67%
39.67%
$4,538.33
$7,523.03
39.67%
$0.00
$4,538.33
$0.00
$4,538.33
$0.00
$7,523.03
$0.00
$7,523.03
$0.00
$0.00
$0.00
$0.00
$0.00
$4,538.33
($72.80)
$0.00
$0.00
($2.90)
($75.70)
$7,447.33
39.67%
39.67%
39.67%
39.06%
$373.67
$0.00
11. GROSS SALES
12. REFUNDS
13.
RETAIL
($227.71)
($373.67)
39.06%
$7,073.66
$4,310.62
$227.71
39.06%
37.80%
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Ending Inventory-08-31-12.xlsx; GIFTS
Page 1
10/29/20125:02 PM
Exhibit B
CARDS
CARDS
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
DATE
DEPARTMENT
1.
2.
3.
4.
5.
5B
6.
AUGUST '12
590035
BEGINNING INVENTORY
PURCHASES
ADJ:PREPAID NOT REC'D
ADJ:REC'D/NO INVOICE
RETURNS
NET PURCHASES
COST
RETAIL
$2,960.37
$0.00
$0.00
$0.00
($125.40)
$5,417.13
$0.00
$0.00
$0.00
($230.90)
45.35%
45.35%
$2,834.97
$5,186.23
45.34%
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$2,834.97
$0.00
$2,834.97
$0.00
$5,186.23
$0.00
$5,186.23
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$2,834.97
$0.00
$0.00
$0.00
($2.90)
($2.90)
$5,183.33
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
45.34%
45.34%
45.34%
45.31%
$245.18
$0.00
11. GROSS SALES
12. REFUNDS
13.
CUMULATIVE
MARGIN
($134.10)
($245.18)
45.31%
$4,938.15
$2,700.87
$134.10
45.31%
44.53%
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Ending Inventory-08-31-12.xlsx; CARDS
Page 1
10/29/20125:02 PM
Exhibit B
GRAD
GRADUATION
DATE
DEPARTMENT
1.
2.
3.
4.
5.
5B
6.
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
AUGUST '12
590038
BEGINNING INVENTORY
PURCHASES
ADJ:PREPAID NOT REC'D
ADJ:REC'D/NO INVOICE
RETURNS
NET PURCHASES
COST
RETAIL
CUMULATIVE
MARGIN
$5,189.21
$0.00
$0.00
$0.00
($2,359.50)
$9,362.66
$0.00
$0.00
$0.00
($3,795.28)
44.58%
44.58%
$2,829.71
$5,567.38
49.17%
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$2,829.71
$0.00
$2,829.71
$0.00
$5,567.38
$0.00
$5,567.38
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$2,829.71
$0.00
$0.00
$0.00
$0.00
$0.00
$5,567.38
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
49.17%
49.17%
49.17%
$0.00
$0.00
11. GROSS SALES
12. REFUNDS
13.
49.17%
$0.00
$0.00
#DIV/0!
$5,567.38
$2,829.71
$0.00
49.17%
49.91%
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Ending Inventory-08-31-12.xlsx; GRAD
Page 1
10/29/20125:03 PM
Exhibit B
SUPPLIES
SUPPLIES
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
DATE
DEPARTMENT
1.
2.
3.
4.
5.
5B
6.
JULY '12
590040
BEGINNING INVENTORY
PURCHASES
ADJ:PREPAID NOT REC'D
ADJ:REC'D/NO INVOICE
RETURNS
NET PURCHASES
COST
RETAIL
$40,646.52
$20,009.34
$0.00
$0.00
$0.00
$76,168.57
$38,094.06
$0.00
$0.00
$0.00
46.64%
46.92%
$60,655.86
$114,262.63
46.92%
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$60,655.86
$0.00
$60,655.86
$0.00
$114,262.63
$100.40
$114,363.03
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$60,655.86
($183.81)
$0.00
$0.00
($72.57)
($256.38)
$114,106.65
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
46.92%
46.92%
46.96%
46.84%
$31,683.17
$0.00
11. GROSS SALES
12. REFUNDS
13.
CUMULATIVE
MARGIN
($16,841.87)
($31,683.17)
46.84%
$82,423.48
$43,813.99
$16,841.87
46.84%
48.11%
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Ending Inventory-08-31-12.xlsx; SUPPLIES
Page 1
10/29/20125:03 PM
Exhibit B
ART
ART
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
DATE
DEPARTMENT
1.
2.
3.
4.
5.
5B
6.
AUGUST '12
590043
BEGINNING INVENTORY
PURCHASES
ADJ:PREPAID NOT REC'D
ADJ:REC'D/NO INVOICE
RETURNS
NET PURCHASES
COST
RETAIL
CUMULATIVE
MARGIN
$10,314.08
$2,240.48
$0.00
$0.00
$0.00
$19,941.72
$4,207.64
$0.00
$0.00
$0.00
48.28%
48.01%
$12,554.56
$24,149.36
48.01%
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$12,554.56
$0.00
$12,554.56
$0.00
$24,149.36
$0.00
$24,149.36
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$12,554.56
$0.00
$0.00
$0.00
($7.10)
($7.10)
$24,142.26
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
48.01%
48.01%
48.00%
$1,271.58
$0.00
11. GROSS SALES
12. REFUNDS
13.
48.01%
($661.25)
($1,271.58)
48.00%
$22,870.68
$11,893.31
$661.25
48.00%
48.84%
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Ending Inventory-08-31-12.xlsx; ART
Page 1
10/29/20125:04 PM
Exhibit B
SOFT GOODS
DATE
DEPARTMENT
1.
2.
3.
4.
5.
5B
6.
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
AUGUST '12
590050
BEGINNING INVENTORY
PURCHASES
ADJ:PREPAID NOT REC'D
ADJ:REC'D/NO INVOICE
RETURNS
NET PURCHASES
COST
RETAIL
$27,145.19
$4,741.43
$0.00
$0.00
($1,650.81)
$47,473.12
$9,427.90
$0.00
$0.00
($1,650.81)
45.27%
$30,235.81
$55,250.21
45.27%
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$30,235.81
$0.00
$30,235.81
$0.00
$55,250.21
$0.00
$55,250.21
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$30,235.81
($69.32)
$0.00
$0.00
($73.88)
($143.20)
$55,107.01
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
42.82%
43.96%
45.27%
45.27%
45.13%
$6,837.87
$0.00
11. GROSS SALES
12. REFUNDS
13.
CUMULATIVE
MARGIN
($3,751.76)
($6,837.87)
45.13%
$48,269.14
$26,484.05
$3,751.76
45.13%
40.55%
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Exhibit B
INSIGNIA
INSIGNIA
CABRILLO COLLEGE BOOKSTORE
INVENTORY ANALYSIS REPORT
DATE
DEPARTMENT
1.
2.
3.
4.
5.
5B
6.
AUGUST '12
590060
BEGINNING INVENTORY
PURCHASES
ADJ:PREPAID NOT REC'D
ADJ:REC'D/NO INVOICE
RETURNS
NET PURCHASES
COST
RETAIL
$5,919.58
$0.00
$0.00
$0.00
$0.00
$11,896.66
$0.00
$0.00
$0.00
$0.00
50.24%
50.24%
$5,919.58
$11,896.66
50.24%
7.
8.
9.
10.
TRANSFERS
COST OF GOODS AVAILABLE
MARK-UPS (RPC)
GOODS AVAILABLE FOR SALE
$0.00
$5,919.58
$0.00
$5,919.58
$0.00
$11,896.66
$0.00
$11,896.66
14.
15.
16.
17.
18.
19.
MARK-DOWNS (RPC)
STORE USE
RESALE
DISCOUNTS
TOTAL DEDUCTIONS
GOODS AVAILABLE
$0.00
$0.00
$0.00
$0.00
$0.00
$5,919.58
($30.83)
$0.00
$0.00
($4.19)
($35.02)
$11,861.64
NET SALES
19.
ENDING RETAIL
20.
ENDING COST
21. COST OF GOODS SOLD
22. MARGIN ON SALES
23. MARGIN ON SALES LAST YEAR
50.24%
50.24%
50.24%
50.09%
$577.90
$0.00
11. GROSS SALES
12. REFUNDS
13.
CUMULATIVE
MARGIN
($288.40)
($577.90)
50.09%
$11,283.74
$5,631.18
$288.40
50.09%
49.35%
24. PHYSICAL RETAIL INVENTORY
25. ADJ: SALES
26. ADJ: RETURNS
27. ADJ: PURCHASES
27A:ADJ: DISCOUNTS
28. ADJ: PHYSICAL INVENTORY
29. SHRINKAGE
30. INVENTORY AFTER SHRINKAGE
Ending Inventory-08-31-12.xlsxINSIGNIA
Page 1
10/29/20125:05 PM
Exhibit B
Bookstore Lease/Management &
Operations Services
Request for Proposal
#RFP13-01
***Exhibit C***
C-1: FY2011/12 Cabrillo Bookstore Financial Statements
C-2: Cabrillo Bookstore-Historical Trends FY05/06 Through FY12/13
Bid Questions Due:
Tuesday, November 8, 2012
Michael Robins, Director of Purchasing, Contracts &
Risk Management
rirobins@cabrillo.edu
C-1
Exhibit C - C-1
C-1
Exhibit C - C-1
Cabrillo College
Bookstore - Historical Trends
FY 2005-06 thru 2012-13
C-2
Actual
2010-2011
Actual
2011-2012
Final
Budget
2012-2013
Actual
2005-2006
Actual
2006-2007
Actual
2007-2008
Actual
2008-2009
Actual
2009-2010
2,118,397
868,336
55,284
43,642
101,760
44,745
127,900
1,902,679
1,122,560
47,870
40,923
105,165
57,310
155,172
2,162,001
1,070,839
220,183
52,866
63,296
119,239
56,171
178,408
2,065,743
1,208,018
210,080
47,060
111,999
134,414
90,060
256,699
1,810,221
1,073,717
187,232
35,066
124,949
147,638
95,199
382,847
1,606,271
836,031
2,806
24,217
163,100
135,826
99,301
346,430
1,614,273
584,501
5,294
15,610
122,219
133,299
94,613
279,629
1,350,000
750,000
20,000
100,000
135,000
85,000
230,700
Income
New Texts
Used Texts
Hardware
Computer Software
Sundries
General Supplies
Sales Non-Merchandise
Other Income
3,360,064
3,431,679
3,923,003
4,124,073
3,856,869
3,213,982
2,849,438
2,670,700
Cost of Sales
Total Income
2,370,129
2,412,870
2,810,284
2,869,933
2,638,616
2,101,721
1,882,380
1,731,179
Gross Profit or (Loss)
989,935
1,018,809
1,112,719
1,254,140
1,218,253
1,112,261
967,058
939,521
370,727
129,097
7,252
170,550
51,614
409,800
155,375
7,809
187,575
51,614
484,871
191,246
15,748
198,620
57,852
22,024
14,095
519,840
215,789
11,604
280,307
68,634
22,024
494,390
214,579
13,125
334,216
78,460
22,024
452,139
207,014
8,031
306,291
72,801
22,024
275,664
137,556
6,817
315,745
72,801
22,024
302,766
166,276
10,000
228,577
54,217
22,024
6,544
7,168
2,630
5,987
7,500
1,163,338
1,078,098
836,594
791,360
Expenditures
Non-Instructional Salaries
Employee Benefits
Supplies and Materials
Other Oper Expenses
Rent and Utilities
M&O Supplies
M&O Equipment
Bank Loomis
Capital Outlay
Total Expenses
729,240
812,173
984,456
1,118,198
Other Financing Sources
Transfer In
Transfer Out
Sr. Accounting Specialist
Grounds (M&O)
Custodian (M&O)
Library Reserve Book Fund (ASCC)
(15,000)
(73,386)
(16,935)
(19,184)
(15,000)
(75,394)
(19,463)
(19,184)
(15,000)
(73,641)
(22,400)
(22,278)
(15,000)
(77,069)
(24,464)
(28,133)
(15,000)
(200,000)
(72,249)
(20,625)
(23,748)
(15,000)
(100,000)
(70,148)
(21,557)
(24,891)
(15,000)
(88,386)
(88,386)
(124,505)
(129,041)
(133,319)
(144,666)
(331,622)
(231,596)
172,309
118,250
3,758
6,901
(78,404)
(110,503)
(201,158)
(83,435)
1,434,365
1,606,674
1,606,674
1,724,924
1,724,924
1,728,682
1,728,682
1,735,583
(73,386)
(73,386)
(15,000)
Total Other Financing Sources
Net Change to Fund Balance
Beginning Fund Balance
Ending Fund Balance
50
1,735,583
1,657,179
1,657,179
1,546,676
1,546,676
1,345,518
1,345,518
1,262,083
Exhibit C - C-2