North Norfolk District Council Equalities Data Annual Report DRAFT January 2013 If you require a large print copy or other accessible format e.g. easy read, audio or alternative language please contact the Performance Unit on 01263 516052 1 Contents Introduction Section 1: Equality Demographics Section 2: How we consider the public sector equality duty in our decision making 4-5 6-13 Section 3: Information about our services and policies 14-46 Section 4: Contact Us 47 2 Introduction This document has been produced to tell you about the work that North Norfolk District Council does to ensure fairness and equality in our District. The Council aims to place equality and diversity at the heart of everything it does to ensure our residents, staff and employees are free from discrimination, harassment, and victimisation, that we promote equality of opportunity for everyone and encourage good relations between people of different backgrounds. Why does the Council need to do this? The Equality Act 2010 requires the Council to pay due regard to the way it can: 1. Eliminate discrimination, harassment, victimisation. 2. Promote equality of opportunity for everyone 3. Encourage good relations between people of different backgrounds. These are called the three aims of the public sector duty. Further to this, there are specific duties which require us to publish our equality objectives at least every four years and our equalities data annually, which must show: 1. How the authority has paid due regard to the 3 aims of the public sector duty. 2. That the authority consciously thought about the 3 aims of the public sector duty in its decision making. 3. Data relating to our employees, as we have over 150 employees within our organisation. 4. Information relating to people affected by our policies and services. 3 About North Norfolk1 There are around 101,000 people living in North Norfolk. It is a very rural area with a long stretch of coastline and 7 market towns. The main industries are agriculture and tourism with some manufacturing. The population is predominantly older, White British and there is a slightly higher than average number of residents living with a long term limiting illness. Currently there are no accurate figures regarding gay or transgender residents but estimates place this group of residents at around 6% of our population. There are small religious minorities in the District. Protected characteristic Gender Religion & Belief Trends The gender split has remained the same between 2001 and 2011, with 48% being men and 52% women. This follows the regional and national trend, Since 2001 the most notable changes are that the: Age Ethnicity 1 Number of residents identifying as Christian has dropped significantly. Number of people stating no religion has risen significantly. Religious minorities in the District, with the exception of Sikhs and Jewish, have seen an increase although their numbers remain relatively small. This follows the national and regional trend, although the only decrease in minority groups for these areas is Jewish. The 2011 results show that North Norfolk has an ageing population. The age group showing the biggest increase is in the over 65‟s. There are small increases in other age groups, 16-29, 45-64 and decreases for the 30-44 and 0-15 age groups. This is largely in line with the national and regional trend with the exception of the 0-15 age group which show an increase at these higher geographic levels. The ethnicity of North Norfolk is predominantly White British 96.6%, a decrease of 1.18. This does follow the national and regional trend, although the change is less marked. For example the White British population in England and the East Census 2001 and 2011 4 have fallen from 86.99% to 79.8% and 91.45% to 85.3% respectively. All ethnic minority groups have recorded an increase since 2001 nationally and regionally except for the ethnic group Irish. The same is largely true in north Norfolk with the exception of Pakistani residents also recording a decrease. In North Norfolk the largest percentage increase was seen for the category of Asian/Asian British of 122%, though the numbers remain relatively small at 239. The largest ethnic minority group in north Norfolk are those classed as White Other at around 1,700. Disability For more information about our population, you can access our equality demographics resources at www.northnorfolk.org/community/4967.asp which provides data about the protected characteristics in spreadsheet and map format. As further data from the 2011 census is released our demographic analysis will be updated. 5 Section 1: How we consider the public sector equality duty in our decision making The equality legislation applies in respect of :disability, age, sex, race, gender reassignment, sexual orientation, religion and belief, marriage and civil partnerships as well as pregnancy and maternity. These are called the protected characteristics. This section shows how the Council manages equality and integrates consideration of the public sector equality duty into our business planning, processes and partnership work. Equality Impact Assessments To identify equality issues at North Norfolk District Council, we complete Equality Impact Assessments (EQIA) on our Policies and Functions, engage with residents, staff and members, use local and national research, performance indicators and monitoring data. Impact Assessments are the Council‟s method for assessing the effect or the likely impact of its functions and policies (the things we do and decisions we make), on residents, visitors and employees. When reviewing our policies and functions we need to be able to answer the following questions: 1. How much a service or policy affects people from different backgrounds. 2. Which of the equality duties are advanced or blocked by a given service or policy? 3. Is there any reason to believe that people from some groups are or could be adversely affected by our services or policies? Services judge whether an EQIA is required based on whether a proposal affects residents or staff and whether there is evidence of difficulties accessing services or community tensions. Each Equality Impact Assessment is published on our website and detail the information used, resident and stakeholder involvement, any adverse impact found and action plans to address the issues and improve equality, community relations and reduce harassment. Our Equality Impact Assessment guidance can be found at www.northnorfolk.org/community.4967.asp A range of data is used when completing Equality Impact Assessments including: Census 2001 and 2011. Norfolk Insight. (Data Observatory) Workforce profile. Domestic Abuse and Sexual Violence Crime Statistics. Hate Crime and Hate Incidents Statistics. Locally commissioned research. 6 Equality and Human Rights Commission publications. Other information we utilise comes from our community engagement and consultation work. This involves: Talking to staff Talking to staff and members e.g. Staff surveys, flexible working surveys, focus groups, staff suggestion box, appraisals, one to one supervisory sessions with line managers and briefings. Consulting residents To consult with residents we use, resident surveys, Disability organisations, surveys and focus groups. Consulting other organisations We liaise with other organisations including other Council‟s and specialist voluntary and community organisations e.g. Norfolk Constabulary, Norfolk County Council, Managing Equalities The diagram on the following page provides an illustration of how equalities is managed within North Norfolk District Council. 7 The following diagram illustrates how equalities is managed within the authority. Chief Executive. Corporate LeadershipTeam Comprised of Chief Executive & two corporate Directors. Senior Management Team Comprised of Heads of Service Services: All services have 3 key equalities responsibilities. Economy and Community. Customer Service. Assets and Leisure. Finance. Environmental Health. Development Management ( Planning) Legal Services. Corporate and Democratic Services. Organisational Development. 8 Prepare plans to address the issues. Monitor the improvements. Complete Equality Impact Assessments. Overview and Scrutiny Committee A Committee of Councillors which scrutinises how well the Council provides services. Cabinet A committee of Councillors which considers recommendations made by the Corporate Leadership Team. Roles and responsibilities Chief Executive The Chief Executive provides vision and leadership on equality issues within the Council and with partners. Cabinet The Cabinet is a group of senior Councillors from the ruling party and makes decisions on important matters across the whole range of Council activities. It will usually be where preliminary debates about budget and policy matters are had, before going to Full Council for resolution. Policies and recommendations about services, where there is a high relevance to the public sector equality duty and the Council‟s budget are impact assessed and the councillors made aware of equality issues as part of the usual running of the committee. Corporate Leadership Team The Corporate Leadership Team is comprised of the Chief Executive and the two corporate directors. They also make decisions about the Council corporate approach to Equality and Diversity and our performance in this respect. A member of this team represents the Council at the County Equality & Community Relations Board to ensure it participates in and benefits from strategic discussion regarding equality and cohesion in Norfolk. Senior Management Team The Senior Management Team is comprised of the Council‟s Heads of Service (those who are responsible for service areas). They are responsible for: Screening of council policies and functions. Completion of Equality Impact Assessments (including partnership EqIAs). Inclusion of equality objectives and monitoring in contracts, service level agreements and policies as appropriate. Overview & Scrutiny This Committee looks in detail at the Council's efficiency, economy and effectiveness, to ensure the Council continuously improves the work it does. The Overview and Scrutiny Committee can also undertake detailed investigations into the way services are provided and managed, and how taxpayers' money is spent. In terms of Equality & Community Cohesion, it can consider how well these issues are considered in the way we provide our services and the level of progress the Council is making on this issue. A diagram illustrating how the public sector duty is integrated into our core business processes is provided on page10. 9 Aims Deliver services and implement policies fairly and equitably in accordance with the Council’s Equality Policy, and in compliance with legislation. Planning Key Documentation Completion of or review of Equality Impact Assessment for service area or policy. Inputs: Review of monitoring data e.g. service satisfaction, usage figures, perceptions, outcome measures. Consultation with service users and non service users. Local and national research. Outputs Objectives, aims, targets and actions to reduce identified inequalities, improve community relations and promote equality of opportunity. Completed and signed off Equality Impact Assessment (EQIA) form. Action Implementation of projects / programmes of work. Monitoring Monitor outputs e.g. progress with projects. Monitor Outcome e.g. impact of intervention 10 Service Plan with actions from EQIA included. Equality Objectives. Annual equalities data. Key Documentation Project brief. Performance indicators Contract Specification Key Documents TEN progress reports. Annual publication of equalities data. Partnership working The Council quite often will work in partnership with another organisation to deliver a service. Where partnerships do not have a separate legal identity in their own right, they will not be bound collectively by equality duties. However, the partners (public authorities) will individually and must ensure that they give due regard to equality in relation to the work of the partnership. Where partnerships have a separate legal entity and we procure services or have service level agreements with them, we include equality objectives and monitoring requirements in our contracts and service level agreements. Service delivered by NNDC Progress on equality objectives monitored by the service. Equality Impact Assessment Service Plan Equality objectives from the EQIA are included in Service plans. Service Delivered by Contractor Equality objectives and monitoring requirements included in contract specification. Services Delivered in Partnership (non legal) Equality objectives and monitoring incorporated into the partnership work programme. 11 Procurement As a major procurer of goods and services in the north Norfolk area, we have a responsibility to ensure that the suppliers and contractors with which we conduct business do not operate in a way that contradicts legislation or the Council‟s policy on equality. We have a Procurement Toolkit available which provides officers with a whole host of guidance and templates in relation to the Council‟s procurement practices, including how to build equality into the procurement process. Full and effective consideration of equal opportunities issues can be achieved at various stages of the tendering process, and the guidance covers the following areas: Packaging of Contract – the Council is committed to a mixed economy using public, private and voluntary sector organisations to deliver high standards and value for money services to meet the needs of local people. Points to consider include: • • • The packaging of services for tendering can provide opportunities for the voluntary/community sector. Inappropriate aggregation of contracts may exclude smaller businesses, e.g.smaller contracts may be more responsive to the needs of service users. Are there aspects of the service that require specific „added value‟? Specification - The specification defines the output/performance required, what the provider must supply and what will be paid for. This would include service or policy aims and objectives which will have been Equality Impact Assessed. It includes what you require the Tenderer to do by way of promoting equal opportunities information and practice. Contract Conditions - Contract Conditions deal with the rights and responsibilities of each party. This is likely to include the specification, method statement, tenderers‟ response to the method statement, drawings, letters of clarification etc. Method Statement - A Method Statement is a detailed statement provided by the Tenderer on how they intend to meet the requirement laid down in the specification. Tenderer Selection – when completing a tender, prospective suppliers have to provide information for us to assess their suitability to tender by completing a questionnaire. • Part 1 of the questionnaire includes the „six approved‟ questions on race relations and a question on equal opportunities legislation. It should be 12 noted that if a questionnaire reveals a negative or contra-indicator, this does not automatically disqualify a bidder. If a company has been subject to a tribunal or investigation, this can result in the company implementing good policy and procedures, so we test negative answers. • Part 2 of the questionnaire is used to provide technical information where appropriate i.e. assessing service providers‟ capability in meeting the requirements of a contract. Tender Evaluation – The quality and price evaluation of tenders is an important part of our value for money approach to procurement. We choose the tender that gives us the best balance of quality and price, and not just the lowest price. The basic principles of evaluation are the same for all specifications of the contract. Evaluation methods should be fair and consistent, against relevant and objective criteria to find the tender that is most economically advantageous or which offers the best overall long-term value for money. Performance Monitoring - Performance monitoring is a system of regular checks to ensure that the performance meets the specification. The Contractor may also be required to provide other equal opportunities information about the service being delivered such as usage figures for example. (These are developed by client departments). 13 Information about our services and policies The Council‟s services are: 1. 2. 3. 4. 5. 6. 7. 8. 9. Assets and Leisure Corporate and Democratic Services. Customer Service Development Management Economy and Community Environmental Health Finance Legal Organisational Development For each service we have been through a process to identify: the key activities listed in their current service plans. those areas which have high relevance to the public sector equality duty. the key test of fairness for the service i.e. the broad key questions which need answering in order to determine how fair or equitable they are. the equality data currently collected. data gaps. Equality Impact Assessment data. any project work which has been implemented to address inequalities which have been identified. In the following pages each of the above services has prepared a statement summarising the above data. Due to the quantity of data, services have provided a summary of the findings of the data and a web link to the data files. www.northnorfolk.org/community4967.asp Where confidentiality can not be maintained, a summary of findings is provided or the data is not published. Addressing Data Gaps On a regular basis (at least six meetings per year per manager) the Council‟s Policy & Performance Unit works with Service Managers to address performance issues and to provide support in preparing service plans through advice and support sessions. Following the publication of this document, having identified equalities data gaps, the Performance Unit will continue to work with Service Managers to further refine and develop systems to provide the information the Council requires in order to continue to consider the public sector equality duty in its decision making. Details about this progress and the results of the data collection will be reported annually as part of the fulfillment of our specific duties in addition to the use of data in our policy making and service planning. 14 The Policy & Performance Unit will support services to develop new data systems where we currently have gaps. Additionally, improvements will be explored to improve the accessibility of our published data including presentation of data in graphical and trend format as well as exploring with partner agencies collection of data for thematic issues were a range of partners work together to tackle specific issues. 15 Assets & Leisure This team covers: Property Services which covers the management of the Council‟s land and property assets as outlined in the Asset Management Plan Sports and Leisure Service. The key tests of fairness for this service are: 1. Any under or over representation of people in protected groups in complaints against the service. 2. Number of non Disability Discrimination Act (DDA) compliant Public Conveniences as proportion of the total stock. 3. Percentage of NNDC premises which are DDA compliant. Equality Data The data below has been introduced following the completion of the Equality Impact Assessments (EQIAs) for Property Services. No data gaps have been identified for this service. Performance Data Records of public complaints related to Equalities issues (as % of total complaints) 2009/10 5% 10/199 2010/11 7% 10/140 2011/12 10% 4/39 (8 months Nov) Number of Non-DDA compliant Public Conveniences as % of total provision. Review of current non DDA compliant public toilet blocks (These are awaiting redevelopment opportunity/funding or closure decision) Accessibility survey of buildings/facilities undertaken as part of condition surveys (147 properties, 33 car parks) Number of surveys completed per year 17% 7/41 blocks 17% 7/41 blocks 15% 6/40 blocks 2 63 buildings, 33 car parks 20 buildings, 33 car parks 16 2012 9% 6/68 (full calendar year 2012) 10% 4/40 12 buildings, 33 car parks Equality Impact Assessments Equality Impact Assessment Public Toilets Promenade & Beach Access including Beach Chalets Council Offices 2008 2009 2010 2011 2012 Data Gaps None Identified Initiatives 1. Five of the six received complaints relating to equalities issues concerned public conveniences and all of these were in respect of the practice of closing the disabled toilets at the same time as the remainder of the toilet provision was locked, thereby denying access to the public who had a RADAR key. Following discussions with a local access group, it has been agreed as a trial, that one of the disabled elements of a public convenience is not locked when the general facilities are closed. To date (after 6 months) no adverse incidents have occurred. 2. The public conveniences located adjacent to Market Street, North Walsham have been closed and replaced with new provision nearby in Vicarage Street which has disabled provision. 3. The Council has provided new public toilet provision at East Promenade, Sheringham with new fully complaint disabled provision. This facility is a replacement for the closed public conveniences at East Cliff, Sheringham which had no disabled facilities or access. 4. Hot water provision has been included in all disabled toilets within the public conveniences. Taps have been fitted that are accessible. 17 5. Issues identified in the 2009 Assessments and 2010/2011 surveys relating to aspects of the public conveniences that were not DDA compliant i.e. colour differentiation, have been addressed as part of the public convenience improvement programme. Sports & Leisure Service The purpose of the Sports and Leisure service is the provision of sports and leisure activities, management of sports facilities, pavilion theatre, parks and open spaces, beach safety, maintenance of the blue flag award status for our beaches and support to a variety of voluntary community organisations. The key test of fairness for this service is: 1. Are any people in protected groups under represented in the take up of service and activities. Equality Impact Assessments Equality Impact Assessment Leisure & Cultural Services 2008 18 2009 2010 2011 2012 Equality Data Age Disability Ethnicity Religion or Belief Gender Reassignme nt Sexual Orientation Pregnancy & maternity Summary of Data Gender The equality data collected for this service is summarised in the table below. Measure Countryside Events Fit Together Walks Participants Mobile Gym Participants Participation figures (total numbers of visitors) are collected, and membership details can provide more data on gender and age. No known issues surrounding access to sports facilities. Two are Lottery builds and Splash is an accredited “Inclusive Fitness Initiative” facility. All three dual use Sports Centres are accessible to wheelchair users. Number of events are recorded but no data regarding those attendees. Customer surveys completed annually which provide details regarding gender Number of visitors collected. There is an annual customer survey completed at the Pier Pavilion Theatre which will provide some data including gender and age.The Council is requesting that more equality data is collected in the future This project aims at attracting people 50 years +, but also attracts a larger proportion of women. No data is collected for people with disabilities, current data held on a monthly basis This project aims at attracting people 50 years +, but also attracts a larger proportion of women This project specifically aims at Leisure Facility Participatio n Theatre Visitors North 19 Norfolk Workout Project attracting volunteers, people out of work, and includes a large proportion of people with disabilities. Only data stating that the person has a disability is collected. Data Gaps The service needs to extend the people in protected groups it collects data on in order to be able to consider the equality duty in its decision making. We aim to address the gaps relating to Transgender and Religion and Belief via qualitative work completed with our statutory partners during 2013/14. In terms of pregnancy and maternity we aim to develop a short questionnaire which can be distributed via health visitors and midwives to collect feedback on leisure and sports activities which pregnant and post natal women would find useful. The remaining gaps in data, e.g. disability and ethnicity will be addressed when the contract for the leisure centres is re-let in April 2014. We also aim to identify any under represented groups accessing the leisure and sports facilities and events with a view to broadening access and increasing revenue for those facilities through a residents survey spring 2013. Initiatives Continued support of Multi-sports sessions for disabled residents with the North Norfolk Sports & Leisure Action Group. 20 Corporate & Democratic Services The purpose of the Council‟s Democratic Service is to manage the Council‟s committees and provide member and management support. The key tests of fairness for this service are: 1. Under representation of people in protected groups in District Councillor positions. 2. Under representation of people in protected groups in accessing training opportunities. Equality Data Equality data regarding the representation of people in protected groups represented at the District Council is collected. Equality Impact Assessments are completed for the services budget savings process and service planning process. Equality Impact Assessments None Data Gaps Members are classed as employees under the Equality Act 2010. Consideration as to how the Council can understand their experience of being an elected Member is an aspect of the service which needs to be explored in addition to the outcome measures relating to inequalities in representation. Training and the support offered by the Council to its‟ Councillors forms part of the provision we make to our residents to enable a wide range of candidates to stand for election i.e. across all the protected groups. Therefore the following data gaps have been identified and will be addressed: 1. Application for, the offer of and take up of training opportunities. 2. An exit survey of Members towards the end of their term, and those who step down mid term, covering issues such as: reasons for not standing for re-election, impact of working life on role as councillor, satisfaction with support offered etc. This will be progressed in time for the next election in 2015 as that is when most councillors leave and access training. 21 Customer Service The purpose of Customer Services is to ensure the effective delivery of: Postal services and cashiering. Management of corporate complaints, translation services and frontline customer services when providing advice, information and resolution to customers contacting North Norfolk District Council and Tourist Information Centres. Media and Communications Information Technology Reprographics Housing Options. The key tests of fairness for this service are: 1. Are any of the people in protected groups over represented in any complaints made against the Council. 2. Are any of the people in protected groups under represented in customer satisfaction survey scores. 3. Are any of the protected groups over represented in any complaints or dissatisfaction with Council communications. 4. Are any of the protected groups more likely to feel uninformed about local public services? 5. Analysis of complaints and feedback to identify any issues which relate to inadequate ICT provision for a protected group. Equality Impact Assessments Equality Impact Assessment Customer Service Strategy Customer Service Standards Communications 2008 2009 2010 2011 2012 Equality Data Service Customer Service Data Customer Satisfaction. The seven strands we monitored were; Gender Age group Ethnicity Disability Sexual orientation Results 2010/11 results gives no indication of any evidence of discrimination. 824 surveys were completed by customers during a number of sample periods. Out of those surveys just under half 22 Data Gaps The service is currently reviewing how it collects equality data in relation to customer satisfaction and complaints. Religion/belief Employment status Communications The 2010 Staff survey collected data on staff perception of internal communications. The amount they receive, the method of communication and credibility of communication. 2008/9 Place Survey collected data about how well informed residents felt about local public services. Information Staff and member 23 completed the equalities section. 2011/12 data gives no indication of any evidence of lower rates of satisfaction between protected groups. 69% of staff feel well informed. None. For external communications around 50% do not feel well informed about local public services. Older residents are more likely than younger residents to feel informed. For example 64% of residents aged 65 and over feel very or fairly well informed compared with 33% of 35-44 year olds. Residents tend to feel very well informed about how to vote and how their Council Tax is spent but less informed about local decision making, performance, service standards and how to complain. We aim to repeat survey questions during 2013/14. No Data Currently no Communication Technology ICT satisfaction survey equalities data is collected to enable analysis of the results by the protected group of Disability. This will be addressed in the next survey due in December 2013 Initiatives One of the key issues relating to ICT is the role it can play in the requirement to make reasonable adjustments for employees. All staff receive a health and safety assessment upon receipt of their PCs and home working stations to identify any potential access issues. ICT service deal with any issues raised on an individual issue basis 24 Development Management The purpose of the Development Management Service includes ensuring that the community‟s development needs are met in a sustainable way through the production of planning policy documents, the management of development proposals and the protection of the District‟s built and natural heritage; that construction is carried out in a safe and energy efficient manner; and that accurate property-based information is conveyed to the public. Typical activity includes: Processing and determining planning and building control applications. Engaging with the community in the production of conservation area statements and major development proposals. Providing general information and advice on planning and property matters to a variety of third parties. Planning enforcement. The key tests of fairness for this service are: 1. Are any of the protected groups over represented in any enforcement action e.g. prosecutions or application of sanctions. Are any of the protected groups over represented in dissatisfaction with the planning service? 2. Are any of the protected groups over represented in complaints made against the Planning Service? 3. Are any of the protected groups under represented in any community engagement activity completed by the service? Equality Impact Assessments(EQIA) The Council‟s Planning Enforcement Policy is due to be reviewed within the next year and will be entitled Enforcement Plan. This will be the subject of an EQIA . Equality Impact Assessments Publicity & Consultation Planning Protocol 2008 2009 2010 2011 Equality Data The following equality data is collected for this service: 1. Customer satisfaction survey of planning application process. 25 2012 2. Complaints data. Customer Satisfaction Data Complaints Data Representation of protected groups within Planning consultations. 2010-11 Satisfaction broadly even across protected groups Disaggregated data by protected groups unavailable Unavailable. 2012-13 Satisfaction broadly even across protected groups Disaggregated data by protected groups unavailable Disaggregated data by protected groups unavailable Data Gaps The data gaps for this service will be addressed during 2013/14. 26 Economic & Community Development The Economic and Community Development service is responsible for : Economic Development & Arts Coast & Community Planning Policy Property Information Housing & Housing Strategy The purpose of the service is set out below. Economic The purposes of the Economic Development Tourism and Arts Development and Culture Team are to promote the diversification and development of the local economy. This is achieved through projects and initiatives designed to improve: the competitiveness of businesses, employment creation, skills development and business support.To develop and promote the cultural tourism of the District, supporting and developing creative industries and raising aspirations and developing progression routes for young people. Coast & Community The service provides support and funding for development of community initiatives to improve the social and economic wellbeing of local communities and residents. It also manages coast defences and the impact of coastal change on coastal communities. Housing The Council‟s Housing Service is delivered by 3 teams; Housing Strategy, Housing Health and Wellbeing and Housing Options. The Housing Strategy and Housing Health and Wellbeing Team sit within the Economic and Community Development service grouping and the Housing Options Team sits within Customer Services. The Council‟s Housing Services seek to provide everyone in North Norfolk with the opportunity to buy or rent a decent home by: 1. Enabling the provision of low cost home ownership and affordable rented housing. 2. Advertising a range of housing options through the North Norfolk Your Choice Your Home scheme. 3. Bringing empty homes back into use. 4. Providing housing options advice. 5. Providing advice on energy efficiency. 27 6. 7. 8. 9. Providing grants to enable adaptations for the disabled. Licensing of Houses in Multiple Occupation. Enforcement of housing standards. Supporting vulnerable people to remain independent in their own homes. The key test of fairness for this service are: 1. Are any of the people in protected groups under represented in accessing the Council‟s cultural facilities. 2. Are any of the people in protected groups under represented in accessing Learning 4 Everyone services. 3. Over representation of the people in protected groups in unemployment rates. 4. Any under representation of the people in protected groups agreeing that they can influence decisions affecting their local area? 5. Are health outcomes broadly equitable for residents? 6. Any under or over representation of the people in protected groups applying for housing, actively participating in the North Norfolk Your Choice Your Home scheme and being re-housed in comparison to people in other groups – it has to be noted however that priority is given to housing applicants based on their level of housing need with groups to whom reasonable preference being given being stipulated by government Equality Impact Assessments Equality Impact Assessments Economic Development Community Empowerment Strategy Youth Engagement Strategy Learning 4 Everyone (L4E) Your Choice, Your Home Scheme 2008 2009 2010 2011 2012 The key findings of the most recent EQIA showed that few men and young people were accessing the Learning 4 Everyone services compared to the levels of unemployed men and young people. Action taken to address this disparity involved a marketing campaign involving leaflet drops to 25,000 households and distribution of beer mats advertising Learning 4 Everyone‟s services in local pubs in the area. The service also works directly with employees when local businesses are making redundancies. 28 Equality data Service Economic Development Service Data Equalities monitoring of people accessing Information Advice and Guidance for the protected groups of age, sex, disability and ethnicity. Results In 2011/12 a snap shot of the data in December 2011 showed that of those receiving employability support from the Learning for Everyone service, 53% were male and 27% were under 25. This compared with the then JSA figures of 65% and 34% respectively. These were the only major variance identified with the quantitative analysis. For 2012/13, the December figures were 50% male and 19% under 25 accessing L4E services. The comparable figures for JSA claimants were 65% and 32%. This shows that the gap identified has increased from 12% to 15% for males and from 7% to 13% for under 25s. The key measures to address this imbalance began to be implemented November 2012. Equalities None available monitoring of people accessing the L4E services which results in new employment for the protected groups of age, sex, disability and ethnicity. Data Results 29 Data Gaps Not all protected groups are considered. The service aims to consider any issues which result from Corporate countywide engagement with representatives from religion and belief groups, Lesbian Gay Bisexual and Transgender groups and transgender groups. Identify any under presented groups accessing the cultural facilities with a view to broadening access and increasing revenue for those facilities. Data Gaps Community & Coastal Perception that residents can influence decisions in their local area. The resident survey of 2010 shows that: The service aims to consider any issues which result from 38% of residents are happy Corporate/countywide with opportunities for engagement with participation in local representatives from Residents who decision making provided by religion and belief would like to be NNDC. groups, LGBT groups more involved in and transgender local decision The 16-34 age group are groups. making. the most dissatisfied with opportunities to participate, compared to the over 65s, but also represent one of the groups most likely to be looking for further involvement particularly when it is an issue of interest to them. More women than men cite cost as a barrier to participation. Health Outcomes for protected groups across a range of ailments Better transport being needed is cited by disabled people (17%) and residents without a car (42%) as a barrier to participation. Health figures from the Joint Strategic Needs Assessment identified the following health priorities for the District: Delivery of health services locally, prevention of ill health and promotion of healthy lifestyles and maintaining activity, independence and support for older people. The results are located at http://www.norfolkinsight.org .uk/Custom/Resources/NN_ DHP.pdf 30 Health data is collected via Public Health. The Council will work with partners to identify data gaps in order to ensure the partners can meet the public sector equality duty. The service aims to consider any issues which result from Corporate countywide engagement with representatives from religion and belief Housing Comprehensive equality data is collected for applicants registered for housing on the Housing Register (including those applying as homeless under the homelessness legislation) covering sex, disability, religion/belief, sexual orientation. The Council provides reports monitoring equality data to the North Norfolk Your Choice Your Home Partnership Board. This monitoring allows for identification of under or over representation of people with protected equality characteristics at key stages of the re-housing process including application, To date no issues have been identified which require changes to the operation of the scheme. Bespoke reports can be produced against all fields included on the online housing application including age and need for adapted or wheelchair accessible accommodation. This information will be used to plan for new housing provision. 31 groups, LGBT groups and transgender groups. The service aims to consider any issues which result from Corporate/countywide engagement with representatives from religion and belief groups, LGBT groups and transgender groups. bidding/non bidding and rehousing. Initiatives 1. Business Start up: The Council and partners have established a Business Start up service. It provides free, impartial and confidential advice. It is open to all and can be accessed in a number of ways to ensure accessibility of this service. E.g. advice and support via events, enterprise workshops, enterprise mentors and enterprise clubs. 2. The Council is currently applying for funding to establish a micro finance scheme to enable access to lending at cheaper rates for businesses. This is particularly relevant to people who are financially excluded and may struggle otherwise to raise the necessary capital to start up a business and or those people for whom self employment provides flexible working opportunities which may not be available through traditional routes to employment. 3. A marketing campaign was completed to publicise the Learning 4 Everyone service to residents using leaflet drops to 25,000 households. It also included the use of beer mats to help ensure the message reached men and young people who are typically under represented when accessing this service. 4. The Learning 4 Everyone service regular completes environmental audits of its premises to ensure that information about translation services, and safeguarding are available to staff and participants. It also regularly provides equality and diversity training for its staff. 5. The Council has been awarded additional funding of £200,000, for its Warm and Well project which aims to reduce the levels of preventable deaths and illness in North Norfolk that are due to vulnerable people living in cold housing by tackling the effects of cold housing. 6. The Council‟s Workout Project works with people with long term health conditions, physical, learning and sensory disabilities or mental ill health, to increase access to the natural environment. The Council has successfully worked with participants to form a community group which now secures their own funding to continue this work. 7. The Council implemented its Big Society Fund during 2012 and has supported projects such as Stalham Brass Band which aims to bring cohesion, music and enjoyment to the community by training and 32 encouraging people of all ages to play in the brass band. Details of all projects funded can be found at http://www.northnorfolk.org/community/9687.asp 8. Continued support for Community Transport schemes and the Youth Board. 9. Disabled Facilities Grant Service – this service provides adaptations to allow disabled people to live independently in their homes. This service is available to owner occupiers and private tenants (where landlord agrees to work and shows tenancy will be long term). 10. Independent Living Service – this is a pilot scheme which started last year with Victory Housing Trust to provide a more integrated service to meet the needs of Victory Housing Trust tenants who require adaptations to enable them to live independently. The service will include providing welfare advice, assisted moves to those households who can not reasonably have their housing needs met in their current home, the provision of aids or adaptations or combination of assisted move and provision of aids/adaptations. Adaptations include, but are not limited to stair lifts or level access showers or extensions to provide wheelchair accessible bedrooms and / or bathrooms. 11. Provision of new build wheelchair bungalows – there is a lack of wheelchair standard bungalows in the affordable housing stock and the Housing Service has identified a need to increase supply across the district and is maximising opportunities to provide these in towns or service villages on both 100% affordable housing schemes and also as part of the affordable housing requirement for market sites, such homes to be provided through section 106 agreements. In 2011/12, 2 new wheelchair bungalows have been provided. In 2012/13 2 more will be provided and a further 4 are expected to be provided through a section 106 agreement (although the timing of these is not yet confirmed). 12. Care & Repair helps people over the age of 60 and those with disabilities or long term ill health who want to remain independent and continue to live in their own home. Care & Repair can offer. advice about carrying out repairs, maintenance and adaptations to your home a property survey to see if there are any urgent repairs that we can help you with help to obtain estimates from reputable builders advice on any grants or loans which may be available researching possible charitable funding 33 help to make sure residents receive all the benefits to which they are entitled links with other organisations that may be able to help 13. The Stay Warm and Cosy scheme allows homeowners and tenants to find out how energy efficient their home is and receive information on what they can do to improve the energy efficiency of their home. 34 Environmental Health The purpose of the Environmental Health Service is to provide a clean and safe environment and emergency planning to ensure the safety of residents in the event of incidents such as floods. Typical activity includes: food safety, infectious disease control, health & safety, waste enforcement and disposal, nuisance complaints, air quality and other pollution incidents, pest and dog control and licensing. The key tests of fairness for this service are: Are any of the protected groups over represented in any complaints or dissatisfaction with the Council‟s Environmental Health Service? Are any of the protected groups under represented in satisfaction levels for this service? Are any of the protected groups over represented in enforcement action? Equality Data Given the small numbers of enforcement action and complaints, less than 10 a year, it is not intended to implement monitoring in these areas. Equality Impact Assessments Equality Impact Assessments Environmental Services 2008 2009 2010 2011 2012 The Council is currently completing an EQIA for its Stress Policy. Data Gaps None identified. Initiatives The Council delivers food hygiene courses to local food outlets. Requests for courses in foreign languages are infrequent. However when neighbouring authorities, with higher demand for information in foreign languages, run such courses the Council proactively contacts local food outlets to advise them of the opportunities. 35 Finance The purpose of the Council‟s Financial Services is to: Manage the Council finances including the billing, collection and enforcement of business rates and Council Tax. Manage the audit programme. Administration of the Housing and Council Tax Benefits service. Detection and prevention of benefit fraud. The key test of fairness for this service is: 1. Does the Council budget adversely impact on any of the people in protected groups? 2. Are any of the people in protected groups over represented in any enforcement action e.g. prosecutions or application of sanctions? 3. Are any of the people in protected groups over represented in complaints made against the service? 4. Are any of the people in protected groups under represented in terms of benefit take up? Equality Impact Assessments An Equality Impact Assessment (EQIA) is completed for the Council‟s Budget on an annual basis. Other service specific EQIAs are listed below. Equality Impact Assessments Revenues and Benefits Localisation of Council Tax Benefit Scheme Fraud Policy 2007 2008 2009 2010 2011 2012 The Localisation of Council Tax Benefit Scheme identified that people of working age would be adversely affected. Actions arising from this assessment are the review of the Debt Management Policy to address such issues in the introduction of this scheme. The service plans to complete Equality Impact Assessment of policies and procedures relating to the Debt Management Policy, Discretionary Housing Payments Policy and use of bailiffs, followed by periodic spot checks of practice. 36 Equality Data, results and gaps Service Procurement Benefits Data Data about organisations who bid for Council contracts. This is part of the prequalification questionnaire organisations are required to complete as part of the tendering process. Age profile of benefit applicants. Ethnicity of benefit applicants. Ethnicity of applicants who are prosecuted or have sanctions applied in relation to benefit fraud. Results Analysis not available Data Gaps None. Figures show that on average for the period 2009-January 2013 62% of our applicants for Council Tax Benefit are of pensionable age, 38% are of working age, whilst the national average is 38% pensionable age and 62% working age. At 31.12.2011 Ethnicity information of Housing / Council Tax benefit applicants was not held on 70% of claims. Of the 30% that was held, 28% were White British and 2% fell within the other categories. Data regarding people in other protected groups needs to be collected. Ethnicity information is not held on 24% of applicants who have been sanctioned or prosecuted during 2011/12. Of the 76% that is held 68% are white British and 8 % fall within the white other categories. 37 The service aims to respond to the results of corporate / partnership consultations with people in the protected groups, not covered in the services monitoring systems, to gain feedback on the accessibility and impact of the service and its policies. The results for the Benefits Service is comparable with the North Norfolk demographic information held, this being a predominately white British, older population. However, findings are not fully conclusive due to the limited information held or volunteered by our customers. Information is limited as claimants have either: chosen not to provide information about their ethnicity, been a recipient of benefits before the equalities monitoring was introduced or the claim originated from a government department which doesn‟t collect equalities monitoring data. (It should be noted that there is legislation in respect to Housing/Council Tax Benefit which prohibits the award of Housing / Council Tax Benefit for some people from abroad. These regulations include immigration status, right to reside and habitual residence. This may also cause variance in findings). 38 Legal Services Legal Services provides the Council with legal advice, assistance and representation. The solicitors and barristers who work in the team are subject to professional conduct guidelines and external codes, such as the Code for Crown Prosecutors and the civil procedure rules when conducting litigation. Legal Services are also subject to the Council‟s own policies in relation to enforcement action taken. Equality Data None collected. Equality Impact Assessments None completed. Data Gaps None identified. 39 Organisational Development The purpose of the Organisational Development Team is to: Facilitate and support the corporate/business objectives of the Council through effective human resources management, performance management, risk management, equalities and electoral services. Human Resources The following equality data is collected by Human Resources on behalf of the Council to monitor employment practices Data Type People in post People applying for jobs People short listed for jobs People obtaining jobs with us People being promoted Applications for training People receiving training People receiving appraisals People involved in grievances People who have had disciplinary action taken against them Leavers from the Council Ethnicity Disability Gender Sexual Orientation Religion / belief Data collected but sample size too small to report Data collected but sample size too small to report We also monitor return to work rates after maternity leave, the success rate for flexible working applications and gender pay gap data. 40 Staff Engagement We regularly consult with our employees and use a variety of mechanisms which include:- staff survey, staff facilitator group, staff suggestions, Joint Staff Consultative Committee. We also explore with disabled staff, on an annual basis, the option of establishing an internal staff disability network but to date there has been no demand for this. In addition, we operate one off consultations when we develop or review policy, for example flexible working survey and consultation with Transgender groups when the Transgender guidance was developed. Staff Survey We routinely run a staff survey and include the following questions for staff in relation to equality and diversity. Q. Here are a number of statements about equality and diversity at North Norfolk District Council. Please indicate the extent to which you agree or disagree with each North Norfolk District Council is an Equal Opportunities employer North Norfolk District Council ensures equality of opportunity when developing staff North Norfolk District Council truly values the diversity of its employees I am treated with fairness and respect here North Norfolk District Council takes effective action if staff are bullied, harassed or abused I have a better understanding of equality and diversity issues compared to a year ago We also ask about the perception of fairness as an employee for NNDC and the services we provide to the community. The results are analysed by: gender, age, ethnicity, religion, disability, sexuality and caring responsibilities. To what extent, if at all, have you felt disadvantaged at North Norfolk District Council on account of the following? To what extent, if at all, do you believe the District's community is disadvantaged in terms of the services they receive on account of the following? In addition to explicit questions about equality and diversity we also ask about how staff feel about working for the Council including: basic pay, benefits, recognition and value for the work they do, friendly colleagues, working environment, training and career progression and communication etc. We also ask monitoring questions so are able to analyse the response to all questions by the protected groups of sex, age and disability. 41 Joint Staff Consultative Committee The Council has a Joint Staff Consultative Committee which includes UNISON, Elected Members and representatives of management. The terms of reference for this committee include establishing regular methods of negotiations between the Council and its staff and to encourage positive working relationships and to resolve differences and to adjust to them as they arise. Staff Facilitators Group The purpose of the group is to discuss, in an informal and constructive way, matters of interest and concern to staff and to propose solutions so as to contribute to the health and wellbeing of staff at the Council. All services are invited to send a volunteer or nominated representative and coverage across the Council is good. A representative from the Corporate Leadership Team attends as does the Cabinet member with the portfolio for Human Resources. Equality Impact Assessments (EQIAs) The workforce profile and results of engagement activity is monitored and analysed against a number of criteria for the purpose of carrying out „Equality Impact Assessments‟ for policies, procedures and functions across the Council. Equality Impact Assessments Attendance Policy Attendance & Authorised Absence Policy and Procedures Bullying Policy & Procedure Disciplinary Procedure Employee Adjustment Procedure Equal Opportunities Policy Grievance Procedure Maternity Scheme Community Empowerment & Consultation Strategy Maternity Support Leave Scheme Pandemic Influenza Policy People Strategy & Development Plan Recruitment Procedure – guidelines for managers Corporate Learning Training and Development (systems, processes and procedures) Disciplinary & grievance ( systems, processes and procedures) Transgender Policy and Procedure Pensions, Retirement and Discretionary Compensation Payments – Policy Statements Domestic Abuse Guidance 42 2009 2010 2011 2012 When the above policies are reviewed, the equality impact assessments will also be reviewed and updated. EQIAs for the Grievance Procedure and Family Friendly Policy are currently being completed. Pay Gaps The Council adopted its new pay model during 2012 and new employee contracts were implemented. There is further work scheduled during 2013 to review salary levels and allowances. The Council operates a job evaluation scheme which covers all employees. Key Tests of Fairness The Human Resources service would be required to advise the Council on key tests of fairness relating to the composition of the workforce and report where an issue is identified through routine monitoring as and when appropriate. These include: 1. Are any of the protected groups under represented in: a. The workforce. b. Job application process e.g. applications, short listing, success rates including variations in attrition rates from the job application process for new posts and for promotions. c. Training opportunities e.g. applications and up take. d. Flexible working requests. 2. Are any of the protected groups over represented in: a. Grievances. b. Disciplinaries. c. Leavers from the Council‟s workforce. d. Dissatisfaction with the experience of working at NNDC. 3. Pay gaps for protected groups. Data Gaps Recent guidance issued by the Equality and Human Rights Commission states the Commission would normally expect to see additional information (for listed authorities with 150 staff or more) This means the Human Resources service will develop, where confidentiality can be maintained, appropriate monitoring systems to address the new data requirements issued by the EHRC. These will be: 43 the race and gender and age distribution of the workforce at different grades, and whether they are full or part time the disability distribution of the workforce by full and part-time status. information about occupational segregation. In addition we will introduce the full range of protected characteristics to the monitoring questions included in the staff survey. However, we will only publish and report data where confidentiality can be maintained. Workforce data is collected from April to March each year. The complete set of data for 2012-13 will therefore be published in our Annual Report in July 2013. Current data relating to our workforce is available at www.northnorfolk.org/community/4967.asp Some of the data, described above, is not published as it would compromise confidentiality. However if you would more information about this or have any questions please contact the Human Resources team on 01263 516035. Cohesion and Harassment This service also contributes to the Council‟s responsibility to promote good relations between people of different back grounds and to eliminate harassment. This is through our work to tackle Hate Crime. Equality Data The Council is a signatory of the Norfolk Multi Agency Hate Crime Group. The protocol has been Equality Impact Assessed and we regularly monitor Hate Incident and Hate Crime statistics which are collected by the police. This data is collected by: • Geographic district • Type of hate crime / incident e.g. race, faith, homophobic, transphobic, disabled and hate other. • Type of incident e.g. violence against the person, criminal damage, theft other, crime other, burglary dwelling, burglary non dwelling, robbery, sexual offences and theft from motor vehicle. Hate Crimes In the last 2 years around 1,000 Hate Crimes have been reported in Norfolk. The table below shows the figures for North Norfolk in comparison to other authorities in the County. 44 C North Norfolk D South Norfolk E Broadland F Norwich City Council G Great Yarmouth Total Jan2011 - Jun2011 July2011 - Dec2011 Jan2012 - Jun2012 July2012 - Dec2012 B Breckland Period A Kings Lynn & West Norfolk Hate Crimes 61 74 35 31 43 33 28 36 11 21 11 12 18 20 16 18 20 17 11 18 118 81 92 86 53 58 40 35 324 304 233 236 In North Norfolk the figures have remained steady with the exception of a six month period in 2011. The type of hate crime for this area tends to be related to Race and Disability. The profile of victims tends to be White British or White other, mainly men below the age of 50. This is broadly in line with the trend for the County. Indicator A Kings Lynn & West Norfolk B Breckland C North Norfolk D South Norfolk E Broadland F Norwich City Council G Great Yarmouth Total Hate Crimes Jan2012 - Jun2012 Believed Race Believed Homophobic/Transphobic Believed Faith Believed Disabled Believed Hate Other Total 27 4 1 3 0 35 17 4 0 7 0 28 4 1 0 6 0 11 13 1 0 1 0 15 8 2 0 0 0 10 66 15 3 7 1 92 25 1 1 12 0 39 160 28 5 36 1 230 July2012 - Dec2012 Believed Race Believed Homophobic/Transphobic Believed Faith Believed Disabled Believed Hate Other Total 20 4 1 4 0 29 17 10 0 9 0 36 4 2 0 6 0 12 13 1 0 4 0 18 10 4 0 4 0 18 59 5 0 17 0 81 21 5 0 8 0 34 144 31 1 52 0 228 Period Due to information, from the British Crime Survey and anecdotal evidence, regarding the under reporting of Hate Crime, the Multi Agency Partnership for Hate Crime, of which the Council is a member, ran a campaign to increase reporting. To date this does not appear to have resulted in an increase in reporting. During 2013/14 the Council, with partners, will be reviewing the Multi Agency Protocol for Hate Crime and continue to monitor Hate Crime figures in our District. 45 Domestic Violence Data to be included in final draft. Data Gaps No data gaps have been identified in respect of Domestic Violence. Initiatives Members of our Housing Team attend the monthly MARAC (Multi Agency risk Assessment Conference) meetings, offer advice and support to cases that are relevant to North Norfolk DC and visit the refuge within North Norfolk on a monthly basis offering housing options advice. Electoral Services The purpose of the Council‟s Electoral Service is to: Manage all elections, parish polls, and referenda and revise and update the Parliamentary and Local Government electoral registers. The Council collects data on the number of Disability Discrimination Act (DDA) compliant polling stations and information about how well informed residents feel about how and where to register to vote. EQIAs are completed for the services budget savings and the equality duty is considered as part of core activity such as polling reviews. This service is currently completing an EQIA for its Performance Standards. Data 97.7 % of our polling stations are Disability Discrimination Act compliant. 50% of our residents feel very well informed about how and where to register to vote. A further 39% feel fairly well informed. The key test of fairness for this service is: 1. Under representation of protected groups in electoral turnout. 2. Lower satisfaction with how and where to register to vote amongst protected groups. Data Gaps Electoral Services will introduce a method for assessing electoral turnout at district and general elections and complete an analysis of how informed residents feel about how and where to register to vote. This will be collected during 2013. 46 Contact Us If you would like to find out more about anything in this summary or to access NNDC equality data go to http://www.northnorfolk.org/community/4967.asp or contact us at: Performance Unit North Norfolk District Council Holt Road Cromer Norfolk NR279EN 01263 516214. performance@north-norfolk.gov.uk 47