Please Contact: Mary Howard
Please email: mary.howard@north-norfolk.gov.uk Please Direct Dial on: 01263 516047
Committee Administrator: Emma Denny: emma.denny@north-norfolk.gov.uk
04 November 2011
A meeting of the Overview and Scrutiny Committee of North Norfolk District Council will be held
in the Council Chamber at the Council Offices, Holt Road, Cromer on Wednesday 16 November
2011 at 9.30a.m.
At the discretion of the Chairman, a short break will be taken after the meeting has been running
for approximately one and a half hours. Coffee will be available in the staff restaurant at 9.30 a.m.
and at the break.
Members of the public who wish to ask a question or speak on an agenda item are requested to
arrive at least 15 minutes before the start of the meeting. It will not always be possible to
accommodate requests after that time. This is to allow time for the Committee Chair to rearrange
the order of items on the agenda for the convenience of members of the public. Further information
on the procedure for public speaking can be obtained from Democratic Services, Tel: 01263
516047, Email: democraticservices@north-norfolk.gov.uk
Philip Burton
Chief Executive
To: Mrs A Claussen-Reynolds, Mrs A Green, Mr B Jarvis, Mr P Moore, Mr J H Perry-Warnes,
Mr R Reynolds, Mr E Seward, Mr B Smith, Mr R Smith, Mr P Terrington, Mr G Williams and
Mr R Wright
All other Members of the Council for information.
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order to attend this
meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative
format or in a different language please contact us.
Chief Executive: Philip Burton Deputy Chief Executive Sheila Oxtoby Strategic Directors: Nick Baker, Steve Blatch
& Tony Ing Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
TO RECEIVE APOLOGIES FOR ABSENCE
2.
SUBSTITUTES
3.
PUBLIC QUESTIONS
To receive questions from the public, if any
4.
MINUTES
(attached - p.1)
(9.30 – 9.35)
To approve as correct records, the minutes of the special meeting of the Overview and
Scrutiny Committee held on 04 October 2011 and the meeting of the Overview and Scrutiny
Committee held on 18 October 2011.
5.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government
Act 1972.
6.
DECLARATIONS OF INTEREST
Members are asked at this stage to declare any interests that they may have in any of the
following items on the agenda. The Code of Conduct for Members requires that
declarations include the nature of the interest and whether it is a personal or prejudicial
interest.
7.
PETITIONS FROM MEMBERS OF THE PUBLIC
To consider any petitions received from members of the public.
8.
CONSIDERATION OF ANY MATTER REFERRED TO THE COMMITTEE BY A MEMBER
To consider any requests made by non-executive Members of the Council, and notified to
the Monitoring Officer with seven clear working days notice, to include an item on the
agenda of the Overview and Scrutiny Committee.
9.
RESPONSES OF THE COUNCIL OR THE CABINET TO THE COMMITTEE’S REPORTS
OR RECOMMENDATIONS
To consider any responses of the Council or the Cabinet to the Committee’s reports or
recommendations.
10.
THE FORWARD PLAN
To discuss the Forward Plan and its Work Programme.
(attached – p.15)
11.
COMMUNITY SAFETY UPDATE
(attached - p.17)
(Appendix A - p. 19; Appendix B - p. 22)
(9.40 – 10.20)
This item will begin with a presentation by Chief Inspector Neil Baily, District Commander
North Norfolk and Broadland on policing arrangements and organisation in North Norfolk.
Summary:
This is an information report for discussion and covers the
following items:
•
Overview of local arrangements for managing community
safety
•
Combating anti-social behaviour – partnership with Victory
Housing Trust
•
Policing in North Norfolk, to include district crime statistics
• Preparations for the introduction of Police and Crime
Commissioners in 2012
12.
Conclusions:
Revised structures have now been implemented locally and at
county level and local management arrangements are
providing an appropriate and proportionate response to
assessed needs within the community.
Recommendations:
The Committee is requested to consider the reports and
presentations and raise any issues for further review
Cabinet member(s):
Councillor John Lee
Ward(s) affected:
All
Contact Officer, telephone
number, and e-mail:
Philip Burton, Chief Executive
01263 516000
philip.burton@north-norfolk.gov.uk
ANNUAL REPORT 2010/2011
(attached, p.30)
(Appendix C – p.35)
(10.20 – 10.40)
To receive the Annual Report 2010/ 2011
(Source: Helen Thomas, Ext. 6214, helenthomas@north-norfolk.gov.uk)
13.
DEVELOPMENT MANAGEMENT AND LAND CHARGES PERFORMANCE UPDATE
(attached, p.49)
(Appendix D - p. 50)
(10.40 – 11.15)
To receive the quarterly report on planning applications and appeals for the period from
July to September 2011, covering the turnaround of applications, workload and appeal
outcomes.
(Source: Steve Oxenham, Ext. 6135, steve.oxenham@north-norfolk.gov.uk)
14.
HALF YEARLY TREASURY MANAGEMENT REPORT FOR 2011/12
(Cabinet Agenda – 31 October 2011, p. 11)
(Appendix A, Cabinet Agenda p.16; Appendix B, p.20)
(11.30 – 11.40)
Summary:
This report sets out the Treasury Management activities
undertaken in the first six months of 2011/12.
Conclusions:
Treasury activities for the year have been carried out in
accordance with the CIPFA Code and the Council’s Treasury
Strategy.
Recommendations:
That the Council be asked to RESOLVE that the Half Yearly
Treasury Management Report for 2011/12 be approved.
Cabinet member(s):
All
Contact Officer, telephone
number, and e-mail:
15.
Ward(s) affected:
All
Tony Brown 01263 516126
tony.brown@north-norfolk.gov.uk
BUDGET MONITORING 2011/12 – PERIOD 6
(Cabinet Agenda – 31 October 2011, p.24)
(Appendix C, Cabinet Agenda p.36; Appendix D, p. 37, Appendix E, p. 39)
(11.40 – 11.55)
Summary:
This report presents the budget monitoring position for the
revenue account and capital programme to the end of period 6
(30 September 2011) and also includes a review of the current
capital programme.
Conclusions:
The position at the end of September 2011 is showing a small
overspend for the current financial year of £13,645. The overall
financial position will be considered in further detail over the
coming months as work on the future budgets and funding the
grant cuts is undertaken.
Recommendations:
It is recommended that:
1) Overview and Scrutiny Committee note the contents of the
report and the revenue account forecast for the current financial
year;
2) Overview and Scrutiny Committee note the current position
on the 2011/12 capital programme and approve the
amendments in relation to the revenue contributions to capital
for the additional costs in relation to the provision of electricity at
Holt country park and the capitalisation of the new evaporative
cooling system for the ICT server room.
Cabinet member(s):
All
Contact Officer, telephone
number, and e-mail:
Ward(s) affected:
All
Duncan Ellis, Acting Financial Services Manager, 01263
516330, Duncan.Ellis@north-norfolk.gov.uk
16.
FINANCIAL PLAN UPDATE 2011/12 – 2014/15, STRATEGIC CONTEXT AND
ORGANISATIONAL WORKSTREAMS
(Attached, p.53)
(11.55 – 12.20)
(At the special meeting of the Overview and Scrutiny Committee on 04 October 2001 it was
agreed that Appendix B to the corporate plan, Financial Plan update 2011/12 – 2014/15
would be considered by the Committee at the meeting on 16 November 2011)
(Source: Sheila Oxtoby, Ext. 6077, sheila.oxtoby@north-norfolk.gov.uk)
17.
OVERVIEW AND SCRUTINY UPDATE
(Attached, p.71)
(Appendix E – p.76, Appendix F– p.83, Appendix G – p.84, Appendix H – p.86
Appendix I – p.87, Appendix J – p. 88, Appendix K – p. 91)
(12.20 – 12.40)
Summary:
This report updates the Committee on progress with
topics in its agreed work programme (attached at
Appendix E) and invites Members to identify any
arising items for future meetings. The Scrutiny
Committee’s working style and role is attached at
Appendix F.
Conclusions:
That progress is being made in some areas, others
need to be monitored and opportunities for scrutiny
should be discussed.
Recommendations:
1. That Members should consider any followup actions required on these topics.
2. To approve the revisions to the Work
Programme Template and the Witness
Protocol or
3. to set up a Task and Finish Group to meet
once for the purpose of carrying out further
work on the Work Programme Template and
the Witness Protocol.
Cabinet
Member(s)
Ward(s) affected
Mr T J FitzPatrick
All
Contact Officer, telephone number and email: Mary Howard, Democratic Services Team
Leader, Tel.01263 516047, mary.howard@north-norfolk.gov.uk
18.
EXCLUSION OF THE PRESS AND PUBLIC
To pass the following resolution, if necessary:
“That under Section 100A(4) of the Local Government Act 1972 the press and public be
excluded from the meeting for the following items of business on the grounds that they
involve the likely disclosure of exempt information as defined in paragraph 7C of Part I of
Schedule 12A (as amended) to the Act.”
19.
TO CONSIDER ANY EXEMPT MATTERS ARISING FROM CONSIDERATION OF THE
PUBLIC BUSINESS OF THE AGENDA