Tap
On!!
The New Vanderbilt Card
(Previously the “Badge”)
TAP
•
Tap
Off!!
X
Purpose: ID Badge redesign incorporates a computer chip now referred to
as the Vanderbilt Card.
•
The Vanderbilt Card maintains all functions of the previous ID badge
and also allows :
• Fast access to a computer workstation (CWS) with Tap On and Tap off
technology!
• Saves overall time to log on to the Virtual Clinical Workstation
(VCWS) with less opportunity to misspell VUNetID or e-password
1st Time Vanderbilt Card Set-Up
• Upon receiving your new Vanderbilt Card: Create a PIN number
• For security reasons, you must create a PIN number
• Tap your badge to the card reader, the log on box will appear,
fill in the blanks for VUNet ID and e-Password
• The accessVU screen will appear with prompts to set up your
4 digit PIN number
• Fill in all blanks and click “Set PIN”
Accessing a VCWS with the Vanderbilt Card
From your unit CWS screensaver:
1. Briefly tap and hold your badge/card to the top of the badge/card reader
(for best results use the badge/card with the black stripe on the back)
2. Make sure VCWS login box is checked
3. Enter your e-password or 4 digit Pin number
4. When your documentation session is finished, re-tap the badge/card
reader to log-off (your virtual session will remain intact)
VUNet
ID
vandy2014
Tap
On!!
X
4 Digit PIN
Tap
Off!
X
Tapping In Process
• The first CWS tap on of the day requires e-Password for
authentication
• The next tap on attempt will only require PIN number
Instant Access
• Instant access within the same workstation:
 If a user taps off and returns to the same CWS within ten
minutes, the user can tap on for instant access to the CWS
without entering a PIN number
 If another user logs on to the CWS you’re working with, your
instant access is terminated
Vanderbilt Card Troubleshooting Tips:
Things to consider:
• Make sure the PIN number is set up correctly. The PIN number cannot
be three or four sequential or similar numbers
• Unacceptable examples: 1234, 5678, 1111, 2222, 1333, etc.
• Do not puncture the Vanderbilt Card for any reason
• Other HID-type cards may interfere with the card reader
• Make sure that *only* the VU ID badge is being tapped onto the
card reader
• If another ID card also has the chip/code it may interfere with the
card reader
• The Vanderbilt card requires 15-30 minutes from being made to
become active, if you cannot log-on after 30 minutes please submit a
HD ticket, include CWS ID, User ID and date/time
Reminder of Timeouts and Timeframes
• With no activity the CWS will:
• After 10 min – CWS will lock with VCWS session intact, the user is
required to tap on and enter the PIN number to regain VCWS
access
• After 110 min - The CWS physical connection is ended, VCWS
session remains intact. After 3hrs of no activity, the VCWS session
is terminated.
• 24h after initial log-on with VUNetID and password the user will be
required to enter their e-password with next log-on