Please Contact: Alison Argent
Please email: alison.argent@north-norfolk.gov.uk
Please Direct Dial on: 01263 516058
3 February 2011
A meeting of the Cabinet of North Norfolk District Council will be held in the Council Chamber at
the Council Offices, Holt Road, Cromer on Monday, 14 February 2011 at 10.00 a.m.
At the discretion of the Chairman, a short break will be taken after the meeting has been running
for approximately one and a half hours. Coffee will be available in the staff restaurant at 9.30 a.m.
and at the break.
Members of the public who wish to ask a question or speak on an agenda item are requested to
arrive at least 15 minutes before the start of the meeting. It will not always be possible to
accommodate requests after that time. This is to allow time for the Committee Chair to rearrange
the order of items on the agenda for the convenience of members of the public. Further information
on the procedure for public speaking can be obtained from Democratic Services, Tel: 01263
516047, Email: democraticservices@north-norfolk.gov.uk
Tony Ing
Strategic Director - Information
To: Mrs P Bevan Jones, Ms V R Gay, Mr G R Jones,
Mr P W Moore, Mrs H T Nelson, Mr E Seward and Mr C Stockton
All other Members of the Council for information.
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order
to attend this meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative format
or in a different language please contact us
Chief Executive: Philip Burton Deputy Chief Executive: Sheila Oxtoby
Strategic Directors: Nick Baker, Steve Blatch & Tony Ing
Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
TO RECEIVE APOLOGIES FOR ABSENCE
2.
MINUTES
(attached – page 1)
To approve, as a correct record, the minutes of the meeting of the Cabinet held on 10
January 2011.
3.
PUBLIC QUESTIONS
To receive questions from the public, if any.
4.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government
Act 1972.
5.
DECLARATIONS OF INTEREST
Members are asked at this stage to declare any interests that they may have in any of the
following items on the agenda. The Code of Conduct for Members requires that
declarations include the nature of the interest and whether it is a personal or prejudicial
interest.
6.
JOINT STAFF CONSULTATIVE COMMITTEE
(attached – page 5)
To receive the minutes of the meeting of the Joint Staff Consultative Committee held on 15
November 2010.
7.
MEMBERS TRAINING, DEVELOPMENT AND SUPPORT GROUP (attached – page 9)
To receive the minutes of the meeting of the Members’ Training, Development and Support
Group held on 30 November 2010.
8.
LOCAL DEVELOPMENT FRAMEWORK WORKING PARTY
(attached – page 12)
To receive the minutes of the meeting of the Local Development Framework Working Party
held on 13 December 2010.
9.
2011/12 BASE BUDGET AND PROJECTIONS FOR 2012/13 TO 2014/15
(attached – page 17)
(appendix A – page 32; appendix B – page 34; appendix C – page 58; appendix D – page
61; appendix E – page 62; appendix F – page 65; appendix G – page 77)
Summary:
Conclusions:
This report presents for approval the proposed budget for 2011/12 for
both revenue and capital and also provides indicative budgets for the
following three financial years 2012/13 to 2014/15.
The budget is presented for approval each year. This report presents
the budget for 2011/12 along with the financial projections for the
following three years. The budget has been produced based on the
assumptions detailed in the current Medium Term Financial Plan
(updated where necessary) as reported to Members in November and
where applicable takes account of the final grant settlement
announcement made on 31 January 2011. The report outlines those
assumptions and documents the financial risks to the Council in
setting the annual budget and forecasting future spending plans and
resources.
Recommendations:
It is recommended that Members agree and recommend to Full
Council:
a) The 2011/12 revenue account budget as outlined at Appendix A
and that the surplus of £58,064 be allocated to the restructuring
reserve;
b) The demand on the Collection Fund, subject to any amendments as
a result of final precepts be:
(i)
£5,736,464 for District purposes
(ii)
£1,447,722 (subject to confirmation of one final
precept) for Parish/Town precepts;
c) The movement on the reserves as detailed at Appendix E;
d) The updated Capital Programme and it’s financing for 2010/11 to
2012/13 as detailed at Appendix F ;
e) The new capital bids as detailed at Appendix G;
f) That Members note the current projections for 2012/13 to 2014/15.
Cabinet member(s):
All
Contact Officer, telephone number,
and e-mail:
10.
Ward(s) affected:
All
Karen Sly, Financial Services Manager, 01263 516243,
Karen.sly@north-norfolk.gov.uk
TREASURY MANAGEMENT STRATEGY STATEMENT AND INVESTMENT STRATEGY
2011/12 TO 2013/14
(attached – page 78)
(appendix H – page 83; appendix I – page 88; appendix J – page 90)
Summary:
Conclusions:
Recommendations:
This report set out details of the Council’s treasury management
activities along with the Prudential Indicators, and presents a strategy
for the prudent investment of the Council’s surplus funds for members
to approve.
The preparation of this Strategy Statement is necessary to comply
with the Chartered Institute of Public Finance and Accountancy’s
Code of Practice for Treasury Management in Public Services. The
Prudential Indicators are required to be set each year in accordance
with the Prudential Code.
That the Council be asked to RESOLVE that the Treasury
Management Strategy Statement and Investment Strategy and
Prudential Indicators, for 2011/12 to 2013/14, be approved.
Cabinet member(s):
All
Contact Officer, telephone number,
and e-mail:
Ward(s) affected:
All
Tony Brown 01263 516126
tony.brown@north-norfolk.gov.uk
11.
BUDGET MONITORING 2010/11 – PERIOD 9
(attached – page 93)
(appendix K – page 106; appendix L – page 107; appendix M – page 109)
Summary:
This report presents the budget monitoring position for the revenue
account and capital programme to the end of December 2010.
Conclusions:
The overall position at the end of December 2010 is showing an
underspend for the current financial year of £148,285. The overall
position will continue to be monitored over the remaining periods of
the current financial year.
Recommendations:
It is recommended that:
1) Cabinet note the contents of the report and the revenue account
forecast for the current financial year;
2) Cabinet approve the virement in relation to public conveniences as
detailed within section 3.2 (Resources) of the report;
3) That Cabinet note the current position on the 2010/11 capital
programme.
Cabinet member(s):
All
Contact Officer, telephone number,
and e-mail:
12.
Ward(s) affected:
All
Karen Sly, Financial Services Manager, 01263 516243,
Karen.sly@north-norfolk.gov.uk
PERFORMANCE MANAGEMENT (QUARTER REPORT AS AT 31st DECEMBER 2010)
(attached – page 116)
(appendix N – page 121)
Summary:
Conclusions:
Recommendations:
This report, its appendix and the Corporate Performance Management
System present the performance information for the period ended 31st
December 2010.
Our performance overall continues to be good. Only 3 of our
performance indicators are significantly (more than 15%) below target,
one fewer than in quarter 2. However, there has been an increase in
the number of indicators that are slightly below target. Managers are
taking action to address the issues involved and achieve their annual
targets.
That the Members of Cabinet review the performance information for
the period ended 31st December 2010 and approve or determine any
action required to manage under- or over-performance.
That the Members of Cabinet approve the withdrawal of the target for
visits to museums (LC 007a)
Cabinet member(s):
All
Contact Officer, telephone number,
and e-mail:
Ward(s) affected:
All
Helen Thomas, Policy and Performance Management
Officer,
01263 516214,
helen.thomas@north-norfolk.gov.uk
13.
NORTH NORFOLK ASSET MANAGEMENT PLAN
Summary:
(attached – page 124)
(appendix O – page 127)
The Asset Management Plan (AMP) provides the strategic framework
within which the Council manages its property assets and ensures that
decisions taken in respect of investment, acquisitions and disposals
reflect the Council’s strategic and operational objectives.
Conclusions:
The Asset Management Plan drives the capital programme and
operational activities within the Property Services Team in order that
the work can be planned and prioritised. It includes a review of activity
undertaken during 20010/11 and outlines the capital projects being
progressed in 2011/12. The AMP identifies key risks and links these to
the corporate risk register.
Recommendations:
It is recommended that:
1. the Asset Management Plan be approved as the basis for the
strategic framework for asset management in North Norfolk
District Council and to provide the property input to the
Council’s Capital Strategy; and
2. that Members note the following changes to the Capital
Programme arising from the Asset Management Plan,
recommended in the Budget Report on this agenda.
Cabinet member(s):
All
Contact Officer, telephone number,
and e-mail:
14.
Ward(s) affected:
All
Jill Fisher 6037
Jill.Fisher@north-norfolk.gov.uk
NORTH NORFOLK PATHFINDER – PURCHASE OF BEACH ROAD, HAPPISBURGH
PROPERTIES AND BEACH DEBRIS REMOVAL
(attached – page 189)
(appendix P – page 195; exempt appendix* 1 – page 216)
*The exempt appendix is not for publication by virtue of paragraph 3 of Part I of Schedule
12A (as amended) of the Local Government Act 1972.
Definition of paragraph 3: – Information relating to the financial or business affairs of any
particular person (including the authority holding that information).
Summary:
Conclusions:
This report updates Members on progress and details the next
steps in relation to the purchase of properties at risk at Beach
Road, Happisburgh under the North Norfolk Pathfinder
Programme. It sets out the approach to be followed regarding the
demolition of these properties and the development of their
replacement. It seeks endorsement of the approach to be taken
with the removal of beach debris and seeks approval of final
details for property purchases.
The purchase, demolition and replacement of property at Beach
Recommendations:
Road, Happisburgh and the removal of beach debris are an
integral part of the Pathfinder programme. The successful
implementation of these projects will be fundamental to addressing
the immediate impacts of coastal erosion in Happisburgh. This will
enable individual property owners to move on in their lives and
transform the community of Happisburgh as a whole. This will be
an iconic project that will undoubtedly attract widespread media
attention and will need to be undertaken with the utmost
sensitivity.
That Cabinet:
a) approve the final negotiated offers made for Beach Road,
Happisburgh properties.
b) approve the beach debris removal scheme at Happisburgh and
authorise that tenders for the beach debris removal and
provision of the new public car park be invited.
Cabinet member(s):
All
Contact Officer, telephone number,
and e-mail:
15.
Ward(s) affected:
Happisburgh
Peter Frew, 01263 516180, Peter.Frew@northnorfolk.gov.uk
INSTALLATION OF PHOTOVOLTAIC PANELS AT VICTORY LEISURE CENTRE
(attached – page 196)
(appendix Q – page 207; appendix R – page 209; appendix S – page 210)
Summary:
Conclusions:
Recommendations:
This report contains a business case for installing photo-voltaic panels
on the roof of Victory Leisure Centre.
There are two options for Members to consider in relation to the level
of capital investment required to take forward such a scheme. The
financial implications of both schemes have been fully evaluated and
the larger scheme would deliver a better return on the investment and
secure more revenue savings in the medium to long term. However
neither option is without risk, particularly in relation to the future of the
FIT scheme over a 25 year period, and the financial returns are not
significant. In the early years of the scheme the revenue impact would
be cost neutral and clearly this would be an iconic project for North
Norfolk in shifting some of our energy consumption to sustainable
sources over a period of time which is likely to see large price rises.
Cabinet are asked to consider whether they would wish to proceed
with the scheme and to consider the two options as outlined within the
report.
Cabinet member(s):
Eric Seward
Contact Officer, telephone number,
and e-mail:
Ward(s) affected:
All
Helen Dixon, 01263 516271
Helen.dixon@north-norfolk.gov.uk
16.
DESIGNATED AREA ORDER – CROMER
(attached – page 211)
(appendix T – page 215; exempt appendix* 2 - page 217)
*The exempt appendix is not for publication by virtue of paragraph 7 of Part I of Schedule
12A (as amended) of the Local Government Act 1972.
Definition of paragraph 7: Information relating to any action taken or to be taken in
connection with the prevention, investigation or prosecution of crime.
Summary:
Cabinet is asked to consider under Section 13(2) of the Criminal
Justice and Police Act 2001 undertaking the formal process to make a
Designated Public Place Order to apply to part of Cromer to reduce
the incidence of crime, disorder and anti-social behaviour associated
with alcohol consumption.
Conclusions:
In the opinion of the Community Safety Manager, there is sufficient
evidence available to satisfy the Local Authority that public nuisance,
annoyance and disorder has been associated with public drinking in
the area concerned and it is appropriate for the formal consultation
and process to commence.
Recommendations:
It is recommended that Cabinet give permission for the formal
consultation process to commence with the findings being presented
to Full Council should the result of the consultation show that there is
sufficient evidence, need and support for the granting of an Order.
Cabinet member(s):
Hilary Nelson
Contact Officer, telephone number,
and e-mail:
17.
Ward(s) affected:
Cromer
Teri Munro
teri.munro@north-norfolk.gcsx.gov.uk
01263 516278
EXCLUSION OF PRESS AND PUBLIC
To pass the following resolution:
“That under Section 100A(4) of the Local Government Act 1972 the press and public be
excluded from the meeting for the following item of business on the grounds that they
involve the likely disclosure of exempt information as defined in paragraphs 1, 3 and 4 of
Part I of Schedule 12A (as amended) to the Act.”
Definitions of paragraphs:
Paragraph 1: Information relating to any individual.
Paragraph 3: Information relating to the financial or business affairs of any particular
person (including the authority holding that information).
Paragraph 4: Information relating to any consultations or negotiations, or contemplated
consultations or negotiations, in connection with any labour relations matter arising between
the authority or a Minister of the Crown and employees of, or office holders under, the
authority.
18.
OPTIONS FOR REVENUES AND BENEFITS SERVICE – INCLUDING OUTCOME OF
BUSINESS CASE FOR SHARED SERVICES
(attached – page 223)
(exempt appendix 3 – page 235)
Summary:
The realisation of savings and efficiencies from working in partnership
with another authority would only be delivered if the authorities
operate on the same application software. The decision therefore on
whether to upgrade the software is crucial to any development of
shared working and the development of a fully operational shared
service.
Conclusions:
The service will be subject to significant change in the future and
having a stable ICT platform, as well as a system that will enable us to
maximise efficiencies, is highly desirable.
The decision to procure a new software system should be considered
alongside the opportunities that a partnership approach would bring in
having a single hosted system.
It is clear the a partnership of 4 authorities would be difficult to take
forward at the current time but any procurement could allow other
Councils to join at a later stage.
There is an opportunity to undertake a joint procurement exercise with
the Borough Council of King’s Lynn and West Norfolk.
Recommendations:
Cabinet are asked to consider the options as outlined for the way
forward and in particular;
•
To agree to provide capital funding for the upgrade of the software
and associated document management software.
•
To undertake a joint procurement with BCKLWN and for a report to
be submitted to the ICT strategy group who would oversee the
project for NNDC.
•
To undertake further work to develop the concept of a formal
partnership for a report to be brought back to Cabinet following the
completion of the procurement exercise.
Cabinet member(s):
All
Contact Officer, telephone number,
and e-mail:
19.
Ward(s) affected:
All
TO CONSIDER ANY EXEMPT MATTERS ARISING FROM CONSIDERATION OF THE
PUBLIC BUSINESS OF THE AGENDA