Computing & Data
Management (CDM)
Assessment 2
Presenting data with presentation software
Student name
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Assessor
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Assessment ID
CDM-2
Due Date
Click here to enter a date.
Total Marks Available 18
Marks Gained
Teacher to mark
Final score (%)
Teacher to mark
Date Marked
Teacher to mark
Weighting
This assignment will form 12.5 % of your overall assessment mark
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Computing & Data Management (CMD)
Assignment 2
INTRODUCTION
2
PURPOSE
2
BACKGROUND
2
CONTENT
2
COMPETENCY MAPPING
2
PART A – GETTING THE CONTENT
3
PART B - THE PRESENTATION STRUCTURE
4
PART C – DISTRIBUTING USING MULTIPLE FORMATS
5
WORKED EXAMPLES
6
SUBMISSION OF WORK
8
MARKING GUIDE
8
WHERE TO GET HELP
8
REFERENCES
8
SUBMISSION
8
OTHER RESOURCES
9
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Introduction
Purpose
This is a formative assessment that allows you to demonstrate your skills and understanding
of the use of presentation software for distributing information to both internal and
external customers and stakeholders in your industry.
The most common presentation software used in industry today is Microsoft’s PowerPoint
program, but you are able to use any program you have access to, including free online
software such as Zoho.
Whatever program you use, it is your responsibility that to ensure that your assessor has the
ability to view the program
Background
Once collected, summarised and interpreted, information needs to be presented to people
who require the information. As such, you need to learn about a few different methods for
presenting information which will include documents and, in the case of this assessment
task, the use of presentation software which can be saved and used in a myriad of ways.
Don’t panic…
You are NOT required to do a public presentation of your work. Your work is to be
electronically submitted for marking ONLY. Public talks are done in other subjects at C4 and
Diploma level.
Content
Overall, the assessment consists of the following skills;
◗ Opening, saving and closing your software
◗ Enter content, either manually or using cut, copy and paste functions
◗ Apply built in styles to change appearance
◗ Apply header, footer, slide number, date and time properly
◗ Distributing a saved presentation in different formats
Competency mapping
This assessment task relates to the following elements and performance criteria (PC) from
the units listed in the table below;
Unit
Elements
Performance
Criteria
Comments
MSS024004A
3
3.1-3
Formative assessment only
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Part A – Getting the content
Background
The information that goes into a presentation can come from a multitude of sources.
Usually this will be in the form of a document, such as a report or similar, but could be from
anywhere.
You will find information from the internet (Wikipedia is fine for this) that relates to a topic
involving the science of metrology, specifically, the seven base units used in the SI system of
units (our metric system).
Task
Use the internet (or other sources) to obtain the following information about the SI system
base units. The topics you cover include the following seven quantities;
◗ Time
◗ Mass
◗ Length
◗ Temperature
◗ Electric current
◗ Luminous intensity
◗ Amount of substance
For each of the base units, you are to establish the following key information about each
unit;
◗ The unit’s name
◗ The unit’s symbol
◗ The unit’s historical definition
◗ The unit’s current definition
◗ A photo or other image of unit
Most importantly…
We want you to do this quickly and easily, so don’t get essay’s, just get the basic info.
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Part B - The presentation structure
Background
Knowing the information required to present is only half the battle. Now you need to
assemble the information into a professional looking presentation.
A good presentation has many components, most of which you will learn in other subjects
so only a summary is provided here. To ensure that your presentation is of a minimum
standard;
◗ Use a constant design throughout the entire presentation
◗ Don’t clutter or crowd the slide
◗ Don’t use fancy transitions and animations (just use ‘appear’ or ‘fade’ for example)
◗ Keep the number of slides to a minimum (unless told to use a set number!)
◗ Make sure any pictures or animations used are relevant
◗ Never be ‘rude’. Avoid unintentional discriminatory or offensive materials.
Task
The structure of the presentation must consist of the following slides and follow the
prescribed structure set out below. Once you have built the structure of the presentation,
you will need to populate it with the content you found in Part A.
◗ A title slide
◗ A table of contents (just a simple list, not a ‘proper’ one, and do this last!)
Each unit described must incorporate 3 slides;
◗ An introduction slide with the units name and picture (or animation)
◗ Two slides with the content for the unit
Each slide (except the title slide) must have the following features;
◗ Footer with your name in it
◗ Auto-date function
All up, your presentation will have 17 slides;
◗ Title slide
◗ Table of contents slide
◗ 14 contents slides (2 for each base unit)
◗ References slide
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Part C – Distributing using multiple formats
Background
Once your presentation is complete, it needs to be sent to people who may or may not use
it in different ways for different purposes.
Using MS PowerPoint as an example, typically, you save a PowerPoint with an extension of
.ppt or .pptx depending upon the version of the software used. But there are many other
ways that a presentation can be saved, including;
◗ as a .swf which is used for internet based presentations,
◗ as a .pps or .ppsx which is used when the PowerPoint is not to be edited
◗ as a .pdf to be used online or printed out for readers to write on
◗ as well as saving as a template, or with macros or one of many other saving formats
For the sake of this assessment, we shall assume that you are going to use the presentation
for printing out, loading on a website, and distributed as a file but not for the intention of
being edited.
Task
Once your presentation is complete, save it (or print it to pdf) in the following formats;
◗ As a .ppt or .pptx
◗ As a .pdf (one slide to a page for uploading to internet)
◗ As a .pdf (6 slides to a page for printing out for readers)
◗ As a .pps or .ppsx so that it cannot be edited
But what if I don’t use PowerPoint?
Well, then explore what your programs equivalent is and save it in those formats.
◗ Once you have all your files, zip them and submit to your teacher for assessment.
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Worked examples
Consider the images below. These show you a glimpse of what you are expected to do in
this assessment. You are free (to an extent) to use whatever design you want, don’t think
you need to use the design shown in the images.
An example of the title slide
An example of the content slides
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The example also shows where the footer is located, also see below. Note that getting the
footer to display can cause students a bit of grief, so yell out to your assessor if you require
help.
An example of the references slide
An example of a contents slide can be seen below
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Submission of work
Marking Guide
Marks for this assessment are gained by your ability to produce a presentation that meets
the following marking criteria;
Marking criteria
Marks available
Comments by teacher after
marking
Title slide
1
Marker’s use only
Table of contents
1
Marker’s use only
7 unit image/title slides
7
Marker’s use only
7 unit content slides
7
Marker’s use only
Reference slide
1
Marker’s use only
Use of built in design
1
Marker’s use only
Meets minimum standards
6
Marker’s use only
Saved in all four formats
4
Marker’s use only
Where to get help
Contact your teacher if you run into any trouble with this assessment. You would be
surprised how flexible we are at accommodating your needs, but communication is the key.
If you don’t let us know you are having trouble, we may have trouble trying to help you.
References
◗ http://office.microsoft.com/en-au/training/
◗ See Student Assessment Guide for full list
◗ Your teacher can help
◗ Microsoft run a good beginners course on how to use powerpoint at;
◗ http://office.microsoft.com/en-au/powerpoint-help/create-your-first-presentationRZ001129842.aspx
Submission
Students are to submit all assessments by the due date to the subject teacher by email using
the following filename format;
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firstname-surname-assessmentname-duedate
Visit cffet.net/env/assessment for more information on submitting assessments, file names
and available file extensions that you can use.
Other resources
Note that some of these resources might be available from your teacher or library
You can use general internet searches for this assignment as the task required is very
common.
Refer to the subject material page for a list of resources.
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