CABRILLO COMMUNITY COLLEGE DISTRICT
ANNUAL FINANCIAL REPORT
JUNE 30, 2012 AND 2011
CABRILLO COMMUNITY COLLEGE DISTRICT
TABLE OF CONTENTS
JUNE 30, 2012
FINANCIAL SECTION
Independent Auditors' Report
Management Discussions and Analysis (Required Supplementary Information)
Primary Government
Statements of Net Assets
Statements of Revenues, Expenses, and Changes in Net Assets
Statements of Cash Flows
Fiduciary Funds
Statements of Net Assets
Statements of Changes in Net Assets
Discretely Presented Component Unit – Cabrillo College Foundation
Statements of Financial Position
Statement of Activities
Statements of Cash Flows
Notes to Financial Statements
2
4
10
11
12
14
15
16
17
18
19
REQUIRED SUPPLEMENTARY INFORMATION
Schedule of Other Postemployment Benefit (OPEB) Funding Progress
46
SUPPLEMENTARY INFORMATION
District Organization
Schedule of Expenditures of Federal Awards
Schedule of Expenditures of State Awards
Schedule of Workload Measures for State General Apportionment
Reconciliation of Education Code Section 84362 (50 Percent Law) Calculation
Note to Supplementary Information
48
49
51
55
56
59
INDEPENDENT AUDITORS' REPORTS
Report on Internal Control Over Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed in Accordance with Government Auditing
Standards
Report on Compliance with Requirements That Could Have a Direct and Material Effect on
Each Major Program and on Internal Control Over Compliance in Accordance with OMB
Circular A-133
Report on State Compliance
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Summary of Auditors' Results
Financial Statement Findings and Recommendations
Federal Awards Findings and Questioned Costs
State Awards Findings and Questioned Costs
Summary Schedule of Prior Audit Findings
61
63
65
68
69
70
71
75
FINANCIAL SECTION
1
INDEPENDENT AUDITORS' REPORT
Board of Trustees
Cabrillo Community College District
Aptos, California
We have audited the accompanying basic financial statements of Cabrillo Community College District
(the District) as of and for the years ended June 30, 2012 and 2011, and its discretely presented component unit
the Cabrillo College Foundation as listed in the Table of Contents. These basic financial statements are the
responsibility of the District's management. Our responsibility is to express an opinion on these financial
statements based on our audits.
We conducted our audits in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards, issued by
the Comptroller General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free of material misstatement. The
financial statements of the Foundation were not audited in accordance with Government Auditing Standards. An
audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall basic financial statement presentation. We believe that our audits
provide a reasonable basis for our opinions.
In our opinion, the basic financial statements referred to above present fairly, in all material respects, the financial
position of Cabrillo Community College District and its discretely presented component unit as of June 30, 2012
and 2011, and the respective changes in financial position and cash flows, for the years then ended in conformity
with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated January 24, 2013, on
our consideration of the District's internal control over financial reporting and on our tests of its compliance with
certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that
report is to describe the scope of our testing of internal control over financial reporting and compliance and the
results of that testing, and not to provide an opinion on the internal control over financial reporting or on
compliance. That report is an integral part of an audit performed in accordance with Government Auditing
Standards and is important for assessing the results of our audit.
2
5000 Hopyard Road, Suite 335 Pleasanton, CA 94588 Tel: 925.734.6600 Fax: 925.734.6611 www.vtdcpa.com
FRESNO  LAGUNA HILLS  PALO ALTO  PLEASANTON  RANCHO CUCAMONGA  RIVERSIDE  SACRAMENTO
Accounting principles generally accepted in the United States of America require that the Management's
Discussion and Analysis and the Schedule of Other Postemployment Benefits (OPEB) Funding Progress as listed
in the Table of Contents be presented to supplement the basic financial statements. Such information, although
not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who
considers it to be an essential part of financial reporting for placing the basic financial statements in an
appropriate operational, economic, or historical context. We have applied certain limited procedures to the
required supplementary information in accordance with auditing standards generally accepted in the United States
of America, which consisted of inquiries of management about the methods of preparing the information and
comparing the information for consistency with management's responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial statements. We do not
express an opinion or provide any assurance on the information because the limited procedures do not provide us
with sufficient evidence to express an opinion or provide any assurance.
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the District's basic financial statements. The supplementary information listed in the Table of Contents,
including the Schedule of Expenditures of Federal Awards, which is required by U.S. Office of Management and
Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, is presented for
purposes of additional analysis and is not a required part of the basic financial statements. Such information has
been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion,
is fairly stated in all material respects in relation to the basic financial statements taken as a whole.
Pleasanton, California
January 24, 2013
3
CABRILLO COMMUNITY COLLEGE DISTRICT
MANAGEMENT DISCUSSION AND ANALYSIS
FOR THE YEARS ENDED JUNE 30, 2012 AND 2011
USING THE ANNUAL REPORT
The purpose of this annual report is to provide readers with information about the activities programs and financial
condition of the Cabrillo Community College District (the District) as of June 30, 2012. The report consists of
three basic financial statements: the Statement of Net Assets, Statement of Revenues, Expenses, and Changes in
Net Assets, and Statement of Cash Flows and provides information about the District as a whole. This section of
the annual financial report presents our discussion and analysis of the District's financial performance during the
fiscal year that ended on June 30, 2012. Responsibility for the completeness and accuracy of this information rests
with the District management.
OVERVIEW OF THE FINANCIAL STATEMENTS
The focus of the Statement of Net Assets is designed to be similar to the bottom line results of the District. This
statement combines and consolidates current financial resources with capital assets and long-term obligations. The
Statement of Revenues, Expenses, and Changes in Net Assets focuses on the costs of the District's operational
activities, which are supported primarily by local property taxes and State apportionment revenues. The Statement
of Cash Flows provides an analysis of the sources and uses of cash within the operations of the District.
The California Community Colleges Chancellor's Office has recommended that all State community colleges
follow the Business Type Activity (BTA) model for financial statement reporting purposes.
FINANCIAL HIGHLIGHTS

The District's primary funding source is based upon apportionment received from the State of California.
The primary basis of this apportionment is the calculation of Full Time Equivalent Students (FTES).
During the 2011-2012 fiscal year, the factored reported FTES were 11,142 as compared to 11,915 in the
2010-2011 fiscal year. The fully funded cap for fiscal year 2011-2012 is 10,683.

The District continued several construction and modernization projects during 2011-12. These projects are
funded both through State construction revenues and through our voter approved general obligation bond.

Costs for employee salaries decreased 1.4 percent as compared to the 2010-11 fiscal year and costs
associated with current employee benefits remained fairly stable. Employee benefit costs also include
$210,727 for unfunded future retiree health benefits and $1,133,273 for current retiree health benefits. The
increase in the benefit costs has been due to continued rising costs of health and welfare benefits paid on
behalf of both current employees and retirees and increased contribution rates for PERS retirement
contributions.

During the 2011-2012 fiscal year, the District provided approximately $19 million in financial aid to
students attending classes at the college. This aid was provided in the form of grants, scholarships, loans,
and tuition reductions funded through the Federal government, State Chancellor's Office, and local funding.
4
CABRILLO COMMUNITY COLLEGE DISTRICT
MANAGEMENT DISCUSSION AND ANALYSIS
FOR THE YEARS ENDED JUNE 30, 2012 AND 2011
THE DISTRICT AS A WHOLE
Net Assets
Table 1
ASSETS
Current Assets
Cash and investments
Accounts receivable (net)
Other current assets
Total Current Assets
Noncurrent Assets
Capital assets (net)
Other noncurrent assets
Total Noncurrent Assets
Total Assets
2012
$ 36,155,191
19,571,401
1,261,780
56,988,372
LIABILITIES
Current Liabilities
Accounts payable and accrued liabilities
Current portion of long-term debt
Total Current Liabilities
Long-term Debt
Total Liabilities
NET ASSETS
Invested in capital assets
Restricted
Unrestricted
Total Net Assets
5
2011
$
2010
45,997,599
15,791,039
1,301,810
63,090,448
$ 42,017,604
14,773,828
1,453,530
58,244,962
246,608,746
516,980
247,125,726
304,114,098
248,905,839
536,128
249,441,967
312,532,415
242,403,893
555,276
242,959,169
301,204,131
15,474,396
6,109,916
21,584,312
186,366,874
207,951,186
15,671,191
6,003,391
21,674,582
189,392,408
211,066,990
12,267,895
5,354,355
17,622,250
192,659,958
210,282,208
71,878,557
11,158,776
13,125,579
$ 96,162,912
70,809,709
10,983,617
19,672,099
$ 101,465,425
65,060,143
10,386,904
15,474,876
$ 90,921,923
CABRILLO COMMUNITY COLLEGE DISTRICT
MANAGEMENT DISCUSSION AND ANALYSIS
FOR THE YEARS ENDED JUNE 30, 2012 AND 2011
Operating Results for the Year
The results of this year's operations for the District as a whole are reported in the Statement of Revenues,
Expenses, and Changes in Net Assets.
Table 2
Operating Revenues
Tuition and fees
Auxiliary sales and charges
Total Operating Revenues
Operating Expenses
Salaries and benefits
Payment to students
Supplies, maintenance and other
Depreciation
Total Operating Expenses
Loss on Operations
Nonoperating Revenues
State apportionments
Property taxes
Grants and contracts
Net interest expense
Other nonoperating revenues (expenses)
Total Nonoperating Revenue
Other Revenues
State and local capital income
Net Increase in Net Assets
$
$
2012
6,369,695
2,719,868
9,089,563
$
2011
6,283,278
3,028,894
9,312,172
$
2010
7,318,109
3,495,285
10,813,394
61,790,891
19,661,561
14,666,160
7,894,110
104,012,722
(94,923,159)
61,813,758
17,633,290
12,978,061
5,334,778
97,759,887
(88,447,715)
60,730,223
13,708,581
17,141,998
4,674,666
96,255,468
(85,442,074)
30,011,383
31,811,941
31,513,756
(9,468,434)
5,140,827
89,009,473
36,595,097
30,703,440
29,995,183
(9,670,464)
9,542,649
97,165,905
35,099,643
31,058,278
25,300,929
(10,661,877)
2,888,685
83,685,658
611,173
(5,302,513)
1,825,312
$ 10,543,502
$
6,289,272
4,532,856
The District's primary revenue fund is the State apportionment calculation which is comprised of three sources
of revenues: local property taxes, student enrollment fees, and State apportionment.
Auxiliary revenue consists of the bookstore operations. The college campus maintains its own bookstore to
provide services to the students and faculty of the college. The operations are self-supporting and contribute to
the student programs on each campus.
Grant and contract revenues relate primarily to student financial aid as well as to specific Federal and State
grants received for programs serving the students and programs of the District. These grant and program
revenues are restricted as to the allowable expenses related to the programs.
Tuition and fee revenue includes enrollment fees of $3,997,233 for 2012-2011 and $3,685,856 for 2011-2010.
The balance of the tuition and fee revenue line consists of other fees and revenues.
6
CABRILLO COMMUNITY COLLEGE DISTRICT
MANAGEMENT DISCUSSION AND ANALYSIS
FOR THE YEARS ENDED JUNE 30, 2012 AND 2011
Changes in Cash Position
Table 3
2012
Cash Provided by (Used in)
Operating activities
Noncapital financing activities
Capital financing activities
Investing activities
Net Increase (Decrease) in Cash
Cash, Beginning of Year
Cash, End of Year
$
(87,138,180)
84,607,535
(7,452,223)
140,460
(9,842,408)
45,997,599
$ 36,155,191
2011
2010
$ (84,697,681)
93,922,646
(5,339,957)
94,987
3,979,995
42,017,604
$ 45,997,599
$ (80,199,626)
88,965,636
(18,370,258)
154,285
(9,449,963)
51,467,567
$ 42,017,604
The Statement of Cash Flows in the financial statements provides more detailed information about our cash
receipts and payments during the year. This statement also assists users in assessing the District's ability to
meet its obligations as they come due and its need for external financing. Our primary operating receipts are
student tuition and fees and Federal, State, and local grants and contracts. The primary operating expense of
the District is the payment of salaries and benefits to instructional and classified support staff.
While State apportionment revenues and property taxes are the primary source of noncapital related revenue,
the GASB accounting standards require that this source of revenue is shown as nonoperating revenue as it
comes from the general resources of the State and not from the primary users of the college's programs and
services – our students. The District depends upon this funding to continue the current level of operations.
CAPITAL ASSET AND DEBT ADMINISTRATION
Capital Assets
At June 30, 2012, the District had $246.6 million in a broad range of capital assets, including land, buildings,
and furniture and equipment. At June 30, 2011, our net capital assets were $248.9 million. The District is
currently in the middle of a major capital improvement program with construction ongoing throughout the
college campus. These projects are primarily funded through our general obligation bonds. These projects are
accounted for within our Construction in Progress account until the project is completed at which time the cost
of the buildings and/or improvements will be brought in to the depreciable Buildings and Improvement
category.
Capital projects are continuing through the 2012-2013 fiscal year and beyond with primary funding through our
general obligation bond.
7
CABRILLO COMMUNITY COLLEGE DISTRICT
MANAGEMENT DISCUSSION AND ANALYSIS
FOR THE YEARS ENDED JUNE 30, 2012 AND 2011
Table 4
Land and construction in progress
Buildings and improvements
Furniture and equipment
Subtotal
Accumulated depreciation
Balance
Beginning of
Year
$ 118,995,484
162,736,109
18,256,583
299,988,176
(51,082,337)
$ 248,905,839
Additions
4,759,507
107,900,596
899,901
113,560,004
(7,894,110)
$ 105,665,894
$
Deletions
$ (107,962,987)
(107,962,987)
$ (107,962,987)
Balance End of
Year
$ 15,792,004
270,636,705
19,156,484
305,585,193
(58,976,447)
$ 246,608,746
Obligations
At the end of the 2011-2012 fiscal year, the District had $187,275,132 in general obligation bonds outstanding.
These bonds are repaid annually in accordance with the obligation requirements through an increase in the
assessed property taxes on property within the Cabrillo Community College District boundaries. Other
obligations for the District includes Certificates of Participation issued to fund various capital improvement
projects throughout the District.
In addition to the above obligations, the District is obligated to employees of the District for vacation and load
banking benefits.
Table 5
General obligation bonds
Certificates of participation
Other liabilities
Total Long-term Debt
Balance
Beginning of
Year
$ 190,396,073
1,980,000
3,019,726
$ 195,395,799
Amount due within one year
Additions
$ 3,997,560
460,339
$ 4,457,899
Deletions
$ (7,118,501)
(245,000)
(13,407)
$ (7,376,908)
Balance End of
Year
$ 187,275,132
1,735,000
3,466,658
$ 192,476,790
$
6,109,916
GENERAL FUND BUDGETARY HIGHLIGHTS
Over the course of the year, the District revises its budget as it attempts to deal with unexpected changes in
revenues and expenditures. The Board of Trustees adopted the final amendment to the budget for the
2011-2012 fiscal year on September 12, 2011.
Within the Unrestricted General Fund, operating costs have continually increased. The State Budget has not
kept pace with the increased operating costs, primarily in health and welfare benefits, especially in regards to
the need to recognize post retirement benefits.
8
CABRILLO COMMUNITY COLLEGE DISTRICT
MANAGEMENT DISCUSSION AND ANALYSIS
FOR THE YEARS ENDED JUNE 30, 2012 AND 2011
ECONOMIC FACTORS AFFECTING THE FUTURE OF THE CABRILLO COMMUNITY COLLEGE
DISTRICT
The economic position of the District is closely tied to the State of California as State apportionments and
property taxes allocated to the District represent approximately 92 percent of the total unrestricted sources of
revenues received within the General Fund. The District’s student enrollment is currently down from the prior
year. There is uncertainty as to the actual level of funding the District will receive for student enrollment.
With the current budget situation, the District continues to monitor enrollment and operating costs of the
District to ensure ongoing financial stability and retain the reserve levels required by our Board of Trustees and
the State Chancellor's Office.
CONTACTING THE DISTRICT'S FINANCIAL MANAGEMENT
This financial report is designed to provide our citizens, taxpayers, students, investors and creditors with a
general overview of the District's finances and to show the District's accountability for the money it receives. If
you have questions about this report or need any additional financial information, contact the Cabrillo
Community College District, Victoria Lewis, Vice President of Administrative Services by phone at 831-4796406 or by email at vilewis@cabrillo.edu.
9
CABRILLO COMMUNITY COLLEGE DISTRICT
STATEMENTS OF NET ASSETS – PRIMARY GOVERNMENT
JUNE 30, 2012AND 2011
2012
ASSETS
Current Assets
Cash and cash equivalents
Restricted cash and cash equivalents
Accounts receivable
Due from fiduciary funds
Prepaid expenses
Deferred charges
Stores inventories
Total Current Assets
Noncurrent Assets
Deferred charges - noncurrent portion
Nondepreciable capital assets
Depreciable capital assets, net of depreciation
Total Noncurrent Assets
TOTAL ASSETS
LIABILITIES
Current Liabilities
Accounts payable
Interest payable
Tax and revenue anticipation note
Early retirement incentive
Due to fiduciary funds
Deferred revenue
Certificates of participation - current portion
Bonds payable - current portion
Total Current Liabilities
Noncurrent Liabilities
Compensated absences payable
Certificates of participation - noncurrent portion
OPEB liability
Bonds payable - noncurrent portion
Total Noncurrent Liabilities
TOTAL LIABILITIES
NET ASSETS
Invested in capital assets, net of related debt
Restricted for:
Debt service
Educational programs
Unrestricted
TOTAL NET ASSETS
$
$
The accompanying notes are an integral part of these financial statements.
10
14,654,502
21,500,689
19,571,401
145,001
505,949
19,148
591,682
56,988,372
2011
$
23,997,563
22,000,036
15,791,039
123,049
479,558
19,148
680,055
63,090,448
516,980
15,792,004
230,816,742
247,125,726
304,114,098
536,128
118,995,484
129,910,355
249,441,967
312,532,415
4,003,414
2,323,986
4,007,525
126,000
973
5,012,498
255,000
5,854,916
21,584,312
3,494,368
2,414,455
5,048,187
8,263
4,705,918
245,000
5,758,391
21,674,582
1,294,760
1,480,000
2,171,898
181,420,216
186,366,874
207,951,186
1,308,167
1,735,000
1,711,559
184,637,682
189,392,408
211,066,990
71,878,557
70,809,709
10,311,439
847,337
13,125,579
96,162,912
9,846,928
1,136,689
19,672,099
101,465,425
$
CABRILLO COMMUNITY COLLEGE DISTRICT
STATEMENTS OF REVENUES, EXPENSES,
AND CHANGES IN NET ASSETS – PRIMARY GOVERNMENT
FOR THE YEARS ENDED JUNE 30, 2012 AND 2011
2012
OPERATING REVENUES
Student Tuition and Fees
Less: Scholarship discount and allowance
Net tuition and fees
Auxiliary Enterprise Sales and Charges
Bookstore
TOTAL OPERATING REVENUES
$
11,167,934
(4,798,239)
6,369,695
2011
$
9,535,131
(3,251,853)
6,283,278
2,719,868
9,089,563
3,028,894
9,312,172
OPERATING EXPENSES
Salaries
Employee benefits
Payment to students
Supplies, materials, and other operating expenses and services
Depreciation
TOTAL OPERATING EXPENSES
43,456,598
18,334,293
19,661,561
14,666,160
7,894,110
104,012,722
44,551,827
17,261,931
17,633,290
12,978,061
5,334,778
97,759,887
OPERATING LOSS
(94,923,159)
(88,447,715)
NONOPERATING REVENUES (EXPENSES)
State apportionments, noncapital
Local property taxes, levied for general purposes
Local property taxes, levied for other specific purposes
Federal revenues
State revenues
Investment income, net
Interest expense on capital related debt
Transfer from agency fund
Transfer to agency fund
Other nonoperating revenues (expenses)
TOTAL NONOPERATING REVENUES (EXPENSES)
30,011,383
18,692,185
13,119,756
23,179,690
8,334,066
140,460
(9,608,894)
358,253
(156,388)
4,938,962
89,009,473
36,595,097
18,452,682
12,250,758
21,760,663
8,234,520
94,987
(9,765,451)
195,589
(171,412)
9,518,472
97,165,905
INCOME (L0SS) BEFORE OTHER REVENUES AND EXPENSES
State revenues, capital
TOTAL CAPITAL REVENUE
(5,913,686)
611,173
611,173
8,718,190
1,825,312
1,825,312
(5,302,513)
101,465,425
96,162,912
10,543,502
90,921,923
101,465,425
CHANGE IN NET ASSETS
NET ASSETS, BEGINNING OF YEAR
NET ASSETS, END OF YEAR
$
The accompanying notes are an integral part of these financial statements.
11
$
CABRILLO COMMUNITY COLLEGE DISTRICT
STATEMENTS OF CASH FLOWS – PRIMARY GOVERNMENT
FOR THE YEARS ENDED JUNE 30, 2012 AND 2011
2012
CASH FLOWS FROM OPERATING ACTIVITIES
Tuition and fees
Payments to vendors for supplies and services
Payments to or on behalf of employees
Payments to students for scholarships and grants
Auxiliary enterprise sales and charges:
Bookstore
Net Cash Flows Used For Operating Activities
$
6,441,732
(14,700,892)
(61,937,327)
(19,661,561)
2011
$
6,526,257
(15,739,656)
(60,879,886)
(17,633,290)
2,719,868
(87,138,180)
3,028,894
(84,697,681)
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
State apportionments
Property taxes - nondebt related
Federal grants and contracts
State grants and contracts
Local grants and contracts
Student organization and other agency transactions
Net Cash Flows From Noncapital Financing Activities
27,569,943
18,692,185
22,556,884
7,285,558
8,301,100
201,865
84,607,535
35,025,433
18,452,682
21,827,556
9,004,085
9,588,713
24,177
93,922,646
CASH FLOWS FROM CAPITAL FINANCING ACTIVITIES
Purchase of capital assets
State revenue, capital projects
Property taxes - related to capital debt
Cash received from issuance of debt
Principal paid on capital debt
Interest paid on capital debt
Net Cash Flows Used For Capital Financing Activities
(11,836,724)
272,430
13,119,756
8,005,085
(7,313,407)
(9,699,363)
(7,452,223)
(11,836,724)
2,336,245
12,250,758
8,985,065
(7,245,637)
(9,829,664)
(5,339,957)
CASH FLOWS FROM INVESTING ACTIVITIES
Interest received from investments
Net Cash Flows From Investing Activities
CHANGE IN CASH AND CASH EQUIVALENTS
CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR
CASH AND CASH EQUIVALENTS, END OF YEAR
The accompanying notes are an integral part of these financial statements.
12
140,460
140,460
$
(9,842,408)
45,997,599
36,155,191
94,987
94,987
$
3,979,995
42,017,604
45,997,599
CABRILLO COMMUNITY COLLEGE DISTRICT
STATEMENTS OF CASH FLOWS - PRIMARY GOVERNMENT, Continued
FOR THE YEARS ENDED JUNE 30, 2012 AND 2011
RECONCILIATION OF NET OPERATING LOSS TO NET CASH FLOWS
FROM OPERATING ACTIVITIES
Operating loss
Adjustments to Reconcile Operating Loss to Net Cash Flows from
by Operating Activities:
Depreciation and amortization expense
Changes in Assets and Liabilities:
Receivables, net
Stores Inventories
Prepaid expenses
Due from fiduciary funds
Accounts payable and accrued liabilities
Deferred revenue
Total Adjustments
Net Cash Flows Used For Operating Activities
2012
2011
$ (94,923,159)
$ (88,447,715)
7,894,110
5,334,778
(201,681)
88,373
(26,391)
(21,952)
(221,198)
273,718
7,784,979
$ (87,138,180)
(400,575)
69,548
97,030
(14,858)
(1,979,443)
643,554
3,750,034
$ (84,697,681)
CASH AND CASH EQUIVALENTS CONSIST OF THE FOLLOWING:
Cash and cash equivalents
Restricted cash and cash equivalents
Total Cash and Cash Equivalents
$ 14,654,502
21,500,689
$ 36,155,191
$ 23,997,563
22,000,036
$ 45,997,599
NON CASH TRANSACTIONS
On behalf payments for benefits
$
$
The accompanying notes are an integral part of these financial statements.
13
1,173,504
909,237
CABRILLO COMMUNITY COLLEGE DISTRICT
STATEMENTS OF FIDUCIARY NET ASSETS
FOR THE YEARS ENDED JUNE 30, 2012 AND 2011
2012
Trust
ASSETS
Cash and cash equivalents
Accounts receivable, net
Prepaid expenditures
Due from other funds
Total Assets
$
LIABILITIES
Accounts payable
Due to other funds
Deferred revenue
Due to student groups
Total Liabilities
20,378
73,191
93,569
NET ASSETS
Reserved
Unreserved
Total Net Assets
813,530
11,204
2,440
827,174
$
2011
Agency
Funds
$ 1,124,072
17,108
1,105
$ 1,142,285
$
1,128
71,810
2,219
1,067,128
$ 1,142,285
The accompanying notes are an integral part of these financial statements.
14
Trust
$
733,605
733,605
Agency
Funds
928,843
550
1,860
931,253
11,695
86,549
98,244
$
833,009
833,009
$ 1,139,747
5,609
$ 1,145,356
$
13,500
36,500
1,095,356
$ 1,145,356
CABRILLO COMMUNITY COLLEGE DISTRICT
STATEMENTS OF CHANGES IN FIDUCIARY NET ASSETS
FOR THE YEARS ENDED JUNE 30, 2012 AND 2011
ADDITIONS
Local revenues
Total Additions
2012
Trust
$ 2,116,108
2,116,108
2011
Trust
$ 1,880,599
1,880,599
254,553
1,873,820
1,300
2,129,673
152,280
1,744,640
1,327
1,898,247
DEDUCTIONS
Books and supplies
Services and operating expenditures
Capital outlay
Total Deductions
OTHER FINANCING SOURCES (USES)
Operating transfers out
Total Other Financing Sources (Uses)
Change in Net Assets
Net Assets - Beginning
Net Assets - Ending
The accompanying notes are an integral part of these financial statements.
15
$
(85,839)
(85,839)
(99,404)
833,009
733,605
$
(84,369)
(84,369)
(102,017)
935,026
833,009
CABRILLO COMMUNITY COLLEGE DISTRICT
DISCRETELY PRESENTED COMPONENT UNIT
CABRILLO COLLEGE FOUNDATION
STATEMENTS OF FINANCIAL POSITION
JUNE 30, 2012 AND 2011
2012
ASSETS
Current Assets
Cash and cash equivalents
Contributions receivable, net
Accounts receivable
Beneficial interest in split interest agreement
Investments
Total Current Assets
Noncurrent Assets
Depreciable capital assets, net of depreciation
TOTAL ASSETS
LIABILITIES AND NET ASSETS
Current Liabilities
Accounts payable, scholarships and projects payable
Other post employment benefits
TOTAL LIABILITIES
NET ASSETS
Unrestricted
Temporarily restricted
Permanently restricted
TOTAL NET ASSETS
TOTAL LIABILITIES AND NET ASSETS
The accompanying notes are an integral part of these financial statements.
16
$
4,360,813
2,716,603
60,912
65,454
15,440,917
22,644,699
2011
$
5,042,108
1,705,071
53,949
261,880
15,205,202
22,268,210
9,134
$ 22,653,833
13,519
$ 22,281,729
$
$
1,892,995
44,249
1,937,244
779,378
4,151,548
15,785,663
20,716,589
$ 22,653,833
1,673,800
39,610
1,713,410
751,110
6,843,681
12,973,528
20,568,319
$ 22,281,729
CABRILLO COMMUNITY COLLEGE DISTRICT
DISCRETELY PRESENTED COMPONENT UNIT
CABRILLO COLLEGE FOUNDATION
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2012
WITH COMPARATIVE TOTALS FOR THE YEAR ENDED JUNE 30, 2011
SUPPORT AND REVENUES
Contributions
Investment income (loss), net of expenses
Endowment management fee
In-kind contributions
Other income
Net assets released from restrictions
TOTAL SUPPORT AND REVENUES
Unrestricted
2012
Temporarily Permanently
Restricted
Restricted
$
$
EXPENSES
Program Services
Scholarships
College support
Supporting Services
Management and general
Fundraising
TOTAL EXPENSES
CHANGE IN NET ASSETS
NET ASSETS, BEGINNING OF YEAR
NET ASSETS, END OF YEAR
$
454,629
9,732
224,859
29,244
131,629
2,945,287
3,795,380
679,902 $ 2,812,135
(554,204)
127,456
(2,945,287)
(2,692,133)
2,812,135
Total
2011
$ 3,946,666
(544,472)
224,859
156,700
131,629
3,915,382
$ 3,415,968
2,412,222
213,661
58,906
152,848
6,253,605
672,731
2,477,715
-
-
672,731
2,477,715
815,032
2,657,182
304,194
312,472
3,767,112
-
-
304,194
312,472
3,767,112
364,039
320,248
4,156,501
28,268
(2,692,133)
2,812,135
148,270
2,097,104
751,110
779,378
6,843,681
4,151,548
12,973,528
$ 15,785,663
20,568,319
$ 20,716,589
18,471,215
$ 20,568,319
$
The accompanying notes are an integral part of these financial statements.
17
CABRILLO COMMUNITY COLLEGE DISTRICT
DISCRETELY PRESENTED COMPONENT UNIT
CABRILLO COLLEGE FOUNDATION
STATEMENTS OF CASH FLOWS
FOR THE YEARS ENDED JUNE 30, 2012 AND 2011
2012
CASH FLOWS FROM OPERATING ACTIVITIES
Change in net assets
Adjustments to reconcile change in net assets
to net cash provided (used) by operations
Depreciation
Change in valuation of split-interest agreement
Change in operating assets and liabilities
Contributions receivable
Accounts receivable
Prepaids and other assets
Accounts payable, scholarships and projects payable
Other post employment benefits
Net Cash Flows Used For Operating Activities
CASH FLOWS FROM INVESTING ACTIVITIES
Acquisition of property
Additions to investments
Net Cash Flows Used For Investing Activities
NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS
CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR
CASH AND CASH EQUIVALENTS, END OF YEAR
The accompanying notes are an integral part of these financial statements.
18
$
2011
148,270
$ 2,097,104
4,386
261,880
4,424
27,613
(1,011,532)
(6,963)
(65,454)
219,195
4,639
(445,579)
1,234,505
(22,166)
253,622
4,639
3,599,741
(235,716)
(235,716)
(2,616)
(2,664,119)
(2,666,735)
(681,295)
5,042,108
$ 4,360,813
933,006
4,109,102
$ 5,042,108
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
NOTE 1 - ORGANIZATION
The Cabrillo Community College District (the District) was established in 1959 as a political subdivision of the
State of California and provides post secondary educational services to residents of Santa Cruz. The District
operates under a locally elected seven-member Board of Trustees form of government, which establishes the
policies and procedures by which the District operates. The Board must approve the annual budgets for the
General Fund, special revenue funds, and capital project funds, but these budgets are managed at the department
level. Currently, the District operates one campus located in Aptos, California and a center in Watsonville and
Scotts Valley. While the District is a political subdivision of the State of California, it is not a component unit of
the State in accordance with the provisions of Governmental Accounting Standards Board (GASB) Statement No.
39.
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Financial Reporting Entity
During the year ended June 30, 2004, the District adopted GASB Statement No. 39, Determining Whether Certain
Organizations are Component Units. This statement amends GASB Statement No. 14, The Financial Reporting
Entity, to provide additional guidance to determine whether certain organizations, for which the District is not
financially accountable, should be reported as component units based on the nature and significance of their
relationship with the District. The three components used to determine the presentation are: providing a direct
benefit, the environment and the ability to access/influence reporting. As defined by accounting principles
generally accepted in the United States of America and established by the Governmental Accounting Standards
Board, the financial reporting entity consists of the primary government, the District, and the following
component units:
Cabrillo College Foundation
The Cabrillo College Foundation (the Foundation) is a legally separate, tax-exempt component unit of the
District. The Foundation acts primarily as a fundraising organization to provide grants and scholarships to
students and support to employees, programs, and departments of the District. The board of the Foundation
consists of community members, alumni, and other supporters of the Foundation. Although the District does not
control the timing or amount of receipts from the Foundation, the majority of resources or income thereof that, the
Foundation holds and invests are restricted to the activities of the District by the donors. Because these restricted
resources held by the Foundation can only be used by, or for the benefit of, the District, the Foundation is
considered a component unit of the District. The Foundation is reported in separate financial statements because
of the difference in its reporting model, as further described below.
The Foundation is a not-for-profit organization under Internal Revenue Code (IRC) Section 501(c)( 3) that
reports, is financial results in accordance with Financial Accounting Standards Codifications. As such, certain
revenue recognition criteria and presentation features are different from GASB revenue recognition criteria and
presentation features. No modifications have been made to the Foundation's financial information in the District's
financial reporting entity for these differences; however, significant note disclosures to the Foundation's financial
statements have been incorporated into the District's notes to the financial statements. Separately issued financial
statements may be obtained by contacting the Cabrillo College Foundation.
19
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Financing Corporation
The Cabrillo College Financing Corporation's financial activity is presented in the financial statements and
included in the Capital Projects Fund and the Debt Service Fund. Certificates of participation issued by the
Corporation are included as long-term liabilities in the government-wide financial statements. Individuallyprepared financial statements are not prepared for Cabrillo College Financing Corporation.
Measurement Focus, Basis of Accounting, and Financial Statement Presentation
For financial reporting purposes, the District is considered a special-purpose government engaged only in
business-type activities. Accordingly, the District's financial statements have been presented using the economic
resources measurement focus and the accrual basis of accounting. Under the accrual basis, revenues are
recognized when earned, and expenses are recorded when an obligation has been incurred. All significant
intra-agency and intra-fund transactions have been eliminated.
Revenue resulting from exchange transactions, in which each party gives and receives essentially equal value, is
recorded on the accrual basis when the exchange takes place. Available means that the resources will be collected
within the current fiscal year or are expected to be collected soon enough thereafter to be used to pay liabilities of
the current fiscal year. For the District, available means expected to be received within 60 days of fiscal year-end.
For the District operating revenues consist primarily of student fees and auxiliary activities through the bookstore
and cafeteria.
Nonexchange transactions, in which the District receives value without directly giving equal value in return,
include State apportionments, property taxes, certain Federal and State grants, entitlements, and donations.
Revenue from State apportionments is generally recognized in the fiscal year in which it is apportioned from the
State. Revenue from property taxes is recognized in the fiscal year in which the taxes are received. Revenue
from certain grants, entitlements, and donations is recognized in the fiscal year in which all eligibility
requirements have been satisfied. Eligibility requirements include time and purpose requirements. Revenue from
Federal and State grants and entitlements are recognized in the fiscal year in which all eligibility requirements
have been satisfied. Eligibility requirements may include time and/or purpose requirements.
The accounting policies of the District conform to accounting principles generally accepted in the United State of
America (US GAAP) as applicable to colleges and universities, as well as those prescribed by the California
Community Colleges Chancellor's Office.
The District reports are based on all applicable GASB
pronouncements, as well as applicable FASB pronouncements issued on or before November 30, 1989, unless
those pronouncements conflict or contradict GASB pronouncements. When applicable, certain prior year
amounts have been reclassified to conform to current year presentation.
The financial statements are presented in accordance with the reporting model as prescribed in GASB Statement
No. 34, Basic Financial Statements and Management's Discussions and Analysis for State and Local
Governments, and GASB Statement No. 35, Basic Financial Statements and Management's Discussions and
Analysis for Public Colleges and Universities, as amended by GASB Statements No. 37 and 38. The Business
type activities model followed by the District requires the following components of the District's financial
statements:
20
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011



Management's Discussion and Analysis
Basic Financial Statements for the District as a whole including:
o Statement of Net Assets
o Statement of Revenues, Expenses and Changes in Net Assets
o Statement of Cash Flows
Notes to the Financial Statements
The following is a summary of the more significant policies:
Cash and Cash Equivalents
The District's cash and cash equivalents are considered to be cash on hand, demand deposits, and short-term
investments with original maturities of one year or less from the date of acquisition.
Investments
In accordance with GASB Statement No. 31, Accounting and Reporting for Certain Investments and for External
Investment Pools, investments are stated at fair value. Fair value is estimated based on published market prices at
year-end. Investments for which there are no quoted market prices are not material.
Restricted Assets
Restricted assets arise when restrictions on their use change the normal understanding of the availability of the
asset. Such constraints are either imposed by creditors, contributors, grantors, or laws of other governments or
imposed by enabling legislation. Restricted assets represent investments required by debt covenants to be set
aside by the District for the purpose of satisfying certain requirements of the bonded debt issuance.
Accounts Receivable
Accounts receivable include amounts due from the Federal, State and/or local governments, or private sources, in
connection with reimbursement of allowable expenditures made pursuant to the District's grants and contracts.
Accounts receivable also consists of tuition and fee charges to students and auxiliary enterprise services provided
to students, faculty, and staff, the majority of each residing in the State of California. The District provides for an
allowance for uncollectible accounts as an estimation of amounts that may not be received. This allowance is
based upon management's estimates and analysis. The allowance was estimated at $3,242,782 and $2,768,177 for
the years ended June 30, 2012 and 2011.
Prepaid Expenses
Prepaid expenditures or expenses represent payments made to vendors and others for services that will benefit
periods beyond June 30.
Stores Inventories
Stores inventory consists primarily of bookstore merchandise and supplies held for resale to the students and
faculty of the colleges. Inventories are stated at cost, utilizing the weighted average method. The cost is recorded
as an expense as the inventory is consumed.
21
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Capital Assets and Depreciation
Capital assets are long-lived assets of the District as a whole and include land, construction-in-progress, buildings,
leasehold improvements, infrastructure and equipment. The District maintains an initial unit cost capitalization
threshold of $5,000. Assets are recorded at historical cost, or estimated historical cost, when purchased or
constructed. The District’s infrastructure consists primarily of road network connecting the different buildings of
the campus. Donated capital assets are recorded at estimated fair market value at the date of donation.
Improvements to building and land that significantly increase the value or extend the useful life of the assets are
capitalized; the costs of routine maintenance and repairs that do not add to the value of the asset or materially
extend an asset's life are charged as an operating expense in the year in which the expense was incurred. Major
outlays for capital improvements are capitalized as construction-in-progress as the projects are constructed.
Depreciation of capital assets is computed and recorded utilizing the straight-line method. Estimated useful lives
of the various classes of depreciable capital assets are as follows: buildings and infrastructure, 50 years;
improvements, 25 years; equipment, 3 to 8 years.
Accrued Liabilities and Long-term Obligations
All payables, accrued liabilities, and long-term obligations are reported in the entity-wide financial statements.
Compensated Absences
Accumulated unpaid employee vacation benefits are accrued as a liability as the benefits are earned. The amounts
have been recorded in the fund from which the employees, who have accumulated the leave, are paid. Sick leave
is accumulated without limit for each employee based upon negotiated contracts. Leave with pay is provided
when employees are absent for health reasons; however, the employees do not gain a vested right to accumulated
sick leave. Employees are never paid for any sick leave balance at termination of employment or any other time.
Therefore, the value of accumulated sick leave is not recognized as a liability in the District's financial statements.
However, retirement credit for unused sick leave is applicable to all classified school members who retire after
January 1, 1999. At retirement, each member will receive .004 year of service credit for each day of unused sick
leave. Retirement credit for unused sick leave is applicable to all academic employees and is determined by
dividing the number of unused sick days by the number of base service days required to complete the last school
year, if employed full time.
Deferred Revenue
Deferred revenue arises when potential revenue does not meet both the "measurable" and "available" criteria for
recognition in the current period or when resources are received by the District prior to the incurrence of
qualifying expenditures. In subsequent periods, when both revenue recognition criteria are met, or when the
District has a legal claim to the resources, the liability for deferred revenue is removed from the combined balance
sheet and revenue is recognized. Deferred revenues include (1) amounts received for tuition and fees prior to the
end of the fiscal year that are related to the subsequent fiscal year and (2) amounts received from Federal and
State grants received before the eligibility requirements are met are recorded as deferred revenue.
Noncurrent Liabilities
Noncurrent liabilities include bonds and notes payable, compensated absences, and OPEB obligations with
maturities greater than one year.
22
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Net Assets
GASB Statements No. 34 and No. 35 report equity as "Net Assets" and represent the difference between assets
and liabilities. Net assets are classified according to external donor restrictions or availability of assets for
satisfaction of District obligations according to the following net asset categories:
Invested in Capital Assets, Net of Related Debt: Capital Assets, net of accumulated depreciation and
outstanding principal balances of debt attributable to the acquisition, construction, or improvement of those assets.
Restricted – Expendable: Net assets whose use by the District is subject to externally imposed constraints that
can be fulfilled by actions of the District pursuant to those constraints or by the passage of time. Net assets may
be restricted for capital projects, debt repayment and or educational programs.
None of the District’s restricted net assets have resulted from enabling legislation adopted by the District.
Unrestricted: Net assets that are not subject to externally imposed constraints. Unrestricted net assets may be
designated for specific purposes by action of the Board of Trustees or may otherwise be limited by contractual
agreements with outside parties. When both restricted and unrestricted resources are available for use, it is the
District's practice to use restricted resources first and the unrestricted resources when they are needed.
Operating Revenues and Expenses
Classification of Revenues - The District has classified its revenues as either operating or nonoperating. Certain
significant revenues streams relied upon for operation are classified as nonoperating as defined by GASB
Statement No. 35. Classifications are as follows:
Operating revenues - Operating revenues include activities that have the characteristics of exchange transactions,
such as, (1) student tuition and fees, net of scholarship discounts and allowances, (2) sales and services of
auxiliary enterprises, net of scholarship discounts and allowances, (3) most Federal, State, and local grants and
contracts, and (4) interest on institutional student loans.
Nonoperating revenues - Nonoperating revenues include activities that have the characteristics of nonexchange
transactions, such as State apportionments, property taxes, investment income, gifts and contributions, and other
revenue sources described in GASB Statement No. 34.
Classification of Expenses - Nearly all the District's expenses are from exchange transactions and are classified
as either operating or nonoperating according to the following criteria:
Operating expenses - Operating expenses are necessary costs to provide the services of the District and include
employee salaries and benefits, supplies, operating expenses, and student financial aid.
Nonoperating expenses - Nonoperating expenses include interest expense and other expenses not directly related
to the services of the District.
State Apportionments
Certain current year apportionments from the State are based on financial and statistical information of the
previous year. Any corrections due to the recalculation of the apportionment are made in February of the
subsequent year and are recorded in the District's financial records when received.
23
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Comparative Financial Information
Comparative financial information for the prior year has been presented for additional analysis; certain amounts
presented in the prior year data have been reclassified in order to be consistent with the current year's
presentation.
Property Taxes
Secured property taxes attach as an enforceable lien on property as of January 1. The County Assessor is
responsible for assessment of all taxable real property. Taxes are payable in two installments on November 1 and
February 1 and become delinquent on December 10 and April 10, respectively. Unsecured property taxes are
payable in one installment on or before August 31. The County of Santa Cruz bills and collects the taxes on
behalf of the District. Local property tax revenues are recorded when received.
Federal Financial Assistance Programs
The District participates in federally funded Pell Grants, SEOG Grants, Federal Work-Study, and Stafford Loan
programs, as well as other programs funded by the Federal government. Financial aid to students is either
reported as operating expenses or scholarship allowances, which reduce revenues. The amount reported as
operating expense represents the portion of aid that was provided to the student in the form of cash. Scholarship
allowances represent the portion of aid provided to students in the form of reduced tuition. These programs are
audited in accordance with the Single Audit Act Amendments of 1996, and the U.S. Office of Management and
Budget's revised Circular A-133, Audits of States, Local Governments and Non-Profit Organizations, and the
related Compliance Supplement.
On-Behalf Payments
GASB Statement No. 24, requires direct on-behalf payments for fringe benefits and salaries made by one entity to
a third party recipient for the employees for another legally separate entity be recognized as revenues and
expenditures by the employer entity. The State of California makes direct on-behalf payments to the California
State Teachers’ Retirement System (CalSTRS) and the California Public Employees’ Retirement System
(CalPERS) on behalf of all community colleges in California.
Estimates
The preparation of the financial statements with accounting principles generally accepted in the United States of
America requires management to make estimates and assumptions that affect the amounts reported in the financial
statements and accompanying notes. Actual results may differ from those estimates.
New Accounting Pronouncements
In November 2010, GASB issued Statement No. 61, The Financial Reporting Entity: Omnibus - an amendment
of GASB Statements No. 14 and No. 34. The objective of this Statement is to improve financial reporting for a
governmental financial reporting entity. The requirements of GASB Statement No. 14, The Financial Reporting
Entity, and the related financial reporting requirements of GASB Statement No. 34, Basic Financial Statements and Management's Discussion and Analysis - for State and Local Governments, were amended to better meet user
needs and to address reporting entity issues that have arisen since the issuance of those Statements.
24
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
This Statement modifies certain requirements for inclusion of component units in the financial reporting entity.
For organizations that previously were required to be included as component units by meeting the fiscal
dependency criterion, a financial benefit or burden relationship also would need to be present between the primary
government and that organization for it to be included in the reporting entity as a component unit. Further, for
organizations that do not meet the financial accountability criteria for inclusion as component units but that,
nevertheless, should be included because the primary government's management determines that it would be
misleading to exclude them, this Statement clarifies the manner in which that determination should be made and
the types of relationships that generally should be considered in making the determination.
This Statement also amends the criteria for reporting component units as if they were part of the primary
government (that is, blending) in certain circumstances. For component units that currently are blended, based on
the "substantively the same governing body" criterion, it additionally requires that (1) the primary government
and the component unit have a financial benefit or burden relationship or (2) management (below the level of the
elected officials) of the primary government have operational responsibility (as defined in paragraph 8a) for the
activities of the component unit. New criteria also are added to require blending of component units whose total
debt outstanding is expected to be repaid entirely or almost entirely with resources of the primary government.
The blending provisions are amended to clarify that funds of a blended component unit have the same financial
reporting requirements as a fund of the primary government. Lastly, additional reporting guidance is provided for
blending a component unit if the primary government is a business-type activity that uses a single column
presentation for financial reporting.
This Statement also clarifies the reporting of equity interests in legally separate organizations. It requires a
primary government to report its equity interest in a component unit as an asset. The provisions of this Statement
are effective for financial statements for periods beginning after June 15, 2012. Early implementation is
encouraged.
In June 2011, GASB issued Statement No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred
Inflows of Resources, and Net Position. This Statement provides financial reporting guidance for deferred
outflows of resources and deferred inflows of resources. Concepts Statement No. 4, Elements of Financial
Statements, introduced and defined those elements as a consumption of net assets by the government that is
applicable to a future reporting period, and an acquisition of net assets by the government that is applicable to a
future reporting period, respectively. Previous financial reporting standards do not include guidance for reporting
those financial statement elements, which are distinct from assets and liabilities.
Concepts Statement No. 4 also identifies net position as the residual of all other elements presented in a statement
of financial position. This Statement amends the net asset reporting requirements in GASB Statement
No. 34, Basic Financial Statements - and Management's Discussion and Analysis - for State and Local
Governments, and other pronouncements by incorporating deferred outflows of resources and deferred inflows of
resources into the definitions of the required components of the residual measure and by renaming that measure as
net position, rather than net assets.
The provisions of this Statement are effective for financial statements for periods beginning after December 15,
2011. Earlier implementation is encouraged.
In March 2012, GASB issued Statement No. 65, Items Previously Reported as Assets and Liabilities. This
Statement establishes accounting and financial reporting standards that reclassify, as deferred outflows of
resources or deferred inflows of resources, certain items that were previously reported as assets and liabilities and
recognizes, as outflows of resources or inflows of resources, certain items that were previously reported as assets
and liabilities.
25
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Concepts Statement No. 4 introduced and defined the elements included in financial statements, including
deferred outflows of resources and deferred inflows of resources. In addition, Concepts Statement No. 4 provides
that reporting a deferred outflow of resources or a deferred inflow of resources should be limited to those
instances identified by the Board in authoritative pronouncements that are established after applicable due
process. Prior to the issuance of this Statement, only two such pronouncements have been issued. GASB
Statement No. 53, Accounting and Financial Reporting for Derivative Instruments, requires the reporting of a
deferred outflow of resources or a deferred inflow of resources for the changes in fair value of hedging derivative
instruments, and GASB Statement No. 60, Accounting and Financial Reporting for Service Concession
Arrangements, requires a deferred inflow of resources to be reported by a transferor government in a qualifying
service concession arrangement. This Statement amends the financial statement element classification of certain
items previously reported as assets and liabilities to be consistent with the definitions in Concepts Statement
No. 4.
This Statement also provides other financial reporting guidance related to the impact of the financial statement
elements deferred outflows of resources and deferred inflows of resources, such as changes in the determination
of the major fund calculations and limiting the use of the term deferred in financial statement presentations.
The provisions of this Statement are effective for financial statements for periods beginning after December 15,
2012. Earlier implementation is encouraged.
In March 2012, GASB issued Statement No. 66, Technical Corrections - 2012 - an amendment of GASB
Statements No. 10 and No. 62. The objective of this Statement is to improve accounting and financial reporting
for a governmental financial reporting entity by resolving conflicting guidance that resulted from the issuance of
two pronouncements, GASB Statements No. 54, Fund Balance Reporting and Governmental Fund Type
Definitions, and No. 62, Codification of Accounting and Financial Reporting Guidance Contained in
Pre-November 30, 1989 FASB and AICPA Pronouncements.
This Statement amends GASB Statement No. 10, Accounting and Financial Reporting for Risk Financing and
Related Insurance Issues, by removing the provision that limits fund-based reporting of an entity's risk financing
activities to the General Fund and the internal service fund type. As a result, governments should base their
decisions about fund type classification on the nature of the activity to be reported, as required in GASB
Statements No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, and No. 34, Basic
Financial Statements - and Management's Discussion and Analysis - for State and Local Governments.
This Statement also amends Statement No. 62 by modifying the specific guidance on accounting for (1) operating
lease payments that vary from a straight-line basis, (2) the difference between the initial investment (purchase
price) and the principal amount of a purchased loan or group of loans, and (3) servicing fees related to mortgage
loans that are sold when the stated service fee rate differs significantly from a current (normal) servicing fee rate.
These changes clarify how to apply GASB Statement No. 13, Accounting for Operating Leases with Scheduled
Rent Increases, and result in guidance that is consistent with the requirements in GASB Statement No. 48, Sales
and Pledges of Receivables and Future Revenues and Intra-Entity Transfers of Assets and Future
Revenues, respectively.
The provisions of this Statement are effective for financial statements for periods beginning after December 15,
2012. Earlier implementation is encouraged.
26
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
In June 2012, GASB issued Statement No. 68, Accounting and Financial Reporting for Pensions - an amendment
of Statement No. 27. The primary objective of this Statement is to improve accounting and financial reporting by
State and local governments for pensions. It also improves information provided by State and local governmental
employers about financial support for pensions that is provided by other entities. This Statement results from a
comprehensive review of the effectiveness of existing standards of accounting and financial reporting for pensions
with regard to providing decision-useful information, supporting assessments of accountability and inter-period
equity, and creating additional transparency.
This Statement replaces the requirements of GASB Statement No. 27, Accounting for Pensions by State and Local
Governmental Employers, as well as the requirements of GASB Statement No. 50, Pension Disclosures, as they
relate to pensions that are provided through pension plans administered as trusts or equivalent arrangements
(hereafter jointly referred to as trusts) that meet certain criteria. The requirements of Statements No. 27 and
No. 50 remain applicable for pensions that are not covered by the scope of this Statement.
GASB Statement No. 67, Financial Reporting for Pension Plans, revises existing standards of financial reporting
for most pension plans. This Statement and Statement No. 67 establish a definition of a pension plan that reflects
the primary activities associated with the pension arrangement - determining pensions, accumulating and
managing assets dedicated for pensions, and paying benefits to plan members as they come due.
The scope of this Statement addresses accounting and financial reporting for pensions that are provided to the
employees of State and local governmental employers through pension plans that are administered through trusts
that have the following characteristics:
Contributions from employers and nonemployer contributing entities to the pension plan and earnings on
those contributions are irrevocable.
Pension plan assets are dedicated to providing pensions to plan members in accordance with the benefit terms.
Pension plan assets are legally protected from the creditors of employers, nonemployer contributing entities,
and the pension plan administrator. If the plan is a defined benefit pension plan, plan assets also are legally
protected from creditors of the plan members.
This Statement establishes standards for measuring and recognizing liabilities, deferred outflows of resources,
deferred inflows of resources, and expense/expenditures. For defined benefit pensions, this Statement identifies
the methods and assumptions that should be used to project benefit payments, discount projected benefit
payments to their actuarial present value, and attribute that present value to periods of employee service.
This Statement is effective for fiscal years beginning after June 15, 2014. Earlier implementation is encouraged.
NOTE 3 - CASH AND INVESTMENTS
Policies and Practices
The District is authorized under California Government Code to make direct investments in local agency bonds,
notes, or warrants within the State; U.S. Treasury instruments; registered State warrants or treasury notes;
securities of the U.S. Government, or its agencies; bankers acceptances; commercial paper; certificates of deposit
placed with commercial banks and/or savings and loan companies; repurchase or reverse repurchase agreements;
medium term corporate notes; shares of beneficial interest issued by diversified management companies,
certificates of participation, obligations with first priority security; and collateralized mortgage obligations.
27
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Investment in County Treasury - The District is considered to be an involuntary participant in an external
investment pool as the District is required to deposit all receipts and collections of monies with their County
Treasurer (Education Code Section 41001). The fair value of the District's investment in the pool is reported in
the accounting financial statements at amounts based upon the District's pro-rata share of the fair value provided
by the County Treasurer for the entire portfolio (in relation to the amortized cost of that portfolio). The balance
available for withdrawal is based on the accounting records maintained by the County Treasurer, which is
recorded on the amortized cost basis.
Restricted Cash – The District has a contractual requirement to keep one year’s COP payment in a reserve fund.
General Authorizations
Limitations as they relate to interest rate risk, credit risk, and concentration of credit risk are indicated in the
schedules below:
Maximum
Remaining
Maturity
5 years
5 years
5 years
5 years
180 days
270 days
5 years
1 year
92 days
5 years
N/A
N/A
5 years
N/A
N/A
N/A
Authorized
Investment Type
Local Agency Bonds, Notes, Warrants
Registered State Bonds, Notes, Warrants
U.S. Treasury Obligations
U.S. Agency Securities
Banker's Acceptance
Commercial Paper
Negotiable Certificates of Deposit
Repurchase Agreements
Reverse Repurchase Agreements
Medium-term Corporate Notes
Mutual Funds
Money Market Mutual Funds
Mortgage Pass-Through Securities
County Pooled Investment Funds
Local Agency Investment Fund (LAIF)
Joint Powers Authority Pools
28
Maximum
Percentage
of Portfolio
None
None
None
None
40%
25%
30%
None
20% of base
30%
20%
20%
20%
None
None
None
Maximum
Investment
In One Issuer
None
None
None
None
30%
10%
None
None
None
None
10%
10%
None
None
None
None
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Summary of Deposits and Investments
Deposits and investments as of June 30, 2012, consist of the following:
Primary government
Cash in banks
Cash in revolving
Investments - cash equivalents
Total Deposits and Investments
$
$
Fiduciary government
Cash in banks
Investments - cash equivalents
Total Deposits and Investments
$
$
805,784
55,000
35,294,407
36,155,191
848,659
1,088,943
1,937,602
Interest Rate Risk
Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an
investment. Generally, the longer the maturity of an investment the greater the sensitivity of its fair value to
changes in market interest rates. The District manages its exposure to interest rate risk by investing in the County
pool and purchasing a combination of shorter term and longer term investments and by timing cash flows from
maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary
to provide the cash flow and liquidity needed for operations.
Specific Identification of the District’s Investments
Information about the sensitivity of the fair values of the District's investments to market interest rate fluctuation
is provided by the following schedule that shows the distribution of the District's investment by maturity:
Investment Type - Primary government
Cost
U.S. Treasury
County Pool
360,302
34,934,105
$ 35,294,407
Total
Investment Type - Fiduciary funds
County Pool
29
Fair
Value
Maturity
Date
$
$
360,302
34,981,578
$ 35,341,880
0.15 Years
1.09 Years
Cost
$ 1,088,943
Fair
Value
$ 1,090,423
Maturity
Date
1.09 Years
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Credit Risk
Credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment.
This is measured by the assignment of a rating by a nationally recognized statistical rating organization.
Presented below is the actual rating as of the year-end for each investment type.
Investment Type - Primary government
U.S. Agencies
County Pool
Total
Investment Type - Primary government
County Pool
Fair
Value
$ 360,302
34,981,578
$ 35,341,880
Not Required Rating as of
To Be
Year End
Rated
Aaa
$
- $ 360,302
34,981,578
$ 34,981,578 $ 360,302
Fair
Value
$ 1,090,423
Not Required Rating as of
To Be
Year End
Rated
Aaa
$ 1,090,423 $
-
Concentration of Credit Risk
The investment policy of the District contains no limitations on the amount that can be invested in any one issuer
beyond the stipulated by the California Government code. There were no investments in any one issuer that
represent five percent or more of the total investments.
Custodial Credit Risk - Deposits
This is the risk that in the event of a bank failure, the District's deposits may not be returned to it. As of June 30,
2012, $1,932,070 of the District's cash balance of approximately $3,262,000 was exposed to custodial credit risk
because it was uninsured but it is collateralized with securities held by the pledging financial institution's trust
department or agent, but not in the name of the District. However, the California Government Code requires that
a financial institution secure deposits made by State or local governmental units by pledging securities in an
undivided collateral pool held by a depository regulated under State law (unless so waived by the governmental
unit). The market value of the pledged securities in the collateral pool must equal at least 110 percent of the total
amount deposited by the public agency. California law also allows financial institutions to secure public deposits
by pledging first trust deed mortgage notes having a value of 150 percent of the secured public deposits and letters
of credit issued by the Federal Home Loan Bank of San Francisco having a value of 105 percent of the secured
deposits.
30
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
NOTE 4 - ACCOUNTS RECEIVABLE
Accounts receivable for the District consisted primarily of intergovernmental grants, entitlements, interest, and
other local sources.
The accounts receivable are as follows:
Primary Government
2012
2011
Federal Government
Categorical aid
State Government
Apportionment
Categorical aid
Lottery
Construction funds
Local Government
Other local sources
Subtotal
Student receivables
Less allowance for uncollectible accounts
Subtotal
$ 2,294,212
$ 1,675,670
11,402,470
612,770
824,376
-
8,961,030
512,156
859,732
338,743
1,510,443
16,644,271
718,259
13,065,590
6,169,912
(3,242,782)
2,927,130
$ 19,571,401
5,493,626
(2,768,177)
2,725,449
$ 15,791,039
Discretely Presented Component Unit
At June 30, 2012 and 2011, the Foundation's contributions receivable consisted of $2,716,603 and $1,705,071
respectively. These amounts were primarily short-term donations. The contributions receivable amounts are net
of an allowance for uncollectible contributions of approximately $26,000.
31
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
NOTE 5 - CAPITAL ASSETS
Capital asset activity for the District for the fiscal year ended June 30, 2012, was as follows:
Balance
Beginning
of Year
Capital Assets Not Being Depreciated
Land
Construction in progress
Total Capital Assets Not
Being Depreciated
Capital Assets Being Depreciated
Land improvements
Infrastructure
Buildings
Furniture and equipment
Total Capital Assets
Being Depreciated
Total Capital Assets
Less Accumulated Depreciation
Land improvements
Infrastructure
Buildings
Furniture and equipment
Total Accumulated Depreciation
Net Capital Assets Being Depreciated
Net Capital Assets
$
4,164,679
114,830,805
Additions
$
4,759,507
Balance
End
of Year
Deductions
$
107,962,987
$
4,164,679
11,627,325
118,995,484
4,759,507
107,962,987
15,792,004
13,638,407
49,076,942
100,020,760
18,256,583
226,392
107,674,204
899,901
-
13,864,799
49,076,942
207,694,964
19,156,484
180,992,692
299,988,176
108,800,497
113,560,004
107,962,987
289,793,189
305,585,193
5,551,503
7,194,766
27,019,504
11,316,564
51,082,337
129,910,355
$ 248,905,839
563,683
981,547
4,558,021
1,790,859
7,894,110
100,906,387
$ 105,665,894
$ 107,962,987
6,115,186
8,176,313
31,577,525
13,107,423
58,976,447
230,816,742
$ 246,608,746
32
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Capital asset activity for the District for the fiscal year ended June 30, 2011, was as follows:
Balance
Beginning
of Year
Capital Assets Not Being Depreciated
Land
Construction in progress
Total Capital Assets Not
Being Depreciated
Capital Assets Being Depreciated
Land improvements
Infrastructure
Buildings
Furniture and equipment
Total Capital Assets
Being Depreciated
Total Capital Assets
Less Accumulated Depreciation
Land improvements
Infrastructure
Buildings
Furniture and equipment
Total Accumulated Depreciation
Net Capital Assets Being Depreciated
Net Capital Assets
$
4,164,679
135,496,148
Additions
$
8,865,536
Balance
End
of Year
Deductions
$
29,530,879
$
4,164,679
114,830,805
139,660,827
8,865,536
29,530,879
118,995,484
12,517,491
49,015,940
71,541,817
15,415,377
1,120,916
61,002
28,478,943
2,841,206
-
13,638,407
49,076,942
100,020,760
18,256,583
148,490,625
288,151,452
32,502,067
41,367,603
29,530,879
180,992,692
299,988,176
5,025,331
6,213,829
24,825,677
9,682,722
45,747,559
102,743,066
$ 242,403,893
526,172
980,937
2,193,827
1,633,842
5,334,778
27,167,289
$ 36,032,825
$ 29,530,879
5,551,503
7,194,766
27,019,504
11,316,564
51,082,337
129,910,355
$ 248,905,839
Discretely Presented Component Unit
Capital assets for the Cabrillo College Foundation in the amounts of $9,134 and $13,519, respectively, for the
years ended June 30, 2012 and 2011, consisted primarily of equipment.
NOTE 6 - INTERFUND TRANSACTIONS
Interfund Receivables and Payables (Due To/Due From)
Interfund receivable and payable balance arise from interfund transactions and are recorded by all funds affected
in the period in which transactions are executed. Interfund activity within the governmental funds and fiduciary
funds has been eliminated respectively in the consolidation process of the basic financial statements. Balances
owing between the primary government and the fiduciary funds are not eliminated in the consolidation process.
As of June 30, 2012, the amount owed between the government and the fiduciary funds were $145,001 and $973,
respectively.
33
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Interfund Operating Transfers
Operating transfers between funds of the District are used to (1) move revenues from the fund that statute or
budget requires to collect them to the fund that statute or budget requires to expend them, (2) move receipts
restricted to debt service from the funds collecting the receipts to the debt service fund as debt service payments
become due, and (3) use restricted revenues collected in the General Fund to finance various programs accounted
for in other funds in accordance with budgetary authorizations. Operating transfers within the funds of the
District have been eliminated in the consolidation process. Transfers between the primary government and the
fiduciary funds are not eliminated in the consolidation process. During the 2012 fiscal year the amount
transferred to the primary government from the fiduciary fund amounted to $358,253. The amounts transferred to
the fiduciary funds from the primary government were $156,388.
NOTE 7 - ACCOUNTS PAYABLE
Accounts payable consisted of the following:
Primary Government
2012
2011
$ 2,021,039
$ 2,055,771
1,292,161
1,438,597
5,067
685,147
$ 4,003,414
$ 3,494,368
Vendor
Accrued payroll and benefits
State categorical aid
Apportionment
Total
Vendor
$
Fiduciary Funds
2012
2011
21,506
$
25,195
Discretely Presented Component Unit
The liabilities of the Cabrillo College Foundation consist primarily of amounts owed for scholarships and projects
totaling $1,892,995 and $1,673,800, respectively, for the years ended June 30, 2012 and 2011.
34
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
NOTE 8 - DEFERRED REVENUE
Deferred revenue consisted of the following:
Primary Government
2012
2011
$
3,736
$
8,000
668,791
1,068,342
3,413,058
3,139,340
926,913
490,236
$ 5,012,498
$ 4,705,918
Federal categorical aid
State categorical aid
Enrollment fees
Other local
Total
Enrollment fees
$
Fiduciary Funds
2012
2011
2,219
$
-
NOTE 9– TAX AND REVENUE ANTICIPATION NOTE (TRAN)
On May 18, 2012, the District issued a $4,000,000 Tax and Revenue Anticipation Note bearing interest at 1.5
percent. The note was issued to supplement cash flows. Interest and principal are due and payable on December
31, 2012. The District recorded the cash available to make the principal and interest payments as $4,000,000 with
the corresponding liability and associated interest as a current loan.
Changes in the outstanding liability for the Tax and Revenue Anticipation Note are as follows:
Issue Date
April 27, 2011
May 18, 2012
Rate
2.00%
1.50%
Maturity Date
April 30, 2012
December 31, 2012
Outstanding
July 1, 2011
$ 5,048,187
$ 5,048,187
35
Additions
$
4,000,000
$ 4,000,000
Interest
17,399
7,525
$
24,924
$
Deductions
$ 5,065,586
$ 5,065,586
Outstanding
June 30, 2012
$
4,007,525
$ 4,007,525
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
NOTE 10 - LONG-TERM OBLIGATIONS
Long-term Obligations Summary
The changes in the District's long-term obligations during the 2012 fiscal year consisted of the following:
Balance
Beginning
of Year
Bonds and Notes Payable
General obligation bonds
Capital appreciation bonds
Subtotal
Premium
Total Bonds and Notes Payable
Other Liabilities
Compensated absences
Certificates of participation
Other postemployment benefits
Total Other Liabilities
Total Long-term Debt
Deductions
Balance
End
of Year
Due in
One Year
3,997,560
3,997,560
3,997,560
$ 4,075,000
2,980,000
7,055,000
63,501
7,118,501
$ 109,345,000
76,250,081
185,595,081
1,680,051
187,275,132
$ 4,185,000
1,606,415
5,791,415
63,501
5,854,916
1,308,167
1,980,000
1,711,559
4,999,726
460,339
460,339
13,407
245,000
258,407
1,294,760
1,735,000
2,171,898
5,201,658
255,000
255,000
$ 195,395,799
$ 4,457,899
$ 7,376,908
$ 192,476,790
$ 6,109,916
$ 113,420,000
75,232,521
188,652,521
1,743,552
190,396,073
Additions/
Accretion
$
The changes in the District's long-term obligations during the 2011 fiscal year consisted of the following:
Balance
Beginning
of Year
Bonds and Notes Payable
General obligation bonds
Capital appreciation bonds
Subtotal
Premium
Total Bonds and Notes Payable
Other Liabilities
Compensated absences
Capital leases
Certificates of participation
Other postemployment benefits
Total Other Liabilities
Total Long-term Debt
Deductions
Balance
End
of Year
Due in
One Year
3,936,898
3,936,898
3,936,898
$ 3,045,000
2,915,001
5,960,001
63,501
6,023,502
$ 113,420,000
75,232,521
188,652,521
1,743,552
190,396,073
$ 4,075,000
1,619,890
5,694,890
63,501
5,758,391
1,207,424
992,135
2,210,000
1,122,077
5,531,636
100,743
589,482
690,225
992,135
230,000
1,222,135
1,308,167
1,980,000
1,711,559
4,999,726
245,000
245,000
$ 198,014,313
$ 4,627,123
$ 7,245,637
$ 195,395,799
$ 6,003,391
$ 116,465,000
74,210,624
190,675,624
1,807,053
192,482,677
Additions/
Accretion
$
36
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Description of Debt
Payments on the general obligation bonds are made by the Bond Interest and Redemption Fund with local
revenues. Payments on the Certificates of Participation (COPs) are made by the Certificates of Participation
Fund. Capital lease payments are made by the General – Unrestricted Fund. The compensated absences and
other postemployment benefits will be paid for by the fund for which the employee worked.
The District issued 1998 Series A, B, C and D in the amount of $85,000,000 as authorized by voter election held
within the Cabrillo Community College District boundaries. The bond proceeds were used to finance the
construction and renovation of various District facilities and are paid through ad valorem taxes.
On June 2, 2004, the District issued the 2004 Refunding Bonds in the amount of $32,410,000. The proceeds were
used to advance refund $31,675,000 of the outstanding 1998 General Obligation Bonds. The net proceeds were
used to purchase U.S. securities. Those securities were deposited into an irrevocable trust with an escrow agent to
provide for all future debt service payment on the 1998 Bonds. In 2012, the escrow agent continued making
payments on the 1998 Bonds that were refunded and the debt service to maturity amounts of the remaining
outstanding balance. At June 30, 2012, the balance in the escrow account was $15,305,000.
On June 2, 2004, the District issued the 2004 Series A bonds totaling $59,997,760 and on March 27, 2007, the
District issued the 2004 Series B bonds totaling $58,498,505 to finance the construction and renovation of various
District facilities. In February 1998, the District issued certificates of participation in the amount of $3,450,000.
The certificates mature in 2018. The proceeds from the issuance were used to finance the acquisition of various
capital assets.
Debt Maturity
General Obligation Bonds
Issue
Date
2/16/2000
4/20/2001
6/27/2002
5/18/2004
5/18/2004
3/27/2007
Maturity
Interest
Date
Rate
8/1/2024 4.0-6.3%
5/1/2026 5.1-5.8%
7/1/2027 3.0-5.7%
8/1/2018 2.0-5.7%
8/1/2028 2.0-5.8%
8/1/2039 4.79-4.87%
Original
Issue
$ 30,000,000
20,002,009
22,997,991
32,410,000
59,997,760
58,498,505
Bonds
Outstanding
July 1, 2011
$ 27,658,261
7,233,970
8,957,790
26,295,000
55,585,820
62,921,680
$ 188,652,521
37
Issued/
Accreted
$ 1,555,305
369,755
475,990
145,024
1,451,486
$ 3,997,560
Redeemed
$ 2,465,000
515,000
475,000
2,370,000
885,000
345,000
$ 7,055,000
Bonds
Outstanding
June 30, 2012
$ 26,748,566
7,088,725
8,958,780
23,925,000
54,845,844
64,028,166
$ 185,595,081
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
The bonds mature through 2040 as follows:
Fiscal Year
2013
2014
2015
2016
2017
2018-2022
2023-2027
2028-2032
2033-2037
2038-2040
Total
Accretion to date:
Principal
5,791,415
6,724,276
7,684,831
7,767,728
8,395,903
31,331,495
34,304,603
17,876,298
29,176,170
8,133,798
$ 157,186,517
28,408,564
$ 185,595,081
$
Interest to
Maturity
$ 6,927,401
6,811,677
6,955,792
6,852,500
6,737,162
32,929,503
28,088,805
31,935,642
25,894,979
23,949,863
$ 177,083,324
Total
$ 12,718,816
13,535,953
14,640,623
14,620,228
15,133,065
64,260,998
62,393,408
49,811,940
55,071,149
32,083,661
$ 334,269,841
Certificates of Participation
Year Ending
June 30,
2013
2014
2015
2016
2017
2018
Total
Principal
255,000
265,000
280,000
295,000
310,000
330,000
$ 1,735,000
$
Interest
86,506
74,000
60,750
46,750
32,000
16,500
$
316,506
$
Total
341,506
339,000
340,750
341,750
342,000
346,500
$ 2,051,506
$
Other Postemployment Benefit (OPEB) Obligation
The District’s annual required contribution for the year ended June 30, 2012 was $1,593,612, contributions made
by the District during the year were $1,133,273, and the balance at the beginning of the year was $1,711,559. As
of June 30, 2012, the net OPEB obligation was $2,171,898. See Note 11 for additional information regarding the
OPEB obligation and the postemployment benefit plan.
NOTE 11 - POSTEMPLOYMENT HEALTH CARE PLAN AND OTHER POSTEMPLOYMENT
BENEFITS (OPEB) OBLIGATION
The District provides postemployment health care benefits for retired employees in accordance with negotiated
contracts with the various bargaining units of the District.
38
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Plan Description
The Postemployment Benefit Plan (the "Plan") is a single-employer defined benefit healthcare plan administered
by the Cabrillo Community College District. The Plan provides medical insurance benefits to eligible retirees and
their spouses. Membership of the Plan consists of 133 retirees and beneficiaries currently receiving benefits, no
terminated plan members entitled to but not yet receiving benefits, and 511 active plan members.
Benefit types provided
Duration of Benefits
Required Service
Minimum Age
Dependent Coverage
College Contribution %
College Cap
Faculty
Medical only
To age 70
10 years**
55
Yes*
100%
Pre-65: Active cap
Post-65: Frozen at rate
just prior to age 65
Management
Medical only
To age 70
10 years
50
Yes*
100%
Pre-65: Active cap
Post-65: Frozen at rate
just prior to age 65
Classified and
Confidential
Medical only
To age 65
10 years
50
Yes
100%
Active cap
* Spouse benefits are only provided until the retiree reaches age 65
** Must be consecutive years
Contribution Information
The contribution requirements of plan members and the District are established and may be amended by the
District and the Teachers Association (CEA), the local California Service Employees Association (CSEA), and
unrepresented groups. The required contribution is based on projected pay-as-you-go financing requirements.
For fiscal year 2011-2012, the District contributed $1,133,273 to the plan, all of which was used for current
premiums.
Annual OPEB Cost and Net OPEB Obligation
The District's annual OPEB cost (expense) is calculated based on the annual required contribution of the employer
(ARC), an amount actuarially determined in accordance with the parameters of GASB Statement No. 45. The
ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year
and amortize any unfunded actuarial accrued liabilities (UAAL) (or funding excess) over a period not to exceed
thirty years. The following table shows the components of the District's annual OPEB cost for the year, the
amount actually contributed to the plan, and changes in the District's net OPEB obligation to the Plan:
Annual required contribution
Contributions made
Increase in net OPEB obligation
Net OPEB obligation, beginning of year
Net OPEB obligation, end of year
$
1,593,612
(1,133,273)
460,339
1,711,559
$ 2,171,898
39
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
The annual OPEB cost, the percentage of annual OPEB cost contributed to the Plan, and the net OPEB obligation
for 2012 was as follows:
Year Ended
June 30
2010
2011
2012
Actual
Contribution
$
932,411
$
1,044,294
$
1,133,273
Annual Required
Contribution
$
1,426,142
$
1,633,776
$
1,593,612
Percentage
Contributed
65%
64%
71%
Net OPEB
Obligation
$ 1,122,077
$ 1,711,559
$ 2,171,898
Funded Status and Funding Progress
Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about
the probability of occurrence of events far into the future. Examples include assumptions about future
employment, investment returns, mortality, and the healthcare cost trend. Amounts determined regarding the
funded status of the Plan and the annual required contributions of the employer are subject to continual revision as
actual results are compared with past expectations and new estimates are made about the future. The schedule of
funding progress, presented as required supplementary information following the notes to the financial statements,
presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing
over time relative to the actuarial accrued liabilities for benefits.
Actuarial Methods and Assumptions
Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood
by the employer and the plan members) and include the types of benefits provided at the time of each valuation
and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The
actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term
volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective
of the calculations.
In the April 1, 2010, actuarial valuation, the entry age normal method was used. The actuarial assumptions
included a five percent investment rate of return (net of administrative expenses), based on the plan being funded
in an irrevocable employee benefit trust invested in a combined equity and fixed income portfolio. Healthcare
cost trend rates were estimated at four percent and take College contribution caps into account. The UAAL is
being amortized at a level percentage of payroll method assuming a three percent annual increase in payroll. The
remaining amortization period at June 30, 2012 was 26 years. The actuarial value of assets was not determined in
this actuarial valuation.
NOTE 12 - RISK MANAGEMENT
Property and Liability
The District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors
and omissions; injuries to employees; and natural disasters. During fiscal year ending June 30, 2012, the District
contracted with the Statewide Association of Community Colleges (“SWACC”) Joint Powers Authority (JPA) for
property and liability insurance coverage. Settled claims have not exceeded this commercial coverage in any of
the past three years. There has not been a significant reduction in coverage from the prior year.
40
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Workers' Compensation
For fiscal year 2011-2012, the District participated in the Northern California Community College Pool
(“NCCCP”) Joint Powers Authority (JPA), an insurance purchasing pool. The intent of the JPA is to achieve the
benefit of a reduced premium for the District by virtue of its grouping and representation with other participants
in the JPA. The workers' compensation experience of the participating districts is calculated as one experience,
and a common premium rate is applied to all districts in the JPA. Each participant pays its workers' compensation
premium based on its individual rate. Total savings are then calculated and each participant's individual
performance is compared to the overall saving. A participant will then either receive money from or be required
to contribute to the "equity-pooling fund." This "equity pooling" arrangement insures that each participant shares
equally in the overall performance of the JPA. Participation in the JPA is limited to K-12 and community college
districts that can meet the JPA's selection criteria.
Employee Medical Benefits
The District has contracted with the Self Insured Schools of California (SISC) to provide employee medical and
surgical benefits. SISC is a shared risk pool comprised of several educational agencies throughout California.
Rates are set through an annual calculation process. The District pays a monthly contribution, which is placed in
a common fund from which claim payments are made for all participating districts. Claims are paid for all
participants regardless of claims flow. The Board of Directors has a right to return monies to a district subsequent
to the settlement of all expenses and claims if a district withdraws from the pool.
NOTE 13 - EMPLOYEE RETIREMENT SYSTEMS
Qualified employees are covered under multiple-employer contributory retirement plans maintained by agencies
of the State of California. Certificated employees are members of the California State Teachers' Retirement
System (CalSTRS) and classified employees are members of the California Public Employees' Retirement System
(CalPERS).
CalSTRS
Plan Description
The District contributes to CalSTRS, a cost-sharing multiple-employer public employee retirement system
defined benefit pension plan administered by CalSTRS. The plan provides retirement and disability benefits
annual cost-of-living adjustments, and survivor benefits to beneficiaries. Benefit provisions are established by
State statutes, as legislatively amended, within the State Teachers’ Retirement Law. CalSTRS issues a separate
comprehensive annual financial report that includes financial statements and required supplementary information.
Copies of the CalSTRS annual financial report may be obtained from CalSTRS, 7919 Folsom Blvd., Sacramento,
California 95826.
Funding Policy
Active members are required to contribute 8.0 percent of their salary while the District is required to contribute an
actuarially determined rate. The actuarial methods and assumptions used for determining the rate are those
adopted by the CalSTRS Teachers' Retirement Board. The required employer contribution rate for fiscal year
2011-2012 was 8.25 percent of annual payroll. The contribution requirements of the plan members are
established by State statute. The District’s total contributions to CalSTRS for the fiscal years ended June 30,
2012, 2011, and 2010 were $2,001,248, $1,998,908, and $2,056,521, respectively, and equal 100 percent of the
required contributions for each year.
41
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
CalPERS
Plan Description
The District contributes to the School Employer Pool under the California Public Employees’ Retirement System
(CalPERS), a cost-sharing multiple-employer public employee retirement system defined benefit pension plan
administered by CalPERS. The plan provides retirement and disability benefits, annual cost-of-living
adjustments, and survivor benefits to plan members and beneficiaries. Benefit provisions are established by State
statutes, as legislatively amended, within the Public Employees’ Retirement Laws. CalPERS issues a separate
comprehensive annual financial report that includes financial statements and required supplementary information.
Copies of the CalPERS’ annual financial report may be obtained from the CalPERS Executive Office, 400 P
Street, Sacramento, California 95811.
Funding Policy
Active plan members are required to contribute 7.0 percent of their salary (7.0 percent of monthly salary over
$133.33 if the member participates in Social Security), and the District is required to contribute an actuarially
determined rate. The actuarial methods and assumptions used for determining the rate are those adopted by the
CalPERS Board of Administration. The District's contribution rate to CalPERS for fiscal year 2011-2012 was
10.923 percent of covered payroll. The District's contributions to CalPERS for fiscal years ending June 30, 2012,
2011, and 2010, were $1,523,074, $1,557,020, and $1,398,223, respectively, and equaled, 100 percent of the
required contributions for each year. The District pays on behalf of the Classified and Confidential employees
their share of the required CalPERS contributions.
Social Security/Tax Deferred Annuity
As established by Federal law, all public sector employees who are not members of their employer's existing
retirement system (CalSTRS or CalPERS) must be covered by Social Security or an alternative plan. The District
has elected to use the Social Security as its alternative plan.
On Behalf Payments
The State of California makes contributions to CalSTRS and CalPERS on behalf of the District. These payments
consist of State General Fund contributions to CalSTRS in the amount of $1,173,504, and $909,237, for fiscal
years ending June 2012, and 2011, respectively (4.855 percent) of salaries subject to CalSTRS. These amounts
have been reflected in the basic financial statements as a component of nonoperating revenue and employee
benefit expense.
NOTE 14 - COMMITMENTS AND CONTINGENCIES
Grants
The District receives financial assistance from Federal and State agencies in the form of grants. The disbursement
of funds received under these programs generally requires compliance with terms and conditions specified in the
grant agreements and are subject to audit by the grantor agencies. Any disallowed claims resulting from such
audits could become a liability of the General Fund or other applicable funds. However, in the opinion of
management, any such disallowed claims will not have a material adverse effect on the overall financial position
of the District at June 30, 2012.
42
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Litigation
The District is involved in various litigations arising from the normal course of business. In the opinion of
management and legal counsel, the disposition of all litigation pending is not expected to have a material adverse
effect on the overall financial position of the District at June 30, 2012
Construction Commitments
As of June 30, 2012, the District had the following commitments with respect to the unfinished capital projects:
Remaining
Construction
Commitment
$
106,454
4,007,774
993,828
2,607,129
50,926
$ 7,766,111
CAPITAL PROJECT
Watsonville GTC
Building 800
Building 600
VAPA remediation
Campus signage
Expected
Date of
Completion
January 2013
December 2013
December 2013
February 2014
January 2014
The projects are funded through a combination of general obligation bonds, certificates of participation, and
capital project apportionments from the State Chancellor's Office.
NOTE 15 - PARTICIPATION IN PUBLIC ENTITY RISK POOLS AND JOINT POWERS AUTHORITIES
The District is a member of the Statewide Association of Community Colleges (“SWACC”) Joint Powers
Authority, Self Insured Schools of California (“SISC”) and Northern California community College Pool
(“NCCCP”) Joint Powers Authority (JPAs). The District pays annual premiums for its property liability, health
benefits and workers' compensation coverage. The relationship between the District and the JPAs are such that
they are not component units of the District for financial reporting purposes.
The JPAs have budgeting and financial reporting requirements independent of member units and their financial
statements are not presented in these financial statements; however, transactions between the JPAs and the
District are included in these statements. Audited financial statements are available from the respective entities.
The District's share of year-end assets, liabilities, or fund equity has not been calculated.
During the year ended June 30, 2012, the District made payments of $311,136, $8,886,001, and $871,241 to
SWACC, SISC and NCCCP, respectively.
NOTE 16 - COMPONENT UNIT
The Cabrillo College Foundation (the Foundation) maintains its accounts in accordance with the principles of
fund accounting as specified in Financial Accounting Standard Board (FASB) ASC 958-210-50 and ASC 958310-50. Resources received for various purposes are classified in accordance with the activities or objectives
specified by donors. Accordingly, net assets and changes therein are classified as follows:
43
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2012 AND 2011
Permanently Restricted Net Assets - Net assets subject to donor-imposed restrictions that they be maintained
permanently by the Foundation. Generally, the donors of these assets permit the Foundation to use all or a part of
the investment earnings for general or specific purposes.
Temporarily Restricted Net Assets - Net assets subject to donor-imposed restrictions that will be met by actions
of the Foundation and/or the passage of time.
Unrestricted Net Assets - Net assets not subject to donor-imposed restrictions.
Revenues are reported in the unrestricted net asset classification unless use of the related assets is limited by
donor-imposed restrictions. Contributions, including unconditional promises to give, are recognized as revenues
in the period they are received. Conditional promises to give are not recognized until the conditions upon which
they depend are substantially met. Contributions for in-kind gifts and services are not recognized in the financial
statements unless the value can be substantiated and are also recorded with a corresponding expense.
Expenses are reported as decreases in unrestricted net assets as incurred. Gains and losses on investments are
reported as increases or decreases in the corresponding net asset categories.
As the passage of time or other action releases net assets from their restriction, the assets are transferred to the
unrestricted fund for expenditure.
Investments are reported at fair value based on quoted market prices.
44
REQUIRED SUPPLEMENTARY INFORMATION
45
CABRILLO COMMUNITY COLLEGE DISTRICT
SCHEDULE OF OTHER POSTEMPLOYMENT BENEFITS (OPEB)
FUNDING PROGRESS
FOR THE YEAR ENDED JUNE 30, 2012
Actuarial
Valuation
Date
March 1, 2008
April 1, 2010
Actuarial Value
of Assets (a)
$
$
-
Actuarial
Accrued
Liability
(AAL) Method
Used (b)
Unfunded
AAL
(UAAL)
(b - a)
$ 11,588,442
$ 12,570,618
$ 11,588,442
$ 12,570,618
46
Funded Ratio
(a / b)
$
$
-
Covered
Payroll (c)
$ 46,796,540
$ 44,551,827
UAAL as a
Percentage of
Covered Payroll
([b - a] / c)
24.8%
28.2%
SUPPLEMENTARY INFORMATION
47
CABRILLO COMMUNITY COLLEGE DISTRICT
DISTRICT ORGANIZATION
JUNE 30, 2012
The Cabrillo Community College District was established in January 1959 and serves all of Santa Cruz County,
the northern portion of Monterey County, and the western portion of San Benito County. There were no changes
in the boundaries of the District during the current year.
BOARD OF TRUSTEES
MEMBER
OFFICE
TERM EXPIRES
Alan Smith
Chair
2014
Rachael Spencer
Vice Chair
2012
Susan True
Clerk
2012
Katy Stonebloom
Member
2012
Gary Reece
Member
2014
Donna Ziel
Member
2014
Margarita Cortez
Member
2012
ADMINISTRATION
Dr. Brian King
President and District Superintendent
Victoria Lewis
Vice President, Business Services
Renee Kilmer
Vice President, Instruction
Dennis Bailey - Fongnier
Vice President, Student Services
48
CABRILLO COMMUNITY COLLEGE DISTRICT
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENDED JUNE 30, 2012
Grantor/Program or Cluster Title
U.S. DEPARTMENT OF EDUCATION
Financial Aid Cluster
Pell Grants
Supplemental Education Opportunity Grant Program
Direct Loans
Federal Work Study
Vocational and Technical Education Act
Passed through California Community College System's Office
Career and Technical Education - Basic Grants to States
Tech Prep Education
Higher Education Act:
Migrant Education: High School Equivalency
Migrant Education: State Grant Program
Title III - Higher Education Institutional Aid
Title V - Strengthening Institutions
Textbook Rental Program
Total U.S. Department of Education
U.S. DEPARTMENT OF LABOR
Workforce Investment Act, Adult Program
Workforce Investment Act, Dislocated Workers
Total U.S. Department of Labor
See accompanying note to supplementary information.
49
Federal
Catalog
Number
Pass-Through
Entity
Identifying
Number
84.063
84.007
84.268
84.033
[1]
84.048
84.243
03303
84.141A
84.011
84.031C
84.031S
84.116Y
[1]
17.258
17.260
03573
[1]
[1]
[1]
[2]
[1]
[1]
[1]
[1]
[2]
Federal
Expenditures
$ 13,769,484
293,133
4,409,211
184,364
634,109
46,970
22,044
31,583
379,723
607,708
44,258
20,422,587
32,787
42,213
75,000
CABRILLO COMMUNITY COLLEGE DISTRICT
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2012
Grantor/Program or Cluster Title
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
Passed through California Community College System's Office:
Medi-Cal Administrative Activities (MAA)
Temporary Assistant to Needy Families (TANF)
Passed through ACCESS:
Biomedical Research and Research Training
Total U.S. Department of Health and Human Services
U.S. DEPARTMENT OF COMMERCE
Passed through Economic Development Administration
Public Works and Economic Development Facilities Program
Passed through Foundation for California Community Colleges:
ARRA: SBA Recovery Act:
"California Connects" Broadband Opportunities Program
Federal
Catalog
Number
Pass-Through
Entity
Identifying
Number
Federal
Expenditures
93.778
93.558
[2]
93.859
[2]
34,685
65,741
11.300
[2]
1,728,610
11.557
[2]
4,264
1,732,874
64.028
[2]
1,512
47.076
03787
250,180
47.076
47.076
03787
03787
34,891
121,418
47.076
03787
17,104
47.076
[2]
5,992
429,585
59.037
59.037
59.037
[2]
189,812
25,556
40,000
255,368
$ 22,982,667
[2]
6,170
24,886
U.S. DEPARTMENT OF VETERAN'S AFFAIRS
Post 9/11 - Veteran's Educational Assistance
NATIONAL SCIENCE FOUNDATION
Science, Technology, and Energy, Expanding Potential (STEEP)
Bridging Community College Chemistry Faculty into the National
Education Community
Math and Science Curriculum for the Digital Bridge Academy
Collaborative Research: Engaged Interdisciplinary Learning in
Sustainability Information and Communication Technologies
Passed through California State University Monterey Bay
Monterey Bay Networking Education Consortium
Total National Science Foundation
SMALL BUSINESS ADMINISTRATION
Passed through Humboldt State University
Small Business Development Center
Small Business Development Center-Jobs Act
Small Business Development Center- Workforce Investment Board
Total
[1]
[2]
Pass through number not applicable.
Pass through number not available.
See accompanying note to supplementary information.
50
[2]
[2]
CABRILLO COMMUNITY COLLEGE DISTRICT
SCHEDULE OF EXPENDITURES OF STATE AWARDS
FOR THE YEAR ENDED JUNE 30, 2012
Current
Year
PROGRAM
GENERAL FUND-Restricted
Faculty Entreprenuer Project (CTE)
Lottery Instructional
Lottery - District
DSPS
CARE
EOPS
Student Financial Aid
CAL Grant
First Five - ELF
Child Care Train Consortium - CDTC
Foster Parent - FKCE
MESA For Student Success
Puente Project Through UCOP
MESA CCCP 10/11
Matriculation - Non Credit
Matriculation
Faculty/Staff Diversity
TANF-State-FTTW
TTIP-TCO 06/07 carryover
CalWorks-FTTW
CA ECE Mentor Program
CalWorks-WIA FTTW
CTE Nursing Enrollment Growth
RN Enrollment Growth
AHEC Projects Center
MALC
Song Brown
Basic Skills Apportionment 11/12
Basic Skills Apportionment 10/11
Basic Skills Apportionment 09/10
$
See accompanying note to supplementary information.
51
Program Entitlements
Prior
Total
Year
Entitlement
7,350
302,367
979,351
77,902
320,444
390,472
716,581
45,150
25,875
116,495
50,500
1,500
9,331
356,651
6,585
24,886
168,993
1,000
85,136
146,687
4,839
100,678
45,584
90,000
-
$
227,545
987,887
77,902
311,594
396,858
73,557
22,250
111,483
1,500
50,500
9,331
355,877
6,585
26,196
8,534
177,888
1,000
105,379
146,687
28,151
12,221
42,500
134,293
18,020
$
7,350
529,912
1,967,238
155,804
632,038
787,330
716,581
118,707
48,125
227,978
50,500
3,000
50,500
18,662
712,528
13,170
51,082
8,534
346,881
2,000
190,515
146,687
174,838
17,060
100,678
88,084
90,000
134,293
18,020
Cash
Received
$
1,838
191,334
979,626
77,902
320,472
400,958
702,492
26,496
14,975
73,052
37,875
1,500
9,331
356,651
6,585
24,886
8,534
168,993
1,000
58,615
13,904
123,217
4,839
68,190
34,950
90,000
18,020
Accounts
Receivable
$
5,512
111,033
14,089
18,654
10,900
43,443
13,538
26,521
23,470
10,634
-
Program Revenues
Deferred
Revenue
$
291
71,229
-
Accounts
Payable
$
Total
Revenue
-
52
$
7,350
302,367
979,626
77,902
320,472
400,958
716,581
45,150
25,875
116,495
51,413
1,500
9,331
356,651
6,585
24,886
8,534
168,993
1,000
85,136
37,083
123,217
4,839
68,190
45,584
18,771
18,020
Program
Expenditures
$
7,350
355,157
20,000
979,626
77,902
320,472
400,958
716,581
45,150
25,875
116,495
51,413
1,500
9,331
356,651
6,585
24,886
8,534
168,993
1,000
85,136
37,374
122,926
4,839
68,190
45,584
18,771
99,535
18,020
CABRILLO COMMUNITY COLLEGE DISTRICT
SCHEDULE OF EXPENDITURES OF STATE AWARDS (Continued)
FOR THE YEAR ENDED JUNE 30, 2012
PROGRAM
Options For Recovery (OFR)
Special Training For Adoptive Parents (STAP)
Adoption Promotion Support (APS)
YEP
BEC
SBDC - BEC
SBDC Youth Entreprenuer Programs (YEP)
SBDC Youth Entreprenuer Programs (YEP)
SBDC - HSU
Academic Affairs - Teacher's Preparation Pipeline
CTE - Teacher's Preparation Pipeline
Responsiveness Training Fund (RTF)
EWD Regional Consortium Partners
EWD Quick Starts/BRIDGE
WD 2.0
CTE Community Collaborative 140
CTE Community Collaborative 141
CTE Community Collaborative
CTE Supplemental
CTE BAWFC
CTE WIP3
Subtotal
CHILD DEVELOPMENT FUND
Childcare Tax Bailout Through Apportionment
State Nutrition
CA Department of Education - CRPM 130 Renovation and Repair
CA Department of Education - CRPM 1085 Renovation and Repair
CA Department of Education - CSPP
CA Department of Education - CCTR
CA Department of Education - CFCC
WestEd/PITC
Subtotal
Grand Total
53
Program Entitlements
Current
Prior
Total
Year
Year
Entitlement
239,922
239,922
479,844
167,466
167,466
334,932
33,687
33,687
150,000
150,000
205,000
205,000
205,000
205,000
136,611
150,000
286,611
20,000
20,000
87,720
87,720
27,066
27,066
120,000
120,000
106,430
106,430
4,464
4,464
160,576
160,576
400,000
400,000
130,000
130,000
150,000
150,000
310,000
310,000
26,324
26,324
5,280,256
5,365,493
10,645,749
$
61,778
252
19,575
111,399
63,656
145,522
28,513
430,695
5,710,951
$
61,778
786
695
113,122
35,000
211,381
5,576,874
$
123,556
1,038
20,270
224,521
63,656
145,522
63,513
642,076
11,287,825
$
Cash
Received
141,101
115,950
51,075
123,000
39,208
136,611
18,288
96,000
39,306
96,543
400,000
130,000
99,319
207,677
31,148
5,541,461
Accounts
Receivable
98,821
51,516
82,000
42,571
23,576
2,440
578,718
61,778
251
505
4,891
113,255
66,867
141,299
388,846
5,930,307
1
1,315
4,223
28,513
34,052
612,770
$
Program Revenues
Deferred
Revenue
30,000
90,899
80,543
266,232
124,706
663,900
$
4,891
4,891
668,791
Accounts
Payable
$
-
Total
Revenue
239,922
167,466
21,075
32,101
121,208
136,611
18,288
15,457
81,877
96,543
23,576
133,768
5,294
99,319
207,677
2,440
31,148
5,456,279
Program
Expenditures
239,922
167,466
21,075
32,101
121,208
136,611
18,288
15,457
81,877
96,541
23,576
133,768
5,294
99,319
207,677
2,440
31,146
5,628,600
1,856
3,211
5,067
5,067
61,778
252
1,820
111,399
63,656
145,522
28,513
412,940
5,869,219
5,628,600
54
$
$
CABRILLO COMMUNITY COLLEGE DISTRICT
SCHEDULE OF WORKLOAD MEASURES FOR STATE
GENERAL APPORTIONMENT – ANNUAL/ACTUAL ATTENDANCE
FOR THE YEAR ENDED JUNE 30, 2012
Reported
Data
Audit
Adjustments
Audited
Data
CATEGORIES
A. Summer Intersession (Summer 2011 only)
1. Noncredit **
2. Credit
6.57
402.41
B. Summer Intersession (Summer 2012 - prior to July 1, 2012)
1. Noncredit **
2. Credit
1.81
(0.71)
-
6.57
401.70
1.81
C. Primary Terms (Exclusive of Summer Intersession)
1. Census Procedure Courses
(a) Weekly Census Contact Hours
(b) Daily Census Contact Hours
7,856.21
288.34
(19.44)
-
7,836.77
288.34
2. Actual Hours of Attendance Procedure Courses
(a) Noncredit **
(b) Credit
213.69
847.61
(9.48)
213.69
838.13
3. Alternative Attendance Accounting Procedure
(a) Weekly Census Procedure Courses
(b) Daily Census Procedure Courses
(c) Noncredit Independent Study/Distance
Education Courses
D. Total FTES
1,502.02
31.67
-
-
1,502.02
31.67
-
11,150.33
(29.63)
11,120.70
SUPPLEMENTAL INFORMATION
E. In-Service Training Courses (FTES)
H. Basic Skills Courses and Immigrant Education
1. Noncredit **
2. Credit
CCFS-320 Addendum
CDCP Noncredit FTES
Centers FTES
1 Noncredit **
2 Credit
See accompanying note to supplementary information.
55
189.45
-
189.45
179.78
423.72
-
179.78
423.72
-
-
-
47.54
708.58
-
47.54
708.58
CABRILLO COMMUNITY COLLEGE DISTRICT
RECONCILIATION OF EDUCATION CODE SECTION 84362 (50 PERCENT LAW) CALCULATION
FOR THE YEAR ENDED JUNE 30, 2012
ECS 84362 A
Instructional Salary Cost
AC 0100 - 5900 and AC 6110
Object/TOP
Audit
Codes
Reported Data Adjustments Revised Data
Academic Salaries
Instructional Salaries
Contract or Regular
Other
Total Instructional Salaries
Noninstructional Salaries
Contract or Regular
Other
Total Noninstructional Salaries
Total Academic Salaries
Classified Salaries
Noninstructional Salaries
Regular Status
Other
Total Noninstructional Salaries
Instructional Aides
Regular Status
Other
Total Instructional Aides
Total Classified Salaries
Employee Benefits
Supplies and Material
Other Operating Expenses
Equipment Replacement
Total Expenditures
Prior to Exclusions
1100
1300
$ 12,179,053
7,872,198
20,051,251
1200
1400
20,051,251
-
20,051,251
4,661,947
846,848
5,508,795
25,560,046
-
4,661,947
846,848
5,508,795
25,560,046
2100
2300
-
-
-
9,805,314
729,577
10,534,891
-
9,805,314
729,577
10,534,891
2200
2400
1,525,789
275,651
1,801,440
1,801,440
6,552,813
634,765
-
-
1,525,789
275,651
1,801,440
1,801,440
6,552,813
634,765
-
1,525,789
275,651
1,801,440
12,336,331
13,851,245
734,629
5,809,671
386,395
-
1,525,789
275,651
1,801,440
12,336,331
13,851,245
734,629
5,809,671
386,395
29,040,269
-
29,040,269
58,678,317
-
58,678,317
3000
4000
5000
6420
See accompanying note to supplementary information.
56
$
- $ 12,179,053
7,872,198
20,051,251
ECS 84362 B
Total CEE
AC 0100 - 6799
Audit
Reported Data Adjustments Revised Data
$ 12,179,053
7,872,198
20,051,251
$
- $ 12,179,053
7,872,198
20,051,251
CABRILLO COMMUNITY COLLEGE DISTRICT
RECONCILIATION OF EDUCATION CODE SECTION 84362 (50 PERCENT LAW) CALCULATION
FOR THE YEAR ENDED JUNE 30, 2012
ECS 84362 A
Instructional Salary Cost
AC 0100 - 5900 and AC 6110
Object/TOP
Audit
Codes
Reported Data Adjustments Revised Data
ECS 84362 B
Total CEE
AC 0100 - 6799
Audit
Reported Data Adjustments Revised Data
Exclusions
Activities to Exclude
Instructional Staff - Retirees' Benefits and
Retirement Incentives
Student Health Services Above Amount
Collected
Student Transportation
Noninstructional Staff - Retirees' Benefits
and Retirement Incentives
Objects to Exclude
Rents and Leases
Lottery Expenditures
Academic Salaries
Classified Salaries
Employee Benefits
Supplies and Materials
Software
Books, Magazines, and Periodicals
Instructional Supplies and Materials
Noninstructional Supplies and Materials
Total Supplies and Materials
5900
$
- $
- $
-
6441
6491
-
-
-
-
-
-
6740
-
-
-
-
-
-
5060
-
-
-
38,805
-
1000
2000
3000
4000
4100
4200
4300
4400
-
-
-
1,356,585
-
-
38,805
1,356,585
-
See accompanying note to supplementary information.
57
$
126,000 $
- $
126,000
CABRILLO COMMUNITY COLLEGE DISTRICT
RECONCILIATION OF EDUCATION CODE SECTION 84362 (50 PERCENT LAW) CALCULATION
FOR THE YEAR ENDED JUNE 30, 2012
Other Operating Expenses and Services
Capital Outlay
Library Books
Equipment
Equipment - Additional
Equipment - Replacement
Total Equipment
Total Capital Outlay
Other Outgo
Total Exclusions
ECS 84362 A
Instructional Salary Cost
AC 0100 - 5900 and AC 6110
Object/TOP
Audit
Codes
Reported Data Adjustments Revised Data
5000
$
- $
- $
-
ECS 84362 B
Total CEE
AC 0100 - 6799
Audit
Reported Data Adjustments Revised Data
$
- $
- $
-
6000
6300
6400
6410
-
-
-
22,715
116,175
138,890
-
22,715
116,175
138,890
7000
-
-
-
1,660,280
-
1,660,280
Total for ECS 84362,
50 Percent Law
Percent of CEE (Instructional Salary
Cost/Total CEE)
50% of Current Expense of Education
$ 29,040,269 $
50.93%
See accompanying note to supplementary information.
58
- $ 29,040,269
50.93%
$ 57,018,037 $
100.00%
$ 28,509,019
- $ 57,018,037
100.00%
$ 28,509,019
CABRILLO COMMUNITY COLLEGE DISTRICT
NOTE TO SUPPLEMENTARY INFORMATION
JUNE 30, 2012
NOTE 1 - PURPOSE OF SCHEDULES
Schedule of Expenditures of Federal Awards
The accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the District
and is presented on the modified accrual basis of accounting. The information in this schedule is presented in
accordance with the requirements of the United States Office of Management and Budget Circular A-133, Audits
of States, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this
schedule may differ from amounts presented in, or used in the preparation of, the financial statements.
The following schedule provides reconciliation between revenues reported on the Statement of Revenues,
Expenses and Changes in Net Assets-Primary Government and the related expenditures reported on the Schedule
of Expenditures of Federal Awards. The reconciliation amounts consist of revenues received in the current period
but was unspent. These unspent balances will be expended in a future period. These unspent balances are
reported as legally restricted ending balances within the Statement of Net Assets-Primary Government.
Description
Total Federal Revenues from the Statement of Revenues, Expenses
and Change in Net Assets
Child and Adult Care Food Program
Child Care Access Means Parents
Child Care Access Means Parents
California State Preschool Program
California State Preschool Program
Expenditures per Schedule of Expenditures of Federal Awards
CFDA
Number
10.558
84.335
84.335A
93.575
93.596
Amount
$ 23,179,690
(9,222)
(44,464)
(14,821)
(45,400)
(83,116)
$ 22,982,667
Schedule of Expenditures of State Awards
The accompanying schedule of expenditures of State awards includes the State grant activity of the District and is
presented on the modified accrual basis of accounting. Therefore, some amounts presented in this schedule may
differ from amounts presented in, or used in the preparation of, the financial statements.
Schedule of Workload Measures for State General Apportionment
Full-Time Equivalent Students (FTES) is a measurement of the number of pupils attending classes of the District.
The purpose of attendance accounting from a fiscal standpoint is to provide the basis on which apportionments of
State funds are made to community college districts. These schedules provide information regarding the
attendance of students throughout the District.
Reconciliation of Education Code Section 84362 (50 Percent Law) Calculation
ECS 84362 requires the District to expend a minimum of 50 percent of the unrestricted General Fund monies on
salaries of classroom instructors. This is reported annually to the State Chancellor's Office. This schedule
provides a reconciliation of the amount reported to the State Chancellor's Office and the impact of any audit
adjustments and/or corrections noted during the audit.
59
INDEPENDENT AUDITORS' REPORTS
60
INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Board of Trustees
Cabrillo Community College District
Aptos, California
We have audited the basic financial statements of Cabrillo Community College District (the District) and its
discretely presented component unit for the years ended June 30, 2012 and 2011, which collectively comprise the
District's basic financial statements and have issued our report thereon dated January 24, 2013. We conducted our
audits in accordance with auditing standards generally accepted in the United States of America and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of
the United States.
Internal Control Over Financial Reporting
The management of Cabrillo Community College District is responsible for establishing and maintaining effective
internal control over financial reporting.
In planning and performing our audits, we considered Cabrillo Community College District's internal control over
financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on
the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Cabrillo
Community College District's internal control over financial reporting. Accordingly, we do not express an
opinion on the effectiveness of Cabrillo Community College District's internal control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent or detect and correct
misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal
control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements
will not be prevented, or detected and corrected on a timely basis.
Our consideration of internal control over financial reporting was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over financial
reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any
deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined
above.
61
5000 Hopyard Road, Suite 335 Pleasanton, CA 94588 Tel: 925.734.6600 Fax: 925.734.6611 www.vtdcpa.com
FRESNO  LAGUNA HILLS  PALO ALTO  PLEASANTON  RANCHO CUCAMONGA  RIVERSIDE  SACRAMENTO
Compliance and Other Matters
As part of obtaining reasonable assurance about whether Cabrillo Community College District's financial
statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on
the determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audits and, accordingly, we do not express such an opinion. The results of
our tests disclosed no instances of noncompliance or other matters that are required to be reported under
Government Auditing Standards.
We noted certain matters that we reported to management of Cabrillo Community College District a separate
letter dated January 24, 2013.
This report is intended solely for the information and use of the Board of Trustees, District Management, the
California Community Colleges Chancellor's Office, and the District's Federal and State awarding agencies and is
not intended to be and should not be used by anyone other than these specified parties.
Pleasanton, California
January 24, 2013
62
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH
REQUIREMENTS THAT COULD HAVE A DIRECT AND MATERIAL EFFECT
ON EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER
COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
Board of Trustees
Cabrillo Community College District
Aptos, California
Compliance
We have audited Cabrillo Community College District's (the District's) compliance with the types of compliance
requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance
Supplement that could have a direct and material effect on each of Cabrillo Community College District's major
Federal programs for the year ended June 30, 2012. Cabrillo Community College District's major Federal
programs are identified in the summary of auditors' results section of the accompanying schedule of findings and
questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each
of its major Federal programs is the responsibility of Cabrillo Community College District's management. Our
responsibility is to express an opinion on Cabrillo Community College District’s compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United
States of America; the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local
Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and
perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance
requirements referred to above that could have a direct and material effect on a major Federal program occurred.
An audit includes examining, on a test basis, evidence about Cabrillo Community College District's compliance
with those requirements and performing such other procedures as we considered necessary in the circumstances.
We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal
determination of Cabrillo Community College District's compliance with those requirements.
In our opinion, Cabrillo Community College District complied, in all material respects, with the compliance
requirements referred to above could have a direct and material effect on each of its major Federal programs for
the year ended June 30, 2012. However, the results of our auditing procedures disclosed instances of
noncompliance with those requirements, which are required to be reported in accordance with OMB Circular A133 and which are described in the accompanying Schedule of Findings and Questioned Costs as item 2012-1.
63
5000 Hopyard Road, Suite 335 Pleasanton, CA 94588 Tel: 925.734.6600 Fax: 925.734.6611 www.vtdcpa.com
FRESNO  LAGUNA HILLS  PALO ALTO  PLEASANTON  RANCHO CUCAMONGA  RIVERSIDE  SACRAMENTO
Internal Control Over Compliance
The management of Cabrillo Community College District is responsible for establishing and maintaining effective
internal control over compliance with the requirements of laws, regulations, contracts, and grants applicable to
Federal programs. In planning and performing our audit, we considered Cabrillo Community College District's
internal control over compliance with the requirements that could have a direct and material effect on a major
Federal program to determine our auditing procedures for the purpose of expressing our opinion on compliance
and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for
the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we
do not express an opinion on the effectiveness of Cabrillo Community College District's internal control over
compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over compliance
does not allow management or employees, in the normal course of performing their assigned functions, to
prevent, or detect and correct, noncompliance with a type of compliance requirement of a Federal program on a
timely basis. A material weakness in internal control over compliance is a deficiency, or combination of
deficiencies, in internal control over compliance, such that there is a reasonable possibility that material
noncompliance with a type of compliance requirement of a Federal program will not be prevented, or detected and
corrected, on a timely basis.
Our consideration of internal control over compliance was for the limited purpose described in the first paragraph
of this section and was not designed to identify all deficiencies in internal control that might be deficiencies,
significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over
compliance that we consider to be material weaknesses, as defined above. However, we identified a certain
deficiency in internal control over compliance that we consider to be a significant deficiency as described in the
accompanying schedule of findings and questioned costs as item 2011-1. A significant deficiency in internal
control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with
a type of compliance requirement of a Federal program that is less severe than a material weakness in internal
control over compliance, yet important enough to merit the attention of those charged with governance.
Cabrillo Community College District's response to the finding identified in our audit is described in the
accompanying schedule of findings and questioned costs. We did not audit Cabrillo Community College
District's response and, accordingly, we express no opinion on the response.
This report is intended solely for the information and use of the Board of Trustees, District Management, the
California Community Colleges Chancellor's Office, and the District's Federal and State awarding agencies and is
not intended to be and should not be used by anyone other than these specified parties.
Pleasanton, California
January 24, 2013
64
REPORT ON STATE COMPLIANCE
Board of Trustees
Cabrillo Community College District
Aptos, California
We have audited the basic financial statements of Cabrillo Community College District (the District), as of and
for the year ended June 30, 2012, and have issued our report thereon dated January 24, 2013.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States of America and, accordingly, included such tests of the accounting
records and such other auditing procedures as we considered necessary in the circumstances. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements
are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts
and disclosures in the financial statements. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall financial statement presentation. We
believe that our audit provides a reasonable basis for our opinions.
Compliance with the requirements of laws, regulations, contracts, and grants listed below is the responsibility of
Cabrillo Community College District's management. In connection with the audit referred to above, we selected
and tested transactions and records to determine the Cabrillo Community College District's compliance with the
State laws and regulations applicable to the following items:
Section 421
Section 423
Section 424
Section 425
Section 426
Section 427
Section 431
Section 433
Section 435
Section 437
Section 438
Section 473
Section 474
Section 475
Section 476
Section 479
Salaries of Classroom Instructors: 50 Percent Law
Apportionment for Instructional Service Agreements/Contracts
State General Apportionment Funding System
Residency Determination for Credit Courses
Students Actively Enrolled
Concurrent Enrollment of K-12 Students in Community College Credit Courses
Gann Limit Calculation
California Work Opportunity and Responsibility to Kids (Cal Works)
Open Enrollment
Student Fee – Instructional and Other Materials
Students Fees – Health Fees and Use of Health Fees
Economic and Workforce Development (EWD)
Extended Opportunity Programs and Services (EOPS) and Cooperative Agencies Resources
for Education (CARE)
Disabled Student Programs and Services (DSPS)
Curriculum and Instructions
To Be Arranged (TBA) Hours
65
5000 Hopyard Road, Suite 335 Pleasanton, CA 94588 Tel: 925.734.6600 Fax: 925.734.6611 www.vtdcpa.com
FRESNO  LAGUNA HILLS  PALO ALTO  PLEASANTON  RANCHO CUCAMONGA  RIVERSIDE  SACRAMENTO
Based on our audit, we found that for the items tested, the Cabrillo Community College District complied with the
State laws and regulations referred to above, except as described in 2012-2 to 2012-5 of the Schedule of State
Award Findings and Questioned Costs section of the accompanying Schedule of Findings and Questioned Costs.
Our audit does not provide a legal determination on Cabrillo Community College District's compliance with the
State laws and regulations referred to above.
Cabrillo Community College District's response to the findings identified in our audit is described in the
accompanying schedule of findings and questioned costs. We did not audit Cabrillo Community College
District's response and, accordingly, we express no opinion on the response.
This report is intended solely for the information of the Board of Trustees, District Management, the California
Community Colleges Chancellor's Office, the California Department of Finance, and the California Department of
Education, and is not intended to be and should not be used by anyone other than these specified parties.
Pleasanton, California
January 24, 2013
66
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
67
CABRILLO COMMUNITY COLLEGE DISTRICT
SUMMARY OF AUDITORS’ RESULTS
FOR THE YEAR ENDED JUNE 30, 2012
FINANCIAL STATEMENTS
Type of auditors’ report issued:
Internal control over financial reporting:
Material weaknesses identified?
Significant deficiencies identified?
Noncompliance material to financial statements noted?
FEDERAL AWARDS
Internal control over major programs:
Material weaknesses identified?
Significant deficiencies identified?
Type of auditors’ report issued on compliance for major programs:
Any audit findings disclosed that are required to be reported in accordance with
Circular A-133, Section .510(a)
Identification of major programs:
CFDA Numbers
84.007, 84.032, 84.033, 84.063
84.031C
Unqualified
No
None reported
No
No
Yes
Unqualified
Yes
Name of Federal Program or Cluster
Student Financial Aid Cluster
Title III-Higher Education Institutional Aid
Dollar threshold used to distinguish between Type A and Type B programs:
Auditee qualified as low-risk auditee?
STATE AWARDS
Internal control over State programs:
Material weaknesses identified?
Significant deficiencies identified?
$300,000
Yes
No
Yes
68
CABRILLO COMMUNITY COLLEGE DISTRICT
FINANCIAL STATEMENT FINDINGS AND RECOMMENDATIONS
FOR THE YEAR ENDED JUNE 30, 2012
None noted.
69
CABRILLO COMMUNITY COLLEGE DISTRICT
FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS
FOR THE YEAR ENDED JUNE 30, 2012
The following finding represents a significant deficiency, material weakness, and/or instances of noncompliance
including questioned costs that are required to be reported by OMB Circular A-133.
2012-1
Finding – Student Financial Aid Cluster, Pell Grants - CFDA #84.063
Significant Deficiency, Internal Control Over Compliance - Reporting
Criteria or Specific Requirement
OMB A-133 Compliance Supplement Part 5 Reporting Requirements for Student Financial Aid
programs indicates that institutions must report student payment data to the Common Origination and
Disbursement (COD) system within 30 calendar days after the institution makes the payment to the
student.
Condition
Reports to the COD system of student payment data were not made within the allowed 30 day
timeframe.
Questioned Costs
None – Reports were accurately filed, but were filed late.
Context
We reviewed 40 disbursements and noted 15 that were reported later than the allowed 30 day
timeframe.
Effect
The District was not in compliance with one of the reporting deadlines required by the Student
Financial Aid award requirements.
Cause
The District has indicated that a turnover in personnel lead to the reports not being timely filed.
Recommendation
Ensure that critical processes and deadlines are summarized in a procedures checklist format that can
be used by personnel as a reminder or a summary of tasks to be done.
District Response
In FY 2012-13, the District implemented a procedures checklist specifically designed to eliminate
late reporting to the COD system. The implementation of the new procedures has enabled the
District to meet the reporting requirements within the specified 30 day timeframe.
70
CABRILLO COMMUNITY COLLEGE DISTRICT
STATE AWARDS FINDINGS AND QUESTIONED COSTS
FOR THE YEAR ENDED JUNE 30, 2012
The following findings represent instances of noncompliance and/or questioned costs relating to State program
laws and regulations.
2012-2
Finding – To Be Arranged Hours (TBA)
Significant Deficiency – Compliance
Criteria or Specific Requirement
Pursuant to Title 5, Sections 58003.1(b) and (c), the TBA portion of a course uses an alternative
method for regularly scheduling a credit course. In addition, Legal Advisory 08-02 To Be Arranged
(TBA) Hours Compliance Advice indicates that documentation is required to substantiate that each
student has completed the TBA requirements as appropriate for either the Weekly or Daily census
attendance accounting procedures.
Condition
We noted that contact hours for students where documentation of participation for at least 50 minutes
of the To Be Arranged time was not available had not been removed from the 320.
Questioned Costs
19.44 FTES, should be removed from weekly courses to remove contact hours of students who did
not demonstrate TBA activity participation.
Context
We reviewed 25 TBA weekly courses, out of a population of approximately 190 courses. We noted
that TBA contact hours of 10,207 of 21,073 tested, or 48 percent of those tested, were not supported
by documented attendance records. There was no significant level of TBA daily courses noted.
Effect
FTES reported on the Annual Form 320 were overstated and the District may have received
apportionment funding for those FTES.
Cause
The District did not have a process to capture and reduce the Annual Form 320 data for those
students who did not participate for a minimum amount of To Be Arranged Hours.
Recommendation
We recommend the District review participation records for all To Be Arranged courses and remove
contact hours for those students who are not participating.
District Response
Effective Spring 2013, each division office will collect a census attendance report from each
instructor responsible for a class with hours by arrangement verifying student participation by census
date in the arranged hours portion of the class. From these reports, the Instruction Office will
compile a report of enrolled students, by section, who failed to meet this requirement. Hours from the
arranged portion of the class accumulated by these students during the semester will be removed by
Admissions and Records from the total hours reported. There is currently no way to automate this
process.
71
CABRILLO COMMUNITY COLLEGE DISTRICT
STATE AWARDS FINDINGS AND QUESTIONED COSTS
FOR THE YEAR ENDED JUNE 30, 2012
2012-3
Finding – State General Apportionment Funding System
Significant Deficiency – Compliance
Criteria or Specific Requirement
Positive Attendance Courses - Education Code 58003.1 (d) and (e) and the Student Attendance
Account Manual define Positive Attendance courses as those scheduled to meet for fewer than five
days, and credit courses scheduled to irregularly with respect to the number of days of the shall be
computed by dividing the actual student contact hours of attendance by 525.
Contact hour calculations shall be computed by taking actual student contact hours, up to a maximum
of hours consistent with the course outline and schedule, divided by 525.
Condition
Positive attendance contact hours for courses in the Athletics department included hours in excess of
the maximum that would be consistent with the course outline and schedule.
Questioned Costs
4,978 contact hours, or 9.48 FTES from three athletic courses. This amount is based on a review of
all of the athletic courses for the fiscal year, therefore, no extrapolation to a population is considered
necessary.
Context
We reviewed 25 courses totaling 29,576 contact hours and noted three courses, all within the
Athletics department, in which a total of 4,978 contact hours were not limited to the amount
consistent with the course outline and schedule.
Effect
FTES reported on the Annual Form 320 were overstated and the District may have received
apportionment funding for those FTES.
Cause
The District did not have a process to capture and reduce the Annual Form 320 data for those
Athletic department students whose hours of attendance exceeded the maximum consistent with the
course outline and schedule.
Recommendation
We recommend the District review participation records for all To Be Arranged courses and remove
contact hours for those students who are not participating.
District Response
All positive hour sections will be checked by faculty, as well as by Admissions and Records, to
ensure that no student is claimed for more than the total hours possible for each section. There is
currently no way to automate this process.
72
CABRILLO COMMUNITY COLLEGE DISTRICT
STATE AWARDS FINDINGS AND QUESTIONED COSTS
FOR THE YEAR ENDED JUNE 30, 2012
2012-4
Finding – Concurrent Enrollment of K-12 Students Enrolled in Credit Courses
Significant Deficiency – Compliance
Criteria or Specific Requirement
A community college district may claim FTES for the attendance of K-12 pupils who take courses
offered by the district under the concurrent enrollment arrangement only if it complies with specific
conditions. Per Education Code Section 48800(a), for summer session, K-12 principals may not
recommend more than five percent of the number of pupils who have completed a particular grade
immediately prior to the recommendation.
Condition
The high school release forms for summer 2011 concurrent enrollment students did not consistently
contain the required language indicating that the Principal ensured that he/she did not recommend
more than 5% of the total number of graduates from the applicable High School.
Questioned Costs
Total FTES claimed for summertime students without Principal certification was 0.71 FTES.
Context
We noted that seven of eight concurrent enrollment authorization forms reviewed did not contain the
required language.
Effect
The District was not in compliance with monitoring the State requirements regarding the operations
of concurrent enrollment courses and may be subject to removal of some of the associated FTES.
Cause
The District did not review the documentation received from the high school to verify that the high
school principals certified they did not recommend more than 5% of the students for summer courses.
Recommendation
The District should work with the High Schools to develop procedures to ensure that the approval
forms contain the necessary language for the concurrently enrolled students.
District Response
The District created an official form containing all necessary information and provided training to the
College's Admissions and Records staff as well as to the staff from the various participating High
Schools. During the training it was emphasized that only a completed, official form will be accepted.
Training will be repeated multiple times throughout the year.
2012-5
Finding – Student Fees – Instructional Materials
Significant Deficiency – Compliance
Criteria or Specific Requirement
CCR Title V 59400-59408 sets certain requirements for Colleges that charge instructional fees.
Section 55440(d) of the California Code of Regulations and Section 4.7 of the Student Fee handbook
provide that no student may be prevented from participating in a field trip due to lack of funds.
Essentially, Districts may not charge a mandatory fee for a field trip unless it exempts students who
do not have sufficient funds to pay the fee.
73
CABRILLO COMMUNITY COLLEGE DISTRICT
STATE AWARDS FINDINGS AND QUESTIONED COSTS
FOR THE YEAR ENDED JUNE 30, 2012
Condition
During our testing of instructional material fees charged by the college, we noted that the amounts for
a field trip fee associated with a Geology course were collected, however, the District did not have a
mechanism in place to inform students that students who do not have sufficient funds to pay the fee
could be exempted.
Questioned Costs
$435 based on a $15 fee charged to 29 students enrolled in the course.
Context
We reviewed the class schedule and selected five courses for review that charged mandatory
instructional fees.
Effect
The District does not appear to be in compliance with notifying students of a process that would
exempt students who do not have sufficient funds to pay the mandatory fees.
Cause
No process was in place to notify students that mandatory instructional field trip fees could be
waived for students who did not have sufficient funds to pay the mandatory fees.
Recommendation
The District should ensure that a mandatory fee exemption process is established and that students
are notified of the process to apply for an exemption through materials given to the students at the
beginning of the course or through other publications methods.
District Response
The District provided a signed letter verifying that the department’s procedure has been to inform
students of course and college policies orally during course orientation meetings. The District’s
policy has been to state that the suggested fee to cover campground fees will not be a barrier that
prevents a student from participating in the field trip. Effective immediately, this policy will be
published in the schedule of classes with the course section information.
74
CABRILLO COMMUNITY COLLEGE DISTRICT
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
FOR THE YEAR ENDED JUNE 30 2012
Except as specified in previous sections of this report, summarized below is the current status of all audit findings
reported in the prior year's schedule of audit findings and questioned costs.
2011-1
Finding – Student Financial Aid Cluster, Pell Grants - CFDA #84.063
Significant Deficiency, Internal Control Over Compliance – Special Tests
Criteria or Specific Requirement
OMB A133 compliance supplement guidelines in Part 5, Cluster Programs for Student Financial Aid
includes requirements that a District calculate funds not earned by students receiving financial aid,
provide notifications, and submit a report to a centralized reporting system within prescribed
timelines. One of the critical timelines for this process is to determine the student’s withdrawal date
within 30 days after the earliest of 1) the enrollment period, 2) the academic year, or 3) the program.
In addition, funds must be returned to the Common Origination and Disbursement system within 45
days of the student’s withdrawal date.
Condition
The notification and reporting of financial aid funds to be returned for students who had originally
received financial aid was not consistently completed within the required timeframes.
Questioned Costs
$300 was not returned within 45 days to COD.
Context
We reviewed the reporting of 31 of 318 Return to Title IV students and noted the following:
 One student was not notified within the 30 day time period.
 Funds were not returned to the Common Origination and Disbursement (COD) system in a
timely manner in two cases.
 One student was not reported to the National Student Loan Data System in a timely manner.
Effect
The District did not comply with the required timelines for identification of students receiving
financial aid and reporting of funds to be returned.
Cause
The District did not have an effective process to identify student withdrawals and address the
necessary procedures within the required time frames.
Recommendation
The Financial Aid Department should review the methodology of determining student withdrawals
and assess methods to be able to identify and process the withdrawn students within the above
timelines.
75
CABRILLO COMMUNITY COLLEGE DISTRICT
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
FOR THE YEAR ENDED JUNE 30 2012
Current Status
Implemented.
2011-2
Finding – Student Financial Aid Cluster, Pell Grants - CFDA #84.063
Significant Deficiency, Internal Control Over Compliance - Eligibility
Criteria or Specific Requirement
OMB A133 compliance supplement guidelines in Part 5, Cluster Programs for Student Financial Aid
include requirements that a District calculate Pell disbursements based on a matrix that is created by
the U.S Department of Education. A student’s Pell disbursement is based on the student’s expected
family contribution, institution’s cost of attendance, and the number of units the student is taking per
academic term.
Condition
In one instance, the financial aid disbursement amount in the Summer term was incorrectly
calculated.
Questioned Costs
$249.
Context
We reviewed the eligibility and amounts paid to 51 students receiving Student Financial Aid and
noted one instance in the summer term in which a student was overpaid.
Effect
The District overpaid one student by $249.
Cause
The Datatel system automatically calculates Pell disbursements for Fall and Spring terms. However,
for Summer and Winter Terms, Pell awards are manually entered in the Datatel system by financial
aid advisors who refer to a summer Pell chart and instruction calculation sheet.
Recommendation
The college should consider the feasibility of adding coding to the Datatel system to calculate not
only Fall and Spring Pell disbursements, but also Summer and Winter disbursements in order to limit
the opportunity for manual calculation errors occurring.
76
CABRILLO COMMUNITY COLLEGE DISTRICT
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
FOR THE YEAR ENDED JUNE 30 2012
District Response
Datatel does not currently have an automatic process for Pell grant Winter or Summer payments.
Therefore, Cabrillo College will continue to manually calculate these awards. However, in order to
eliminate potential errors, Financial Aid will ensure the use of the award chart distributed by the US
Department of Education.
Current Status
Implemented.
2011-3
Finding – To Be Arranged Hours (TBA)
Significant Deficiency – Compliance
Criteria or Specific Requirement
Pursuant to Title 5, Sections 58003.1(b) and (c), the TBA portion of a course uses an alternative
method for regularly scheduling a credit course. In addition, Legal Advisory 08-02 To Be Arranged
(TBA) Hours Compliance Advice indicates that documentation is required to substantiate that each
student has completed the TBA requirements as appropriate for either the Weekly or Daily census
attendance accounting procedures.
Title 5, Section 55002(a)(3), 55002(b)(2), 58050(5), and 58051(a)(1) require that specific
instructional activities, including those conducted during TBA hours, expected of all students
enrolled in the course be included in the official course outline. In addition, Title 5 Section 58102
and 58108 require that a clear description of the course, including the number of TBA hours required
be published in the official general catalog or addendum thereto and in the official schedule of
classes or addendum thereto.
Condition
 We noted that contact hours for students where documentation of participation for at least 50
minutes of the To Be Arranged time was not available had not been removed from the 320.
 We noted courses where instructional activities to be conducted during the TBA hours were not
indicated in the official course outlines or syllabi.
 We noted courses where the number of TBA hours required was not documented in the catalog or
in the official schedule of classes.
Questioned Costs
 12,196 contact hours, or 23.23 FTES, should be removed from weekly courses to remove
contact hours of students who did not demonstrate TBA activity participation.
 1,202 contact hours, or 2.29 FTES, should be removed from daily courses to remove contact
hours of students who did not demonstrate TBA activity participation.
77
CABRILLO COMMUNITY COLLEGE DISTRICT
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
FOR THE YEAR ENDED JUNE 30 2012
Context
 We reviewed 36 TBA weekly courses, including a selection from each College site, out of a
population of approximately 115 courses. We noted that TBA contact hours of 13,398 of 24,153
tested, or 55 percent of those tested, were not supported by documented attendance records.
There was no significant level of TBA daily courses noted.
 None of the 36 courses reviewed had TBA hours documented in the catalog.
 None of the 36 courses reviewed included a clear description of the instructional activities to be
conducted during the TBA hours in the official course outlines.
 21 of the 36 course syllabi reviewed did not have a clear description of the TBA activities.
Effect
FTES reported on the Form 320 were overstated and the District may have received apportionment
funding for those FTES. In addition, course materials do not concisely and consistently describe the
TBA expectations, activities, and hours.
Cause
The District was not adjusting Form 320 data for those students who did not participate for a
minimum amount of To Be Arranged Hours. In addition, course materials are not consistent with
each other.
Recommendation
We recommend the District review participation records for all To Be Arranged courses and remove
contact hours for those students who are not participating. We also recommend the District review
all TBA course outline, catalogs and course schedule material, and syllabi to verify that TBA is
appropriately noticed and described.
District Response
The District did not receive apportionment for courses with TBA hours, as those hours were removed
from the final recalculation of the 2010-11 320 report. The District has also rectified the
administrative issues that were cited as non-compliant. The Vice President of Instruction reported
the issues to the Curriculum Committee, with the recommended resolutions. As a result, all courses
that offer hours by arrangement have been reviewed by the discipline faculty and revised to comply
with the regulations. Language related to TBA hours has been added to the course description of
courses that are offered in a TBA format in the course outline of record; the objectives section of the
course outline of record identifies activities performed in TBA hours; and the curriculum committee
approved language to be added to the College Catalog, a change already made in the 2011-12 online
addendum. In some cases, the discipline faculty determined that they should eliminate TBA hours
entirely from a course or reduce them. Such changes will be reflected in future section offerings. In
addition the Vice President of Instruction has sent instructions to all faculty about the class
procedures for recording the TBA hours to ensure the instructions to the students regarding TBA are
clearly stated on the class syllabus and to ensure that students meet their hour requirements the first
week of class.
78
CABRILLO COMMUNITY COLLEGE DISTRICT
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
FOR THE YEAR ENDED JUNE 30 2012
Current Status
Partially Implemented. See Finding 2012-2.
2011-4
Finding – GANN Limit
Significant Deficiency – Compliance
Criteria or Specific Requirement
Article XIIIB of the State Constitution and Chapter 1205 Statutes of 1980 requires that each
community college district calculate their appropriations limit.
Condition
During our review of the Gann Appropriation Limit Calculation we noted the District was using
annual FTES totals where the form instructions indicate P2 is to be used. This causes the Limit
Adjusted by Inflation & Population Factors to be overstated by $3.1 million, which is reported on
line 1 of the Gann Appropriation Limit Schedule included in the CCFS-311.
Questioned Costs
None as the District is still within its apportionment limits.
Context
Article XIIIB of the State Constitution stipulates that each community college calculate their
appropriation limit
Effect
The District Gann Appropriation Limit is misstated on the CCFS 311.
Cause
The cause of the difference was due to using annual instead of P2 FTES.
Recommendation
We recommend the district ensure that the form instructions are followed and P2 FTES is used in the
future.
District Response
The district will ensure that the form instructions are followed and that P2 FTES are used in future
calculations. An internal review process will be followed to insure the proper application of the
instructions.
Current Status
Implemented.
79