Please Contact: Emma Denny
Please email: emma.denny@north-norfolk.gov.uk
Please Direct Dial on: 01263 516010
14 May 2013
The Annual Full Council meeting of the North Norfolk District Council will be held in the
Council Chamber at the Council Offices, Holt Road, Cromer on Wednesday 22 May 2013
at 6.00 p.m.
Sheila Oxtoby
Chief Executive
To: All Members of the Council
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order
to attend this meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative format or in a
different language please contact us
Chief Executive: Sheila Oxtoby
Corporate Directors: Nick Baker and Steve Blatch
Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
PRAYERS
Led by Reverend Paul Neale, Assistant Minister, Cromer Parish Church with St
Martins.
2.
OUTGOING CHAIRMAN’S COMMUNICATIONS
To receive the outgoing Chairman’s communications, if any.
3.
ELECTION OF CHAIRMAN
To elect a Chairman of the Council for the ensuing year.
4.
INCOMING CHAIRMAN’S COMMUNICATIONS
To receive the incoming Chairman’s communications, if any.
5.
APPOINTMENT OF VICE-CHAIRMAN
To appoint a Vice-Chairman of the Council for the ensuing year.
6.
TO RECEIVE DECLARATION OF INTERESTS FROM MEMBERS
Members are asked at this stage to declare any interests that they may have in any
of the following items on the agenda. The Code of Conduct for Members requires
that declarations include the nature of the interest and whether it is a disclosable
pecuniary interest.
7.
APOLOGIES FOR ABSENCE
To receive apologies for absence, if any.
8.
MINUTES
(page 1)
To confirm the minutes of the meeting of the Council held on 24 April 2013.
9.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B (4)(b) of the Local
Government Act 1972.
10.
PUBLIC QUESTIONS
To consider any questions received from members of the public.
11.
REPORT ON THE CABINET
The Leader will report to the Council on any appointments and changes to the
Membership and portfolio responsibilities of the Cabinet
12.
APPOINTMENT OF COMMITTEES, CHAIRMEN AND VICE CHAIRMEN AND
SUBSTITUTES
AGENDA NOTE:
If the Council is to approve alternative arrangements for appointments
to a Committee other than those required by law on political balance, it must be
without any member voting against them.
Council will recall that there is no substitution permitted on Cabinet. Members are
also reminded of the need for Committee Members or Substitutes on the
Development, Standards and Licensing and Appeals Committees to have undertaken
the necessary training.
The Chairman of the Overview and Scrutiny Committee will normally be drawn from
the opposition group and the Vice – Chairman from the ruling group. Cabinet
Members can not sit or substitute on the Overview and Scrutiny Committee.
Appointments to any vacant seats will be confirmed by the Group Leaders at
the meeting.
Decision:
To recommend Council to appoint Committees, Chairmen and
Vice-Chairmen and Substitute Members as outlined below.
COMMITTEE
CONSERVATIVE(S)
Scrutiny
Committee
Mrs A ClaussenReynolds
Mrs A Green
Mr B Jarvis
Mr J H Perry-Warnes
Mr R Reynolds
Mr N Smith
Vacancy
Mrs S A Arnold (C)
Mrs L Brettle
Mrs A Green
Mr B Palmer
Mr J H Perry-Warnes
Mr R Reynolds (VC)
Mr R Shepherd
Mr B Smith
Mr N D Dixon (C)
Mr B Jarvis
Miss B Palmer
Mr R Reynolds
Mrs A ClaussenReynolds
Mrs A Green
Mr B Jarvis
Miss B Palmer
Mr R C Price (C)
Mr R Reynolds
Mr R Shepherd
Mr B Smith
Mrs H Cox (VC)
Miss B Palmer
Mr J D Savory
Mr R Stevens
Mrs H Cox (C)
Development
Committee
Audit Committee
Licensing &
Appeals
Committee
Standards
Committee
LIBERAL
DEMOCRAT(S)
Ms V R Gay
Mr P Moore
Mr E Seward (C)
Mr R Smith
INDEPENDENT
Mrs P GroveJones
Mr P High
Mrs A Sweeney
Mrs V Uprichard
Mr J A Wyatt
Mr M Baker
Mr P Terrington
Mrs A Moore
Mr D Young
Mrs P GroveJones
Mr B J Hannah
Mr P W High
Mrs A Sweeney
Mrs L Walker
Mr J A Wyatt
Mr B J Hannah
Mr P Moore (VC)
Mr P Williams
Mr G Allen
Mr R Barr
Mr A Bullen
Mr M Coates
Mrs M Evans
Mr H Gupta
Joint Staff
Consultative
Committee
JOINT
COMMITTEES &
PARTNERSHIPS
Partnership
Committee –
Revenues and
Benefits Shared
Services
Norfolk Joint
Museums
Committee
Norfolk Parking
Partnership Joint
Committee
(formerly Civil
Parking
Enforcement
Committee)
PATROL
Adjudication and
Bus Lane
Adjudication Joint
Committee
Police and Crime
Panel
County
Community
Safety
Partnership
Scrutiny Panel
Mr A Nash
Mrs A Shirley
Vacancy
Mrs S A Arnold
Mr T FitzPatrick (VC)
Mr N Smith
CONSERVATIVE(S)
Mr P W High
Mrs B McGoun
LIBERAL
DEMOCRAT(S)
SUBSTITUTES
Mr T FitzPatrick
Mr W J Northam
Mr E Seward
(Mrs A Moore)
Miss B Palmer
Mrs L Brettle
Mr R Reynolds
Mr R Oliver
Mr R Oliver
Mr R Shepherd
Mr S Ward
Mr R Reynolds
CHAIRMEN, VICE – CHAIRMEN AND SUBSTITUTE MEMBERS OF COMMITTEES
COMMITTEE
Scrutiny
Committee
CHAIRMAN
Mr E Seward
VICE-CHAIRMAN
Vacancy
Development
Committee
Mrs S A
Arnold
Mr R Reynolds
Audit
Committee
Mr N D Dixon
SUBSTITUTE(S)
Mr M J M Baker
Mrs B A McGoun
Mr D Young
Mr R Price
Mr R Shepherd
Mr S Ward
Mr G Williams
Mr N Lloyd
Mrs B McGoun
Mr E Seward
Mrs L Walker
Mr N Smith
Mr S Ward
Mr N Dixon
Mrs A Claussen-Reynolds
Mr R Stevens
Mr P Terrington
Mr P Williams
Ms V R Gay
Mr R Shepherd
COMMITTEE CHAIRMAN
Licensing &
Mr R C Price
Appeals
Committee
Standards
Mrs H Cox
Committee
VICE-CHAIRMAN
Mrs H Cox
Joint Staff
Consultative
Committee
Police and
Crime Panel
Mr P Godwin (staff)
Mr T
FitzPatrick
Mr P W Moore
SUBSTITUTE(S)
Mr P W High
Mrs B A McGoun
Mr J A Wyatt
Mr R Shepherd
Mr N Smith
Mr S Ward
Mrs P Grove-Jones
Mr R Oliver
Mr J Punchard
13. APPOINTMENT OF MEMBERS ON WORKING PARTIES, FORUMS, AND PANELS
Decision: To recommend Council to appoint North Norfolk District Council Members on
Working Parties, Forums and Panels as outlined below:
WORKING PARTY,
FORUM, PANEL
Planning Policy and
Built Heritage
Working Party
Member Training,
Development &
Support Group
(Non political
Member/Officer
Group) (Not
Politically Balanced)
Coastal Issues
Forum
(Members with
Coastal Wards or
Special
Responsibility for
Coastal Issues) (Not
Politically Balanced)
No of
seats
11
6
23
Constitution Working
Party
5
Council Tax Support
Working Party
5
CONSERVATIVE
Mr B Cabbell
Manners C
Mr N Dixon
Mrs A Green
Mr T Ivory
Mrs S Arnold VC
Miss B Palmer
Mr R Oliver
Mr J Lee C
Mr B Smith
Mr J Lee
Mr R Price
Mr B Smith
Mr W Northam
Mr J Savory
Mr B CabbellManners
Mrs A Fitch-Tillett
Mrs L Brettle
Mrs H Thompson
Mr B Jarvis
Mr A Yiasimi
Mrs A M FitchTillett
Mrs H Cox C
Vacancy
Mrs A ClaussenReynolds
Mr W Northam C
Mr R Oliver
LIBERAL
DEMOCRAT
Mrs P GroveJones
Mr P W High
Mr P Williams
Mr D Young
OTHER
Mrs V Uprichard
Mr P W High
Vacancy
Mr D Young
Mr B Hannah
Mr R Smith
Mrs L Walker
Mr P Williams
Mr P
Terrington
Ms V R Gay
Mrs A M Moore
Ms V R Gay
Mr D Young
Mr M Baker
WORKING PARTY,
FORUM, PANEL
CCTV Working Party
No of
seats
7
Big Society Fund
Grants Panel
7
CONSERVATIVE
Mrs L Brettle
Mrs A ClaussenReynolds C
Mr R Shepherd
Mr R Stevens
Mr T Ivory
Mr B Jarvis
Mr R Reynolds
Mr S Ward
Mr J Lee (sub)
LIBERAL
DEMOCRAT
Mr B Hannah
Mr P Moore
OTHER
Mr M Baker
Mrs P GroveJones
Mr P High
Mr J Wyatt
Mrs V Uprichard
(sub)
CHAIRMEN AND VICE – CHAIRMEN (WHERE APPROPRIATE)
WORKING PARTY,
FORUM, PANEL
Planning Policy and Built
Heritage Working Party
CHAIRMAN
VICE - CHAIRMAN
To be confirmed at the next
meeting of the working party
Mr S Arnold
Member Training,
Development & Support
Group
(Non political
Member/Officer Group)
(Not Politically Balanced)
Mr J Lee
Constitution Working Party
Mrs H Cox
Council Tax Support
Working Party
Mr W J Northam
CCTV Working Party
Mrs A Claussen-Reynolds
Big Society Grants Fund
Panel
To be confirmed at the first
meeting of the panel
14. APPOINTMENT OF MEMBERS TO OUTSIDE BODIES
(page 7)
(Appendix A – page 9)
(Appendix B – page 12)
Summary:
This report requires Members to make nominations and
appointments to the Council’s schedule of approved
Outside Bodies for the 2013/14 civic year.
Recommendations:
That the Council appoints Members to the schedule
of approved Outside Bodies for the 2013/14 civic
year as detailed in Appendix A
Cabinet member(s):
All
Contact Officer, telephone
number, and e-mail:
Ward(s) affected:
All
Emma Denny, Democratic Services Team Leader
01263 516010, emma.denny@north-norfolk.gov.uk
15.
TO NOTE THE MINUTES OF THE UNDERMENTIONED COMMITTEES
To note the approved minutes of the undermentioned committees:
a)
b)
c)
d)
Cabinet – 4 March 2013
Development Committee – 21 March 2013
Development Committee – 11 April 2013
Cabinet – 15 April 2013
16.
REPORTS FROM THE CABINET OR MEMBERS OF THE CABINET
17.
QUESTIONS RECEIVED FROM MEMBERS
None received
18.
OPPOSITION BUSINESS
None received
19.
NOTICE(S) OF MOTION
None received
20.
EXCLUSION OF PRESS AND PUBLIC
To pass the following resolution – if necessary:
“That under Section 100A(4) of the Local Government Act 1972 the press and public
be excluded from the meeting for the following item(s) of business on the grounds
that they involve the likely disclosure of exempt information as defined in
paragraph(s) _ of Part 1 of Schedule 12A (as amended) to the Act.”
21.
PRIVATE BUSINESS
Circulation:
All Members of the Council.
Members of the Management Team and other appropriate Officers.
Press and Public
FULL COUNCIL
Minutes of a meeting of North Norfolk District Council held on 24 April 2013 at the Council
Offices, Holt Road, Cromer at 6.00 pm.
Members Present:
Mr P W Moore
(Chairman)
Mrs S A Arnold
Mrs L Brettle
Mr B Cabbell Manners
Mrs A ClaussenReynolds
Mr N D Dixon
Mrs H Eales
Mrs A M Fitch-Tillett
Mr T FitzPatrick
Mrs A Green
Mrs P Grove-Jones
Mr T Ivory
Mr J Lee
Mr N Lloyd
Mrs B McGoun
Mrs A Moore
Mr W J Northam
Mr R Oliver
Miss B Palmer
Mr J Perry-Warnes
Mr R Price
Mr R Reynolds
Mr J Savory
Mr R Shepherd
Mr B Smith
Mr R Smith
Mr R Stevens
Mrs A Sweeney
Mr P Terrington
Mrs V Uprichard
Mrs L Walker
Mr G Williams
Mr P Williams
Mr R Wright
Mr J A Wyatt
Mr A Yiasimi
Mr D Young
Officers in
Attendance:
The Chief Executive, Corporate Director (Nick Baker), Corporate Director
(Steve Blatch), the Monitoring Officer, the Communications Manager and
the Democratic Services Team Leader.
Also in
Attendance:
Reverend Christian Heycocks.
137.
PRAYERS
The Chairman introduced the Reverend Christian Heycocks, Vicar, St Peter’s Parish Church,
Sheringham, who led the meeting in prayer.
138.
CHAIRMAN’S COMMUNICATIONS
The Chairman reported on the following recent engagements; the Justice service at Lynn
Minster, the County Hall Community Covenant, Broadland Council’s civic reception at
Hellesdon High School, the opening of C.T Bakers in Aylsham and a visit by Cromer Junior
School to the Council offices.
He thanked Members for attending his recent Chairman’s reception at the Atrium in North
Walsham. Mr W Northam commented on the success of the event and commended the
children for their excellent behaviour.
The Chairman said that the Chairman’s reception had been the first event where the new
consort’s jewel had been worn and several people had commented on it. He then reminded
Members that the civic service would take place on 15th May at St Nicholas’ Parish Church,
North Walsham.
Members were informed that Item 15 of the Agenda, a Notice of Motion had been withdrawn.
The Leader explained that the decision had been taken as he wished to avoid a debate on the
subject. He informed Members that he had sent a letter on behalf of the Council to Baroness
Thatcher’s family sending condolences and praising her strong leadership of the country.
Full Council
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24 April 2013
139.
TO RECEIVE DECLARATIONS OF INTERESTS FROM MEMBERS
No declarations of interest were made.
140.
APOLOGIES FOR ABSENCE
Apologies for absence were received from Ms V Gay, Mr B Hannah, Mr B Jarvis, Mr J
Punchard, Mr E Seward and Mr S Ward.
141.
MINUTES
The minutes of the meetings of Full Council held on 27 February 2013 were approved as a
correct record.
142.
ITEMS OF URGENT BUSINESS
None.
143.
PUBLIC QUESTIONS
No public questions had been received
144.
RECOMMENDATIONS FROM CABINET 15 APRIL 2013
a)
CABINET AGENDA ITEM 10: DISCRETIONARY HOUSING PAYMENTS POLICY
Mr W Northam presented the report. He explained that the Discretionary Housing Payments
Policy (DHP) was being reviewed due to Government changes to benefits that reduced
entitlement and thus increased demand for additional discretionary help through the scheme.
The Government had allocated additional funding to the scheme in recognition of this.
Mr Northam informed members that the Government provided funding for the scheme up to a
certain limit but local authorities were able to spend more than this from their own resources.
The Council’s expenditure had never gone above the set limit. He advised that the Council
would not be able to use Discretionary Housing Payments to help with council tax liabilities.
Mrs B McGoun sought clarification on whether a decision had been made regarding the makeup of the Panel responsible for DHP decisions and whether a member would be included. Mr
Northam said that he would check with the Revenues and Benefits Services Manager and
respond as soon as possible.
Mr G Jones queried whether the County Council would be contributing any additional funds to
the scheme as he felt that the money set aside was not sufficient. Mr Northam responded that
the Government had increased the funding available to the Council for the scheme. The Chief
Executive added that North Norfolk District Council administered the DHP Fund and Norfolk
County Council administered the Social Fund. There was a lot of cross-over between the two
funds and there was a possibility that they could be combined in the future and administered
locally by the district council. Mr Jones replied that there were a lot of people affected by
recent council tax changes and it was important that the Council continued to lobby the County
Council for additional support.
It was proposed by Mr W Northam, seconded by Mr J Perry-Warnes and
RESOLVED
Full Council
2
2
24 April 2013
That the Discretionary Housing Payments Policy be adopted..
b) ITEM 11: BIG SOCIETY FUND REVIEW AND PROPOSALS
Mr T Ivory introduced this item. He said that following discussions with the Vice-Chairman of
the Big Society Board, Mr P High, it was proposed that two additional members should be
appointed to the Big Society Fund Grants Panel, bringing the total membership to seven plus
two substitutes.
RECOMMENDATION TO FULL COUNCIL:
1. That the SLA with NCF be delivered for the remaining period (i.e. administration of
outstanding (conditional) grant awards, monitoring of projects awarded funded in the first
year and providing reports as appropriate).
2. To set up a Big Society Fund for 2013/14 of £225,000 for applications for grant aid of not
more than £15,000 per project, in accordance with the draft prospectus included as
Appendix A.
3. To set up an ‘Enabling Fund’ of £225,000 in order to support initiatives developed in
partnership with local communities (to help realise opportunities arising from the provisions
of the Localism Act and to respond to local needs) or for community projects above
£15,000 in value which otherwise meet the provisions set out in the Big Society Fund
Prospectus.
4. To establish a ‘Localism Board’ to provide a steer for officers on the development of
initiatives supported by the enabling fund noting that decisions on funding for them would
be brought back to Cabinet or Council for decision as appropriate (with appropriate local
member involvement).
5. That the Big Society Fund should be administered ‘in-house’ by NNDC officers.
6. To approve the terms-of-reference for the ‘Big Society Fund Grants Panel’ set out in
Appendix B and delegate any subsequent minor amendments of those to that Panel.
7. To appoint seven members (plus two substitutes), in accordance with the proposed terms
of reference, to the new Big Society Fund Grants Panel.
8. To note that minutes of the Big Society Fund Grants Panel will be reported to Cabinet and
that an annual report will be produced summarising how resources have been applied and
the outcomes achieved.
The revised recommendation was moved by Mr Ivory and seconded by Mrs Fitch-Tillett. On
being put to the vote, the recommendation was carried. This was then put as the substantive
motion (proposed by Mr Ivory and seconded by Mrs Fitch-Tillett) and was again carried.
145. REPORT ON APPOINTMENT OF MEMBERS OF THE CABINET
The Leader informed members that Mr B Cabbell-Manners had been appointed to the
Cabinet. He would be Portfolio Holder for Planning and Planning Policy. The Deputy Leader,
Mr R Oliver would retain Corporate Assets within his portfolio.
Mrs L Walker asked whether an additional cost would be incurred by appointing another
Cabinet member. The Chief Executive said that the budget would not be increased as there
had traditionally been an underspend. In response to a further question from Mr G Jones as
Full Council
3
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24 April 2013
to whether the appointment was justified, the Leader said that it would enable Cabinet to
oversee their portfolios more effectively.
146. APPOINTMENTS
It was proposed by Mr T FitzPatrick and seconded by Mr J Perry-Warnes that the suggested
appointments be approved en bloc.
RESOLVED
a) To appoint Mrs P Grove-Jones, Mr P High, Mr T Ivory, Mr B Jarvis, Mr R Reynolds, Mr S
Ward and Mr J Wyatt to the Big Society Fund Grants Panel
b) To appoint Mr J Lee and Mrs V Uprichard as substitutes to the Big Society Grants Fund
Panel
c) To appoint Ms B Palmer to replace Mr B Cabbell-Manners on the Development Committee
d) To appoint Mr R Reynolds as Vice-Chairman of the Development Committee
e) To appoint Mr R Stevens as a substitute to the Development Committee
147. TO RECEIVE MINUTES OF COMMITTEES
The Chairman reminded members that it had been proposed at the meeting of Full Council
on 27 February 2013 to discontinue the inclusion of approved committee minutes within the
Full Council agenda. The Monitoring Officer had provided advice on the matter and members
were now asked to agree to the permanent removal of such minutes from future agendas.
RESOLVED
1.
2.
To remove copies of approved committee minutes from the Full Council agenda
To note that the minutes of the undermentioned committees had been approved.
148. REPORTS FROM CABINET OR MEMBERS OF THE CABINET
Mr T FitzPatrick informed members that he had attended the official opening of Scira’s
Operation and Maintenance base at Egmere on Friday 19th April 2013. He said that the
creation of 45 long-term jobs should be celebrated.
On 18th April, together with the Chief Executive, he had ridden through Holkham park to show
the Council’s support for the Pedal Norfolk Festival to be held on 4th to 6th May.
Mr Jones asked the Leader to comment on the number of shop closures in North Walsham
and the impact of car parking charges on the number of visitors to the town. The Chairman
said that as the question did not relate to the item being discussed it would not be allowed. He
advised all members that if they wished to raise a general question at Council then they should
be submitted 10 working days prior to the meeting so that they could be included on the
agenda.
Mrs A Fitch-Tillett reported on the following items: the launch event for Equal Lives, formerly
the Norfolk Coalition of Disabled People, the first meeting of the Health and Wellbeing Board,
the inaugural meeting of the North Norfolk Clinical Commissioning Group (NNCCG) in
Aylsham which several members of the public had attended and an event in Hickling
organised by Voluntary Norfolk on delivering the health agenda.
Full Council
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Mr J Lee informed Council that the energy switching scheme had been very successful. On
average householders joining the scheme would save £111 a year. He thanked the
Communications team and the Sustainability Assistant for all their hard work in promoting it
and said that he was particularly pleased that householders on pre-paid meters were also
eligible to join. He was pleased to inform members that Sheringham Little Theatre had
received £66,000 from the County Council’s Community Construction Fund to remodel the
café-bar, foyer and box office areas. He concluded by reminding members that a new
orchestral series, Orchestras Live would start in Ludham on 12th May.
Mr R Wright updated members on Enterprise North Norfolk. He said that by 31 March 2013,
55 enquiries had been received and that several events had been held. The Council were
hoping to work with the County Council on the joint delivery of some apprenticeships, it was
anticipated that an outline programme would be available by the end of May. Mr Wright then
highlighted the recent work done to raise the profile of the renewables sector in the District. In
early March the Council had a stand at the East of England Energy Group conference and
they had also sponsored a table at the gala dinner. He concluded by informing members that
the North Norfolk renewables website was now up and running.
149.
QUESTIONS RECEIVED FROM MEMBERS
Mr N Lloyd had submitted the following question:
‘What steps are the Council taking to ensure that its annual grant funding to what was formerly
known as the North Norfolk Citizen Advice Bureau based in North Walsham and what has now
become the Norfolk CAB is ring-fenced to work in North Norfolk?’
Mr T Ivory, Portfolio Holder for Localism thanked Mr Lloyd for his question. He said that the
Council’s annual contribution of £66,715 towards the provision of CAB services in North
Norfolk had been allocated in the budget this year. To clarify the purpose of the grant and
identify outputs, outcomes and monitoring procedures, a grant agreement had been drawn up
for each CAB. This was currently in draft form and would be reviewed by the Council’s
Solicitor prior to being circulated to the CABs for consideration. The agreements clearly stated
that the grant to each CAB must be specifically allocated and used for the provision of
services in the North Norfolk District Council area only. Each agreement identified the specific
geographic locations in North Norfolk that each CAB currently operated from and stated that
any changes to the delivery of the service was subject to the written agreement of the Council.
Mr Lloyd thanked him for his answer. He said that he had raised the question because he had
been approached by several volunteers who were disappointed by the recent merger. Mrs S
Arnold said that it might be beneficial if the Council publicised the proposed grant agreements
so that people could be reassured about the situation.
150.
OPPOSITION BUSINESS
None received.
151.
NOTICE(S) OF MOTION
None received.
The meeting concluded at 6.45 pm.
Full Council
5
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24 April 2013
___________________________
Chairman
Full Council
6
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24 April 2013
Agenda Item 14
APPOINTMENT OF MEMBERS TO OUTSIDE BODIES
Summary:
Recommendations:
This report requires Members to make nominations and
appointments to the Council’s schedule of approved
Outside Bodies for the 2013/14 civic year.
That the Council appoints Members to the schedule of
approved Outside Bodies for the 2013/14 civic year as
detailed in Appendix A
Cabinet member(s):
All
Contact Officer, telephone number,
and e-mail:
Ward(s) affected:
All
Emma Denny, Democratic Services Team
Leader
01263 516010, emma.denny@northnorfolk.gov.uk
1. Introduction
To evaluate the status of the organisations on the lis,t the Member Services Officer
sent a questionnaire to Members asking for their input on the following points:
a) Confirmation that they were invited to meetings.
b) The number of meetings convened and the number attended.
c) The value contributed by the organisation to the quality of life in North
Norfolk and to the Council’s priorities.
d) Whether representatives had received a briefing from an Officer or outgoing
Member before attending the first meeting?
e) The best method for reporting on the work of the organisation.
f)
The reason for representing the Council on the organisation, that is, specific
interest/knowledge or relevance to Ward.
7
2. Evaluation of results
A good response has been received. Members’ comments are reproduced as
notes in Appendix B. Members and officers have confirmed that the following
organisations are suspended. They have been removed from the list pending
confirmation of their status:
a) Norfolk Archaeological Services Advisory Committee
b) Norfolk Housing Partnership (Norfolk Strategic Housing Board)
c) Norfolk Tourism (this is now Visit Norfolk and is an officer group)
The Civil Parking Enforcement Committee has now been replaced by the Norfolk
Parking Partnership Joint Committee. The latter is now recorded as a joint
committee rather than an outside body.
The majority of Members considered that reporting on the work of the outside
organisations should be through the Members’ Bulletin or to Full Council if the
remit of the body was District-wide.
3. Additions to the list
Representation on the following organisations has been approved by Full Council
in 2012 – 2013:
Former RAF Coltishall Community Liaison Group
4. Change of status
The following bodies are not true outside bodies. However, they do have member
representation and it is important that Democratic Services keeps a record of this.
They will therefore be listed separately as a group or organisation requiring
member representation.
a) North Lodge Park Steering Group
b) North Walsham Leadership of Place
5. Clarification
Democratic Services will undertake further work to clarify the remit of each
outside body, the role of the appointed representative(s) on that body, whether
minutes are available and whether the Council contributes funding. A
comprehensive list will be published on the Council’s website providing details on
each body and a link to their website where possible Members are reminded to
notify Democratic Services if they are aware of any changes to any outside
bodies..
8
Appendix A
REPRESENTATIVES ON OUTSIDE BODIES
ORGANISATION
Active Norfolk
NUMBER OF
REPRESENTATIVES
1
MEMBER (S) & SUBSTITUTE(S)
WHERE REQUIRED
Miss B Palmer
Bacton Gas Terminal
Environmental Liaison Committee
4
Broads Authority
1
Broads Internal Drainage Board
8
Citizen’s Advice North Norfolk
2
Community Rail Norfolk
1
Mr T FitzPatrick (Director)
Cromer Lawn Tennis & Squash
Association
1
Mr R Wright
CSG East
(Director)
1
Vacancy (to be confirmed at Full
Council on 22 May)
Former RAF Coltishall Community
Liaison Reference Group
Happisburgh Lighthouse Trust
2
Mr T FitzPatrick
Mr T Ivory
Mrs L Walker
HMP Bure Liaison Committee
3
Mr T Ivory
Mr R Shepherd
Mr G Williams
Holt & Dereham Citizens Advice
Bureau
1
Mr D Young
Local Government Association –
SIG - Coastal issues
1+ Sub
Norfolk Archaeological Services
Advisory Committee
1 + 2 Subs
Norfolk Arts Forum Executive
1+ 2 Subs
Norfolk Coast Partnership
1+2 Subs
1
9
Mrs A M Fitch-Tillett
Mr W J Northam
Mr R Price
Mr B Smith
Mr R Stevens
Mrs A M Fitch-Tillett
Mr B Jarvis
Mr W J Northam
Mr R Price
Mr R Shepherd
Mr R Stevens
Mrs P Grove-Jones
Mr N Smith
Ms B Palmer
Vacancy
Mrs A M Fitch-Tillett
(Mr P Terrington)
Mr T FitzPatrick
(Mrs L Brettle)
(Mrs A Green)
Mr B Jarvis
Mrs A M Fitch-Tillett
(Mrs L Brettle)
(Mr P Terrington)
Appendix A
ORGANISATION
NUMBER OF
REPRESENTATIVES
Norfolk Health Overview & Scrutiny
1+Sub
Committee (must be a Member of
Overview & Scrutiny Committee)
MEMBER (S) & SUBSTITUTE(S)
WHERE REQUIRED
Mrs A Claussen-Reynolds
(Mr B Jarvis)
Norfolk Rail Policy Group
Mrs H Cox
1+Sub
Norfolk Records Committee
1
Mrs A Claussen-Reynolds
Norfolk Rivers Internal Drainage
Board
5
Mrs A Green
Mr J H Perry-Warnes
Miss B Palmer
Mr R Shepherd
Mr J A Wyatt
Norfolk and Suffolk Energy
Alliance
1
Mr T FitzPatrick
North Norfolk Business Forum
(and Tourism Sector Round Table)
1
Mr N Smith
North Norfolk Renewables
Partnership
1
Mr T FitzPatrick
North Norfolk Skills Partnership
1
Mr R Wright
North Norfolk Historic Buildings
Trust
1
Mrs A Green
North Walsham Area Community
Transport Association
2
Mr B Smith
Mr N Lloyd
North Walsham Sports Hall
Management Committee
2
Mr N Lloyd
Mr G Jones (substitute)
Shadow Health and Well Being
Board
Sheringham Little Theatre Society
Board
1
Mrs A Fitch-Tillett
1
Mr R Oliver
Sheringham Recreation Ground
Liaison Committee
2
Mr R Oliver
Mr R Shepherd
Southrepps Commons
Management Committee
1
Mrs S A Arnold
The Wash & North Norfolk Coast
Marine Special Area of
Conservation Management Group
1
Mr P Terrington
Mrs L Brettle (substitute)
Wells Harbour Users’ Advisory
Committee
1
Mr T FitzPatrick
10
Appendix A
ORGANISATION
Visit North Norfolk Coast &
Countryside
(Directors)
NUMBER OF
REPRESENTATIVES
2
Wells Maltings Trust
2
MEMBER (S) & SUBSTITUTE(S)
WHERE REQUIRED
Vacancies ( to be confirmed at Full
Council on 22 May)
Mr J D Savory
Mr P Terrington
Short-term groups focussed on a specific project
ORGANISATION
North Walsham Leadership of
Place
NUMBER OF
REPRESENTATIVES
2
North Lodge Park Steering Group
2
MEMBER(S) & SUBSTITUTE(S)
WHERE REQUIRED
Mr T Ivory
Mr E Seward
Mr T Ivory
Mr J H A Lee
Bodies that are currently inactive, suspended or not commenced operating
ORGANISATION
NUMBER OF
REPRESENTATIVES
Fakenham Community Campus
Trust (formerly Fakenham
Community Centre Management
Committee)
tbc
Norfolk Housing Partnership
(Strategic Housing Board)
Norfolk Archaeological Services
Advisory Committee
MEMBER(S) & SUBSTITUTE(S)
WHERE REQUIRED
1
1 + 2 Subs
11
Mr T Ivory
Mr T FitzPatrick
(Mrs L Brettle)
(Mrs A Green)
Appendix B
REPRESENTATIVES ON OUTSIDE BODIES – comments for Full Council 22 May 2012
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
Ms B Palmer: Invited to meetings; attended all
meetings; makes a valuable contribution by
encouraging people to keep active – essential;
received a briefing before attending first meeting;
reports should be made in Members’ Bulletin; has
interest/specific knowledge in this field.
Mrs A Fitch-Tillett: Invited to meetings; attended 2
out of 2 meetings; makes a valuable contribution;
received a briefing before attending first meeting;
reports should be made to portfolio holder.
Mr W Northam: Invited to meetings; attended 2 out
of 2 meetings; maintains a valuable link between the
terminal operators and our parishes; reports should
be made to Full Council as and when necessary; it is
in/affects his Ward.
Mr B Smith: Invited to meetings; attended 2 out of 2
meetings; does not make a valuable contribution;
parish councils send a representative; reports should
be made in Members’ Bulletin, it is in/affects his
Ward.
Mr R Stevens: Invited to meetings; attended 15 out
of 19 meetings; makes a valuable contribution;
received a briefing before attending first meeting;
reports should be made by email message; has an
interest/specific knowledge in this field and it is in his
Ward/affects his Ward.
Active Norfolk
1
Ms B Palmer
Bacton Gas Terminal
Environmental Liaison Committee
4
Mrs A M Fitch-Tillett
Mr W J Northam
Mr R Price
Mr B Smith
Broads Authority
1
Mr R Stevens
12
Appendix B
ORGANISATION
Broads Internal Drainage Board
NUMBER OF
REPRESENTATIVES
8
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
Mrs A M Fitch-Tillett
Mrs P Grove-Jones
Mr B Jarvis
Mr R Price
Mr W J Northam
Mr R Shepherd
Mr R Stevens
Mr N Smith
Mrs A M Fitch-Tillett: Invited to meetings; attended
4 out of 5 meetings; makes a valuable contribution;
received a briefing before attending first meeting;
reports should be made to the portfolio holder; has
an interest/specific knowledge in this field.
Mrs P Grove-Jones: Invited to meetings; attended 3
out of 4 meetings; makes a valuable contribution; no
briefing received before attending first meeting;
reports should be made in Members’ Bulletin; has
specific interest in this field and it is in her Ward.
Mr W J Northam: Invited to meetings; attended 4
out of 4 meetings; as District Council Members, we
particularly monitor the financial aspects; did not
receive briefing before attending first meeting;
reports should be made to Full Council as and when
necessary; it is in/affects his Ward.
Mr R Shepherd: Invited to meetings; attended 5 out
of 5 meetings; land in northern Broads is subject to
flood if not pumped, also Dilham Canal problem is
being scrutinised – continue; did not receive briefing
before attending first meeting; copy of minutes
/reports should be made to relevant officers and to
Full Council – NNDC is concerned with northern
Broads and some land only, although flood may
result; has an interest/ specific knowledge in this
field.
Mr N Smith: Attended 3 out of 4 meetings; did not
13
Appendix B
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Citizens Advice North Norfolk
2
Ms B Palmer
Civil Parking Enforcement
Committee
1
Mr T FitzPatrick
Community Rail Norfolk
1
Mr T FitzPatrick (Director)
Cromer Lawn Tennis & Squash
Association
1
Mr R Wright
14
Notes
receive briefing before attending first meeting;
minutes published on web; is there to make up the
numbers.
Mr R Stevens: Invited to meetings; attended 3 out of
4 meetings; makes a valuable contribution; did not
receive briefing before attending first meeting;
reports should be made by email message; has an
interest/specific knowledge in this field and it is
in/affects his Ward.
Ms B Palmer: Not invited to meetings; makes a
valuable contribution as it helps people but no point
in sending a representative as never told of
meetings; reports should be made in Members’
Bulletin; it is in/affects her Ward.
Mr T FitzPatrick: Has only just been appointed;
Council is required to send representative as part of
regulation; reports should be made to Full Council;
needs a Cabinet member to be in attendance.
Mr T FitzPatrick: Invited to meetings; attended 4 out
of 5 meetings; makes a valuable contribution and
Council should continue to send representative; did
not receive briefing before attending first meeting
(new group); reports should be made to Full Council;
has an interest/specific knowledge in this field –
portfolio holder.
Appendix B
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
Fakenham Community Centre
Management Committee
3
Mr J Punchard
Mr R Reynolds
Mr S Ward
Mr J Punchard: Attended 8 out of 12 meetings;
makes a valuable contribution by providing a
community provision; received a briefing before
attending first meeting; reports should be made in
ways other than at Full Council and in the Members’
Bulletin; has an interest/specific knowledge in this
field; it is in/affects his Ward.
Happisburgh Lighthouse Trust
1
Mrs L Walker
Health and Well Being Board
(formally Shadow Health and
Well Being Board)
1
Mrs A Fitch-Tillett
HMP Bure Liaison Committee
3
Mr T Ivory
Mr R Shepherd
Mr G Williams
Mrs L Walker: Attended 1 out of 2 meetings; makes
a valuable contribution and Council should continue
to send representative; reports should be made in
Members’ Bulletin; has an interest/specific
knowledge in this field and it is in/affects her Ward.
Mrs A Fitch-Tillett: Invited to meetings; attended 3
out of 3 meetings; makes a valuable contribution as
we now have responsibility for public health;
received briefing before attending first meeting;
reports should be made to portfolio holder; has an
interest/specific knowledge in this field and it is
in/affects her Ward.
Mr R Shepherd: Invited to meetings; attended 3 out
of 3 meetings; watching brief on prisoner release
which is an expensive problem for police and
communities- prison conditions and systems updated
– continue; did not receive briefing before attending
first meeting; reports should be made to Council/
relevant officers; has an interest/specific knowledge
in this field.
15
Appendix B
ORGANISATION
NUMBER OF
REPRESENTATIVES
Holt & Dereham Citizens Advice
Bureau
1
Local Government Association –
SIP- Coastal issues
1+ Sub
Norfolk and Suffolk Energy
Alliance
Norfolk Arts Forum Executive
1
1+ 2 Subs
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
Mr D Young
Mr D Young: Invited to meetings; attended 6 out of
12 meetings, makes a very valuable contribution as
helps to claim appropriate benefits and gives
financial advice; did not receive briefing before
attending first meeting; reports should be made in
Members’ Bulletin; has an interest/specific
knowledge in this field.
Mrs A Fitch-Tillett: Attended 3 out of 4 meetings,
makes a valuable contribution; received a briefing
before attending first meeting; reports should be
made to Full Council, has an interest/specific
knowledge in this field.
Mr P Terrington: Invited to meetings – called once
at very short notice and could not attend; attended 0
out of 2 meetings – is a substitute member; makes a
valuable contribution – very useful; did not receive a
briefing; has an interest/specific knowledge in this
field and it is in/affects his Ward.
Mr T FitzPatrick: Invited to meetings; attended 5 out
of 6 meetings; Council should continue to send a
representative – meets one of the Administration
main objectives; received briefing before attending
first meeting; reports should be made to Full Council;
has an interest/specific knowledge in this field.
Mrs A M Fitch-Tillett
(Mr P Terrington)
Mr T FitzPatrick
Mr B Jarvis
16
Appendix B
ORGANISATION
Norfolk Coast Partnership
Norfolk Health Overview &
Scrutiny Committee (must be a
Member of Overview & Scrutiny
Committee)
Norfolk Housing Partnership
Norfolk Joint Museums
Committee
NUMBER OF
REPRESENTATIVES
1+2 Subs
1+Sub
1
1+Sub
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
Mrs A M Fitch-Tillett
(Mrs L Brettle)
(Mr P Terrington)
Mrs L Brettle: Attended 2 out of 2 meetings; reports
should be made via Cabinet; has an interest in this
field and it is in/affects her Ward.
Mrs A Fitch-Tillett: Invited to meetings; attended 7
out of 8 meetings, makes a valuable contribution;
received a briefing before attending first meeting;
reports should be made to portfolio holder, has an
interest/specific knowledge in this field and it is
in/affects her Ward – is currently Vice-Chairman of
this body.
Mr P Terrington: Is a substitute and has not been
used this year; is involved in another capacity and
body fulfils a very useful function; did not receive a
briefing before attending first meeting; copies of
minutes should be put in Members’ Room; has an
interest/specific knowledge in this field and it is
in/affects his Ward.
Mrs A Claussen-Reynolds: Invited to meetings;
attended all meetings; makes a valuable contribution
and Council should continue to send a
representative; reports should and are made to
Overview and Scrutiny Committee; has an
interest/specific knowledge in this field.
Mrs A Claussen-Reynolds
(Mr B Jarvis)
Mr T Ivory
Mrs L Brettle
17
Mrs L Brettle: Attended 4 out of 4 meetings; reports
should be made via Cabinet; has an interest/specific
Appendix B
ORGANISATION
Norfolk Rail Policy Group
NUMBER OF
REPRESENTATIVES
1+Sub
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Mrs H Cox
Norfolk Records Committee
1
Mrs A Claussen-Reynolds
Norfolk Rivers Internal Drainage
Board
5
Mrs A Green
Mr J H Perry-Warnes
Ms B Palmer
Mr R Shepherd
Mr J A Wyatt
18
Notes
knowledge in this field and it is in/affects her Ward.
Mrs H Cox: Invited to meetings; attended 3 out of 4
meetings; makes a valuable contribution because it
directly affects people’s lives; received a briefing
before attending first meeting; reports should be
made in Members’ Bulletin; has an interest/specific
knowledge in this field and it is in/affects her Ward.
Mrs A Claussen-Reynolds: Invited to meetings;
attended all but one meeting; makes a valuable
contribution and Council should continue to send a
representative; reports could be viewed on County
Council website; has an interest in this field.
Mrs A Green: Attended 3 out of 4 meetings; Council
should continue to send a representative; did not
receive a briefing before attending first meeting;
occasional report should be made if it affects
planning; has an interest/specific knowledge in this
field and it is in/affects her Ward.
Ms B Palmer: Invited to meetings; attended 1
meeting since joined; Council should continue to
send representative – keeping water standards up in
Norfolk; did not receive briefing before attending first
meeting; reports should be made in Members’
Bulletin; is in/affects her Ward.
Mr R Shepherd: Invited to meetings; attended 3 out
of 4 meetings; farming land drainage and
environmental upkeep of rivers benefits hugely
especially with DEFRA losing interest – continue;
Appendix B
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
reports should be made to Full Council and relevant
officers/Cabinet Member; has an interest/specific
knowledge in this field.
Mr J A Wyatt: Attended 3 out of 4 meetings; Council
should continue to send representative; reports
should be made in Members’ Bulletin; has an interest
in this field and it is in/affects his Ward.
North Lodge Park Steering Group
2
Mr T Ivory
Mr J Lee
North Norfolk Business Forum
(and Tourism Sector Round
Table)
1
Mr N Smith
North Norfolk Community
Transport (formerly North
Walsham Area Community
Transport Association)
2
Mr N Lloyd
Mr B Smith
North Norfolk Historic Buildings
1
Mrs A Green
19
Mr N Smith: Attended 3 out of 4 meetings; makes a
valuable contribution; did not receive briefing before
attending first meeting; minutes are published on
web; has an interest/specific interest in this field.
Mr N Lloyd: Invited to meetings; attended 5 out of 6
meetings; Council should continue to send
representative – community transport is essential in
a rural environment; did not receive briefing before
attending first meeting; reports should be made as
required to Full Council for budgetary reasons; has
an interest/specific knowledge in this field; it is
in/affects his Ward.
Mr B Smith: Invited to meetings; attended 5 out of 6
meetings; makes a valuable contribution; Council
should not continue to send a representative –
attend to ensure funding; reports should be made in
Members’ Bulletin; it is in/affects his Ward.
Mrs A Green: Attended 4 out of 4 meetings; Council
Appendix B
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Trust
North Norfolk Renewables
Partnership
1
Mr T FitzPatrick
North Norfolk Skills Partnership
1
Mr R Wright
North Walsham Leadership of
Place
2
Mr T Ivory
Mr E Seward
North Walsham Sports Hall
Management Committee
2
Mr N Lloyd
Mr G Jones (substitute)
20
Notes
should continue to send representative –
preservation of buildings of historic interest –
conservation officer in attendance; reports should be
made in Members’ bulletin or other – usually rather
confidential; has an interest/specific knowledge in
this field.
Mr T FitzPatrick: Invited to meetings; attended 5 out
of 6 meetings; Council should continue to send
representative – inward investment; did not receive
briefing before attending first meeting; reports should
be made to Cabinet; is in/affects his Ward and
portfolio.
Mr R Wright – recently appointed (27/02/13) ie after
this review took place
Mr E Seward: Invited to meetings; attended 4 out of
5 meetings; this body forms part of NNDC priorities
for North Walsham – future is being reviewed; no
briefing – n/a as first outside representative on body;
reports should be made in Members’ Bulletin; it is
in/affects his Ward.
Mr N Lloyd: Invited to meetings; attended 4 out of 5
meetings; Council should continue to send
representative – very important contribution – sport
is vital to the wellbeing of out community; did not
receive briefing before attending first meeting;
reports should be made as required – non-routing
meetings have gone to Full Council in 2012; has an
interest/specific knowledge in this field and it is
Appendix B
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
PATROL Adjudication and Bus
Lane Adjudication Joint
Committee
Sheringham Little Theatre
Society Board
1
Mr R Oliver
1
Mr R Oliver
Sheringham Sports Association
(formerly Sheringham Recreation
Ground Liaison Committee)
2
Mr R Oliver
Mr R Shepherd
Southrepps Commons
Management Committee
1
Mrs S A Arnold
The Wash & North Norfolk Coast
Marine Special Area of
Conservation Management
1
Mr P Terrington
21
Notes
in/affects his Ward.
Mr G Jones
Mr R Oliver: Not invited to meetings so far; has not
received a briefing; representing Council as portfolio
holder.
Mr R Oliver: Invited to meetings; attended 3 out of 4
meetings; makes valuable contribution – allows
scrutiny of well-funded body; reports should be made
in Members’ Bulletin’ ; it is in/affects his Ward.
Mr R Oliver: Invited to meetings; attended 11 out of
12 meetings; makes a valuable contribution – it runs
the recreation area by Splash; did not receive
briefing before attending first meeting; reports should
be made in Members’ Bulletin; it is in/affects his
Ward.
Mr R Shepherd: Invited to meetings; attended 6 out
of 8 meetings; grant increase has resulted in sports
facilities for community and young in particular;
reports should be made to relevant officers/council; it
is in/affects his Ward.
Mrs S Arnold: Invited to meetings; attended all
meetings (10-12); makes very valuable contribution;
received briefing before attending first meeting;
reports should be made in Members’ Bulletin; it is
in/affects her Ward.
Mr P Terrington: Invited to meetings; attended 1 out
of 2 meetings; makes very important contribution; did
not receive briefing before attending first meeting;
Appendix B
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Group
Wells Harbour Users’ Advisory
Committee
1
Mr T FitzPatrick
Wells Maltings Trust
2
Mr J D Savory
Mr P Terrington
22
Notes
reports should be put in Members’ Room or given to
Members of other relevant coastal wards; has an
interest/specific knowledge in this field and it is
in/affects his Ward; suggest we appoint official
substitute - Cllr L Brettle represented him on the
meeting he could not attend.
Mr T FitzPatrick: Invited to meetings; attended 2 out
of 2 meetings; Council should continue to send
representative – liaison between Wells Harbour and
stakeholders; did not receive briefing before
attending first meeting; minutes are published by
Wells Harbour on their website; has an
interest/specific knowledge in this field and it is
in/affects his Ward.
Mr J Savory
Mr P Terrington: Invited to meetings; attended 4 out
of approximately 6 meetings; very important for my
Ward (Priory); received briefing before attending first
meeting; local interest only – has not reported back;
has an interest/specific knowledge in this field and it
is in/affects his Ward.