Physics Department
Annual Safety Briefing
2015
John Phillips – Interim Director of Health and Safety
Tom Hase, Katherine Branch
Outline
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University H&S overview
Departmental H&S plan
QUEMIS
Webpages
Future activities
• Question forum
H&S Priorities 2015-16
• QuEMIS
• Risk Assessments
– Work Equipment
– Chemicals
– Manual Handling
• Training
– Driven by findings from Risk Assessments
– Moodle platform provides training records
Departmental H&S Plan
RA
Identifying
Training
Competency
test / sign off
Lab space
with access
rules
PI
PI
PI
Hazard
identification
and planning
PI
General Space Dept.
Dept.
Outreach and
other
activities
Project leader
Project leader
Project
leader
Individual Project:
Individual (signed off by PI).
H&S office
Training delivery
and courses
Department / PI Responsibilities
Departmental H&S Plan
Risk Assessments in 3 mutually supporting levels:
1. Risk assessments based on space / room
Access controls and
identifies space specific
training requirements
2. Risk assessments based on equipment
Generates Standard
operating procedures.
Identifies additional
training requirements and
competency sign off to
get on approved user lists
Allows easier and more concise activity Risk Assessments
3. Individual project / activity
Training and project
management including
chemical handling.
General Spaces
Common space:
Housekeeping:
Areas need to be clean and tidy for everyone
you cannot expect the support staff to clean up after you!
Avoid trip and fire hazards
do not store cardboard in offices
If the areas are not looked after, they will be taken away.
Offices:
All staff are required to complete a complete a Display
Screen Equipment evaluation. Link from H&S webpage.
Housekeeping
There is a self-inspection form on the H&S webpage
Level 1 Risk Assessment: SPACE
Space: Identified PI Responsible
Identify hazards within
a space.
Can be generic (offices)
and these will be
managed by dept.
within QUEMIS.
Risk Assessments for each Space/Area:
Covers hazards and overall activities
within the space
• Identify training requirements for
access:
• Approved Users
• Access controls
• Chemical and/or biological
management plans
Provide RA and training
requirements for Audit.
Hazards identified using the QUEMIS system
Guides the hazard grids and access form to be
displayed on all labs.
Level 2 Risk Assessment : EQUIPMENT
Equipment: PI Responsible
Risk Assessments for each piece of Equipment:
For each piece of
equipment there needs
to be a RA which
identifies any additional
training required and
produces a set of
standard operating
procedures.
Covers activities associated with particular kit
• Emergency procedures / shut-down
• Identify additional training requirements for
access:
• Approved Users
• Access controls
• Chemical and/or biological management
plans
• Statutory regulations.
1. Dedicated set of operating procedures to be
referenced in RAs for projects
2. Sets additional training and inspection criteria
3. Guides the competency tests and creates
approved users list (where appropriate)
4. Details stored on QUEMIS
Standard operating
procedures
Level 3 Risk Assessment: Activity
INDIVIDUAL Responsible
Risk Assessments for each individual activity
Every activity
performed by an
individual needs to be
risk assessed.
Covers activities associated doing an activity in
a space/using a piece of equipment.
• Refers to levels 1 and 2 Risk Assessments
• Identify chemical/biological hazards
• Additional training needed
Can be generic
(office/computer work)
Responsibility of
individual to update and
maintain their own.
• Needs to be dynamically updated and
reviewed
• Applies to all staff/students
Project RAs need to be signed off by PI or group leader.
Please send completed Risk Assessments to resource
account.
Those that generate the risk, manage the risk.
Risk Assessment
Audit
Room
Summary
RA for space
Hazard Form
Training
requirements
• Management
plans
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Equipment
Activity
Summary
RA
S.O.P.
List of
approved
users
• Training
requirements
Personalised
risk
assessment
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PI and individual hosted on
QUEMIS.
Individual
Training
• Training
courses
Institution
Statutory
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PATS
Regulators
Pressure
Ladders
Ionising
Radiation
Dept. with
institution
QUEMIS
https://spacereturns.warwick.ac.uk/Q2v3-HazardMgmt/faces/security/login.xhtml
New Departmental Web-Page
The new research secretary Rosalind Johnstone will be supporting the H&S remit and the
webpage will be updated regularly. Please feed back comments and suggestions
Future Activities
Work Equipment Inventory
A comprehensive inventory of all work equipment (serial numbers etc.) will be
required with accompanying risk assessments. We will use the PATS register and
the information on QUEMIS.
Chemical Inventory
Following an incident in Chemistry the University is required to implement a suite
of new measures. Further information to follow with guidance on storage and
segregation of chemicals. New generic information by class being developed.
QUARTZY being considered as a management tool.
Training
Plans to move to electronic delivery of much of our training is underway. Systems
to manage training delivery, refresher courses etc. being discussed.
Work Equipment
• Create (and then reduce) Inventory
• Ensure ‘essential safety requirements’ are available
– Certificates of Conformity or Incorporation (CE)
– User manuals
• Risk assess – generic based on type where possible
• Suitable controls
– Preventative Maintenance
– Statutory Inspections
– Training
Hazardous Substances
• Create (and then reduce) Inventory
• Ensure ‘safety data sheets’ or SINs are available
• Risk assess – generic based on type where
possible
• Suitable controls
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Segregation and storage arrangements
Ongoing assessment
Local Exhaust Ventilation
Training
Personal Protective Equipment
Question Forum…..