Please Contact: Mary Howard
Please email: mary.howard@north-norfolk.gov.uk Please Direct Dial on: 01263 516047
Committee Administrator: Alison Argent: alison.argent@north-norfolk.gov.uk
14 May 2012
A meeting of the Overview and Scrutiny Committee of North Norfolk District Council will be held
in the Council Chamber at the Council Offices, Holt Road, Cromer on Wednesday 23 May 2012
at 9.30a.m.
At the discretion of the Chairman, a short break will be taken after the meeting has been running
for approximately one and a half hours. Coffee will be available in the staff restaurant at 9.30 a.m.
and at the break.
Members of the public who wish to ask a question or speak on an agenda item are requested to
arrive at least 15 minutes before the start of the meeting. It will not always be possible to
accommodate requests after that time. This is to allow time for the Committee Chair to rearrange
the order of items on the agenda for the convenience of members of the public. Further information
on the procedure for public speaking can be obtained from Democratic Services, Tel: 01263
516047, Email: democraticservices@north-norfolk.gov.uk
Sheila Oxtoby
Chief Executive
To: Mrs A Claussen-Reynolds, Mrs A Green, Mr B Jarvis, Mr P Moore, Mr J H Perry-Warnes,
Mr R Reynolds, Mr E Seward, Mr B Smith, Mr N Smith, Mr R Smith, Mr P Terrington and Mr G
Williams.
All other Members of the Council for information.
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order to attend this
meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative
format or in a different language please contact us.
Chief Executive: Sheila Oxtoby Corporate Directors: Nick Baker & Steve Blatch Tel 01263 513811 Fax 01263
515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
TO RECEIVE APOLOGIES FOR ABSENCE
2.
SUBSTITUTES
3.
PUBLIC QUESTIONS
To receive questions from the public, if any
4.
MINUTES
(attached - p.1)
(9.30 – 9.40)
To approve as correct records, the minutes of the meeting of the Overview and Scrutiny
Committee held on 28 March 2012 and the special meeting of the Overview and Scrutiny
Committee held on 17 April 2012.
5.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government
Act 1972.
6.
DECLARATIONS OF INTEREST
Members are asked at this stage to declare any interests that they may have in any of the
following items on the agenda. The Code of Conduct for Members requires that
declarations include the nature of the interest and whether it is a personal or prejudicial
interest.
7.
PETITIONS FROM MEMBERS OF THE PUBLIC
To consider any petitions received from members of the public.
8.
CONSIDERATION OF ANY MATTER REFERRED TO THE COMMITTEE BY A MEMBER
To consider any requests made by non-executive Members of the Council, and notified to
the Monitoring Officer with seven clear working days notice, to include an item on the
agenda of the Overview and Scrutiny Committee.
9.
RESPONSES OF THE COUNCIL OR THE CABINET TO THE COMMITTEE’S REPORTS
OR RECOMMENDATIONS
To consider any responses of the Council or the Cabinet to the Committee’s reports or
recommendations.
10.
THE FORWARD PLAN AND MANAGEMENT OF COUNCIL BUSINESS
(attached – p.17)
To discuss the Forward Plan and to consider the programme of business for Cabinet,
Overview and Scrutiny, Audit and Full Council.
11.
PERFORMANCE MANAGEMENT FRAMEWORK INCLUDING PERFORMANCE
MANAGEMENT OF THE ANNUAL ACTION PLAN 2012/13
(Cabinet Agenda – 14 May 2012, p.9)
(Appendix A – page 12; Appendix B – page 16)
(9.40-10.05)
Summary:
This report presents the revised Performance Management
Framework. In addition a draft set of performance measures
being developed to performance manage delivery of the Annual
Action Plan are presented for approval.
Conclusions:
A robust performance management framework is essential for
the delivery of the council’s objectives as set out in the
Corporate Plan 2012-15.
Recommendations: That Cabinet approve:
a) the revised Performance Management Framework,
and
b) the performance measures for the Annual Action
Plan 2012/13
Cabinet Member(s):
Keith Johnson
Wards Affected:
All
Contact Officer, telephone number
and email:
12.
Helen Thomas, 01263 516214
Helen.Thomas@north-norfolk.gov.uk
COMMUNITY ASSET TRANSFER POLICY
(Cabinet Agenda – 14 May 2012, p.22)
(Appendix C - page 24)
(10.05 -10.30)
Summary:
This report sets out how the District Council will respond to
requests from community groups to take over ownership of
NNDC owned property assets.
Conclusions:
Under the Localism agenda, and in the new corporate plan,
there is likely to be an increase in interest by community
groups to request an asset transfer of District Council owned
properties. A new policy is therefore needed to supplement the
Property Acquisitions, Investment and Disposal Policy to
ensure that the policy framework and procedures are in place
to respond to such requests.
Recommendations:
To approve the Draft Community Asset Transfer Policy as
the basis for consultation with relevant community
groups, town and parish councils.
Cabinet member(s):
Wards affected
All
All
Contact Officer, telephone number, Jill Fisher 01263 516037
and e-mail:
Jill.Fisher@north-norfolk.gov.uk
13.
A POLICY POSITION ON SECTION 106 FINANCIAL CONTRIBUTIONS ASSOCIATED
WITH RETAIL DEVELOPMENTS
(Cabinet Agenda – 14 May 2012, p.39)
(10.30-10.55)
Summary:
14.
At the present time North Norfolk District Council does not have
an agreed procedure or framework in respect of negotiating
Section 106 contributions from new retail developments in the
District. The Council is aware of a number of proposals for new
retail developments which might be considered acceptable
subject to assessing the impact of the proposals and any
mitigating measures on established town centres in the District.
The Council therefore needs to agree a procedure in respect of
such proposals as a matter of some priority.
Conclusions:
In order to consider the impact of new retail proposals on the
vitality and viability of established town centres across the
District the Council should develop a clear procedure with regard
to such proposals as a matter of priority.
Recommendations:
Cabinet is therefore asked to recommend to Full Council
that the key principles detailed at paragraph 4.1 of this
report form the basis of the procedure to be adopted by the
Council in negotiating Section 106 contributions from new
retail proposals be endorsed with effect from 1st June 2012.
Cabinet member(s):
Ward(s) affected
Keith Johnson
Wards in North Norfolk’s eight principal settlements
Contact Officer,
telephone.number, and e-mail:
Steve Blatch, Corporate Director
Tel:- 01263 516232
Steve.blatch@north-norfolk.gov.uk
PLANNING ENFORCEMENT PROGRESS REPORT
(attached – page 21)
(11.10-12.00)
Summary:
This report outlines progress being made in clearing the backlog
of outstanding enforcement cases which had built up by the end
of 2011
Conclusions:
Recommendations:
Cabinet member(s):
Keith Johnson
To note the progress being made
Ward(s) affected:
All
Contact Officer, telephone number, and e-mail: Steve Oxenham, Tel.01263 516135,
Email. steve.oxenham@north-norfolk.gov.uk
15.
OVERVIEW AND SCRUTINY UPDATE
(attached – p.23)
(Appendix D – p.27; Appendix E – p. 31, Appendix F – p.32)
(12.00-12.15)
Summary:
This report updates the Committee on progress with
topics in its agreed work programme (attached at
Appendix D) and invites Members to identify any
arising items for future meetings. The Scrutiny
Committee’s working style and role is attached at
Appendix E
Conclusions:
That progress is being made in some areas, others
need to be monitored and opportunities for scrutiny
should be discussed.
Recommendations:
That Members should consider any follow-up
actions required on these topics.
Cabinet Member(s)
Ward(s) affected
Mr T J FitzPatrick
All
Contact Officer, telephone number and email: Mary Howard, Democratic Services Team Leader,
Tel.01263 516047, mary.howard@north-norfolk.gov.uk
16.
EXCLUSION OF THE PRESS AND PUBLIC
To pass the following resolution, if necessary:
“That under Section 100A(4) of the Local Government Act 1972 the press and public be
excluded from the meeting for the following items of business on the grounds that they
involve the likely disclosure of exempt information as defined in paragraph _ of Part I of
Schedule 12A (as amended) to the Act.”
17.
TO CONSIDER ANY EXEMPT MATTERS ARISING FROM CONSIDERATION OF THE
PUBLIC BUSINESS OF THE AGENDA