COUNCIL
Minutes of a meeting of North Norfolk District Council held on 21 May 2014 at the Council
Offices, Holt Road, Cromer at 6.00 pm.
Members Present:
Mr M Baker
Mrs L Brettle
Mr B Cabbell Manners
Mrs A ClaussenReynolds
Mr N D Dixon
Mrs A M Fitch-Tillett
Mr T FitzPatrick
Ms V Gay
Mrs A Green
Mrs P Grove-Jones
Mr B Hannah
Officers in
Attendance:
Also in
Attendance:
1.
Mr P High
Mr T Ivory
Mr J H A Lee
Mr N Lloyd
Mrs A Moore
Mr P W Moore
Mr J H Perry-Warnes
Mr R Price
Mr J Punchard
Mr R Reynolds
Mr E Seward
Mr R Shepherd
Mr B Smith
Mr N Smith
Mr R Smith
Mr R Stevens
Mrs A Sweeney
Mr P Terrington
Mrs V Uprichard
Mr S Ward
Mr G Williams
Mr P Williams
Mr J A Wyatt
The Chief Executive, The Corporate Director (NB)
The Corporate Director (SB), the Monitoring Officer and the Democratic
Services Officer (TGS)
The Press
PRAYERS
The Chairman introduced the Reverend Libby Dady, Rector at Glaven Valley, who led the
meeting in prayer.
2.
OUTGOING CHAIRMAN’S COMMUNICATIONS
Mrs L Brettle stated that it had been a privilege to act as Chairman for the year. In a year that
would be remembered for the devastating storm surge in December 2013, she stated that
local organisation had been excellent as communities had pulled together. She applauded
member and officer dedication to charity in her year in office, particularly with regards to her
two chosen charities, Glaven Caring and Break. She commended the work of the Big Society
Fund, which had provided support at parish and town council level alike. She hoped the fund
continued to work as successfully and encouraged further applications from all aspects of the
community. She gave her personal thanks to her Vice-Chairman and his wife for their
exceptional work. She also gave her thanks to the Democratic Services Team and the PA
team for their hard work through the year. She finally thanked her husband, Harvey, for all his
support throughout the year, and wished the new Chairman the best of luck for the upcoming
year.
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21 May 2014
3.
ELECTION OF CHAIRMAN
It was proposed by Mr T FitzPatrick and seconded by Mrs A Fitch-Tillett that Mr T Ivory be
elected Chairman. There being no other nominations, it was unanimously
RESOLVED that
Mr T Ivory be elected Chairman of the Council for the ensuing year.
Mrs L Brettle then vacated the Chair in favour of Mr T Ivory.
4.
INCOMING CHAIRMAN’S COMMUNICATIONS
The incoming Chairman thanked members for his nomination, stating he was humbled by the
honour. He hoped to do his best to uphold the dignity of the office. He gave his thanks to the
outgoing Chairman, stating she was a role model for the position, and he hoped to aspire to
her successes. He also gave his thanks to the outgoing Chairman’s husband for supporting
Mrs L Brettle, and also gave thanks to the Vice-Chairman and the Vice-Chairman’s wife for
their hard work during the year
5.
APPOINTMENT OF VICE-CHAIRMAN
It was proposed by Mr T FitzPatrick and seconded by Mr G Williams that Mrs A ClaussenReynolds be appointed Vice Chairman of the Council. There being no other nominations, it
was
RESOLVED that
Mrs A Claussen-Reynolds be appointed Vice Chairman of the Council for the ensuing year.
6.
TO RECEIVE DECLARATION OF INTERESTS FROM MEMBERS
None
7.
APOLOGIES FOR ABSENCE
Apologies for absence were received from Mrs H Cox, Mrs H Eales, Mrs B McGoun, Mr R
Oliver, Miss B Palmer, Mrs L Walker, Mr R Wright and Mr A Yiasimi.
8.
MINUTES
The minutes of the meeting of Full Council held on 30 April 2014 were approved as a correct
record.
9.
ITEMS OF URGENT BUSINESS
None
10.
PUBLIC QUESTIONS
None
11.
REPORT ON THE CABINET
The Leader, Mr T FitzPatrick said that there would be no changes to the Cabinet or the
Portfolio responsibilities at this time.
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21 May 2014
He thanked the outgoing Chairman for her hard work in a particularly difficult year. He
expressed his sadness at the outgoing Vice-Chairman not taking up the position of Chairman
and thanked him for his exceptional hard work throughout the year.
He reminded members that the only Cabinet change during the year was the stepping down of
Mr T Ivory, the newly appointed Chairman. He expressed his happiness at Mr T Ivory agreeing
to take up the position of Chairman, as well as commenting that he was exceptionally pleased
with Mr G Williams’ performance on the Cabinet so far.
He also gave particular thanks to his Deputy Leader for his hard work, who supported and
challenged him throughout the year.
12.
APPOINTMENT OF COMMITTEES, CHAIRMEN AND VICE CHAIRMEN AND
SUBSTITUTES
The Chairman referred to Chapter 2, section 17.5 of the constitution and expressed his desire
that all reports and recommendations from Cabinet, committees, sub-committees and Officers
should be deemed to have been duly proposed and seconded when being discussed at Full
Council. He expressed that formal proposing in the upcoming council year would be
unnecessary. He further explained to members that Cabinet members would leave their
replies to the end of a discussion of an item, and reply to member concerns en bloc.
The Leader explained that he had a number of slight changes to committee membership,
proposing that Mrs L Brettle be removed from Norfolk Joint Museums Committee and Mr G
Williams be appointed. Mr G Williams seconded and it was
RESOLVED
To appoint Committees, Chairmen and Vice Chairmen and Substitutes, as detailed below, for
the ensuing year.
Council
COMMITTEE
CONSERVATIVE(S)
Scrutiny Committee
(politically balanced)
Mrs A ClaussenReynolds
Mrs A Green
Mr B Jarvis
Mr J H PerryWarnes
Mr R Reynolds
Mr N Smith (VC)
Mr R Shepherd
Development
Committee
(politically balanced)
Mrs S A Arnold (C)
Mrs L Brettle
Mrs A Green
Miss B Palmer
Mr J H PerryWarnes
Mr R Reynolds (VC)
Mr R Shepherd
Mr B Smith
3
LIBERAL
DEMOCRAT(S)
Ms V R Gay
Mrs B McGoun
Mr P Moore (C)
Mr E Seward
INDEPENDENT
Mrs P GroveJones
Mr P High
Mrs A Sweeney
Mrs V Uprichard
Mr J A Wyatt
Mr M Baker
Mr P Terrington
21 May 2014
Council
Audit Committee
(politically balanced)
Mr N D Dixon (C)
Mr B Jarvis
Miss B Palmer (VC)
Mr R Reynolds
Mrs A Moore
Mr D Young
Licensing & Appeals
Committee
Mrs A ClaussenReynolds
Mrs A Green
Mr B Jarvis
Miss B Palmer
Mr R Price (C)
Mr R Reynolds
Mr R Shepherd
Mr B Smith
Mrs H Cox (VC)
Mrs P GroveJones
Mr B J Hannah
Mr P W High
Mr P W Moore
Mrs A Sweeney
Mr J A Wyatt
Standards
Committee
(politically balanced)
Miss B Palmer
Mr J D Savory
Mr R Stevens
Mrs H Cox (C)
Mr B J Hannah
Mr P Moore (VC)
Mr P Williams
Joint Staff
Consultative
Committee
Mrs S A Arnold
Mr T FitzPatrick
(VC)
Mr N Smith
Mr P W High
Mrs B McGoun
JOINT
COMMITTEES &
PARTNERSHIPS
Partnership
Committee –
Revenues and
Benefits Shared
Services
Norfolk Joint
Museums
Committee
Norfolk Parking
Partnership Joint
Committee (now
includes the Civil
Parking
Enforcement
Committee)
Norfolk Waste
Partnership
PATROL
Adjudication and
Bus Lane
Adjudication Joint
Committee
CONSERVATIVE(S)
LIBERAL
DEMOCRAT(S)
SUBSTITUTES
Mr T FitzPatrick
Mr W J Northam
Mr E Seward
Miss B Palmer
Mrs A Moore
Mr G Williams
Mr G Allen
Mr R Barr
Mr A Bullen
Mrs M Evans
Mr H Gupta
Mr A Nash
Mrs A Shirley
Mr R Reynolds
Mr R Oliver
Mr T FitzPatrick
Mr R Oliver
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21 May 2014
Police and Crime
Panel
County Community
Safety Partnership
Scrutiny Panel
Mr R Shepherd
Mr R Reynolds
Mr R Reynolds
Mr S Ward
CHAIRMEN, VICE – CHAIRMEN AND SUBSTITUTE MEMBERS OFCOMMITTEES
13.
COMMITTEE
CHAIRMAN
Scrutiny
Mr P W Moore
Committee
VICE-CHAIRMAN
Mr N Smith
SUBSTITUTE(S)
Mr M J M Baker
Mr D Young
Miss B Palmer
Mr R Price
Mr S Ward
Mr A Yiasimi
Mr N Lloyd
Mrs V Uprichard
Development
Committee
Mrs S A Arnold
Mr R Reynolds
Audit
Committee
Mr N D Dixon
Miss B Palmer
Mrs B McGoun
Mr E Seward
Mrs L Walker
Mr N Smith
Mr S Ward
Mr N Dixon
Mrs A Claussen-Reynolds
Mr R Stevens
Mr P Terrington
Mr P Williams
Ms V R Gay
Mr R Shepherd
COMMITTEE
CHAIRMAN
Licensing &
Mr R Price
Appeals
Committee
Standards
Mrs H Cox
Committee
VICE-CHAIRMAN
Mrs H Cox
Joint Staff
Consultative
Committee
Mr T FitzPatrick
Mr S Case
(staff)
Mr P W Moore
SUBSTITUTE(S)
Mr P W High
Mrs B A McGoun
Mr J A Wyatt
Mr R Shepherd
Mr N Smith
Mr S Ward
Mrs P Grove-Jones
Mr R Oliver
APPOINTMENT OF MEMBERS ON WORKING PARTIES, FORUMS, AREA AND
ADVISORY COMMITTEES
The Leader proposed a number of changes to the list as detailed of appointment of members
on working parties, forums, area and advisory committees, proposing that Mr T Ivory be
removed from the Planning Policy and Built Heritage working party and Mr R Reynolds be
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21 May 2014
appointed, and that Mr R Oliver be removed from the Member Development Group and Mrs A
Claussen-Reynolds be appointed.
It was proposed by Mr T FitzPatrick, seconded by Mrs A Fitch-Tillett and
RESOLVED
To appoint Members on Working Parties, Forums, Area and Advisor Committees, as detailed
below, for the ensuing year.
APPOINTMENT OF MEMBERS ON WORKING PARTIES, FORUMS, AREA AND
ADVISORY COMMITTEES
WORKING PARTY,
FORUM, PANEL
Planning Policy and
Built Heritage
Working Party
(politically balanced)
No of
seats
11
Member
Development Group
(Non political
Member/Officer
Group) (Not
Politically Balanced)
Coastal Forum
(Members with
Coastal Wards or
Special
Responsibility for
Coastal Issues) (Not
Politically Balanced)
6
Constitution Working
Party
(politically balanced)
5
CONSERVATIVE
Mr B Cabbell
Manners C
Mr N Dixon
Mrs A Green
Mr R Reynolds
Mrs S Arnold VC
Miss B Palmer
Mrs A ClaussenReynolds
Mr B Smith
Mr N Smith
Mr G Williams C
Mrs H Eales
Mr J Lee
Mr R Price
Mr B Smith
Mr W Northam
Mr J Savory
Mr B CabbellManners
Mrs A Fitch-Tillett
Mrs L Brettle
Mrs H Cox
Mr B Jarvis
Mr R Shepherd
Mr R Oliver
Mrs A M FitchTillett
Mrs H Cox C
Miss B Palmer
LIBERAL
DEMOCRAT
Mrs P GroveJones
Mr P W High
Mr P Williams
Mr D Young
OTHER
Mr M Baker
Mrs V Uprichard
Mr P W High
Mr D Young
Mr B Hannah
Mr R Smith
Mrs A Sweeney
Mrs L Walker
Mr P Williams
Mr A Yiasimi
Mr P
Terrington
Mr G Jones
Ms V R Gay
Mrs A M Moore
Mr J Punchard
(sub)
Council Tax Support
Working Party
(politically balanced)
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5
Mrs A ClaussenReynolds
Mr W Northam C
Mr R Oliver
6
Ms V R Gay
Mr D Young
21 May 2014
WORKING PARTY,
FORUM, PANEL
Big Society Fund
Grants Panel
No of
seats
7
CONSERVATIVE
Mr J Lee C
Mr B Jarvis
Mr R Reynolds
Mr S Ward
LIBERAL
DEMOCRAT
Mrs P GroveJones
Mr P High VC
Mr J Wyatt
Mrs V Uprichard
(sub)
OTHER
CHAIRMEN AND VICE – CHAIRMEN (WHERE APPROPRIATE)
14.
WORKING PARTY,
FORUM, PANEL
Planning Policy and Built
Heritage Working Party
CHAIRMAN
VICE - CHAIRMAN
Mr B Cabbell-Manners
Mrs S Arnold
Member Development
Group
(Non political
Member/Officer Group)
(Not politically Balanced))
Constitution Working Party
Mr G Williams
Council Tax Support
Working Party
Big Society Grants Fund
Panel
Mr W J Northam
Mrs H Cox
Mr J Lee
Mr P High
APPOINTMENT OF MEMBERS TO OUTSIDE BODIES
The Leader introduced the revised list of members to Outside Bodies. The Chairman of
Overview and Scrutiny assented his agreement to the outlined list.
The Chairman made an observation that he was no longer the member who attended the
North Walsham Leadership of Place group. The Leader agreed this was an error and Mr J Lee
should be proposed in his place.
Mr M Baker commented that their seemed to be a myriad of bodies which did not seem
necessary, particularly as members so rarely received reports from these bodies.
Mr P Terrington referred to the motion passed in July 2013 at Full Council, which stated that
‘This Council believes that representation to outside bodies should be more representative of
the political composition of the Council it therefore refers the matter to the Constitution
Working Party to report back to Council within the current calendar year with their
recommendations’. He explained that whilst the Constitution Working Party had discussed this
motion he was disappointed that a more representative political composition had not been
achieved, and he would be registering his protest vote.
The Chairman responded that Mr P Terrington could propose an amendment to the list if he so
desired. The Leader further commented that the list of nominations had been discussed at the
leaders meeting, and that he believed the Leader of the Opposition and the Leader of the
Independent Group had been satisfied with the tabled list, following one amendment to the
Wells Maltings Trust. He further explained that some outside bodies had requested
representation from the relevant portfolio holder, which may occasionally cause issues. Mr M
Baker queried the necessity of portfolio holders being the representatives on outside bodies
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21 May 2014
and requested that a report on outside bodies be produced for members. The Chief Executive
replied that a report would be going to Overview and Scrutiny regarding outside body
membership, with a review of the requirements of the bodies. The Chairman thanked the Chief
Executive for her comments and added that this was reflected in the recommendations of the
report.
It was proposed by Mr T FitzPatrick, seconded by MR J Lee and
RESOLVED
That the Council appoints Members to the schedule of approved Outside Bodies for the
2014/15 civic year as detailed in Minutes Appendix A.
Mr P Terrington and Mr G Jones abstained.
15.
RECOMMENDATION FROM CABINET 12 MAY 2014
a) AGENDA ITEM 8: ADOPTION OF EGMERE LOCAL DEVELOPMENT ORDER
Mr T FitzPatrick introduced this item in the absence of the Portfolio Holder, Mr R Wright. He
said that the Local Development Order would promote a positive environment for inward
investment by clustering development and promoting skills amongst local people along the
Fakenham/Wells corridor. There had been a lot of consultation with local residents who were
supportive of the proposals. He concluded by saying the Council would continue to press for a
reduction in the speed limit along the Fakenham/Wells corridor.
Mr P W Moore, Chairman of the Overview and Scrutiny Committee confirmed that this item
had been considered by the Committee at their meeting on 20 May 2014 and that they were
fully supportive of the proposals. He requested that the Committee was kept informed of any
progress regarding changes to the speed limit.
It was proposed by Mr T FitzPatrick, seconded by Mr R Reynolds and
RESOLVED
That the Egmere Local Development Order be adopted.
16.
TO RECEIVE THE MINUTES OF THE UNDERMENTIONED COMMITTEES
RESOLVED
To note the approved minutes of the undermentioned committees:
a)
b)
c)
d)
e)
f)
g)
h)
17.
Audit Committee – 10 December 2014
Licensing & Appeals Committee – 13 January 2014
Development Committee – 23 January 2014
Cabinet – 03 February 2014
Overview & Scrutiny Committee – 12 February 2014
Development Committee – 20 February 2014
Cabinet – 03 March 2014
Development Committee – 26 March 2014
REPORTS FROM THE CABINET OR MEMBERS OF THE CABINET
Mrs A Fitch-Tillett had two items to bring to the attention of the Council. Firstly, she wished to
congratulate the district on achieving four blue flag beaches and one seaside award. She
commented that all members should be proud of this achievement, particularly following the
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21 May 2014
storm surge in December 2013 and that members should inform their constituents of this
achievement. Secondly, she brought to the attention of members that it was Noise Awareness
Week and that staff were promoting this at Sainsbury’s in North Walsham to encourage
communication in communities, if members wished to stop by.
The Chairman thanked officers for their hard work during the civic year, and looked forward to
another successful year at NNDC.
18.
QUESTIONS RECEIVED FROM MEMBERS
None received.
19.
OPPOSITION BUSINESS
None received.
20.
NOTICE(S) OF MOTION
None received.
The meeting concluded at 6.40 pm.
__________________
Chairman
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21 May 2014