Single Equality Action Plan Key Traffic light 1.0 Concern Not started APPENDIX A Progressing Completed EQUALITY AND DIVERSITY AWARENESS/FEEDBACK AND CONSULTATION Action 1.1 Raise visibility and awareness of equality and diversity within the University. Consider in particular provisions for manual staff. Promote the SES and SEAP. 1.2 Review branding with a view to embedding equality in University literature and all material seen by people outside the University. Reason for Action Need for University to demonstrate its commitment Need for outside “audiences” to understand University’s commitment 1.3 Consider introducing a Student Need for students Charter with explicit commitment to be aware of statements about E&D. University’s commitment 1.4 Raise awareness of age-related Related to issues such as loss of hearing and general weakening of eyesight and also awareness disabilities which are related to activities as illness, including short-term illness. above. 1.5 Consider monitoring membership Checking for of University committees; consider potential reviewing appointment processes; inequality; awareness raising for committee promoting secretaries; how to promote the opportunities for opportunity to be involved in underUniversity decision-making to under- represented represented groups. groups. Accountability Success Equality measures strand Ongoing More visible ALL information about E&D. Increased use of E&D Forum on the web. Dec 06- Nov More visibility for ALL 07 E&D issues in University literature. Progress Deputy Registrar’s office Students Union 2007 Work under way, linked to student contracts. HR/LDC Dec 07- Nov Increased 08 information available on website and in departments. Dec 06- Nov Increased 07 representation from under-represented groups. HR Communications Roberta Warman Deputy Registrar’s office Timescales Explicit statements including in Student Charter/contracts. ALL Age, Disability ALL Work under way. 1 Single Equality Action Plan Key Traffic light Action 1.6 Review guidelines on and support for sexual orientation issues. Consider joining Stonewall’s Diversity Champions programme. 1.7 Prepare disability-related resources for students and staff to include a sign-posted map. 1.8 Establish a hub online to collect examples of good practice and student/staff stories of experiences 1 2 Reason for Action Need to identify what support is needed for staff/students from different sexual orientations. Need to publicise services. Accountability Need to promote inclusion. Disability Coordinator and HR D Weber & L HR Disability Services/HR D Weber/ L Morris Concern Not started Timescales APPENDIX A Progressing Completed Success measures 06/07 Increased academic awareness of year issues relating to sexual orientation. Increased information on website. Dec 06- Nov Resources 071 available for Jan 092 students and staff. Equality strand Sexual orientation Progress ALL Dec 07- Nov Hub populated with 081 more stories and Jan 092 information. Disability New disability services leaflet produced. Marking guidelines for academic staff who are assessing SpLD/ Dyslexic students being prepared. Training and awareness sessions being offered as is a WoW session with HR. In progress LGBT staff group set up. Meeting with Stonewall being arranged to consider other initiatives. Original date Revised date 2 Single Equality Action Plan Key Traffic light Action 1.9 Review Student Records System in relation to audit trails of complaints/feedback and to identify issues. 1.10 Consider establishing other online hubs of good practice on each of the other equality strands (following from 1.8 above) 1.11 Consider measures to promote equality and diversity at the University including an awareness day, activities around Ban Bullying at Work day, International Women’s Day, LGBT History Month, Black History Month and the Student-led One World Week 1.12 Hold focus group of lifelong learning students to gather their input into continuing development of equality and diversity at Warwick Reason for Action Improved monitoring. Morris Accountability Timescales Academic Registrar 06/07 academic year Need to promote inclusion HR Need to promote E&D Led by HR with involvement from other Departments 08/09 academic year (YR 1 of SEAP) 08/09 academic year (YR 1 of SEAP) Need to involve all students 1.13 Strengthen links with Coventry community groups/City Council Need to consult with and involve outside groups. Director of Student Dev and Diversity Dir of Lifelong Learning Communications/ HR Trevor Seeley 1.14 Strengthen links with Student Need to consult Director of Concern Not started Success measures Review undertaken and system updated where possible. Hub populated with resources and stories Activities delivered and awareness raised APPENDIX A Progressing Completed Equality strand ALL Progress ALL bar disability (see 1.8 above) ALL NEW ACTION 2008 NEW ACTION 2008 08/09 academic year (YR 1 of SEAP) Views gathered and acted on ALL NEW ACTION 2008 08/09 & 09/10 then ongoing (YRS 1&2 of SEAP) 08/09 Priorities in local area may influence actions at the University. ALL NEW ACTION 2008 Gathering student NEW ACTION 3 Single Equality Action Plan Key Traffic light Concern Societies with and involve students Student Dev and Diversity Action Reason for Action Need to promote positive behaviours Accountability HR 08/09 academic year (YR 1 of SEAP) Reason for Action Mainstreaming of E&D into activity. Accountability Timescales Deputy Registrar Ensure Service is meeting needs. Campus Affairs Director of Student Development and Diversity 07/08 academic year Dec 06- Nov Review published. 09 Incorporating student feedback in planning and service development. Enhancing staff disability awareness; Disability Services (D Weber) Sept 08 – Sept 09 Disability Services (D Weber) Sept 08 – Sept 09 1.15 Review H&B policy for staff and consider drawing up a statement relating to Dignity at Work at Warwick. 2.2 academic year (YR 1 of SEAP) Timescales Not started views will assist in future development of actions Success measures H&B policy reviewed and Dignity at Work statement drawn up if appropriate. APPENDIX A Progressing Completed 2008 Equality strand Progress NEW ACTION 2008 FACILITIES/SERVICES Action 2.1 Build E&D into each of the service area strategies 2.2 Review of Disability Services provision, including the role of the Disability Co-ordinator, communication, relationships with academic departments and resources. 2.3 Review of student feedback mechanisms in relation to disability services 2.4 Review of procedures for sharing and disseminating support information amongst staff Success measures Strategies published. Equality strand ALL Progress Disability Ongoing Review complete and new mechanisms in place Disability NEW ACTION FOR 2008 Review complete and new systems in place Disability NEW ACTION FOR 2008 4 Single Equality Action Plan Key Traffic light Concern Not started APPENDIX A Progressing Completed maximising student support. Action Reason for Action Ensure Service is meeting needs. Accountability Timescales Disability Services/IT Services D Weber Dec 06 – Nov 07 2.6 Further develop the quality and consistency of Library service provision, and provide additional support where appropriate Ensure Service is meeting needs. Library 2.7 Establish an Estates Access Group to produce a “Warwick Standard” of accessibility for all disability groups for new builds and refurbishments, to review and advise on budget requirements, to advise on external lighting and campus. accessibility. Ensure new builds and refurbishments take account of needs of disabled staff and students. Estates Head of Estates Projects & Head of Estates Commercial Group 2.5 Review of IT services requirements for disabled staff and students including software programs and training. Success measures Review completed. Equality strand Disability Ongoing Special allowances and arrangements are in place. Disability Dec 06 Nov 09 Standard produced and publicised. Disability Progress Software and equipment available in assistive technology rooms and specified areas in library. Wide range of actions developed; some completed (such as induction training for new staff), some ongoing 5 Single Equality Action Plan Key Traffic light Action Concern Reason for Action Clear procedures, roles and responsibilities. Accountability Timescales Accommodation Services, Disability Services (D Weber), Hospitality, Hd Residential Life Dec 07 – Nov 08 2.9 Review provision of separate bathrooms and toilet facilities on campus for all genders, particularly in Halls of Residence. Ensure services are sufficient. 2.10 Review how to meet parking permit requests from vulnerable individuals for spaces near to residences. 2.11 Consider providing more visible As above. Director of Estates (Dir of Estates), Head of Residential Life, Warwick Accommodation Facilities Manager Security Manager 2.8 Establish procedures, practice, roles and responsibilities for the allocation and adaptation of rooms for disabled students. Ensure service is Not started APPENDIX A Progressing Completed Success measures Consultation taken place, procedure drawn up and used. Equality strand Disability Apr 07 – Mar 2010 Review undertaken; changes made where necessary. Gender Apr 07 – Mar 08 Review undertaken. Disability, Gender Apr 08 – Review undertaken ALL, Progress A close working relationship between the teams has been established in terms of student room allocations, adaptations and support for students in Halls. Disability Services have funded some equipment for students to use in halls. 6 Single Equality Action Plan Key Traffic light security presence on campus at night, reviewing poorly lit areas and areas perceived as higher risk (route to Lakeside etc). Action 2.12 Review of clarity of signage on campus; recommendations for change where necessary sufficient. Reason for Action Ensure signage meets needs 3.0 STUDENT EXPERIENCE 3.1 Teaching and Learning, Curriculum, Assessment Action 3.1.1 Review of E&D in the curriculum. 3.1.2 Completion of new T&L strategy incorporating specific section on E&D. 3.1.3 A set of procedures/minimum standards and models of good practice from within the University eg provision of teaching material a week in advance, in alternative formats if requested. 3.1.4 Publication of exams policy as Concern Mar 09 Accountability Estates Mr B Cox Not started and more security provided if thought necessary. Timescales APPENDIX A Progressing Completed gender Success measures 2008 – 2010 Review undertaken academic and changes made years (YRS where required 1&2 of SEAP) Equality strand Disability Progress Success measures Review completed. Equality strand ALL Progress Strategy completed and published. ALL Reason for Action Ensure E&D presence Accountability Timescales PVC (T&L) Awareness raising and mainstreaming activity. Standard setting. Academic Registrar, PVC (T&L) 06/07 academic year 06/07 academic year Academic office/ CSDE Dec 7- Nov 08 Procedures produced. ALL Ensure policy Academic office, Dec 07 – Policy published. Disability NEW ACTION 2008 7 Single Equality Action Plan Key Traffic light an addition to the current regulations to ensure equity of provision of specific arrangements; review how to improve ind. exam timetables. Action Concern meets needs. Departmental exams officers Nov 08 Reason for Action Ensure activities take religion/belief into account where possible. Accountability Timescales Academic office, SU Welfare Officer, Chaplaincy Autumn 2006 Ensure services meet needs. Library, e-lab, Accommodation, Academic Office, IT services 3.1.7 Teaching Spaces, review of equipment and support procedures in Classrooms Lecture Theatres (eg induction (hearing) loops, wheelchair access routes). Ensure services meet needs. 3.1.8 Develop strategies for encouraging participation/inclusiveness in class Ensuring all students can participate. Academic office, Space Management and Timetabling team, Estates (Head of Estates Projects) Academic office, Heads of Academic 3.1.5 Produce guidelines on consideration of religion in academic activities – scheduling of lectures/exams, requests for prayer time, field trips and course handbooks. 3.1.6 Learning Spaces, review of availability and support procedures of special equipment and software in the Library, Learning Grids and new Teaching Grid. 3 4 Not started APPENDIX A Progressing Completed Success measures Guidelines produced. Equality strand Religion or belief Progress Dec 07 – Nov 08 Review complete. Disability Many areas in library reviewed and software/ hardware available to assist users. More actions to be carried out by March 09 Dec 07 – Nov 083 By July 094 Review complete. Disability Apr 07 – Mar 08 Strategies/tools developed and disseminated. ALL Original date Revised date 8 Single Equality Action Plan Key Traffic light discussion. Action 3.1.9 Consider appropriate methods for making learning methods more flexible for student parents and parttime students. 3.1.10 A study that examines the teaching, learning and assessment issues to be carried out. 3.2 Concern Not started APPENDIX A Progressing Completed Departments Reason for Action Accessibility of learning methods. Accountability Timescales Heads of Academic Departments. PVC for T&L LDC Apr 08 – Mar 09 Reason for Action Ensure working well. Support mechanism for students. Ensure they are Identify any factors that need further action. Success measures Methods identified and used. Equality strand Gender Progress To be completed Oct 2008 Data analysed and actions proposed. Disability Accountability Timescales Apr 08 – Mar 09 Dec 06 Nov 07 Equality strand ALL Progress Director of Campus Affairs Disability Services (D Weber) Success measures Review completed. System up and running. Disability Mentoring system in place, being review, and termly meeting with mentors arranged for quality assurance, feedback and training purposes. Deputy 06/07 Review completed. ALL EDC request to Michael Whitby to consider as part of T&L Strategy Research is completed, data being analysed. Support for Students Action 3.2.1 Review feedback mechanisms for students. 3.2.2 Explore the use of mentors for disabled students 3.2.3 Review Sexual, Racial and 9 Single Equality Action Plan Key Traffic light Concern Personal Harassment Guidelines for Students. up to date. Registrar’s office Students Union academic year Action Reason for Action As 3.1.3 above. Accountability Timescales Disability Coordinator (D Weber) (Communications input where approp) Academic Registrar and Director of Campus Affairs Heads of Academic Departments Senior Tutor. Dec 07 – Nov 08 Accountability Timescales Recruitment Manager Apr 07 – Mar 08 3.2.4 Produce guidelines on producing materials in appropriate formats (eg prospectuses, enrolment information, learning resources etc). Linked to 3.1.3 above). 3.2.5 Look at ways of capturing information about students who are parents and share with relevant internal bodies. 3.2.6 Allow students choice of male or female Personal Tutor. As a minimum allow for a gender-specific Tutor where students may wish to discuss sensitive issues. Ensure services are meeting needs. Ensure gender is taken into account where appropriate. 4.0 STAFF EXPERIENCE 4.1 Recruitment and Selection, induction Action 4.1.1 Undertake “Tracking of Posts Project” – review a sample of vacancies and monitor the process. Reason for Action Ensure legislative requirements being met. Apr 07 – Mar 08 Apr 07 – Mar 08 Not started APPENDIX A Progressing Completed Success measures Guidelines produced. Equality strand Disability Progress System for capturing information working. Choice is available. Gender Under way. Success measures Review completed. Equality strand ALL Under way Gender Progress 10 Single Equality Action Plan Key Traffic light Action 4.1.2 Explore signing up to the “two ticks” scheme (Positive about disabled people). 4.1.3 Ensure rollout of Minicom system 4.1.4 Explore the feasibility of establishing a work preparation scheme for disabled people. 4.1.5 Identify strategies to publicise the roles to the less represented gender and break down occupational segregation 4.1.5 Ensure that E&D issues are 5 6 Concern Reason for Action Explicit commitment to a standard message to external audience. Meeting needs of disabled applicants. Accountability Timescales Recruitment Manager Dec 06 – Nov 08 Recruitment Manager Dec 06 – Nov 07 Legal req to encourage participation of disabled people in public life. Promote gender equality HR Dec 07 Nov 085 To make clear Not started APPENDIX A Progressing Completed Success measures Measures needed to sign up identified, progress towards meeting requirements. Equality strand Disability Disability April 096 Minicom system working and advertised on recruitment literature. Measures identified and progress made towards implementation. HR /Recruitment Manager April 07 – Mar 09 Measures identified and roles promoted Gender LDC 08/09 E&D issues ALL Progress Disability. NEW ACTION Original date Revised date 11 Single Equality Action Plan Key Traffic light included in induction processes. 4.2 4.2.1 Consider conducting an Equal Pay Review. 4.2.2 Evaluate Flexible Working Guidelines (linked to results of Staff Survey). 4.2.3 Consider conducting a survey to identify the value placed by employees on a range of benefits in order to inform the reward strategy. 4.2.4 Consult on and consider the specific needs of staff who work flexibly, including part-time, term-time only staff to identify appropriate support mechanisms. 8 Not started APPENDIX A Progressing Completed 2008 academic year (YR 1 of SEAP) included in induction Success measures Review completed. Equality strand Gender Ethnicity Pay, benefits and reward Action 7 Warwick’s commitment to all new staff Concern Reason for Action Ensuring fair pay. Accountability Timescales Reward Manager Apr 08 – Mar 2010 Ensure flexible working opportunities at the University. Needed to inform the reward strategy. HR Summer 20071 Guidelines evaluated. Gender Reward Manager Jan 092 Apr 08 – Mar 09 Survey completed ALL Ensure options meet needs. HR Apr 07 – Mar 087 Consultation undertaken. Recommendations made on support needed. Gender Mar 098 Progress Initial stages of equal pay review taking place. Original date Revised date 12 Single Equality Action Plan Key Traffic light 4.3 Concern Not started APPENDIX A Progressing Completed Training and development, career progression Action 4.3.1 Increase training opportunities on E&D subjects for all staff 4.3.2 Training for staff development team in E&D issues. 4.3.3 Training wardens, tutors and departmental senior tutors on equality issues. 4.3.4 Provide disability awareness training for Heads of Department, Departmental Administrators, and Admissions Officers. 4.3.5 Training international office contacts in E&D; consider financial support of international students to help with adaptations and equipment. Reason for Action Increase awareness Accountability Timescales LDC//HR 08/09 (YR 1 of SEAP) Team fully trained. Importance of E&D awareness for staff with contact with students. As above. LDC/HR Dec 06 – Nov 08 Ongoing HR/LDC Ensure staff are trained in E&D matters. LDC Head of Residential life, Head of Student Welfare and HR. Disability Services (D Weber) Success measures More staff participating in training opportunities Staff development team fully trained. Training carried out. Equality strand ALL Dec 07 – Nov 08 Training carried out. Disability Dec 07 – Nov 08 Staff trained. Review carried out into funding issues. ALL Disability Progress NEW ACTION 2008 ALL ALL Training is given at the start of each year. New programme under consideration. Will be offered Marshalls E&D elearning module Intl students are supported and funding impl. Are monitored within the department. 13 Single Equality Action Plan Key Traffic light Concern Not started APPENDIX A Progressing Completed 4.3.6 Establish network of departmental reps who will provide information for staff and students and coordinate arrangements where appropriate. Ensure support is offered to staff and students. LDC/HR and Disability Services Dec 06- Nov Trained contacts in 08 place. Disability A number of reps have been recruited; need for training to commence. Action Reason for Action Ensure provision meets requirements Accountability Timescales Summer 07 Equality strand ALL Progress LDC Success measures Provision reviewed. Module developed if appropriate Front line staff understand reqs HR/LDC/Security Apr 07 – Mar 08 Sessions developed and rolled out ALL Reason for Action Access to information for co-ordinators. Ensure awareness is kept Accountability Timescales Disability Services (D Weber) HR Dec 06 – Nov 08 Success measures Resources available. Equality strand Disability Up to date resources ALL 4.3.7 Review provision for academic staff development, to include embedding equality and diversity; and a possible E&D module on induction programme. 4.3.8 Provide training for security and shuttle bus staff on E&D awareness 4.4 Consideration currently being given to embedding throughout programmes rather than separate module. Support for Staff Action 4.4.1 Establish resources on website for disability co-ordinators 4.4.2 Continually update and add resources to E&D website Ongoing Progress Website under review 14 Single Equality Action Plan Key Traffic light Concern high and resources up to date Action 4.4.3 Review the system for seeking alternative work where a disabled employee can no longer meet the requirements of his/her current role. 4.4.4 Explore the possible use of mentors or “buddies” for disabled staff who are new to the University, or who are newly disabled 4.4.5 Investigate the possible use of mentoring for female staff to support career development 5.0 Not started APPENDIX A Progressing Completed available. Reason for Action Ensure system meets legislative requirements. Accountability Timescales Success measures System reviewed and updated where necessary. Equality strand Disability HR Dec 07 – Nov 08 Meet needs of staff HR/LDC Meet needs of staff Reason for Action To ensure information is accurate. To identify needs. Progress Dec 07-Nov 08 Mentors used where appropriate Disability LDC Apr 08-Mar 09 Mentors used where appropriate Gender Accountability Timescales Autumn 08 then biennially 08/09 & 09/2010 academic Equality strand Gender Progress HR Success measures Data cleaning exercise undertaken. Monitoring introduced and reported on. Sexual Orientation NEW ACTION 2008 Miscellaneous Action 5.1 Data cleaning exercise for staff to incorporate information relating to transgender 5.2 Introduce provision for monitoring of sexual orientation of staff and applicants HR 15 Single Equality Action Plan Key Traffic light 5.3 Introduce provision for monitoring of religion or belief for staff and applicants Action 5.4 Continuation of benchmarking with other institutions including analysis of HESA data to identify potential development areas and utilise areas of good practice 5.5 Hold new staff survey incorporating more questions on equality of opportunity 5.6 Academic Quality and Standards Committee to consider including equality impact assessments in course approvals or reviews. 5.7 Incorporate EIA into Strategic Departmental Reviews and ASDARs 5.8 System in place to ensure new policies requiring committee approval are accompanied by an EIA 5.9 System in place to ensure SSLCs include EIA/E&D on one committee per year Concern years (YRS 1 & 2 of SEAP) 08/09 & 09/2010 as above Timescales Not started APPENDIX A Progressing Completed Religion or belief NEW ACTION 2008 Equality strand ALL Progress Apr 07 – Mar 2010 & ongoing Monitoring introduced and reported on. Success measures Benchmarking exercise undertaken. HR Apr 08 – Mar 09 Staff survey undertaken. ALL Academic quality and Standards Committee Review undertaken and changes implemented ALL NEW ACTION 2008 Deputy Registrar’s office 08/09 academic year (YR 1 of SEAP) 08/09 (YR 1 of SEAP) EIA successfully incorporated ALL NEW ACTION 2008 Governance support 08/09 (YR1 of SEAP) Successful roll out ALL NEW ACTION 2008 Academic Office Sabbatical Officer 08/09 (YR 1 of SEAP) System developed and rolled out ALL NEW ACTION 2008 To identify needs. HR Reason for Action To ensure the University can demonstrate good practice. Accountability HR To build on results of 2008 survey. Recommendation from the Senate and the Council in July 2008 Recommendation from the Senate and the Council in July 2008 Recommendation from the Senate and the Council in July 2008 Recommendation from the Senate and the Council in July 2008 16 Single Equality Action Plan Key Traffic light Concern Not started APPENDIX A Progressing Completed 17