Agenda Item no _________2________
CABINET
Minutes of the meeting of the Cabinet held on 6 February 2012 at the Council
Offices, Holt Road, Cromer at 10.00 am.
Members present:
Mrs H Eales (Chairman)
Mrs A Fitch-Tillett
Mr T FitzPatrick
Mr T Ivory
Mr K Johnson
Mr J Lee
Mr W Northam
Also attending:
Mrs A Claussen-Reynolds
Ms V Gay
Mrs P Grove-Jones
Mr P High
Ms B Palmer
Mr E Seward
Mr B Smith
Mrs A Sweeney
Mrs H Thompson
Mr D Young
Officers in attendance:
The Chief Executive, the Strategic Director – Information, the
Coastal, Localities and Assets Manager, the Acting Financial
Services Manager, the Technical Accountant and the
Democratic Services Officer (AA).
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APOLOGIES FOR ABSENCE
None.
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MINUTES
The minutes of the meeting of the Cabinet held on 9 January 2012 were
approved as a correct record and signed by the Chairman.
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PUBLIC QUESTIONS
None.
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ITEMS OF URGENT BUSINESS
None.
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DECLARATIONS OF INTEREST
None.
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6 February 2012
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MEMBERS TRAINING, DEVELOPMENT AND SUPPORT WORKING
GROUP
RESOLVED that
the minutes of the meeting of the Members’ Training, Development and
Support Working Group held on 30 August 2011 be received.
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BUDGET MONITORING 2011/12 – PERIOD 9
The report presented the budget monitoring position for the revenue account
and capital programme to the end of period 9 (31 December 2011) and also
included a review of the current capital programme.
RESOLVED to
a)
b)
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note the contents of the report and the revenue account forecast for
the current financial year;
note the current position in relation to the 2011/12 capital programme
and approve the additional funding for the emergency works to the
roof of the Mundesley public conveniences.
TREASURY MANAGEMENT STRATEGY STATEMENT AND INVESTMENT
STRATEGY 2012/13 TO 2014/15
The report set out details of the Council’s treasury management activities
along with the Prudential Indicators, and presented a strategy for the prudent
investment of the Council’s surplus funds for Members to approve.
RECOMMENDED to Full Council that
a)
b)
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the Treasury Management Strategy Statement and Investment
Strategy and Prudential Indicators, for 2012/13 to 2014/15, are
approved.
the revised Treasury Management Policy Statement is approved.
2012/13 BASE BUDGET AND PROJECTIONS FOR 2013/14 TO 2015/16
The report presented for approval the proposed budget for 2012/13 for both
revenue and capital and also provided indicative budgets for the following
three financial years 2013/14 to 2015/16.
RECOMMENDED to Full Council
a)
The 2012/13 revenue account budget as outlined at Appendix F and
that the surplus of £87,975 be allocated to the Restructuring
Proposals reserve;
b)
The demand on the Collection Find will be subject to any amendments
as a result of final precepts;
(i)
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£5,789,172 for District purposes;
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6 February 2012
(ii)
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£1,561,174 (subject to confirmation of one final precept) for
Parish/Town precepts;
c)
The movement on the reserves as detailed at Appendix I;
d)
The updated Capital Programme and it’s financing for 2011/12 to
2014/15 as detailed at Appendix J and as contained within the report
along with the authority to negotiate for the purchase of a new waste
vehicle;
e)
f)
The new capital bids as detailed at Appendix K;
That Members note the current projections for 2013/14 to 2015/16.
ANNUAL ACTION PLAN
The report presented the Corporate Plan: Annual Action Plan 2012/13.
RECOMMENDED to Full Council
to approve the Corporate Plan: annual Action Plan: Annual Action Plan
2012/13 for consultation.
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NORTH NORFOLK BIG SOCIETY FUND – PROPOSED OPERATIONAL
FRAMEWORK
The report set out the draft operational framework for the Big Society Fund
and considered how it could be segmented into a number of complementary
funding streams. It looked at different arrangements for delivering outcomes
involving the Council and partner organisations, and identified possible
funding criteria as well as the form of service level agreements that could be
adopted as a basis for procuring support services for capacity building and
community development.
RESOLVED to
a)
b)
consider the views of the Overview and Scrutiny Committee recorded
at its meeting on 31 January 2012.
give approval to the proposed operational framework but delegate to
the Portfolio Holder, Mr T Ivory and the Chief Executive, the task of
reviewing the detail of the comments received and recommend them
to Full Council.
RECOMMENDED TO FULL COUNCIL to
c)
d)
e)
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refer the Big Society Fund operational framework for adoption by
Council at its meeting on 22 February 2012 and recommend that
Council formally establishes the Fund to be launched on 2 April 2012
and appoints Members to sit on a politically balanced Big Society
Board to act as the grant giving panel.
require that the annual report will be produced bi-annually
summarising how resources have been applied through the Fund and
the outcomes achieved.
agree a three month extension to Voluntary Norfolk’ existing contract.
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6 February 2012
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MATERIALS RECYCLING FACILITY (MRF) CONTRACT PROCUREMENT
The report outlined the issues around procuring a contract to handle the dry
recyclable waste collected by the Council. The current contract, which the
Council shared with a Consortium of the other six Waste Collection
Authorities in Norfolk, would run out in March 2014, and was of significant
financial and reputational importance to the Council.
RESOLVED that
a)
b)
c)
d)
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the Council continues with its membership of the MRF Consortium in
Norfolk on the basis that all costs associated with the new
procurement and future processing will be equitably shared amongst
its members.
through the MRF Consortium, the Council enters into an EU compliant
procurement process for dealing with dry recyclables. This contract to
commence 1 April 2014 for the most effective term, as yet to be
decided.
a budget of £25,000 is allocated for the procurement process across
the 2011/12 and 2012/13 financial years.
delegated responsibility is given to the relevant Corporate Director,
s151 Officer and Portfolio Members for Environment and Resources
respectively to make appropriate decisions relating to this
procurement up until the award of the contract which will need to be
approved by Cabinet and Full Council.
CROMER PIER STRUCTURAL REFURBISHMENT
Cromer Pier was presently safe for public use. With regard to the Cromer
Pier Major Works, at their meeting of the 7th June 2010 Cabinet resolved to:1 Promote a phased programme of work within current capital budgets
2 Instruct design consultants Hemsley Orrell Partnership (HOP)
3 Procure works contractors
4 Obtain all necessary consents.
5 Make an allocation in the revenue budget for annual inspections and
maintenance.
These recommendations were implemented and HOP was instructed to
instigate a tender process which culminated in the submission of five tenders.
Following a tender appraisal which included an in-depth financial investigation
of the lowest tenderer it was considered unsafe to award a tender and a
second tender process was initiated.
This report summarised the re- tender process and examined the HOP tender
appraisals of the four tenderers which incorporated an appraisal of the lowest
tender.
The meeting was informed that on Tuesday, 30 January 2012, Council
representatives met with Hemsley Orrell Partnership (HOP), interviewed
Fairport Process Equipment (FPE) and were satisfied as to their abilities and
the sufficiency of their tender. They therefore recommended the tender
submitted by FPE as amended in the tender report be accepted.
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6 February 2012
RESOLVED to
a)
b)
c)
d)
accept the tender submitted by Fairport Process Equipment (FPE) as
amended in the tender summary.
instruct Hemsley Orrell Partnership (HOP) to project manage the
implementation stage of the works.
agree to increase the contingency sum by 5% as recommended in the
HOP report.
agree the principle of making provision for future inspection and
maintenance of the Pier.
The meeting closed at 10.42am.
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Chairman, 12 March 2012
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6 February 2012