Minutes
Committee Name: Administrative Services Managers Council Minutes
Date: 4/8/2014
Time: 1:30pm – 2:30pm
Facilitators/Location/Chair: Conference room 2030
Attendees:
X
X
Spring Andrews
Dan Borges
Diane Goody
Oscar Guillen
X
X
X
X
Victoria Lewis
Loree McCawley
Graciano Mendoza
Joe Nugent
X
X
Roy Pirchio
Ray Rider
Michael Robins
Shelley West
Guests:
Item
Topic and Discussion
1.
2.
Adopt Agenda
Approve Meeting Minutes: January 14, 2014
Review Action Items from last meeting:
 Ask Laurel for a standardized calendar for a biannual
policies/procedures implementation cycle—Tatiana. Laurel will
release new procedures at managers meetings.
 Get an updated map of services/people who are temporarily
relocated—Dennis sent out map
Board Policy/Administrative Procedure Review:
 AP 3410 Non-Discrimination
 AP 6200 Budget Preparation
 AP 6250 Budget Management
 AP 6400 Audits
Budget Planning/Negotiation Update:
 Action item sent to mgrs. for review.
 4/30/14 Directors retreat. Annual one page program plan update
due. Please identify new activities, staffing, technology,
professional development, compliance mandates and operating
(supplies, equip) needs.
 2014-15 Pilot classified prioritization process—no new funding.
Document needs.
 Potential change to carry over practice. Sweep funds into VP
3.
4.
5.
Topic
Lead
Time on
topic
Victoria
3 Mins
3 Mins
Victoria
Michael
3 Mins
5 Mins
Action
 TB emailed LJ/CR 1/24/14
& 2/26/14
 Victoria will check with
Laurel re: implementation
 TB to email link to BPs/ APs
for review to ASM.
 The APs listed (right) are
approved by ASM.
By
Whom/
When
Primary
Effectiveness
Link
Victoria
All

Victoria
10 Mins
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Minutes
Item
6.
7.
8.
Topic and Discussion
account, use annual plans to reallocate funds. Component and
college wide process.
Negotiations Update:
 Begin Friday 4/11/14.
 Benefits increase 6.6%
 Dental increase 3%
 Benefits committee looking at options to keep costs down
 CCFT’s goal is to roll over 2013-14 salary increase
 District’s goal to increase enrollment
IT Priorities List:
 Please give feedback to Dan.
 Note: video conferencing is a short-term and a college wide
project.
Construction Update:
 Joe reviewed the 4/7/14 Board FMP update.
 Staff may move back into Building 100 in June.
9.
Summary/Agenda Building
10.
Next meeting date: 6/3/14 or 7/22/14?
Topic
Lead
Time on
topic
Action
By
Whom/
When
Primary
Effectiveness
Link

Victoria
5 Mins
Dan/
Spring
10 Mins

5 Mins
Victoria
5 Mins
Information Requested
1.
To be added during the meeting
2.
Meeting Summary/Take Aways:
1.
To be added during the meeting
2.
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Minutes
Effectiveness Links
1.
Mission Statement and Core 4 Competencies
(Communication, Critical Thinking, Global Awareness, Personal
and Professional Responsibility)
2.
Gait A: Student Success
3.
Gait B: Enhance Institutional Effectiveness
4.
Board Goals
5.
Education Master Plan
6.
Facilities Plan
7.
8.
9.
Technology Plan
Program Plans
Student Equity Plan
The meeting was adjourned at 2:30 pm.
Respectfully submitted,
Tatiana Bachuretz
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