The TotalPay® Card @ American University American University Payroll Office

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The TotalPay® Card @ American
University
American University Payroll Office
Objectives
• What is TotalPay® Card?
• Why TotalPay® is the best option for American
University
• How will the TotalPay® Card benefit American
University employees?
• Deployment
• Communications
• Locations for Allpoint Network ATMs, Check
Cashing, and Cash/Reload in Washington, DC
• Who to contact
What is the TotalPay® Card?
• TotalPay® cards are standard debit cards that work the same
way as a traditional debit card issued by banks to people with
a checking or savings account.
• TotalPay® cards are distributed by employers to allow
employees to receive their pay electronically, even if they
do not have a bank account.
• There is NO credit check to receive this card.
• Personalized, reloadable Visa debit card
• PIN and signature based
• Replenished with each pay cycle
• Accepted at a global network of participating ATMs, Visa
merchants, and Visa member banks
• Instant-issue Visa card also available—a great solution for
―on-the-spot‖ disbursements
What Won’t Change
• Payroll deadlines for timesheets
• Pay dates
What Will Change
• Form of payment for late timesheet and situations in
which a paper check has to be generated
• Communication to new employees (offer letter)
• Communication about TotalPay® in New Hire
Orientation
• New employee onboarding process (new hire forms)
– If not electing direct deposit, need TotalPay®
enrollment form for activation process
The TotalPay® Card @ American University
PURPOSE AND BENEFITS
Why do we want the TotalPay® Card at
American University?
The College has a campus-wide initiative of going Green to create cost savings.
We currently process paychecks for employees who do not have direct deposit on check stock.
Impact to Employees:
• Lost work productivity (time spent cashing checks, extended lunch hours, etc.)
• Coming to HR to pick up check
• No control over access to pay
• Fraud exposure associated with checks
• No cost savings to employees ( check cashing fees, etc.)
Impact to American University :
• Employee Labor (Payroll team) spending the time to create and manufacture a check in
applicable cases, and for every biweekly and monthly payroll
• Having available check stock to print any checks that need to be created for every payroll,
which includes replacement and reissue, as well as check spoilage (checks never
cashed/stale-dated)
• Printer Maintenance
• Printer supplies (ribbons, ink/toner/sealant, etc.)
• Process Inefficiency
• Does not provide effective Business Continuity/Recovery
How TotalPay® Card benefits employees
Dependability!
• No waiting for checks to be distributed – net pay is deposited onto the card the
morning of payday automatically
Saves Time!
• Employees don’t have to stand in line to cash or deposit their check
Privacy!
• Checks are seen by many people – only the employee(s) have total access to
their TotalPay® card
Free!
• Saves on check cashing fees
Convenience!
• Employees can access their pay wherever they are – they do not have to be at
work to pick up their check
Security!
• TotalPay® cards and Money Network™ Checks are not usable until the employee
activates the card and establishes their own PIN#.
Tracking!
• Transaction activity and spending easily tracked
Innovation!
• Gives employees new ways to manage their money
What are other TotalPay® Card features?
• Has Visa logo on card so accepted anywhere there is a merchant who
accepts Visa
• Can be used at any Allpoint Network ATM to withdraw funds for Free
• Can withdraw some or all of net pay at any Visa member bank for Free
• Can make purchases at any location that accepts debit cards, such as
supermarkets, gas stations, etc.
• Use Money Network™ Checks to pay bills, rent or use it to get 100% of
net pay – all Wal-Mart locations will cash a Money Network check for
Free
• Comes with 3 checks
• Transfer funds to another account
• Send money to another country for reduced fees
• If card is lost/stolen – call the 800 number to vendor to have it replaced
and still have access to your money via the Money Network™ Check
• No waiting for deposited checks to clear
• Secondary cards are available for a spouse or other trusted family
member
• E-mail/Text balance alerts
Convenience
• Easy access to cash
– Cash withdrawal available at Visa ATMs*
– 40,000 Allpoint ATMs
– Cash back with point-of-sale transactions at
participating merchants that accept Visa debit*
– Over-the-counter (OTC) Teller cash withdrawal
from Visa member banks
– Load cash from other sources such as wages
from a job, tax refunds, government benefits, and
child support payments
* Nominal fees may apply.
Assurance
– No need to carry large amounts of cash
– Lost or stolen cards can be replaced with their
full remaining stored value
– No liability for fraudulent charges*
– Deposits and transactions are confidential
• * Visa’s Zero Liability Policy provides protection from any unauthorized purchases.
U.S. issued only. Visa’s Zero Liability Policy does not apply to commercial card or
ATM transactions, or to PIN transactions not processed by Visa.
The TotalPay® Card @ American University
COMMUNICATION AND
DEPLOYMENT
How will affected employees be notified
Communication methods include:
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–
–
–
–
–
–
–
–
–
–
Email memos to affected employees
Face-to-face meetings with affected employees
Letters sent to employee’s home
Posters
Payroll Stuffer
HR/Payroll Connection (countdown)
Announcement at HR Reps meeting
Payroll website
American Today campus newspaper
Table tents in dining halls
LCD screens in dining halls
Deployment
Biweekly employees (includes part-timers)
– Implemented on 1st and 2nd biweekly pay dates in
February (2/3) and (2/17)
Monthly employees (includes remaining parttimers) (faculty/students/staff)
– Implemented end of February (2/29)
The TotalPay® Card @ American University
CARDHOLDER SERVICES AND
LOCATIONS
Cardholder Services
Cardholder web access
provides the following:
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–
–
–
–
–
–
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Card Activation
ATM Locator
Check Cashing Locator
Cash Reload Locator
Balance Inquiries
Transaction History
Bill Pay
Print Dispute Form
Visit
www.moneynetwork.com
Allpoint ATM Locations
CVS
7-Eleven
Other Locations
4555 Wisconsin Ave Nw
Washington, DC 20016
*(.77 Miles)
4319 Wisconsin Ave Nw
Washington, DC 20016
*(.67 Miles)
Parklanes Cleaners *(1.38 Miles)
4304 Connecticut Ave Nw
Washington, DC 20008
4859 Macarthur Blvd Nw
Washington, DC 20007
*(1.64 Miles)
4221 A Connecticut Ave
Washington, DC 20008
*(1.38 Miles)
Rite Aid *(2.88 Miles)
1815 Connecticut Ave Nw
Washington, DC 20009
2226 Wisconsin Ave Nw
Washington, DC 20007
*(1.69 Miles)
5114 River Rd
Bethesda, MD 20816
*(1.81 Miles)
Tara Salon & Spa *(2.96 Miles)
2715 M St Nw
Washington, DC 20007
4601 Sangamore Rd
Bethesda, MD 20816
*(1.72 Miles)
3000 Connecticut Ave Nw
Washington, DC 20008
*(1.97 Miles)
State Liquors *(3.02 Miles)
2159 P St Nw
Washington, DC 20037
3327 Connecticut Ave
Washington, DC 20008
*(1.73 Miles)
1900 Wyoming Ave Nw
Washington, DC 20009
*(2.77 Miles)
Walgreens *(3.07 Miles)
3130 Lee Hwy
Arlington, VA 22201
5548 Connecticut Ave Nw
Washington, DC 20015
*(1.85 Miles)
3146 Mt Pleasant St
Washington, DC 20011
*(2.8 Miles)
Target *(3.1 Miles)
3100 14th St Nw
Washington , DC 20010
1403 Wisconsin Ave Nw
Washington, DC 20007
*(2.59 Miles)
2525 N Lee Hwy
Arlington, VA 22201
*(3.1 Miles)
Hilton Embassy Row *(3.1 Miles)
2015 Massachusetts Ave Nw
Washington, DC 20036
*Miles is from zip code 20016
*Miles is from zip code 20016
*Miles is from zip code 20016
Cash Reload Participating Locations
Less than ½ Mile
Less than 1 Mile
1+ Miles
RITE AID #3873 (Western Union)
3301 NEW MEXICO AVENUE
NORTHWEST
WASHINGTON, DC 20016
THE UPS STORE #57 (Western
Union)
4200 WISCONSIN AVE NW
WASHINGTON, DC 20016
MAC MARKET & DELI (Western Union)
5185 MACARTHUR BLVD
WASHINGTON, DC 20016
Rite Aid (Green Dot MoneyPak)
3301 NEW MEXICO AVENUE
NW,WASHINGTON, DC 20016
7-Eleven (Green Dot MoneyPak)
4319 WISCONSIN AVE NW
WASHINGTON, DC 200162139
CVS - #1362(MoneyGram)
4309 CONNECTICUT AVE NW
WASHINGTON, DC 20008
SUPER FRESH #979 (Western
Union)
4330 48TH STREET NW
WASHINGTON, DC 20016
TENLEY MARKET #0001(MoneyGram)
4326 WISCONSIN AVE NW
WASHINGTON, DC 20016
CVS *(Green Dot MoneyPak)
4309 CONNECTICUT AVENUE NW
WASHINGTON, DC 20008
CVS - #1343(MoneyGram)
4851 MASSACHUSETTS AVE
NW
WASHINGTON, DC 20016
RadioShack (Green Dot MoneyPak)
4531 WISCONSIN AVE NW
WASHINGTON, DC 20016
Rite Aid (Green Dot MoneyPak)
3301 NEW MEXICO AVENUE
NW
WASHINGTON, DC 20016
CVS - #2174(MoneyGram)
4555 WISCONSIN AVE NW
WASHINGTON, DC 20016
7-Eleven (Green Dot MoneyPak)
4221 A CONNECTICUT AVE NW
WASHINGTON, DC 20008
CVS (Green Dot MoneyPak)
4851 MASSACHUSETTS
AVENUE NW
WASHINGTON, DC 20016
CVS (Green Dot MoneyPak)
4555 WISCONSIN AVENUE, NW
WASHINGTON, DC 20016
VAN NESS LIQUORS (Western Union)
4201 CONNECTICUT AVE NW
WASHINGTON, DC 20008
GIANT FOOD #0383 (Western Union)
4303 CONNECTICUT AVE NW
WASHINGTON, DC 20008
Free Check Cashing
Location
Services
Distance
Free Check Cashing
*2.96 miles
Free Check Cashing
*3.72 miles
7-Eleven
1357 CHAIN BRIDGE RD
MCLEAN, VA 221013903
Free Check Cashing
*4.23 miles
7-Eleven
1436 CHAIN BRIDGE RD
MCLEAN, VA 221013701
Free Check Cashing
*4.4 miles
7-Eleven
3901 LEE HWY
ARLINGTON, VA 222073728
7-Eleven
3000 N. WASHINGTON BVD STE A-1
ARLINGTON, VA 222012159
7-Eleven
3007 PATRICK HENRY DR
FALLS CHURCH, VA 220441515
*5.6 miles
Free Check Cashing
*Miles from zip code 20016
Visa Member Banks
Bank of America
Capital One
Citibank
Spring Valley
4301 49th Street, N.W.
Washington DC 20016
American University
4400 Massachusetts AVE NW
Washington, DC 20016
Palisades
5250 MacArthur Blvd NW
Washington, DC, 20016
Friendship Heights
5201 Wisconsin Avenue, N.W.
Washington DC 20015
Spring Valley
4860 Massachusetts AVE, NW
Washington, DC 20016
Friendship Heights
5001 Wisconsin Ave NW
Washington, DC,20016
Van Ness
4201 Connecticut Avenue, N.W.
Washington DC 20008
Tenley
4000 Wisconsin AVE
Washington, DC 20016
Chevy Chase
5700 Connecticut Ave NW
Washington, DC,20015
Chevy Chase
4411 South Park Avenue
Chevy Chase MD 20815
Van Ness
4455 Connecticut AVE, NW
Washington, DC 20008
Georgetown North
1901 Wisconsin Ave NW
Washington, DC, 20007
Cleveland Park
3401 Connecticut Avenue, N.W.
Washington DC 20008
Western Avenue
5459 Wisconsin AVE
Chevy Chase, MD 20815
Columbia Heights
3241 14th Street NW
Washington, DC, 20010
Visa Member Banks
PNC
Sun Trust
Wells Fargo
Spring Valley
4835 Massachusetts Avenue, NW
Washington , DC 20016
Foxhall Square
3301 New Mexico Avenue, NW
Washington,DC 20016
Spring Valley
4841 Massachusetts Ave ,NW
Washington, DC 20016
Friendship Heights
4249 Wisconsin Avenue, NW
Washington , DC20016
Cathedral
3440 Wisconsin Avenue NW
Washington,DC 20016
Macarthur & Arizona
5201 Macarthur Blvd ,NW
Washington, DC 20016
Wisconsin & Jenifer
5252 Wisconsin Avenue, NW
Washington , DC20015
Connecticut & Nebraska
5000 Connecticut Avenue, NW
Washington,DC 20008
Friendship Heights
5100 Wisconsin Ave, NW
Washington, DC 20016
Chevy Chase
5530 Connecticut Avenue, NW
Washington , DC 20015
Chase Tower
4455 Willard Avenue
Chevy Chase,MD 20815
Wisconsin & Calvert
3700 Calvert St ,NW
Washington, DC20007
Little Falls
4749 Sangamore Road
Bethesda , MD 20816
Sumner Place Safeway
4701 Sangamore Road
Bethesda,MD 20816
Van Ness
4302 Connecticut Ave ,NW
Washington, DC20008
Is AU the only one doing TotalPay®?
Check out other school(s) and businesses
using the TotalPay® card program:
• University of California
• Emory University
• Northwestern University
• Howard University
• CBS
• Walmart
• And many more!
Questions?
Website:
www.american.edu/finance/payroll/totalpay/cfm
Email:
[email protected]
Phone:
(202) 885-3520
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