NFP Community Assistance Grant Program Overview February 14, 2011 Purpose To describe the funding allocated to wildland-urban interface grants for the protection of state and private lands in the Pacific Northwest since the inception of the National Fire Plan. This paper explains the roles played by each of the state and federal entities engaged, and summarizes the funding involved. Program Overview While there are several fire grant programs available to communities and/or states, this paper more fully describes the Wildland-Urban Interface Community Assistance (WUI CA) program. Funding allocated to other community assistance programs is summarized for context (see below and also in attachments), but the focus is on the interagency wildland-urban interface program, which has been primarily funded through the hazardous fuels management programs of each of the five federal wildland agencies. WUI CA is an interagency community assistance grant program that combines Forest Service with the DOI Wildland-Urban Interface Fuels funding streams. At the outset of the National Fire Plan, funding was available through the Forest Service State & Private and Hazardous Fuels budgets, as well as the Bureau of Land Management (BLM), Bureau of Indian Affairs (BIA), the US Fish and Wildlife Service (FWS), and the National Park Service (NPS). An interagency team was formed in 2001 to deliver community assistance in the Pacific Northwest. In concert with representatives from the Oregon Department of Forestry (ODF) and the Washington Department of Natural Resources (DNR), the group developed and implemented a one-stop grant application process for hazardous fuels reduction on non-federal lands, as well as funding for community wildfire protection planning, biomass development projects and prevention/education programs. Involvement by each of the federal and state agencies is described by agency in the following sections. Bureau of Indian Affairs A representative was assigned to and has participated in the regional interagency grant process. The grants team has assigned a “lead” agency to grant proposals in past years. BIA has then reviewed proposals that are adjacent to Pacific Northwest Indian Reservations. BIA has funded several of these proposals through assistance agreements, under the following conditions: 1 NFP Community Assistance Grant Program Overview February 14, 2011 1. Project areas are adjacent to Reservation/Indian Trust lands and complement work being done on adjacent Tribal lands. 2. Grantee must collaborate with the adjacent Tribe(s) and the Tribes must be supportive of the project, as proposed. 3. The Tribes must be willing to potentially give up a portion of their fuels funding in order to finance the assistance agreement. 4. The Grantee must be willing to work with the BIA NW Region thru an assistance agreement type of contract. Grant timelines Grant proposals that meet the above conditions have to be in the National Fire Plan Operations Reporting System (NFPORS) database by National Office-set timelines; for Fiscal Year 11, that was April 15, 2010; in previous years it was May 1st. Tribes are notified of their “official project budgets” by as early as August or as late as March of the following year (which happened in 2010). Notice of the availability of other project funding can happen at any time, but usually not until around June of the federal fiscal year (October 1 – September 30). Funding Source and Amounts Funding is through the National Fire Plan, and no amount is set aside to cover grant proposals. Picking or Priority Identification for funding Project prioritization is done by adjacent Tribe(s). Summary of Grants Funded Awarded to WA DNR WA DNR ODF Lyle School District, WA U of WA USFS Yakima Co Yakima Co District 5 Project Areas or Type of Work Colville, Spokane, Kalispell, defensible space Okanogan Co CWPP Public Information Campaign Defensible Space Education Training on Implementing Risk Reduction Strategies FRCC Mapping – Colville & Spokane Reservations Defensible space fuel reduction assessments and Public education related activities Defensible space fuel reduction assessments Award $ Years Work Performed $100,000 2001-2004 $ 35,000 $106,000 $ 2,692 2005-2007 2001-2006 Cancelled $ 60,000 2004-2006 $ 13,000 2002 $ 52,000 2003-2005 $ 51,000 2003-2006 2 NFP Community Assistance Grant Program Overview February 14, 2011 Yakima Co District 5 Yakima Co District 5 WA DNR WA DNR ODF Defensible space fuel reduction assessments & treatments Defensible space fuel reduction assessments & treatments Yakima, Glenwood, Spokane, Kalispell, Fruitland defensible space + Oversight Salary for 1 yr Fruitland defensible space Umatilla County & Lake Hump Te Pin defensible space Total Awarded: $ 63,000 2003-2005 $100,000 2005-2009 $1,076,720 2004-2008 $299,000 $293,755 2007-2009 + 2006 + $2,249,475 Table 1. U.S. Fish and Wildlife Service 1) NFP Community Assistance Grants – Up until 2004, this was the largest grant source available to Pacific Region Fire Management. These grants totaled nearly one million dollars in annual outlays before financial constraints brought on by the splitting of the region and National Office reallocation of WUI funds. These funds were typically utilized to fund prevention/education, planning and mostly fuels mitigation projects. The prioritization of these grants was handled at the local level by the FMO’s, at the Regional level and then at the GACC level within the NFP Working Team. The timeline for these grants has varied a bit over the years but the application period is usually late winter with selections in the spring, followed by allocation of dollars to the communities by July of that year. FWS has not funded any of these grants for several years but has funded over time at: Keno FD, ODF in the Columbia Gorge, Walker Range FPA in Central Oregon, Douglas County FPA, and ODF in Grant and Harney Counties. In Washington, FWS has supported grants in the town of Leavenworth, and the counties of Stevens, Clark, Skamania, Klickitat, and Benton. 2) RFA – FWS continues to participate in this process although the funding has gone from an annual high of over $150,000 down to about $60,000 in 2010. The focus for FWS has increasingly become the Columbia Basin where most of the applications come from. Current funding levels only allow for 1-2 grants in ID, one in HI, 2-4 in OR, and 4-6 in WA. This process is also done with the local FMO providing the initial prioritizing followed by the Regional Office and then at the interagency level at the state meeting of partners. Timeframes have been similar to NFP in the past. 3 NFP Community Assistance Grant Program Overview February 14, 2011 The table below is a summary of community assistance funding in the Pacific Northwest through the U.S. Fish and Wildlife Service. Funding from other federal agencies is highlighted in separate sections. Summary of Pacific Northwest Grant Funding – U.S. Fish and Wildlife Service Community Assistance Receiving Agency FWS Dollars in Thousands 2001 ODF 550 DNR 455 Maryhill Museum 31 Pend Oreille Cons. District 25 City of Spokane 41 Columbia Gorge Interp Center, Stevenson, WA 85 Yakima Co. FPD #5 24 ODF 95 ODF 200 Wa Dept. of Ecology 72 Ponderosa Comm, Club Leavenworth, WA 100 ODF 255 ODF 26 ODF 66 Chelan Co. 16 Chelan Co. 18 Walker Range FPD 111 Skamania Co FPD #3 60 Clark Co FPD #2 17 Sinlahekin Wildlife Area 37 REACH Inc. 200 ODF 120 ODF 105 WSU – Skamania Co 30 Keno FPD 160 2002 2003 2004 2005 4 NFP Community Assistance Grant Program Overview February 14, 2011 2006 Keno FPD 80 Clark Co FPD#3 7 Stevens Co 40 Table 2. National Park Service The funding process PWR utilizes takes 2% of annual WUI project funding (per business rules) and allocate to CA grants. This is about $150,000 annually. Looking at the "successful applications criteria" in the attached document they are pretty much the same as what is used in California. The exception being that there does not need to be a completed or planned treatment on adjacent NPS lands. Historically it has all gone to California. Bob Appling did make a commitment to WA DNR for the Lake Cushman project that shows up in the report but did not leave any tracks and when the bill came money was gone and it was way more than the funding available for the FY. We have already committed $138,000 in FY10 that needs to be paid in FY11 all in California. Under the new HFPAS funding process and decreased budget we will meet this obligation and are not going to offer any grants in 2012 based on the information we have today. The NPS should still move forward on the process document as we never know for sure what dollars may come available in future years. Sid Beckman, the NPS rep on the NWCG WUI mitigation group as also is Mark Gray from WA DNR have talked about this subject a few times. The PWR NPS thoughts on WUI philosophy are: We (NPS) are good neighbors and will work with local communities to develop strategies and treatments to reduce the risk of damage and loss in the interface. We also will work with those in state and local government who are responsible for codes, compliance, treatments and education in regards to these communities to assure success for all in this mission. Bureau of Land Management and U.S. Forest Service Funding through the interagency process in recent years has only been available through the Forest Service and the Bureau of Land Management. Projects have been more narrowly focused on hazardous fuels reduction projects resulting in acres accomplished, and rate higher if they 5 NFP Community Assistance Grant Program Overview February 14, 2011 incorporate elements of biomass utilization and prevention/education activities. The grant application process has been guided by the Pacific Northwest Wildland Coordinating Group (PNWCG) National Fire Plan Working Team (NFP WT). This group was folded into the PNWCG Fuels Management Working Team during Fiscal Year 2010 as a subcommittee to help foster a better integrated regional hazardous fuels strategy. In Fiscal Year 2011, it is anticipated that funds available through BLM will dramatically decrease to approximately $185,000. Forest Service funding will likely be about $1.6 Million, with a possible additional $1 Million in funding to emphasize biomass utilization. FWS, NPS and BIA each report that funds are unlikely to be available in FY 2011. The table below is a summary of community assistance funding in the Pacific Northwest through the Bureau of Land Management and the Forest Service. Funding from other federal agencies is highlighted in separate sections. Summary of Pacific Northwest Grant Funding – BLM and Forest Service Fiscal Year 2000 2001 2002 2003 2004 2005 2006 2007 2008 VFA BLM RFA RR WUI CA $108,000 $812,000 $796,000 $808,000 $805,000 $814,000 $803,880 $812,000 $821,000 0 $850,000 $850,000 $800,000 $592,000 $674,000 $543,086 $0 $386,000 0 0 0 0 0 0 $150,000 $155,000 $120,000 0 $8,400,088 $6,354,789 $6,054,384 $6,563,305 $4,948,000 $4,100,000 $3,600,000 $3,300,000 2009 902,370 451,300 $140,000 2010 Totals: 933,000 $8,415,250 $486,000 $5,632,386 $79,000 $644,000 SFA WSFM Total $594,000 $808,000 $2,089,790 $2,579,300 $2,668,000 $2,333,000 $2,236,000 $2,229,000 $2,022,000 $72,000 $3,444,000 $4,443,200 $195,250 $854,900 $1,662,574 $4,000,900 $4,236,300 $2,245,000 $8,100,000* $2,375,522 $2,814,807 $4,501,641** $55,922,207 $2,736,000 $22,670,612 $2,391,275 $5,206,082 $774,000 $14.3 million $14.5 million $10.4 million $11.5 million $9.6 million $12.2 million $11.6 million $8.9 million $8,415,999 million** $11,126,916** $113,3316,915 VFA: Volunteer Fire Assistance, BLM RFA: Rural Fire Assistance, RR: Ready Reserve, WUI CA: Wildland-Urban Interface Community Assistance – BLM and FS only, SFA: State Fire Assistance, WSFM: Western State Fire Managers Wildland-Urban Interface Grants * In FY 2009, $7,000,000 in Supplemental Funds were directed to be awarded in hazardous fuel reduction grants from the Forest Service within Region 6. The Region awarded the one-time supplemental $7M and also reduced its regular grant hazard fuel reduction award from $1.6M to $632,000. ** This total does not include $9,931,200 in American Recovery and Reinvestment Act (ARRA) funds for hazardous fuels reduction on non-federal lands awarded through the fire program in FY 2009. An additional $2,908,000 in ARRA funds were awarded through the fire program in FY 2010 and are also not included here. Including these awards would bring the grand total for WUI CA to $66,761,407. Table 3. 6 NFP Community Assistance Grant Program Overview February 14, 2011 BLM and FS fire management operates in a Service-First environment, and the two agencies have had the most funding available for the WUI CA program. As a result, BLM and FS have played a “lead” role among the federal agencies in the interagency grants process, funding the greatest number of projects (annual combined totals appear in the above chart under WUI CA), and hiring a full-time BLM-FS grants manager in 2002. The grants manager has served as the primary point of contact for the interagency program and has been the conduit to receive applications each year. Timelines and adjacency requirements for these two agencies typically drive the interagency program’s processes, including a requirement for Interior agencies to input project proposals into the NFPORS for the following fiscal year, typically by mid-April. When the PNWCG National Fire Plan Working Team developed a new process for FY 2008 to reduce the number of applications accepted to the two highest priority applications per high-fire risk county, this greatly reduced the overall number of applications from 115 for FY 2007 to 30 for FY 2008, somewhat decreasing the amount of administrative time required to receive, evaluate, track and provide feedback on incoming applications. At the same time, this new process increased the level of state partner involvement in the review and prioritization of incoming applications, allowing the state forestry partners increased opportunity to more strategically align community projects with statewide risk assessments. Applications in subsequent years have also been for about 30 projects. For a variety of reasons, some of which include the reorganization of the PNWCG working teams, staffing changes or vacancies at various participating agencies, and a desire to more closely align the time between when community partners submit an application and when the project is actually funded, during Fiscal Year 2010, the newly formed team managing the interagency grants program under the PNWCG Fuels Working Team decided to take a “bye” or suspend the WUI CA application process for the year. A process for soliciting proposals for Fiscal Year 2011 is yet to be determined. The following sections more fully describe state involvement in the WUI CA program. Washington Department of Natural Resources Washington State Department of Natural Resources (DNR) has benefited from federal support for fire prevention education, planning, and hazardous fuel treatments through the WUI CA grant program since 2001 as shown in Table 3. 7 NFP Community Assistance Grant Program Overview February 14, 2011 2001-2010 National Fire Plan Federal Funding (includes planning and fuels funding) 2001 2004 2005 2006 2007 2008 2009 2010 Total 437,000 804,200 200,000 436,000 631,455 648,232 3,608,407 219,000 248,923 250,000 200,000 600,000 2,415,595 99,000 88,656 111,344 USFS 451,520 BLM 428,750 327,722 141,200 BIA 100,000 1,076,720 35,000 FWS 455,000 Total 1,435,270 1,611,720 60,000 1,404,442 515,000 673,200 1,023,200 547,923 774,656 942,799 1,248,232 8,150,722 Note: See Attachment 1 for a listing of all federal funding including Western States Fire Managers, 2008 USFS Supplemental, 2010 USFS Biomass Removal, and ARRA. Table 4. The WUI CA grant program has enabled DNR, in working with federal partners, local government and communities across the state, to accomplish important fuels reduction work to mitigate wildfire threat to many communities. Table 4 lists by funding agency, the acreage accomplishments, and different types of fuel treatments that have been successfully implemented with WUI CA grant funding. 2001-2010 NFP Fuel Treatment Acreage Accomplishments Pile Funding Agency Footprint Thin Prune Chip Masticate Pile & Burn BIA 1,757 1,658 1,365 1,206 309 249 239 BLM 1,097 1,095 607 576 FWS 574 574 84 84 USFS 2,609 2,092 1,827 1,667 103 577 482 Totals 6,037 5,419 3,883 3,533 412 877 721 51 Note: 2007-2010 projects are ongoing with percent completion ranging from 0-90%. Note: See Attachment B for a map showing treatment location for all federally funded fuels projects including Western States Fire Managers, 2008 USFS Supplemental, 2010 USFS Biomass Removal, and ARRA. Table 5. 8 NFP Community Assistance Grant Program Overview February 14, 2011 Federal Guidelines Over the years federal guidance addressed in the call for application materials has adapted to change. Below is the most recent version used for the 2011 application period as it differs from prior years due to reduced funding and the completion by state of the Statewide Assessment and Forest Resource Strategy required by the 2008 Farm Bill. Significant amount of funding for FY 2011 will be provided through the Forest Service. Step 1. Local CWPP Group Coordinates and Submits Proposals Local CWPP groups may collaboratively develop hazardous fuels treatment projects on nonfederal lands and/or fuels utilization and marketing proposals identified as high priority in CWPPs. Applications will be available at: www.nwfireplan.gov and must be submitted, along with a map no larger than 2Mb, to NW_Fire_Plan_Grants@or.blm.gov by 5:00 p.m. on Wednesday, March 16th, 2011. Successful applications will meet the following criteria: Project is identified in a CWPP completed by March 16, 2011. Adjacent to a federal land fuels reduction project planned within the next three years or completed within the next three years of the planned project start date In a high priority landscape area identified in the Statewide Assessment and Forest Resource Strategy (see Figure 1 below for a map of Washington high-risk communities). The federal share of the project budget is a maximum of $200,000 Collaborative match of at least 50 percent of the total project budget (may include in-kind) is optional—no requirement. Include a map clearly identifying the project area on non-federal lands and the adjacent federal project or projects (map must be smaller than 2 Mb) Working through the guidance of their respective State partners, the CWPP group may also recommend which organization involved in the group, such as a non-profit group, county organization, or state organization, would be the most appropriate to submit the project proposal and become the grant recipient. No more than two proposals per county may be submitted. If two proposals are submitted, they must be prioritized by the county-level CWPP group. 9 NFP Community Assistance Grant Program Overview February 14, 2011 Step 2. Statewide Review and Prioritization Oregon Department of Forestry and Washington Department of Natural Resources, using their own selection criteria, will submit to PNWCG – FMWT a list of approximately 10 proposed projects to NW_Fire_Plan_Grants@or.blm.govby 5:00 p.m. Wednesday, March 16th, 2011. Review at the statewide level may also consider: Statewide Assessment and Forest Resource Strategy Project integration with other hazardous fuels projects and programs Communities that have been awarded a National Fire Plan grant in the last two fiscal years, both from the Western States Fire Managers grant process and from this Wildland-Urban Interface Community Assistance grant program may be prioritized lower than communities with more recent awards Project’s enhancement of community capacity (e.g., educate on FireWise principles, provide jobs/job training, assisting underserved communities) Step 3. PNWCG review and decision PNWCG - FMWT will review each state’s proposal list and make its 2011 grant program recommendation to the PNWCG Steering Committee for grant selection by April 5th, 2011. Review at the geographic level may also consider: Geographical distribution of funding and the appropriate funding agency Project integration with other hazardous fuels projects and programs Biomass utilization Project’s enhancement of community capacity (e.g., educate on FireWise principles, provide jobs/job training, assisting underserved communities) State Application Internal guidance DNR follows the process outlined in the Federal Guidance. DNR region fuels management staff coordinate with CWPP groups within their DNR region. They work with local CWPP groups to identify the two top priority projects per county and assist in the decision on which agency or organization should make the proposal application. Statewide prioritization is conducted via conference call with participating DNR region staff and LCG members. For 2011, review and prioritization will be based on: Statewide risk assessments (Figure 1) 10 NFP Community Assistance Grant Program Overview February 14, 2011 Figure 1 - Washington WUI Communities (with 2010 project proposals) Project integration with other hazardous fuels projects and programs Priority for projects that protect a community that have not had a National Fire Plan grant in the last two years, both from the Western States Fire Managers grant process and from the Wildland-Urban Interface Community Assistance grant program Project’s ability to build community capacity (e.g., educate on FireWise principles, provide jobs/job training) Prioritization was conducted by discussion and consensus. Given the relative similarity of all the projects, (i.e., all in high risk areas, all in completed CWPPs), and to assure equitable geographic distribution of the projects, the prioritization group agreed to establish the statewide priorities by merging the regional priority lists. For future years, DNR anticipates that USFS funded hazardous fuels priorities will be determined and implemented based on the Wildfire Hazard Reduction and Forest Health 11 NFP Community Assistance Grant Program Overview February 14, 2011 Restoration strategies identified in DNRs recently completed Forest Resource Statewide Assessment and Strategy. The 2008 Farm Bill required states to complete a statewide assessment and forest resource strategy in order to continue to receive federal funds for State & Private Forestry programs covered under the bill. The statewide strategies provide a long-term plan for investing State & Private Forestry program funding that is best leveraged with other state, federal, and private resources to manage “priority landscapes” identified using the statewide assessment. Focus is on where program investments can most effectively implement desired actions and engage multiple partners while meeting statutory program purposes. DNRs assessment and strategy can be viewed at: http://www.dnr.wa.gov/ResearchScience/Topics/ForestHealthEcology/Pages/em_statewide_asse ssment_of_forestry_programs.aspx Oregon Department of Forestry Oregon has been actively engaged in the Community Assistance grant program since 2001: Forest Service Bureau of Land Management Fish and Wildlife Bureau of Indian Affairs TOTAL: $ 7.5 million $11.7 million $ 2.0 million $ 462 thousand $21.662 million In addition to prevention education, CWPP development, biomass, planning and other activities supported by these grants, the following represents acres treated and number of treatments that have been accomplished with these dollars to date thru May 2010 (note that one 2005 and all 2006 – 2009 are open and active projects): FEDERAL AGENCY FUNDS ACRES TREATED (footprint) TREATMENTS COMPLETED 2001 – 2004 (all closed) Forest Service Bureau of Land Management 7,745 Would need to be manually tallied 13,903 Would need to be manually tallied 12 NFP Community Assistance Grant Program Overview February 14, 2011 Fish and Wildlife 5,486 Would need to be manually tallied -0- no funding -0- 27,134 27,134 minimum Forest Service 2,772 6,385 Bureau of Land Management 2,756 8,720 Fish and Wildlife -0- -0- Bureau of Indian Affairs 632 1,121 6,160 16,226 Bureau of Indian Affairs TOTAL: 2005 – 2009 (still open/active) TOTAL: Average cost per acre: $650.63 ’05-’09 Additional accomplishments will further lower this cost/acre Table 6. Federal Guidelines Over the years federal guidance addressed in the call for application materials has adapted to change. Below is the most recent version used for the 2010 application period. Step 1. Local CWPP Group Coordinates and Submits Proposals Local CWPP groups may collaboratively develop hazardous fuels treatment projects on nonfederal lands and/or fuels utilization and marketing proposals identified as high priority in CWPPs. Applications will be available at: www.nwfireplan.gov and must be submitted, along with a map no larger than 2Mb, to NW_Fire_Plan_Grants@or.blm.gov by 5:00 p.m. on Wednesday, March 16th, 2011. Successful applications will meet the following criteria: Project is identified in a CWPP completed by March 16, 2011. Adjacent to a federal land fuels reduction project planned within the next three years or completed within the next three years of the planned project start date In a high priority landscape area identified in the Statewide Assessment and Forest Resource Strategy (see Figure 1 below for a map of Washington high-risk communities). The federal share of the project budget is a maximum of $200,000 13 NFP Community Assistance Grant Program Overview February 14, 2011 Collaborative match of at least 50 percent of the total project budget (may include in-kind) is optional—no requirement. Include a map clearly identifying the project area on non-federal lands and the adjacent federal project or projects (map must be smaller than 2 Mb) Working through the guidance of their respective State partners the CWPP group may also recommend which organization involved in the group, such as a non-profit group, county organization, or state organization, would be the most appropriate to submit the project proposal and become the grant recipient. No more than two proposals per county may be submitted. If two proposals are submitted, they must be prioritized by the county-level CWPP group. Step 2. Statewide Review and Prioritization Oregon Department of Forestry and Washington Department of Natural Resources, using their own selection criteria, will submit to PNWCG – FMWT a list of approximately 10 proposed projects to NW_Fire_Plan_Grants@or.blm.govby 5:00 p.m. Wednesday, March 16th, 2011. Review at the statewide level may also consider: Statewide Assessment and Forest Resource Strategy Project integration with other hazardous fuels projects and programs Communities that have been awarded a National Fire Plan grant in the last two fiscal years, both from the Western States Fire Managers grant process and from this Wildland-Urban Interface Community Assistance grant program may be prioritized lower than communities with more recent awards Project’s enhancement of community capacity (e.g., educate on FireWise principles, provide jobs/job training, assisting underserved communities) Step 3. PNWCG review and decision PNWCG - FMWT will review each state’s proposal list and make its 2011 grant program recommendation to the PNWCG Steering Committee for grant selection by April 5th, 2011. Review at the geographic level will also consider: Geographical distribution of funding and the appropriate funding agency Project integration with other hazardous fuels projects and programs Biomass utilization Project’s enhancement of community capacity (e.g., educate on FireWise principles, provide jobs/job training, assisting underserved communities) 14 NFP Community Assistance Grant Program Overview February 14, 2011 State Application and Internal Guidance ODF follows the process outlined in the Federal Guidance keying in on: project identified in completed CWPP, have federal adjacency, and be in high priority landscape area identified in the Statewide Assessment and Forest Resource Strategy. ODF field foresters participate at varying levels (leadership, participant, informed) with CWPP groups across the state. They will work with local CWPP groups to identify the two top priority projects per county and assist in the decision on which agency or organization should make the proposal application. If ODF is identified as the applicant, the field forester prepares the project proposal which would be submitted through the process identified in Step #1 above. 15