FULL COUNCIL
Minutes of a meeting of North Norfolk District Council held on 28 June 2011 at the Council
Offices, Holt Road, Cromer at 6.00 pm.
Members Present:
Mrs S A Arnold
Mr M J M Baker
Mrs L Brettle
Mr B Cabbell Manners
Mrs A ClaussenReynolds
Mr N D Dixon
Mrs H P Eales
Mrs A M Fitch-Tillett
Mr T FitzPatrick
Ms V R Gay
Mrs A R Green
Mrs P Grove-Jones
Mr B J Hannah
Mr P W High
Officers in
Attendance:
25.
Mr T Ivory
Mr K E Johnson
Mr G R Jones
Mr J Lee
Mrs B McGoun
Mrs A Moore
Mr P W Moore
Mr W J Northam
Miss B Palmer
Mr S Partridge
Mr J H Perry-Warnes
Mr R Price
Mr R Reynolds
Mr J D Savory
Mr E Seward
Mr R Shepherd
Mr B Smith
Mr N Smith
Mr R Smith
Mr R Stevens
Mrs A C Sweeney
Mr P Terrington
Mrs H Thompson
Mrs L Walker
Mr S Ward
Mr G Williams
Mr J A Wyatt
Mr D Young
The Chief Executive, the Deputy Chief Executive, the Strategic Director –
Community, the Strategic Director – Environment and the Democratic
Services Team Leader.
PRAYERS
The Meeting began with prayer led by Revd Canon Dr David Court, Vicar, Cromer Parish
Church with St Martin’s.
26.
CHAIRMAN’S COMMUNICATIONS
The Chairman announced the death of Mr Ron Nash, who had been Deputy Secretary to the
Council from its inception in 1974 until he retired in August 1985.
Previously Mr Nash was the Clerk and Chief Financial Officer of North Walsham Urban District
Council, one of the seven Councils which were amalgamated to form North Norfolk District
Council in 1974.
He had been with the Urban District Council since 1957 and was very active within the
community, having been the driving force behind the building of the North Walsham
Community Centre, the Treasurer of North Walsham in Bloom and the inspiration of the
twinning of North Walsham with Friesenried in Bavaria.
Full Council
1
28 June 2011
CHAIRMAN’S COMMUNICATIONS
(Continued)
Mr Nash left a widow and three sons. It was the wish of the Council that the Chairman should
send a letter of condolence to the family.
A letter had been received from the Olympics Committee. There was optimism that the
Olympic flame would come to North Norfolk.
27.
TO RECEIVE DECLARATION OF INTERESTS FROM MEMBERS
The following Members declared interests in the matters listed below:
Member(s)
Mr R C Price
28.
Minute
No.
39
Item
Interest
To receive the minutes of the
undermentioned committees
Personal - had a
planning application on
the agenda of the
Development Committee
26 May 2011
APOLOGIES FOR ABSENCE
Apologies for absence were received from Mr B Jarvis, Mr N Lloyd, Mr R Oliver, Mrs V
Uprichard and Mr R Wright.
29.
MINUTES
The Minutes of the meeting of Full Council held on 18 June 2011 were approved as a correct
record.
30.
ITEMS OF URGENT BUSINESS
There were four items of urgent business concerning appointments to committees and outside
bodies. They were urgent because meetings of these bodies were scheduled to take place
before Full Council met again on 27 July 2011. The appointments would be taken at agenda
item 8.
31.
PUBLIC QUESTIONS
None received.
32.
APPOINTMENT OF REPRESENTATIVE TO THE NORFOLK HEALTH OVERVIEW AND
SCRUTINY COMMITTEE
Mrs A Claussen-Reynolds was nominated and seconded for this appointment, with Mr B Jarvis
as her named substitute. Both were Members of the Council’s Overview and Scrutiny
Committee in accordance with the Terms of Reference of the Norfolk Health Overview and
Scrutiny Committee.
RESOLVED
that Mrs A Claussen-Reynolds should represent North Norfolk District Council on the Norfolk
Health Overview and Scrutiny Committee and that Mr B Jarvis should be her named
substitute.
Full Council
2
28 June 2011
URGENT APPOINTMENTS (see Minute 30)
a) Director for Community Rail Norfolk: this item had only been notified to the Chief Executive
on the previous day. National Express was establishing a new company, limited by
guarantee, to oversee the Bittern Line and Wherry Line Partnerships. Mr T FitzPatrick was
nominated and seconded.
RESOLVED
that Community Rail Norfolk (CRN) be included in the official list of outside organisations
and that Mr T FitzPatrick be nominated to be a Director.
b) Strategic Housing Board: this organisation had been inadvertently omitted from the official
list of outside organisations and was due to meet in the coming week. The Member
appointed must be the Portfolio Holder for Housing.
RESOLVED
that the Strategic Housing Board be included in the official list of outside organisations and
that Mr K E Johnson be the Council’s representative.
c) North Norfolk Community Partnership: at the last meeting of Full Council it had been
reported that the Partnership was to be reviewed. However it would be reviewed by the
Board which would need to meet at least twice in order to do so. The Council’s
representative must be the Leader.
RESOLVED
that Mrs H Eales be the Council’s representative on the North Norfolk Community
Partnership Board.
d) Vacancy on the Member Training Development and Support Group: it was urgent to fill this
vacancy so that the Group could meet at full strength as soon as possible to review the
recent Member Induction events and plan for future training.
RESOLVED
that Mr P W High be appointed to the Member Training Development and Support Group.
33.
RECOMMENDATIONS FROM CABINET 6 JUNE 2011
MINUTE 9 ANNUAL TREASURY MANAGEMENT REPORT FOR 2010/11 (see Minute 34)
MINUTE 10 2010/11 OUTTURN REPORT (See Minute 35)
MINUTE 12 DESIGNATED AREA ORDER – CROMER
This item was introduced by the Portfolio Holder, Mr T Ivory, who explained that the area of
the order had resulted after consultation with licensees and the public. The order did not cover
the whole of Cromer and could be amended if it impacted on other parts of the town. There
was not a significant problem regarding drinking in Cromer but the order would give the police
greater power when dealing with specific incidents.
RESOLVED
To make an Order under Section 13(2) of the Criminal Justice and Police Act 2001 to cover
the area marked on the map appended at Appendix K to the report.
Full Council
3
28 June 2011
34.
ANNUAL TREASURY MANAGEMENT REPORT FOR 2010/11
The report, which had been to Cabinet and Overview and Scrutiny, was introduced by the
Portfolio Holder, Mr W J Northam, who explained that it concerned the Treasury Management
activities undertaken during the previous regime. He praised the staff in Financial Services for
their commitment and thanked the Technical Accountant for an excellent report.
RESOLVED that
a)
b)
35.
the Treasury Management Annual Report for 2010/11 is approved.
the maximum period of investment for non-UK banks is reduced from 2 years to a
maximum of 1 year.
3010/11 OUTTURN REPORT
The report, which had been to Cabinet and Overview and Scrutiny, was introduced by the
Portfolio Holder, Mr W J Northam. The report presented the outturn position for 2010/11 for
both the general fund revenue account and capital programme. The report included details of
where contributions had been made to earmarked reserves for future spending commitments.
The outturn at 31 March 2011 showed a surplus for the year of £328,111. This was after
allowing for a number of underspends to be rolled forward within earmarked reserves. Cabinet
would be reviewing the capital schemes for 2011/12 to 2012/13.
The Financial Services Manager was commended for her work, and that of her department.
Members wished her well as she started her maternity leave.
RESOLVED that
a)
b)
c)
d)
e)
f)
36.
final accounts position for the general fund revenue account for 2010/11;
transfers to and from reserves as detailed in the report;
transfer of the surplus of £328,111 for the year to the general reserve;
financing of the 2010/11 capital programme as detailed within the report;
balance on the general reserve of £1,328,018 at 31 March 2011;
updated capital programme for 2011/12 to 2012/13 and the associated financing of the
schemes as outlined within the report and detailed at Appendix I to the report.
ANNUAL GOVERNANCE STATEMENT
The Chairman of the Audit Committee, Mr N D Dixon, recommended approval of the Annual
Governance Statement which had been thoroughly discussed and amended by the Committee
at its last meeting, 7 June 2011.
RESOLVED
to approve the Annual Governance Statement 2010 – 2011.
37.
THE ANNUAL REPORT OF THE AUDIT COMMITTEE 2010 – 2011
The Chairman of the Audit Committee, Mr N D Dixon, introduced the report, which was a
record of the Committee’s work in the preceding year. He paid tribute to his predecessor, Mrs
A Moore, in building the capacity and capability of the Committee. A consultation was taking
place on the Future of Local Public Audit and this was likely to result in changes which might
include the incorporation of independent Members. This could change the nature of audit
committees and introduce bureaucracy and additional costs. These concerns had been
reflected in the Council’s response to the consultation.
Full Council
4
28 June 2011
THE ANNUAL REPORT OF THE AUDIT COMMITTEE 2010 – 2011
(Continued)
The introduction to the report had been written by Mrs A Moore. She thanked Members of the
Audit Committee and supporting officers for their work in the previous year.
RESOLVED
to receive the Annual Report of the Audit Committee 2010 – 2011
38.
NEW GOVERNMENT POLICY UPDATE
None.
39.
TO RECEIVE THE MINUTES OF THE UNDERMENTIONED COMMITTEES
a)
b)
c)
Cabinet – 21 March 2011
Development Committee – 14 April 2011
Development Committee – 25 May 2011
It was RESOLVED that the above-mentioned minutes be noted.
40.
COMMUNICATIONS FROM THE LEADER OF THE COUNCIL AND PORTFOLIO HOLDERS
The Leader reported that the Cabinet and Strategic Directors were working on the Corporate
Plan which would be presented to Full Council in September.
41.
TO ANSWER QUESTIONS ASKED PURSUANT TO STANDING ORDER No 23 AND OF
PORTFOLIO MEMBERS
None received.
42.
NOTICE(S) OF MOTION
None received
43.
LIST OF SEALED DOCUMENTS
RESOLVED that
the list of sealed documents be approved.
The meeting concluded at 6.30 pm.
____
Chairman
Full Council
5
28 June 2011