2.18.15 CPC Minutes
CPC
Date: 2/18/2015
Time: 2:00pm – 4:00pm
Facilitators/Location/Chair:
SAC 225E
Attendees:
Guests:
CPC Members
Click here to enter text.
Topic,
Info/Action
Topic
Lead
Time on topic
Budget Planning
(Cont’d from 2/11/15)
Info
Victoria 1 Hr
Discussion
Introductions of CPC members.
Rebecca Valdivia representing Confidentials; sitting in for
Tatitana Bachuretz.
Graciano presented a general unrestricted and restricted ending fund balance slide for FY2009 – 2014.
Questions/Comments:

How does operating reserve differ from general reserves? If it’s already been allocated, how can we respond to that?
Reserve and end balance are not the same. Large portion of our ending balance has already been allocated. Would like perspective on what should happen with all of our reserves.
Victoria continued the budget discussion from 2/11/15 meeting.
She asked members to respond to how they would spend our reserves.
Answers:

Michael: What are other colleges in the state doing? We have 20% in reserves roughly. State is giving us money to
Action Items and Timeline

Primary
Effectiveness
Link

Topic,
Info/Action
Topic
Lead
Time on topic
Discussion spend. It’s an injustice if we don’t spend it. Maybe have about 15% in reserves. With the rest, would like to continue to fund program planning. Show that the process has a priority. Also would like to see something go to salaries.
Victoria pointed out that this is one time money.

Alex: Don’t feel that I understood the question last week.
So much seems to be allocated. The only thing I can address is the 5% reserve. This has served us well for many years. It seems that 5% is prudent. A fraction of the undesignated reserves should go to bonuses.

Sarah: Why are we increasing our reserves to 7%?
Victoria: State mandates. Need to have stable enrollments, stable revenues, etc. In times of need we might need more.

Colton: Is the intent of the extra 2% to be untouched?
Victoria: This is up to the board

Colton: Feel this is fiscal prudence. Feel we should keep the extra cushion to be used in time of need.

Barbara: Don’t see the rational for increasing the reserve.
We’ve never come close to touching it in my years.
Question: one time operating reserves – 1.4%? How is this represented? If we look at the carry over each year, it is approx 6M. Compensation for faculty should be a top priority.
Victoria: the information that we give out during the year is a snap shot in time. There are differences occurring throughout the year. A fair amount has gone into program planning.
Action Items and Timeline
2.18.15 CPC Minutes
Primary
Effectiveness
Link

Topic,
Info/Action
Topic
Lead
Time on topic
Discussion

Robin: New on the council. Important to have a reserve especially in difficult times. 5% seems like a reasonable amount. Not convinced that we need to increase to 7%.
Important to keep spending for program planning. Also concerned about compensation and facility needs.

Kathie: Reserves have gotten us through difficult times.
Favor of a strong healthy reserve. Also in favor of keeping program plans a priority. We have a lot of facility and equipment needs.

Ian: Important to have a strong reserve of 5 -7%. Salary increases need to be sustainable. Look at ways to increase revenue. Look for ways to attract more Int’l students – they are an excellent source of additional revenue. Need a hotel/convention center on campus. Serious revenue which would lead to salary increases.

Conrad: Unrestricted general fund could cover expenses, why would we move it to the restricted? If this is a rainy day fund, why would we move it? Do our departments have the capacity to spend $5.3M?
Victoria: 311 report; requires us to show the state our reserves.
We build the operating reserve through budget savings.
Assume all our positions will be filled throughout the year; doesn’t always happen, can generate budget savings. Not likely that all the $5M will be spent. Most likely will not have spent all the program plan dollars. Can bring a report back that will show where we are.

Alta: in favor of faculty raises. Also in favor of bonuses. A few years ago we had many classified layoffs; we were still
Action Items and Timeline
2.18.15 CPC Minutes
Primary
Effectiveness
Link

Topic,
Info/Action
Topic
Lead
Time on topic
Discussion able to support ftes 10887. Need to have a healthy savings account. What is a standard reserve across the state for an institution our size?
Laurel: We will provide this information.
Victoria: We have a fiscal checklist. If a district is growing that is different than our district. This checklist helps us to know what kind of reserve is needed. Many factors go into this.
Laurel: Opened question up to members of the audience.

Jim: Only faculty salaries? Pitch for program plan requests.
Made this much more real for faculty.

Georg: have we ever used the 5% reserve?
Victoria: Cash flow is where we’ve been most vulnerable. We have dipped below the $5M cash balance. Didn’t have the opportunity to participate in the TRAN borrowing that year.
Never budgeted to be below 5%.

Cynthia: Been through challenging times at other institutions. Advocate for a modest increase to 6%.
Encourage keeping program plans. Bonuses are a good idea as well as deferred maintenance.
Laurel: Thanked faculty senate and Michaei for helping to put on the workshop on 2/17/15 – great information.
Tried to figure out ways to have meaningful discussion at the table. Believe strongly in the constituency model. Everyone needs to feel safe in what is said in the room. Rely on what is said. Difficult to be the leader if I don’t hear the conversation.
Huge opportunity to work together. Honor to serve with the group.
Action Items and Timeline
2.18.15 CPC Minutes
Primary
Effectiveness
Link

Topic,
Info/Action
Strategic Plan
Review
Info
Topic
Lead
Laurel/
Terrence
Time on topic
Discussion
Action Items and Timeline

Barbara: Would like to be able to respond to what others have said. Weaving together of different ideas and dialog.
Would like to have a continued discussion around this topic.
Laurel: Needs to be in the context of the mission of the group.
Budget process is our role. Need to take the info given and use that to move forward in our planning. We are not a bargaining/negotiations group. Need to focus on institutional planning.
In March will talk about the 10500 number and the budget process to manage that.
Terrence presented an overview of the 14-15 Strategic Plan using Smartsheet. Main Topic points:

Moving forward to 15-16 would like to assign activities to committees rather than individuals.

The Smartsheet is also available on the PRO website at: http://publish.smartsheet.com/afe6138ea2fe44f0a22eac72
1ebacf02
Items to be culled out:
#16: CTE/Discipline Job Market: Need to be more specific
#29: student portal project is ongoing
15-16 Goals: (culled from 5 year plan)
(Items already vetted through Admin council)
1.1, 1.2, 1.4, 2.1, 2.3, 2.4, 2.5, 2.8
Take 3.1 off list. Completed

2.18.15 CPC Minutes
Primary
Effectiveness
Link
Institutional
Effectiveness

Topic,
Info/Action
Topic
Lead
Agenda Building &
Summary Takeaway
Info
Parking Lot:
Laurel
Information Requested
1. To be added during the meeting
2.
3.
4.
Meeting Summary or Take Away:
1. To be added during the meeting
2.
Time on topic
5 Min
Discussion
Action Items and Timeline
3.2, 3.4, 3.5, 3.7, 3.8, 3.9, 3.10, 4.1, 4.2, 4.2.1, 4.11, 4.18, 4.20,
5.1, 5.4, 5.5
Question :

If we bring in revenue does it go to the general fund?
Laurel: Would like to see a process for this. Does not apply to a specific fund raiser.

Bring back comments to March 4 th meeting. Will post document on website.

2.18.15 CPC Minutes
Primary
Effectiveness
Link
None

2.18.15 CPC Minutes
3.
4.
Effectiveness Links
1. Mission Statement and Core 4 Competencies (Communication, Critical Thinking, Global Awareness, Personal and Professional Responsibility)
2. Student Success
3. Enhance Institutional Effectiveness
4. Board Goals
5. Education Master Plan
6. Facilities Plan
7. Technology Plan
8. Program Plans
9. Student Equity Plan