Please Contact: Mary Howard
Please email: mary.howard@north-norfolk.gov.uk
Please Direct Dial on: 01263 516047
21 May 2012
The Annual Full Council meeting of the North Norfolk District Council will be held in the
Council Chamber at the Council Offices, Holt Road, Cromer on Wednesday 30 May 2012
at 6.00 p.m.
There will be an opportunity before the start of the meeting for Members to take part in
prayer led by Councillor Barbara McGoun, Licensed Reader, Ashmanhaugh, Barton Turf,
Beeston St Lawrence, Horning, Irstead and Neatishead.
Members are requested to bring their Cabinet Agenda (14 May 2012) and Overview &
Scrutiny Agenda (23 May 2012) for item 17.
Sheila Oxtoby
Chief Executive
To: All Members of the Council
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order
to attend this meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative format or in a
different language please contact us
Chief Executive: Sheila Oxtoby
Corporate Directors: Nick Baker and Steve Blatch
Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
OUTGOING CHAIRMAN’S COMMUNICATIONS
To receive the outgoing Chairman’s communications, if any.
2.
ELECTION OF CHAIRMAN
To elect a Chairman of the Council for the ensuing year.
3.
INCOMING CHAIRMAN’S COMMUNICATIONS
To receive the incoming Chairman’s communications, if any.
4.
APPOINTMENT OF VICE-CHAIRMAN
To appoint a Vice-Chairman of the Council for the ensuing year.
5.
TO RECEIVE DECLARATION OF INTERESTS FROM MEMBERS
Please indicate whether the interest is a personal one only or one which is also
prejudicial. The declaration of a personal interest should indicate the nature of the
interest and the agenda item to which it relates. In the case of a personal interest,
the member may speak and vote. If it is a prejudicial interest, the member should
withdraw from the meeting whilst the matter is discussed.
6.
APOLOGIES FOR ABSENCE
To receive apologies for absence, if any.
7.
MINUTES
(pages 1 - 16)
To confirm the minutes of the meeting of the Council held on 18 April 2012.
8.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B (4)(b) of the Local
Government Act 1972.
9.
PUBLIC QUESTIONS
To consider any questions received from members of the public.
10.
REPORT ON THE CABINET
The Leader will report to the Council on any appointments and changes to the
Membership and portfolio responsibilities of the Cabinet
11.
APPOINTMENT OF COMMITTEES, CHAIRMEN AND VICE CHAIRMEN AND
SUBSTITUTES
AGENDA NOTE:
If the Council is to approve alternative arrangements for appointments
to a Committee other than those required by law on political balance, it must be
without any member voting against them.
Council will recall that there is no substitution permitted on Cabinet. Members are
also reminded of the need for Committee Members or Substitutes on the
Development, Standards and Licensing and Appeals Committees to have undertaken
the necessary training.
The Chairman of the Overview and Scrutiny Committee will normally be drawn from
the opposition group and the Vice – Chairman from the ruling group. Cabinet
Members can not sit or substitute on the Overview and Scrutiny Committee.
Decision:
To recommend Council to appoint Committees, Chairmen and
Vice-Chairmen and Substitute Members as outlined below.
COMMITTEE No OF
SEATS
Scrutiny
12
Committee
CONSERVATIVE
Mrs A ClaussenReynolds
Mrs A Green
Mr B Jarvis
Mr J H PerryWarnes
Mr R Reynolds
Mr B Smith (VC)
Mr N Smith
LIBERAL
DEMOCRAT
Ms V R Gay
Mr P Moore
Mr E Seward
(C)
Mr R Smith
INDEPENDENTS
Mr M J M Baker
Development
Committee
14
Mrs S A Arnold (C)
Mrs L Brettle
Mr B Cabbell
Manners (VC)
Mrs A Green
Mr J H PerryWarnes
Mr R Reynolds
Mr R Shepherd
Mr B Smith
Mrs P GroveJones
Mr P High
Mrs A
Sweeney
Mrs V
Uprichard
Mr J A Wyatt
Audit
Committee
6
Mr N D Dixon (C)
Mr B Jarvis
Mr R Oliver
Mr S Ward
Mrs A Moore
Mr D Young
Licensing &
Appeals
Committee
15
Mrs P GroveJones
Mr B J Hannah
Mr P W High
Mrs A
Sweeney
Mrs L Walker
Mr J A Wyatt
Standards
Committee
7
Mrs A ClaussenReynolds
Mrs A Green
Mr B Jarvis
Miss B Palmer
Mr R C Price (C)
Mr R Reynolds
Mr R Shepherd
Mr B Smith
Mrs H Thompson
(VC)
Miss B Palmer
Mr J D Savory
Mr R Stevens
Mrs H Thompson
Mrs H Eales
Mr E Seward
Partnership
Mr B J Hannah
Mr P W Moore
Mr P Williams
Mr P Terrington
Mr G Allen
Mr R Barr
Mr A Bullen
Mr M Coates
Mrs M Evans
Mr H Gupta
Mr A Nash
Mr S Sankar
Mrs A Shirley
Committee –
Revenues
and Benefits
Shared
Services
Mr W J Northam
(Miss B Palmer)
Norfolk Joint
Museums
Committee
Police and
Crime Panel
Mrs L Brettle
(Mr R Reynolds)
(Mrs A Moore)
Mr R Shepherd
County
Community
Safety
Partnership
Scrutiny
Panel
CHAIRMEN, VICE – CHAIRMEN AND SUBSTITUTE MEMBERS OFCOMMITTEES
COMMITTEE
CHAIRMAN
Mr E Seward
Scrutiny Committee
VICE-CHAIRMAN
Mr B Smith
Development
Committee
Mrs S A Arnold
Audit Committee
Mr N D Dixon
Licensing & Appeals
Committee
Mr R C Price
Mrs H Thompson
Standards
Committee
Mrs A Shirley
Mr S Sankar
Police and Crime
Panel
Mr B Cabbell
Manners
SUBSTITUTE(S)
Mr M J M Baker
Ms V R Gay
Mr G R Jones
Mrs B A McGoun
Mr D Young
Mr R Price
Mr R Shepherd
Mr S Ward
Mrs B McGoun
Mr E Seward
Mrs L Walker
Mr N Smith
Mr S Ward
Miss B Palmer
Mr N Dixon
Mrs A ClaussenReynolds
Mr P Terrington
Ms V R Gay
Mr R Reynolds
Mr P W High
Mrs B A McGoun
Mr J A Wyatt
Mr R Shepherd
Mr N Smith
Mr S Ward
Mr J Punchard
12.
APPOINTMENT OF MEMBERS ON WORKING PARTIES, FORUMS, AREA AND
ADVISORY COMMITTEES
Decision:
To recommend Council to appoint North Norfolk District
Council Members on Working Parties, Forums and Area
Advisory Committees as outlined below:
No of
seats
CONSERVATIVE
LIBERAL
DEMOCRAT
OTHER
11
Mr B Cabbell
Manners
Mr N Dixon
Mrs A Green
Mr T Ivory
Mr K Johnson C
Mrs S Arnold VC
Mr P W High
Mr G R Jones
Mr P Williams
Mr D Young
Mr M Baker
Joint Staff Consultative
Committee
6
Mrs S A Arnold
Mrs H Eales
Mr K Johnson
Mr P W High
Mrs B A
McGoun
Vacancy
Member Training,
Development & Support
Group
(Non political
Member/Officer Group)
(Not Politically
Balanced)
6
Mr K Johnson
Mr J Lee
Mr B Smith
Mrs V
Uprichard
Mr P W High
Vacancy
Coastal Issues Forum
(Members with Coastal
Wards or Special
Responsibility for
Coastal Issues) (Not
Politically Balanced)
23
Mr J Lee
Mr R Price
Mr K Johnson
Mr B Smith
Mr W Northam
Mr J Savory
Mr B Cabbell
Manners
Mrs A Fitch-Tillett
Mrs L Brettle
Mrs H Thompson
Mr B Jarvis
Mr D Young
Mr B Hannah
Mr R Smith
Mrs L Walker
Mr P Williams
Constitution Working
Party
5
Mrs A M FitchTillett
Mr K E Johnson
Mrs H Thompson
Ms V R Gay
Mrs A M
Moore
WORKING PARTY,
FORUM,
AREA/ADVISORY
COMMITTEE
Planning Policy and Built
Heritage Working Party
Mr P
Terrington
CHAIRMEN AND VICE – CHAIRMEN (WHERE APPROPRIATE)
WORKING PARTY, FORUM,
AREA/ADVISORY
COMMITTEE
Planning Policy and Built
Heritage Working Party
CHAIRMAN
VICE - CHAIRMAN
Mr K Johnson
Mr S Arnold
13.
Joint Staff Consultative
Committee
Mr K Johnson
Member Training,
Development & Support
Group
(Non political Member/Officer
Group) (Not Politically
Balanced)
Mr K Johnson
Constitution Working Party
Mrs H Thompson
Phil Godwin
APPOINTMENT OF MEMBERS TO OUTSIDE BODIES
(pages 17 - 56)
(Appendix A – pages 22 - 40)
(Appendix B – pages 41 - 43)
(Appendix C – pages 44 -56)
Summary:
This report requires Members to make nominations and
appointments to the Council’s schedule of approved
Outside Bodies for the 2012/13 civic year.
Recommendations:
Cabinet Member(s)
All
1. That the Outside Bodies list be amended in
accordance with section 4 and 6 of the
report.
2. That the outside bodies referred to in section
5 are referred to the Scrutiny Committee for
further consideration as to whether they
remain on the Outside Body list.
3. That the Council appoints Members to the
schedule of approved Outside Bodies for the
2012/13 civic year as detailed in Appendix B.
Ward(s) affected
All
Contact Officer, telephone number and email:
Emma Duncan, Legal and Democratic Services Manager, 01263 516045,
emma.duncan@north-norfolk.gov.uk
14.
ESTABLISHMENT OF NORFOLK POLICE AND CRIME PANEL
(pages 57 - 82)
Summary:
This report sets out the arrangements for establishing a
Norfolk Police and Crime Panel, in accordance with the
requirements of the Police Reform and Social
Responsibility Act 2011.
Conclusions:
That the Council agrees the establishment and
proposed arrangements for the Norfolk Police and
Crime Panel (PCP) and appoints Mr R Shepherd to the
PCP.
Recommendations:
Council is RECOMMENDED to:(i)
Agree the establishment of a Police and
Crime Panel (PCP) for Norfolk, as a joint
committee of the district, borough and
county councils, and agree the proposed
Panel Arrangements.
Cabinet Member(s)
(ii)
Appoint Mr R Shepherd from the North
Norfolk District Council majority group to the
PCP and appoint Mr J Punchard as the
named substitute. (NB The appointed
member and named substitute must be from
the same political group).
(iii)
Endorse the proposed Rules of Procedure
and recommend to the PCP that they be
adopted.
Ward(s) affected
Cllr T. FitzPatrick
All
Contact Officer, telephone number and email:
Tony Ing, 01263 516080, tony.ing@north-norfolk.gov.uk
15.
RECOMMENDATIONS FROM LICENSING AND APPEALS COMMITTEES 2 April
2012 and 21 May 2012
LICENSING FEES FOR 2012/13 – ANIMAL WELFARE LICENCES (2 April 2012,
minute 40)
RECOMMENDATION TO FULL COUNCIL
1. To retain a banding system for Animal Welfare Licences for a period of one year,
after which time it will be reviewed.
2. That the three bands and charges are as follows:
a) Animal Boarding, Dog Breeding Establishments and Pet Shops £110.00 per
annum.
b) Dangerous Wild Animals £145.00 per annum.
c) Zoos and Riding Establishments £155.00 per annum
3. To increase the cost of Animal Welfare Licences annually by increments with the
aim of achieving cost neutrality within the lifetime of the present Licensing and
Appeals Committee.
LICENSING FEES FOR 2012/13 (21 May 2012)
RECOMMENDATION TO FULL COUNCIL
To follow
16.
RECOMMENDATION FROM CABINET 16 April 2012
NORTH LODGE PARK DEVELOPMENT PROPOSAL (minute 116)
(Report to Cabinet – pages 83 - 89)
RECOMMENDATION TO FULL COUNCIL
1. Authorise Officers to progress with a development scheme for North Lodge Park as
described in the report, to include ongoing dialogue with key stakeholders.
2. Agree to a capital expenditure of £197,000 for the scheme, to be financed from
capital receipts.
3. To authorise Officers to enter into negotiations and complete legal contracts and
where necessary, planning applications in respect of:
a)
b)
c)
17.
the financial offer from Cromer Town Council to fund the toilets and the Park
the transfer of the existing toilet buildings to the Sea View Pre-school
the transfer of the existing bowls green to the Town Council at no future cost
to North Norfolk District Council
RECOMMENDATIONS FROM CABINET 14 May 2012 AND OVERVIEW AND
SCRUTINY 23 May 2012 (please note the item references below refer to the
agenda numbering in the Cabinet and Scrutiny Agendas)
PERFORMANCE MANAGEMENT FRAMEWORK INCLUDING PERFORMANCE
MANAGEMENT OF THE ANNUAL ACTION PLAN 2012/13
CABINET RECOMMENDATION (Item 7);
RECOMMENDATION TO FULL COUNCIL
To approve:
a) the revised Performance Management Framework, and
b) the performance measures for the Annual Action Plan 2012/13
SCRUTINY RECOMMENDATION (Item 11)
To be reported at the meeting;
A POLICY POSITION ON SECTION 106
ASSOCIATED WITH RETAIL DEVELOPMENTS
FINANCIAL
CONTRIBUTIONS
CABINET RECOMMENDATION (Item 9);
RECOMMENDATION TO FULL COUNCIL
That the key principles detailed at paragraph 4.1 of the report form the basis of
the procedure to be adopted by the Council in negotiating Section 106
contributions from new retail proposals be endorsed with effect from 1st June
2012
SCRUTINY RECOMMENDATION (Item 13);
To be reported at the meeting
18.
LOCALISM ACT 2011 – CHANGES TO THE STANDARDS ARRANGEMENTS
(pages 90 - 107)
(Appendix D – pages 97 - 99)
(Appendix E – pages 100 - 103)
(Appendix F – pages 104 - 105)
(Appendix G – pages 106 - 107)
Summary:
The purpose of this report is to seek a decision from
members on implementation of the new standards regime
under the Localism Act 2011 (“the Act”).
Conclusions:
This report seeks to address the following key issues:
• Adopting a new Code of Conduct
• Arrangements for dealing with allegations relating to
the new Code of Conduct
• Interim arrangements for the registration and
declaration of interests
• Co-option of Town and Parish Councillors to a new
Standards Committee
• Joint recruitment of an Independent Person
and incorporates views expressed by the Standards
Committee at its meeting held on 8 May 2012.
Recommendations:
To adopt as of 1 July 2012 with or without amendments
the standards arrangements set out in this Report
including:(i)
the new Members’ Code of Conduct set out in
Appendix D;
(ii)
the arrangements for dealing with standards
allegations and the establishment of a Standards
Committee all as set out in Appendix E;
(iii)
the procedures for the Monitoring Officer and/or
the Independent Person to follow in considering
standards complaints set out in the Annex to
Appendix E;
(iv)
the appointment and remuneration of an
Independent Person in accordance with section 6
of the Report and Appendix F;
(v)
the adoption of the Authority’s current
arrangements in relation to the registration and
declaration of personal and prejudicial interests
until such time as regulations in relation to
‘disclosable pecuniary interests’ are published in
accordance with Clause 29 of the Act and new
recommendations in relation to interests are put
before the Full Council for approval;
(vi)
the delegation of dispensation powers under
section 33 of the Act to the Standards Committee
and the designation of the Monitoring Officer as
Proper Officer for the receipt of applications for
dispensations;
(vii)
the changes to the Authority’s Constitution
necessitated by the changes to the standards
regime and procedures outlined above;
(viii)
the delegation to the Monitoring Officer of the
power to take all steps and deal with all such
ancillary matters as are required to implement
any of the above and to render the Authority
compliant with the Act, including engaging with
Town and Parish Councils in relation to the
adoption of a Code of Conduct and the
arrangements for dealing with Standards
allegations.
Cabinet Member(s)
Ward(s) affected
Cllr T. FitzPatrick
All
Contact Officer, telephone number and email:
Tony Ing, 01263 516080, tony.ing@north-norfolk.gov.uk
19.
TO RECEIVE THE MINUTES OF THE UNDERMENTIONED COMMITTEES
(pages 108 - 131)
To receive the approved minutes of the undermentioned committees:
a)
b)
c)
Cabinet – 12 March 2012
Development Committee – 5 April 2012
Cabinet – 16 April 2012
20.
REPORTS FROM THE CABINET OR MEMBERS OF THE CABINET
21.
QUESTIONS RECEIVED FROM MEMBERS
22.
OPPOSITION BUSINESS
None received
23.
NOTICE(S) OF MOTION
COASTHOPPER SERVICE
I have been assured from the responsible officer at North County Council that whilst
there are no immediate plans to make changes to the Coasthopper, the contract with
Norfolkgreen ends in 2013. The service is heavily subsidised by Norfolk County
Council and also through the concessionary pass scheme. It is anticipated that the
County Council’s transport budget will be cut by £200,000 next year and whilst no
decisions have yet been made regarding the Coasthopper it is important that we
make every effort to retain this well used and popular service which, apart from the
pleasure given to users, both local and tourists, has brought very real benefits to
local businesses along its route.
I therefore ask this Council to contact Norfolk County Council and Norfolkgreen
endorsing its support for this important service and urging that everything possible is
done to ensure its continuance with current or even improved service for the
foreseeable future.
Proposed by Cllr. Sue Arnold
Seconded by Cllr. Jonathan Savory
24.
SEALED DOCUMENTS
(page 132)
Recommendation:
That the list of sealed documents is received by Members.
Contact: Tony Ing 01263 516080
Email: tony.ing@north-norfolk.gov.uk
25.
EXCLUSION OF PRESS AND PUBLIC
To pass the following resolution – if necessary:
“That under Section 100A(4) of the Local Government Act 1972 the press and public
be excluded from the meeting for the following item(s) of business on the grounds
that they involve the likely disclosure of exempt information as defined in
paragraph(s) _ of Part 1 of Schedule 12A (as amended) to the Act.”
26.
PRIVATE BUSINESS
Circulation:
All Members of the Council.
Members of the Management Team and other appropriate Officers.
Press and Public