Combo Edit Quick Reference Guide
Combo Edit Name
Auxiliary Sales & Service Revenue
with a FAS DeptID
Travel Advance Transactions
Costed Central Activity Account &
Costed Central Activity Project
Recharge Revenue Account &
Recharge Revenue Project
Description
Account
Auxiliary Sales & Service Revenue
transactions using the Auxiliary Sales &
Service Fund must have a FAS DeptID
Auxiliary Sales and Service Revenue
Travel Advance Transactions must not have
11620 - A/R travel/other cash advances
any Fund, DeptID or Flexfield value
The Costed Central Activity Revenue
Account must have a valid Costed Central
Activity Project with Costed Central Activity
Project Use
Fund
DeptID
5030 - Sales & Service Aux
Enterprise
Function
Project
Use
Project Number
Flex
FAS DeptID
None
None
None
74250 - Costed central activity revenue
The Recharge Revenue Account must have
a valid Recharge Project with Recharge
74200 - Recharge revenue
Project Use
Costed
Central
Activity
8800000 - 8999999
Recharge
8000000 - 8499999
Gift Transactions
Gift Transactions must use Gift Fund & Gift
Project
7000 - Priv. Restricted Gifts
7100 - Priv. Unrestricted Gifts
7000000 - 7499999
Endowment Income - Foundation
Transactions
Endowment Income Foundation
Transactions must use Endowment Income
Foundation Fund & Project
7700 - Endowment Income Foundation
7700000 - 7799999
Endowment Income - Regents
Transactions
Endowment Income Regents Transactions
must use Endowment Income Regents Fund
& Project
7710 - Endowment Income - Regents
7500000 - 7699999
Endowment Principal Transactions
Endowment Principal Transactions must use
Endowment Principal Fund & Project
5160 - Endow., Campus
7500 - Endow., Foundation
- Fund Functioning as
Endowment
7900000 - 7949999
7510
7000 - Private Restricted Gifts
7100 - Private Unrestricted Gifts
Gift or Endowment Funds
cannot use Function 44 Organized & Sponsored Research
Gift or Endowment Funds cannot be used
with Function 44 - Organized & Sponsored
Research
7700 - Endowment Income Foundation
7710 - Endowment Income - Regents
44 - Organized
& Sponsored
Research
7500 - Endowment, Foundation
7510-Fund Functioning as Endowment
Federal Expenditure Transactions
cannot use a Federally
Unchargeable Account
Federal Expenditure Transactions with a
Federal Fund cannot use a Federally
Unchargeable Account
55602 - Legal-litigation/debt collect
4000 - Fed Gv Grant
55603 - Legal-fines and penalties
4001 - Fed Gv Contract
57250 - Social activ/entmt/alcohol
4002 - Fed Gv Coop Agrmnt
57251 - Social/civic membship & subscr
4003 - Fed Gv Grant, ARRA
57253 - Travel fundr, lobby, alumni
4004 - Fed Gv Contract, ARRA
57813 - Work visa fees - expedited
4005 - Fed Approp - ARRA
57835 - Advert-sales/public relations
4006 - Federal Work Study
57843 - Donations/contributions
Revised May 2016
Accounting and Reporting - Quick Reference Guide
Page 1 of 11
Combo Edit Quick Reference Guide
Combo Edit Name
Description
Account
Function Clinical Care and
Clinical Care Projects
Function Clinical Care must be used with MC
Clinical Care and SFGH Profee Projects
Fund
DeptID
Function
Project
Use
Project Number
Flex
1000000-MC Clinical Care
46 - Clinical
Care
1000005-SFGH Profees
1000001-MC GME residents/fellows
1000103-CHO GME residents/fellows
1000104-CPMC GME residents/fellows
1000105-Kaiser GME residents/fellows
1000106-Shriners/Davies GME resdnt/fel
40 - Instruction
Functions Instruction/Student Financial Functions Instruction or Student Financial
Aid and
Aid must be used with Resident/Fellow
Projects
Resident/Fellows Projects
1000107-VAMC GME residents/fellows
78 - Student
Financial Aid
1000108-Summit GME residents/fellows
1000109-KaiserHI GME residents/fellows
1000111-Fellows - Dept Funded
1000112-Residents - Dept Funded
2012226-St Francis GME resident/fellow
2005236-St Mary's GME residents/fellow
6000 - Loan, Univ Student (Restr)
6100 - Loan, Univ Student (Unrestr)
6010 - Loan, Student (Restr)
6110 - Loan, Student (Unrestr)
Loan Transactions Require
Loan Fund & Project
6020 - Loan, Dept (Restr)
Loan Transactions must use Loan Fund and
Loan Project
6120 - Loan, Dept (Unrestr)
6030 - Loan, Fed Contributions
Loan
(Student/
Faculty/
Staff)
6000000 - 6199999
Capital or
Plant
9000000 - 9999999
6040 - Loan, Univ Capital Contrib
6130 - Loan, Univ Ed Fee Contrib
6050 - Loan, Bad Debt Allowance
Plant Account Transactions & Plant
Fund, Function & Project
Plant Account Transactions must use Plant
Fund, Plant Function & Plant Project
5315E - Construction
7800B - Nonoperating Transfers
9XXX
Revenue, Expense and Transfer
Transactions Require Fund, Dept ID,
Function, and Project
All Revenue, Expense and Transfer
Transactions must have non-blank Fund,
Dept ID, Function and Project
4XXXX, 74XXX
5XXXX, 75XXX
78XXX, 79XXX
Non-blank Fund
Revenue Accounts must be used with Revenue Accounts must be used with
accompanying Funds
their accompanying Fund
Source Code Custom Combo Edits
Transaction Code Accounts (49xxx,
59xxx, 78xxx, and 79xxx) must be used
with their corresponding Fund Class
(CURR, ENDW, INCA, LOAN, RIND,
RRPL, UNXP)
Revised May 2016
81 - Cap.
Projects
Non-blank
Dept ID
Non-blank
Function
Non-blank Project
See List of Revenue Accounts and Accompanying Funds on "Revenue Accounts and Accompanying Funds"
Custom Combo Edits associated with
Source Codes
See List of Source Code Combo Edits on "Source Code Combo Edits"
Transaction Code Accounts (49xxx, 59xxx,
78xxx, and 79xxx) must be used with their
corresponding Fund Class (CURR, ENDW,
INCA, LOAN, RIND, RRPL, UNXP)
Accounts that generate a UCOP Transaction Code must be used with the correct Fund Class or Classes. The Fund Classes (curr, endw, inca, loan, rind, rrpl, unxp) are referenced in the
description of the account. The link to the Transaction Code Matrix is:
http://controller.ucsf.edu/accounts/files/UCOP_TransactionCodeMatrix.xlsx?4/27/2016%208:47:52%20AM
A Fund's Class is an attribute of the Fund. The link to the Funds and their attributes is:
http://controller.ucsf.edu/accounts/files/COA_Fund_Values.xlsx?81815
Accounting and Reporting - Quick Reference Guide
Page 2 of 11
Combo Edit Quick Reference Guide
Revenue Accounts can only be used with certain Funds
Combo Edit Description
Acct Tree
Node or
Acct
4300D
4301D
4302D
4303D
4305D
Student tuition and fee revenue with
Student tuition and fee funds
Revised May 2016
40401
40402
40403
40404
Revenue Account
40001
40002
40003
40101
40102
40103
40104
40201
40202
40203
40204
40301
40302
40303
40304
40401
40402
40403
40404
74400
Nonresid suppl tuition-fall
Nonresid suppl tuition-winter
Nonresid suppl tuition-spring
Tution/fees-mandatory-fall
Tution/fees-mandatory-winter
Tution/fees-mandatory-spring
Tution/fees-mandatory-summer
Professl school fee diff-fall
Professl school fee diff-winter
Professl school fee diff-spring
Professl school fee diff-summer
Self-support prog fee-fall
Self-support prog fee-winter
Self-support prog fee-spring
Self-support prog fee-summer
Application for admission
Student fees - other
Fee exemption-veterans
Student tuition/fee write-offs
Tfr - tuition and fees
Fund Tree
Node or
Fund
300D 3000
3010
3020
3030
3040
3050
3060
3070
3080
310D 3100
3110
Accounting and Reporting - Quick Reference Guide
Fund
Tuition
Nonresident Tuition
Summer sessions
Prof degree tuition, medical
Prof degree tuition, dentistry
Prof degree tuition, nursing
Prof degree tuition, pharmacy
Misc professional fees
Other student programs
Student services fee
Other student fees
Page 3 of 11
Combo Edit Quick Reference Guide
Revenue Accounts can only be used with certain Funds
Combo Edit Description
Federal grant revenue with
Federal grant funds
Revised May 2016
Acct Tree
Node or
Acct
4500D 41101
41102
41103
41104
41105
49500
49501
49503
49504
49505
49506
49507
49508
49509
49511
49514
Revenue Account
Federal - grants
Federal - grants - bad debts
Federal - contracts
Federal contracts - bad debts
Program income
Tfr-federal subaward>50k OP-E
Tfr-federal subaward rev- UCB
Tfr-federal subaward rev- UCD
Tfr-federal subaward rev-UCLA
Tfr-federal subaward rev- UCR
Tfr-federal subaward rev-UCSD
Tfr-federal subaward rev-UCSC
Tfr-federal subaward rev-UCSB
Tfr-federal subaward rev- UCI
Tfr-federal subaward rev- UCM
Tfr-federal subaward<50k OP-M
Fund Tree
Node or
Fund
400D 4000
4001
4002
4003
4004
4005
4006
Accounting and Reporting - Quick Reference Guide
Fund
Federal Gv Grant
Federal Gv Contract
Federal Gv Coop Agreement
Federal Gv Grant, ARRA
Federal Gv Contract, ARRA
Federal Appropriations-ARRA
Federal Work Study
Page 4 of 11
Combo Edit Quick Reference Guide
Revenue Accounts can only be used with certain Funds
Combo Edit Description
State unrestricted grant revenue with State
unrestricted grant funds
State restricted grant revenue with State
restricted grant funds
Revised May 2016
Acct Tree
Node or
Acct
41201
41202
49450
49451
49600
49601
49603
49604
49605
49606
49607
49608
49609
49611
49614
41203
Revenue Account
41201
41202
49450
49451
49600
49601
49603
49604
49605
49606
49607
49608
49609
49611
49614
41203
State - grants & contracts
State grant/contr-bad debts
Tfr-oppty fds - state<50k OP-M
Tfr-oppty fds - state - UCB
Tfr-state subaward>50k OP-E
Tfr-state subaward rev- UCB
Tfr-state subaward rev- UCD
Tfr-state subaward rev-UCLA
Tfr-state subaward rev- UCR
Tfr-state subaward rev-UCSD
Tfr-state subaward rev-UCSC
Tfr-state subaward rev-UCSB
Tfr-state subaward rev- UCI
Tfr-state subaward rev- UCM
Tfr-state subaward<50k OP-M
State - special appropriations
Fund Tree
Node or
Fund
Fund
410D 4100 State Gv Contract, Grant, Coop
1800 1800 State specific fund
1810 1810 State special grants fund
1884 1884 State lottery fund
Accounting and Reporting - Quick Reference Guide
Page 5 of 11
Combo Edit Quick Reference Guide
Revenue Accounts can only be used with certain Funds
Combo Edit Description
Private grant and contract revenue
with Private grant funds
Private clinical trial revenue with Private
clinical trial funds
Local grant revenue with
Local grant funds
General State support revenue with
General State support funds
Revised May 2016
Acct Tree
Node or
Acct
41301
41302
41303
41304
49300
49301
49303
49304
49305
49306
49307
49308
49309
49311
49314
Revenue Account
41301
41302
41303
41304
49300
49301
49303
49304
49305
49306
49307
49308
49309
49311
49314
Private grants
Private grants - bad debts
Private contracts
Private contracts - bad debts
Tfr-priv C&G subaward>50k OP-E
Tfr-priv C&G subaward rev- UCB
Tfr-priv C&G subaward rev- UCD
Tfr-priv C&G subaward rev-UCLA
Tfr-priv C&G subaward rev- UCR
Tfr-priv C&G subaward rev-UCSD
Tfr-priv C&G subaward rev-UCSC
Tfr-priv C&G subaward rev-UCSB
Tfr-priv C&G subaward rev- UCI
Tfr-priv C&G subaward rev- UCM
Tfr-priv C&G subaward<50k OP-M
Fund Tree
Node or
Fund
Fund
430D 4300 Private Grant
4301 Private Contract
41305 41305 Private clinical trials
440D 4400 Clinical Drug Trial
4503D 41401
41402
4000B 43100
74500
420D 4200 Local Gv Contract, Grant, Coop
Local grants & contracts
Local grant/contr - bad debts
General state appropriations
Tfr - state appropriation
1884
1900
1924
1940
1946
1999
Accounting and Reporting - Quick Reference Guide
1884
1900
1924
1940
1946
1999
State lottery fund
State educational appropr
Student academic prep progs
State general intramural
Lease Purchase Debt Service
Other Sources - UC Programs
Page 6 of 11
Combo Edit Quick Reference Guide
Revenue Accounts can only be used with certain Funds
Combo Edit Description
Federal bond subsidy Build America
revenue with ARRA funds
State Special Cap Lease Purch Revenue
with SPWB debt service pmts funds
State Special Cap Def'd Maint Revenue
with State def'd maint loan rpymt
Clinical & affiliation revenue with
Sales & Service funds
Revised May 2016
Acct Tree
Node or
Acct
Revenue Account
46300 46300 Fed bond subsidy Build America
46275 46275 State special cap lease purch
Fund Tree
Node or
Fund
4005
5020
1843
1845
Fund
4005
5020
1843
1845
Federal Appropriations-ARRA
Sales & Service Teaching Hosp
SPWB debt service pmts 2009-10
SPWB debt service pmts 2011-12
46276 46276 State special cap def'd maint
1821 1821 State defd maint loan rpymt
4150B 41710
41720
41725
74110
74111
74112
74113
74114
74115
74116
74117
74118
74120
74130
74140
74150
500C 5011
5012
5013
5014
5020
5018
Affiliation/contract revenue
Other clinical revenue
Contract allowances
MC-PSA revenue
Tier 1 RVU payment
Tier 1 benefit expense
Tier 1 pct of net collections
Tier 2 clinical incentives
Tier 3 clinical incentives
Tier 4 staffing model pymt
Tier 1 malpractice expense
Tier 1 dean's tax
MC-purchased svcs revenue
MC-strategic support
MC-residents support
Profit share - internal UCSF
Dental Clinic
Neuropsychiatric Hospital
Dental Comp Plan
Medical Comp Plan
Sales & Service Teaching Hosp
Sale & Service Other [Bud]
5030 Sales & Service Aux Enterprise
5000 5000 Campus core fund
Accounting and Reporting - Quick Reference Guide
Page 7 of 11
Combo Edit Quick Reference Guide
Revenue Accounts can only be used with certain Funds
Combo Edit Description
Sales & service revenue with
Sales & Service funds
Revised May 2016
Acct Tree
Node or
Acct
4200B 42000
42050
42101
42102
42103
42104
42105
42106
42107
42201
42203
42204
42205
42206
42207
42208
42209
42210
42220
42221
42222
42223
42224
42225
Revenue Account
Consulting services fees
Educational - laboratory
Educational - other
Education-fed admin cost allow
Educational - deduct&bad debts
Education- symposium/class
Educational-product/svc sales
Educat-product/svc-F&A waived
CME - continuing med education
Auxiliary - housing revenue
Auxiliary - recreation
Auxiliary - reprographics
Auxiliary - child care tuition
Auxiliary - product/svc sales
Aux-product/svc-F&A waived
Aux-surplus goods sale/recycle
Auxiliary -vendor/confr ctr
Auxiliary - commissions
Auxiliary - permit parking
Auxiliary - public parking
Auxiliary - parking citations
Aux - trans pass agency comm
Auxiliary - fee lot daily parking
Auxiliary - other parking
Fund Tree
Node or
Fund
Fund
500C 5011
5012
5013
5014
5018
Accounting and Reporting - Quick Reference Guide
Dental Clinic
Neuropsychiatric Hospital
Dental Comp Plan
Medical Comp Plan
Sale & Service Other [Bud]
5020 Sales & Service Teaching Hosp
5030 Sales & Service Aux Enterprise
Page 8 of 11
Combo Edit Quick Reference Guide
Revenue Accounts can only be used with certain Funds
Combo Edit Description
Indirect Cost Recovery and other Campus
Core revenue with
Indirect Cost Recovery and
other Campus Core funds
Interest and Investment revenue with Other
Sources funds
Private Gift revenue with
Private Gift fund
Endowment Income revenue with
Endowment Income fund
Foundation revenue with
Foundation funds
Revised May 2016
Acct Tree
Node or
Acct
Revenue Account
Fund Tree
Node or
Fund
Fund
4100B 74000 ICR & CCF appropriations
1933
5000
5014
5018
44100 44100 TRIP investment income
5018 5018 Sale & Service Other [Bud]
5020 5020 Sales & Service Teaching Hosp
44150 44150 STIP investment income
5018 5018 Sale & Service Other [Bud]
5020 5020 Sales & Service Teaching Hosp
43500
43502
43501
43201
49255
4400B
4450B
7000 7000 Private Restricted Gifts
7100 7100 Private Unrestricted Gifts
43500
43502
43501
43201
49255
Private restrict gifts-Regents
Pledge discounts / allowance
Gifts-tof-source-gift
Gifts-tof-source-endow income
Endowment income - Regents
FNDN operating revenues
FNDN nonoperating revenues
7700
7710
7000
7100
7500
7510
7600
7610
7620
7700
Accounting and Reporting - Quick Reference Guide
1933
5000
5014
5018
7700
7710
7000
7100
7500
7510
7600
7610
7620
7700
UC general fund
Campus core fund
Medical Comp Plan
Sale & Service Other [Bud]
Endowment income, Foundation
Endowment income, Regents
Private Restricted Gifts
Private Unrestricted Gifts
Endowment, Foundation
Fund Functioning As Endowment
Oth Srcs Fndn Unrestricted Ops
Oth Srcs Fndn Curr Inv Results
Oth Srcs Fndn Trusts
Endowment income, Foundation
Page 9 of 11
Combo Edit Quick Reference Guide
Revenue Accounts can only be used with certain Funds
Combo Edit Description
Other Sources Other revenue with Other
Sources Other Funds
Acct Tree
Node or
Acct
46100
46150
46175
46225
46250
46350
46125
Revenue Account
46100
46150
46175
46225
46250
46350
46125
Rental - rooms/office space
Royalty income
Transportation services
Real estate services
Student health svcs income
Nonoperating rev-other sources
Noneducational - sale of svcs
Noneducational Sale of Svcs revenue with
Noneducational Sale of Svcs Funds
MC USE-non-patient rev-CTS
MC USE-nonpatient rev-interest
MC USE-non-patient rev-other
MC USE-gross patient rev-inst
MC USE-gross patient rev-prof
MC USE-revenue deduct-inst
MC-bad debt - contra
MC USE-revenue deduct-prof
Fund Tree
Node or
Fund
Fund
5000 5000 Campus core fund
5018 5018 Sale & Service Other [Bud]
5011
5012
5013
5014
5018
5011
5012
5013
5014
5018
Dental Clinic
Neuropsychiatric Hospital
Dental Comp Plan
Medical Comp Plan
Sale & Service Other [Bud]
5170 5170 Systemwide Assessment Fund
5020 5020 Sales & Service Teaching Hosp
Sales & Service Teaching Hospital revenue
with S&S Teaching Hospital fund
4700B 47201
47204
47206
47300
47305
47310
47314
47315
Revised May 2016
Accounting and Reporting - Quick Reference Guide
Page 10 of 11
Combo Edit Quick Reference Guide
Source Code Custom Combo Edits
Source Code Name
Source
Code
All
All
Equity (39xxx) accounts are not allowed on any journals.
Recharge Journal Source
Codes
All
Charges to Sponsored Funds are not allowed more than two periods after
the period the fund has expired.
Combo Edit Rule Description
135 is Departmental use only
136 and 137 are CGA use only
Budget Adjustment
Journal
135, 136,
137
Cannot enter Fund Transfer (78xxx, 79xxx) accounts when the
Fund is a Sponsored Fund.
Note: SFMED is excluded from this rule.
Online Cash Receipt
Journal
Student Financial Aid
(SFA) Offset
List of Sponsored Funds:
1800 State specific fund
1810 State special grants fund
1843 SPWB debt service pmts 2009-10
1845 SPWB debt service pmts 2011-12
1884 State lottery fund
4000 Federal Gv Grant
4001 Federal Gv Contract
4002 Federal Gv Coop Agreement
4003 Federal Gv Grant, ARRA
4004 Federal Gv Contract, ARRA
4005 Federal Appropriations-ARRA
4006 Federal Work Study
4100 State Gv Contract, Grant, Coop
4200 Local Gv Contract, Grant, Coop
4300 Private Grant
4301 Private Contract
The following accounts can only be used on Source Codes 320 and 326 (noone else is allowed to use these accounts):
10105 Cash-Union Bank - lockbox
10110 Cash-BofA campus depository
23040 OCL-undistr cash-dep BofA wire
320
Certain accounts are restricted for use by only these Source Codes.
These accounts cannot be used by any other Source Codes.
AR Cash Batch Journal
Combo Edit Rule Details
However, these source codes are not limited to use only these three accounts.
When using other accounts with these Source Codes, PeopleSoft gives the
following warning message, but the user can click OK to continue.
326
53O
Specific combo-edits apply to Source Code 53O Student Financial Aid (SFA) Offset
The following accounts can only be used on Source Code 53O (no-one else is
allowed to use these accounts):
54201 Tuition&fee offsets: clearing
54202 Tuition&fee offsets
Only Function 78 - Student Financial Aid is allowed on Source Code 53O
A valid Student ID is required in the Reference field for Account 54202
Revised May 2016
Accounting and Reporting - Quick Reference Guide
Page 11 of 11