Minutes
+Committee Name: Administrative Services Managers Council Minutes
Date: 10/7/2014
Time: 2:00pm – 3:00pm
Facilitators/Location/Chair: Conference room 2030
Attendees:
Guests:
X
X
X
X
X
Spring Andrews
Dan Borges
Diane Goody
Oscar Guillen
Michelle Donohue
X
X
X
X
Hart Hancock
Victoria Lewis
Loree McCawley
Graciano Mendoza
Item
Topic and Discussion
1.
2.
3.
Introductions/Adopt Agenda
Approve Meeting Minutes: August 5, 2014
Review Action Items from last meeting: None.
Dean Donohue presented See Something, Say Something, Do
Something folders which gives guidance on how to help distressed
students. There were 183 cases last year. Conduct appears on the
rise and the cases are more complex. It appears the red folders help
people feel more comfortable to report.
4.
5.
Smoking Policy:
Effective January 1, 2015, the campus will be a no smoking campus.
The policy was vetted through Safety Committee and Board
approved on 10/6/14. We will note where the trouble spots are and
will respond as needed. The policy was vetted through the student
senate. There are stop smoking workshops in October and
November. A peer cessation support group is forming. Vaping is
included in the no smoking policy. The challenge with disciplinary
follow up is that students do not want to disclose their name. Sheriff
can issue a citation at 20 feet from any public building including
community colleges. Sheriff will look to us for guidance on where
to push people to discipline or issue a citation. That is the next piece
to get in place.
X
X
X
X
Topic
Lead
Time on
topic
Victoria
Victoria
3 Mins
3 Mins
3 Mins
Michelle
5 Mins
Joe Nugent
Roy Pirchio
Michael Robins
Shelley West
Action
By
Whom/
When
Primary
Effectiveness
Link
Approved
Victoria
 Encourage participation in
10/24/14 training in dealing
with distressed students.
All
Strategic Plan
4&5
Strategic Plan 2
Victoria
10 Mins
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Minutes
Item
6.
7.
8.
Topic and Discussion
Updates:
 Hart is currently working on XP updates. IT will support
Windows 7 even though it is somewhat out of date.
 Tech Refresh was approved by the board last night.
Departmental Program Review Schedule
 The template is simple—2 pages—and has flexibility to
include or separate sections in a department.
 Some Administrative Services plans are not completed.
Please try to get at least one done this year.
 Victoria will send the template for the plan. It is not an
annual update template. Terrence will remove the section
for AUOs.
Board Policy/Administrative Procedure Updates:
 Victoria noted that we are distributing the draft policies as
an FYI to the managers. We will continue to send these APs
and BPs. Please raise questions if you have them.
9.
Classified Prioritization Process
 Recommendations were supported by CPC and were
approved by the Board last night. Carry over allocations
were approved. Spending may begin.
10.
Other:
 As part of the governance structure accreditation
recommendation, the Safety and Sustainability Committees
will become subcommittees of FPC to close the reporting
loop with the College Planning Council (CPC).
 Auditors will be here next week. Please submit your
information. The deadline is shorter than before.
 Michael thanked Loree and Diane for the mandated reporter
training request due by 11/1/14. The risk management pool
required compliance by 12/31/14. The HR effort will meet
the deadline.
 Oscar working on van checkout video for faculty.
 Spring is working on a google parking pass document.
Topic
Lead
Time on
topic
Action

Victoria
5 Mins


Victoria
5 Mins
Victoria
5 Mins
Victoria
5 Mins
O:\Administrative Services\Admin Services Managers\2014-15 ASM Meetings\100714ASMminstb.docx
Give Tatiana dates if not
correct in the table.
Get the new form and
template on the P drive.
By
Whom/
When
Primary
Effectiveness
Link
Program Plans
Institutional
Stewardship
and
Responsibilities
Program Plans
Institutional
Stewardship
and
Responsibilities
Program Plans
Institutional
Stewardship
and
Responsibilities
Program Plans
Institutional
Stewardship
and
Responsibilities

If interested in Keenan
Safe Colleges training,
contact Michael.
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Minutes
Item
11.
12.
Topic and Discussion
Topic
Lead
Time on
topic
Action
By
Whom/
When
Primary
Effectiveness
Link
Summary/Agenda Building
Next meeting date:
Meeting Summary/Take Aways:
1.
To be added during the meeting
2.
Effectiveness Links
1.
5.
Facilities Plan
6.
Technology Plan
3.
Mission Statement and Core 4 Competencies
(Communication, Critical Thinking, Global Awareness, Personal and
Professional Responsibility)
Strategic Plan
1. Professional Development and Transformational Learning
2. Sustainable Programs and Services
3. Community Partnerships and Economic Vitality
4. Institutional Stewardship
5. Institutional Responsibilities
Board Goals
7.
Program Plans
4.
Education Master Plan
8.
Student Equity Plan
2.
The meeting was adjourned at 2:55 pm.
Respectfully submitted,
Tatiana Bachuretz
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