V. Recovery
A.Organizing Staff
1. Disaster Team Members and Duties
A. Organizing Staff
1. Disaster Team Members and Duties
Director of Libraries
Disaster Supervisors
A Section or Branch head where the disaster is occurring
(see Emergency Phone List in Section IV.A)
The Chair of EPWG or another member of EPWG
(see Appendix B for list)
First Response Team
Recovery Team Leaders
Staff from the affected area
and members of EPWG
Members of EPWG
RecoveryTeams
Collection Representative
Coordinator of Collection Development
or liaison of affected subject area (see Appendix M)
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V. Recovery
A.Organizing Staff
1. Disaster Team Members and Duties
a. Disaster Supervisors
There will be two supervisors, one who is the department or branch head in the area
where the disaster has occurred, and one who is the Chair of EPWG. These supervisors
will work together, as appropriate, in the following ways. They will:
i. be responsible for overall management of recovery and salvage operation
ii. determine when to begin salvage after consulting with Physical Plant, fire and
safety personnel
iii. establish command center
iv. determine timetable for recovery
v. request team volunteers through Library Director, department heads
vi. brief First Response Team and Recovery Team Leaders, and receive team reports
vii. advise Recovery Team Leaders on contacting outside agencies for assistance and
supplies
viii.
consult with Recovery Team Leaders on transport of supplies and movement
of damaged collections
ix. arrange for food, drink and rest areas for Team Members. Rest breaks should take
place approximately every two hours.
x. designate a security check-in person to issue name tags and monitor access to
disaster area
xi. with Library Director, coordinate budget and payments for supplies and services
needed
xii. prepare final report to Director, including photographic documentation, on
recovery process and unsalvageable materials
xiii.
EPWG is responsible for video documentation of the Libraries’ buildings
before any disaster occurs. During a disaster the Disaster Supervisors will designate
a photographer to document the extent and type of damage, and the recovery and
rehabilitation processes. The Supervisors will track dates and times of photos or
videos so they can be used in reports
b. Director of Libraries
i. works with campus administration to establish in advance possible sites for work
space for recovery and emergency storage space as needed, with input from staff on
necessary physical requirements of such spaces
ii. issues the necessary pre-authorization for the Disaster Team to do its work
iii. acts as liason with campus administration and coordinates with them (including FiveCollege Risk Manager)
iv. works with College Relations to issue public statements on the disaster and on
progress of recovery efforts
v. authorizes temporary staff reassignments, in the case of higher level staff or in cases
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V. Recovery
A.Organizing Staff
1. Disaster Team Members and Duties
which will involve a lot of people or a long-term assignment. Cases which involve a
small number of staff, a short-term situation, or lower-level staff may be handled
directly by the staff supervisors.
vi. receives reports from Disaster Supervisors
vii. authorizes funding, beyond the routine (determined on a case-by-case basis)
c. First-Response Team
i. assesses and records damage, with the assistance of the photographer
ii. determines kind and amount of salvage necessary
iii. communicates with Disaster Supervisors to coordinate recovery efforts
iv. after initial response, members serve as Recovery Team Leaders or Team Members as
needed
d. Recovery Team Leaders
i. responsible for the handling and treatment of materials from the time they are
removed from the disaster site until the materials are reshelved
ii. supervise and train Team Members in packing materials to be shipped for outside
treatments, and in-house salvage
iii. keep records of what items have been sent to what facilities, and what items have
been packed in what boxes
iv. monitor the progress of orderly restoration of stack area, including clean-up and
resetting shelving
v. communicate regularly with Disaster Supervisors on progress
vi. supervise delivery and installation of needed equipment
e. Collection Representative
i. develops in advance a collections salvage priority list to be used during salvage
operations, in conjunction with appropriate staff
ii. reviews priorities and floor plans at least annually
iii. at the disaster site, advises on priorities for action on the basis of the written
guidelines
iv. serves as liaison to Cataloguing and Acquisitions departments to process items
affected by the disaster
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