SGASenateMinutes
Tuesday,October7,2014
7:00pm‐8:00pm
I.
II.
III.
IV.
Adjournlastweek’smeeting
7:00PM
A. SenatorDoriemovestoadjourn
B. SenatorZoeseconds
C. Motionpasses50‐0‐0
Calltoorder 7:06PM
Approvelastweek’sminutes
7:06PM
A. Motionpasses42‐1‐4
StudentInformationSecurityAwareness‐BenMarsden
7:08PM
A. MarsdenistheInformationSecurityDirectoratSmithCollege
B. Showedvideofromasecurityawarenessvideoconferencestudent
competition
C. Doesnotcurrentlyhavemoretalkswithstudentsscheduled,butwouldlike
tohavemoreopportunitiestotalkwithstudentsaboutcybersecurity.
1. Senatorsshouldsharefeedbackabouthowtogetthewordoutto
studentsandaskintheirhousesiftheywouldbeinterestedinhaving
Marsdencometoahouseteaorsimilarevent.
D. Protectyourdata,youridentity,andyourself.Becarefulwhereyouclickand
remembertobackyourfilesup.
E. Therehaverecentlybeenmajorcybersecuritybreachesinthenews
F. Howdoesthe“badstuff”work?
1. Infectedbyandlargethroughwebbrowsingandbyemail
G. FUD:fear,uncertainty,anddoubt
1. Usethistoyouradvantagetokeepyourselfsafe
H. SituationalAwareness
1. Becarefulwhenasiteasksforpersonalinformation.Safesiteswill
havehttpsintheURLbaranditwillusuallybegreen.
2. Ifyouhoveralink,theactualplacewhereitwilltakeyoushouldshow
upinthelowerrighthandcorner.Makesureyouarenotaccidentially
leavingaserveryouthinkissafe.
3. Beverywaryofattachments,especiallyfrompeopleyoudonotknow.
4. Hoveroverlinksinemailsaswell.
5. PhishingAvoidance
a) Theseattacksasksforyourpersonalinformationinanemail.
Nevergivethisinformationoutoveremail.TheCollegeor
V.
yourbankwouldneveraskforthisinformationinthiswayand
itisanattack.
b) Someofthemarethreateningoraskforurgentaction
I. PasswordBestPractices
1. Protectyourpassword.Donotgiveittoanyoneforanyreason.
2. DonotuseyourSmithpasswordforanythingelse.Useaunique
usernameandpasswordforeveryplacethatasksyoutocreatean
account.
3. Passwordmanagers:LastPassandIPasswordwillhelpyoukeepall
yourdifferentpasswordsinasafeplace
J. FilesandDataBestPractice
1. Donotdownloadunauthorizedcopyrightedinformationovertheweb,
virusescancomeinthroughthesesourcesaswell.
2. Removesensitiveinformationfromthefiles(ordeletethem)assoon
asit’snolongerneeded.
3. Archiveanddeleteolddata,onlykeepwhatyouneed.
K. ClientBestPractices
1. Backuptobothlocalandoffsiteplacesonaregularbasis(dailyat
least)
2. Keepcurrentonupdates
a) QualysBrowserCheckcanletyouknowifyourwebbrowser
anddownloadedsoftwareareuptodate
3. Shutdownwhenyouleaveyourcomputer
4. Donotleaveyourcomputerlyingaround
5. Requirealocallog‐intousethecomputer
L. MobileDeviceBestPractices
1. Requireanaccesscode
M. Protectyourself
1. Becarefulwhatyouputontheweb,anythingthatispostedwillbe
accessibleforever
2. Useprivacysettingsonsocialmediasites
3. Intherealmofinformationalsecurity,youaretheweakestlink
N. QuestionsfromSenators
1. SenatorsshouldemailtheirquestionstoMarsden
CharteringProcess‐ElizabethYunandKokoTetsuka 7:36PM
A. ImportantforSenatorstoknowwhathappensattheearlierstagesofthe
charteringprocess
B. StudentsaredirectedtoYunwhentheywouldliketostarttheprocess.She
looksatthebroadpicture.
1. CantheCollegesupportthisorganization?
Dotheyhavespacetomeet?
2. Dotheyhaveanadviser?
3. Arefundsavailableforthisorganization?
C. TetsukalooksatthedetailsofthecharterwiththeRulesCommittee
1. Makessurethecharterfollowstheconstitutionandbylawsofthe
StudentGovernmentAssociation
2. Makessurethecharteriscleartostudentswhomightreadit
3. TetsukawillthenpassthechartertoSenatewiththeCommittee’s
recommendation
D. Senateworksatthefinalstagesofthecharteringprocess
1. Theorganization’scharteringmemberswillpresenttoSenate
2. SenatorswilldiscussthecharterinSenateandintheirhouses
3. Senatewillthenvotetochartertheorganization
4. Questionstoaskandthingstolookfor
a) Isthereinterestintheorganization?
b) Doestheorganizationbenefitthecommunity?
c) Istheorganizationsustainable?Willitcontinuetooperate
afterthesefoundingmembersmoveon.
d) Doestheorganizationhavefundraisingplans?Havethey
thoughtaboutotherwaystoobtainfundsbesidestheORC?
e) Istheirelectionprocessforofficersfair?
f) ThemostimportantpartforSenatorsistobringquestionsand
concernstothefullbodyfordiscussion.Senateisthefinal
check‐pointforneworganizations.
SGARestructureDiscussion
7:43PM
A. Senatorsshareddiscussionquestionswiththeirhouses.
B. Senatorsdiscussedintheirtablesforfiveminutestheresponsesthey
receivedinordertopreparetofullgroupdiscussion.
C. Eachtablewillsharewhattheydiscussed
1. SenatorKatiegreatestconcernwaslineofcommunicationtothe
studentbodyinordertocommunicatewhatdoestheSGAdoes.
2. SenatorSarahstudentsareconfusedaboutwhattheSGAdoesbut
theydowantustorunforefficiently.Whatifeachareahadhouse
representationtoanareacouncilofSenatorselectedbyclassyear?
3. SenatorYeeWondoesnotfeelcomfortableenoughtoexplainthe
currentornewstructuretootherstudents.OtherSenatorsagree.
4. SenatorEmilyawarenessofSGAinhousesisverylow,peopledon’t
knowwhattheSGAdoes.Needmoreoutreachtoexplainwhatthe
SGAisandhowitfunctions.Houseteascouldbeagoodwaytodo
this.
a)
VI.
5. OtherSenatorsexpressinterestinvolunteeringforhouseteas.
VII.
I.
II.
#TransformationTuesday 7:55PM
Announcements
7:58PM
A. VoteontheSocialNetworkintheSGAelections
B. DiningCommitteewillsendoutanemailtonighttoorganizemembers
C. SustainabilityCommitteewillbeworkingonfoodrecoveryprogram,looking
forvolunteers.EmailEmmaSchlamat eschlam@smith.edutosign‐up.
D. Sendouthouseemails,CC sgasenate@smith.edu
E. CometotheRestructureMeetingafterSenate
F. NoSenatenextweek!EnjoyyourFallBreak!
Adjournment8:01