WITLIAI{ RAINEY HARPER COLLEGE
Algonquin & Roselle Roads
Palatine, Il.linois
BOABD MEETING
ÉAsfERLv
March 10, 1977
trJiîã
8:00 p.m.
I. Call to
Order
II. Roll Call
III.
Approval
of
Minutes
IV. Citizen Participation
V.
Approval
A.
B.
C"
D.
E.
F.
G.
VI.
VII.
VIII.
of
Bills
Disbursements
Payable
Payroll - February 1.5 and 28, L977
Estinated Payroll March I through April 30,
Financial Statement
L977
Budget Transfers
Bid Awards
Construction Change Orders
Com¡nunications
Unfiirished Business
New Business
A.
RECOMMENÐATION:
StAffiNg
1.
CETA
Appointnent,
Instructor
Exhibit
A-1
B.
RECOMMENDATION:
Pronotions
Exhibit
B.
C.
RECOMMENDATION:
Sabbaticals
Exhibit
C
D.
RECOMMENDATION: New
Career Programs
1. Smal1 Engine'lleehanlcs
2, Horticulture
Exhibit D-'
Exhibit D-2
Board Agenda
Page 2
March 10, L977
E.
RECOMMENDATION:
cooperative Agreenent/Loyola
F.
RECOMMENDATT0N:
Award
G.
RECOMMENDATION:
career one and Five year
H.
RECOMMENDATION:
I.
rJ.
Exhibit
E
proposal.
Exhibit
F
plan
Exhibit
G
Addítíon ro Ëhe Trust Fund
Account for Buílding ttYtt
Exhibit
H
RECOMMENDATION:
Audiring Fee proposal
Exhibit I
J.
RECOMMENDATION:
ELection Resol.ution
Exhibit ,i
K.
RECOMMENDATï0N:
wit.lian Rainey Harper coLl.ege
Exhibit
of
Insurance
K
Educational. Foundation Bylaw
Revision
t.
ïX.
X.
INFORMATI0N
6 DISCUSSI0N ON[Y: Student Trusteers Exhibit L
Advisory Vote at Board of
Trustees Meetings
Presidentrs Report
Adjournnent
WTLLIATI4 RJ\TNEY HARPER COLLEGE
BOARD OF TRUSTEES OF COMMUNITY COLLEGE DTSTRICT 112
COTJNTIES OF COOK, KANE, LAKE AND McHENRY, STATE OF ILLINOIS
Minutes of the Regular Board Meeting of Thursday, March 10'
CALL TO
ORDER:
ROLL CAT,L:
1977
The regular meeting of the Board of Trustees of
Co¡nrnunity Coll,ege District No. 512 was called to order
by Chalrman Munson on Thursdayr March 10, L977 r êt
8:00 p.m., in the Board Room of the Administration
Build.ing, AJ-gonquin and Roselle Roads.
Present,:
Members Robert R. Moats,
Shirley A.
Munson,
Jessalyn M. Nicklas, Robert G. Rauscht
Judith Troehler and Natalie Weber' and
Student Member Robin TurPin
.Absent: Member lÍiIliam A. Kelly
å,]-so present: Robert E. Lahti, John Birkholz, Frank
BoreLLi, Pat Bourke, Donald Carlson' Bob Chantryt
J. Harley Chapman, Frank Chrístensen, Robert Cormackt
Anton A, Dolejs, Guerin Fischer, Jean Goodling,
W. R. Howard, Robert Hughes' R. J. I1g, Fred Indent
John Januszko, Ken Jauch, Jack Lucas, David Macaulayr
ü1. J. Mann, Liz McKay, M, Scott McMannis, Ed Metcalf t
WiLLiam E. MiLLer, George Minkevich' Don Misic, Joann
PoweLl-, Bill- Schooley, Donn Stansbury, Sue Stidg€rr
James J. Smith, ELaine Stoermer, Paul D. Swanson'
Philip Troyer, Robert Tysl, Dave Williamsr and Robert
Wjman--Harper College; Douglas H. Becty, lfilliam
Brittain, Lynn M. Catanzaro, ,John M. Demmert, Richard
A. Hal-L, ,lody Saunders, Paul Scott, and $7i11iam
Surich--Ilarper Students; Richard Dahl--Paddock
Publications; Richard Laden--Schaumburg Record; Chuck
Yaokum--Barrington Press; David J. Campbell--W.M.Mercer'
Inc.; Bryan A. Lane--Northwestern National Lífe Ins.Co. t
',Tan Bone, Steven ,f. Catlin, Beth Macaulay, and David
Tomchek"
the concurrence of the Board, Chairman Munson
stat,ed the Student Trusteets Advisory Vote, Ex. VIII-L,
would be moved up to the first item under New Business.
Tcfith
MINUTES:
Member
@lar
lfeber moved, Member Moats seconded, that the
Board meeting of Feb. 10, L977,
be approved.
referred to page two of the minutes,
first paragraph, line eight. The Board agreed this
sentence shoui.d, be changed to read, 'Dr. Mann stated a
budget transfer to correct the dif ference wouJ.d be rnade.
Paul- scott, asked that, the minutes also show that he was
Chairman Munson
present.
Upon rolL caLL on
as foll-ows ¡
the corrected minutes, the voÈe was
Ayes: Members Moats, Munson, Nicklas¡
TroehLer and Weber
Nays: None. Motion carried.
Rausch,
Mínutes qf the Regular Board Meeting
of
March
l0r
Lg77
2,
mffinrroN¡
William E. MiLLer, president qf the FacuLty Senate,
stated he had a stat,ernenÈ to make under the appropriate
DISBURSEMENTS:
Membgr
CÏTIZEN
FTïG-Þa]ræIã
agenda item,
of
Èhe
noved, Member Weber seconded, approval_
l{*gFlas
bilLs payablè of March 10, L977 r êEr follows:
EducaÈional
Fund.
$211 ,987.64
Lg6 t3gB.OZ
Building Fund
Site & Construction Fund
5t799r035.34
Auxiliary Fund
294tI97,43
Upon roll callr the vote was as follows¡
Ayesl Members Moats, Munson¡ Nicklae, Rausch,
Troehler and lileber
Nays¡ None
Motion carrled,
Payrolls
Membqr NickLas moved, Member
lfeber seconded, approval
ruary 15, Ig77. in the amount of
ç429,49]-667 the payroll of February 29, L977, in t.he
amount of $431 ,348.49t and the estimated payroJ.L of
March 1, 1977 through aprit 30, L977, in the amount of
$1,734,592.'10.
roll callr the vote was as follows¡
Ayesl Members Moats, Munson, Nicklas,
Troehler and lcleber
Nays; None
Upon
Rausch,
Motion carried
Est,imated
Utllity
BiLl
I'feqÞer Nicklas moved, Member !{eber seconded, approval
amount
of
Upon ro11
ç37,200.00.
ity bilL for May, L977, in the
call, the vote was as follows
Ayes; Members Moats, Mun6on,
Troehler and tfeber
Nays¡ None
¡
nickl"as ¡ Rausch,
Motion carried"
Financial
Statemente
rn answer to a question from chalrman Munson, Ðr. Mann
explained there is an rnstitutional Expense account in
the Educational Fund and also in the BuiLdíng Fund,
Chairman Munson asked about the 967 accounts in
continuing Education. Dr. Birkholz explained there are
basically slx accounts--community Deveropnent Educational
Center, Womenrs Prograns, Senior CiÈizens, Non-reimbursable Coursesr Conferencesr êrid Administrative Center.
Minutes
of the Regular Board Meeting of
DISBURSEMET{TS
ffi
(cont.
)
Budget
Transfers
¡
March
l0r
L977
3.
Dr. BirkhoLz stated the programs in the 567 accounts are
revLewed at the end of the year, goal-s are set, for cost
center managersr or perhaps changes made if necessary.
Member Troehl"er moved, Member Nicklas seconded, approval
d budget transfers in the amount
of $251145.00, as per Exhibit, V-E-I attached to the
minutes in the Board of Trusteesr OfficÍal Book of
Minutes.
call, the vote was as follows:
Ayes: Members Moats, Munson, Nicklas, Rausch,
Troehler and Weber
Nays: None
Motion carried.
Member Troehler moved, Member Vleber seconded, approval
udget transfers in the amount of
$16'l-50.00, as per Exhibit V-E-2 attached to the
minutes in the Board of Trusteesr Official Book of
Upon ro11
Minutes.
roll call-u the vote was as follows:
Ayes: Members Moats, Munson, Nicklas, Rausch,
Troehler and üIeber
Nays: None
Motion carried.
Member Troehler movedr Member Nicklas seconded, approvaL
d V-F-2r ês follows. (Uxhibits
attached to rninutes in Board of Trusteesr Official Book
of Minutes. )
F-l Approve issuing Food Service change orders
as follows: P.O. D-4548 to Dannon Milk
from 52,200.00 to $2,900.00; P.O. Ð-4740 to
Lawrence Foods from $13r000.00 to $14r000.00;
and P. O. D-47 4L to Red,i-Froz from $7,000. 00
to 99,000.00.
F-2 Award bid request Q-4689 for the printing
of the Summer L977 Course Schedule to the
low bidder, Park Press, in the amount of
Upon
Bid
Awards
$6 , o6g.
oo.
ca1l, the vote l,{as as follows:
Ayes: Members Moats, Munson, Nicklas,
Troehler and lileber
Nays: None
Motion carried.
Upon ro11
Rausch,
Minutes
of the Regular Board Meetfng of
March 107 1977
4,
CO!'I!4UNICATIONS: Member Troehler read a letter dated March 7, T977, from
David Reiser, Chairman of the Palatine High School
Music Dept. I addressed to Mrs, Munson, Mr. Reieer
expressed appreciaÈion to the Trustees, adminigtration,
and coll-ege music staff for hosting the High School
MuEic Contest on March 5, (Copy of letter attached ts
the rninutes in the Board of Ttrusteesf Official Book of
Minutes. )
Troehler read a let.ter dated Feb. 23t L977, from
Terry I,. Zerkler Village Manager for t,he ViLl.age of
Wheel-J-ng, addressed to Dr. I,ahti. Mr, Zerkle had been
reguested by lilheelingrs Board of Trustees to inquire
as to the status of the second campus locaÈion. The
Board agreed Dr. Lahti should send the reply he had
written, copies of which had been distributed to Èhe
Board, (Copy of Mr. ZerkLets letter attached to the
minut,es in the Board of Trustees I Of f iclal Book of
Member
Minutes,
)
UNFINISHED
Member Rausch reported the Polfcy Conmittee would meet
Effion!tlednesday,MaichL6,Ig77lât8:00P.m.linthe
õoffi,eBoardRoomLoEooverÈhesecondportiãnoft'hePo1icy
Manual"
Reports
--Policy
Chaírman Munson reported in t,he absence of Member Kelly
thaÈ the Budget Committee will meet on lluesday,
--Budget
March 15, I9V7 r ât 8:00 p.m., in the Board Room.
Member Weber distributed copÍes of Èhe Public Relations
--Public
Ptrpgram to the Board members,
Relations
--Building
BUSINESS¡
ffilenTrusÈee's
Advisory Vote
NEVÍ
reported Buildings nGrr and rrHrr are coming
along we}l. The college has occupancy of everyt,hing
but the lecture hall and Fashíon Design which will be
occupied shortly. He spoke of the IÍst of minor
defect,s that need correction and stated Èhe landscaplng
will,
wait until spring. Ðrawings are progressing on
rrMrr Buílding. The ready-Èo-bid date on the foundation
phase is now June 9--previoue daÈe was in May. Member
Moats expressed hope this change in dates would not
run into a continuing patÈern, He reported the design
review from CDB is in good shape and there is nothing
new in t.he status of rrlrr and ItJ'r Buildings,
Member Kelly entered Ëhe meeting at 8:40 p.m.
Paul Scott,, Student Senate Prepident, distributed
additfonal information on t,he Student Trusteers
Advlsory Vote to the Board.
Member Moats
Turpin moved¡ Member Rausch seconded, that the
r College Board of Trustees grant
the Student Representalive Èo t,he Board of Trustees a
vote in an advisory capacily for the purpose of
accountability. The vote would be taken before or
Member
Minutes of the Regular Board Meeting of March 10'
NEW BUSINESS:
ffient- I
-rustee s
Advisory
Vote
(cont.
)
L977
5.
after aLl other Board members and would not be counted
in the official taLLies, and therefore not be in
vioLation of l-egislative intent.
for the
Dr. Lahti asked if there was any significance
in
for
Consideration
dífference i-n the Reason
Ex. VIII-L and the actual motion. As stated in the is
exhibit, "The primary purpose of the advisory vote
to establish the position of the student Trustee on
accountall Board of Trustee buSiness as a basis of
pointed
out
Lahti
ability to the student body. " Dr.
is
it
stressed
the motion hras different. Dr. Lahti
in
keep
import.ant that the Student Trustee always
Faul Scott stated
peispective the total institution.
a
Lfre Stuaent Trustee will always be responsible
enough person to act not only in the_interest of the
studentà but in the int'eresb of the district'
Regardíng accountability to qtudent body, Mx. Scott
státed añ advisory vote would indicate to the students'
where their repreãentative stands on all issues. He
felt there was à difference in being able to participåt" in discussion and being able to cast an advisory
iote--the minutes would record the studentr s advisory
vote.
Nicklas voiced the Boardts pleasure in having
student input, stating her concern had to do with the
principle loiced when the legislation was passed'
Sfre felt there had been no attempt to prevent
discussion of the studentts point of view. Member
Nicklas asked about the Student' Senate giving
direction to the Student Trustee when issues are
discussed. Paul Scott stated the Senate does try to
discuss íssues with and give direction to the St'udent
Trustee. He added there is no way al-l students could
attend Senate meeti-ngs.
Member Turpin stated the Student Trustee has an
optional mänbership in the Student Senate and point'ed
oüt ttrat meeting dätes present a problem in receiving
Board informatiãn prior to Senate meetings. Member
l{eber suggested restructurÍ-ng Senate meetings
encouraglng attendance of the Stud.ent Trustee and
possibly cñanging their schedule so Board agenda items
Member
could be discussed.
did. not feel that calling on the Student
Trustee to take a position would be a threat to the
Member Nicklas
Boardt s governance or efficiency.
elarified that she did not feel anyone had mentioned
or $ras concerned with any kind of threati she was
atternpting to interpret the meanÍng of the law when
Member Rausch
it was written.
Mlnutes of the Regular Board Meeting
NEVÍ BUSINESS¡
FEuAenfI
Trustee
Advisory
Vote
(cont,
s
)
of March l0r
L977
6,
Kelly stated he had been opposed to the idea of
the legis}ature having authorized the Student Trustee
because he felt it wac done aÉ¡ a polítical pacifier lo
the students, He was not sure he underetood the
motivation behind this motion because the students do
have acce€¡s to the press and to the minuteg. He felt
iL apparentl-y had something to do with the idea of
entaiãing this at a later time. Paul- Scott pointed
out the enabling legislation stated there would be no
votlng right.s, so the law would have to be changed-in
order to åtIow thls¡ he expressed doubte this could
happen. He felt student,s should have accounlabílity
trãrn tne Student Trustee in the Êame way the Board
has to answer to the dístrict for theitr actions"
Member Troehler moved t,o amend the motion to incLude
rs directly affecting the HarPer
student populatioll.rt The amendment, to the motion died
for lack of a second'
Mr" ScoÈt added that if the Board were t.o t,ake positíve
acti-on, it would be another step ahead for Harper
since only one other communíty college, John Woodr has
this adviåory vote concep!; and when this advisory
vote went t,hiough, it creat'ed an even more positÍve
attitude on the part. of Èhe trustees involved, Member
Turpin pointed out that in a survey made in L972 there
\fere no conununity college Student Trustees wfth a vote
but in 1975, across the countfYr 20 percent had a voÈe.
She feels it is a growing t'rendUpon ro11 call, the vote was as follows¡
Ayes: Members Moats, Munsonr Rausch and Weber
Nays¡ Members Kelly, Nicklas and Troehler
Member
Motion carried,
in implement.ing thls notion
that, after polllng the regular Board mernbers and
announcing Lhe result, t,he advlsory vote of Èhe Student
Trustee would then be taken.
ChaÍrman Munson suggested
motion
Dr. Lahti suggested waitinq to make this reviewed
þy the
been
procedures
had
the
.tnËí1
effectiv"
motion
the
stated
Munson
chairman
Board At,torney.
would become èffective at the April Board meeting.
Chalrman Munson thanked Paul Scott for his presentation, Mr. Scott lhanked the Board on behalf of the
students for moving this item up on the agenda.
Staffing
Member
Troehler moved, Member Nícklas seconded, the
rew Surratt as Associate
Instructor, Electronics-CETA Proj ect ¡ ef f ect.j-ve Mar, 14 ,
Minutes of the Regular Board Meeting of March 10,
NEW BUSINESS:
çEæffis
L977
7.
L977, to Sept. 30' L977, ät salary of $9,095.00 (prorated on an annuaL saS-ary of $161309.00 for a 48-week
contract). Mr. Surrattr s contracted salary is subject
to increase on July I, L977, in accordance with the
Board approved salary program for the academic year
1977-1978. This contract is contS-ngent upon continued
funding by the Cook County CETA Grant,.
callr the vote was as follows:
Ayes: Members Kelly, Moats' Munson, Nick1as,
Rausch, Troehler and Weber
Nays: None
Motion carried.
Member Nicklas moved, Member lleber seconded' that
Upon ro11
Promotions
be granted:
From
Lhe
Instructor to Assistant Professor
Ruth Birkhead
Steve Catlin
J. Har1ey Chapman
Jerry Davidson
E. L. Lancaster
David Macaulav
James RolI
Suzanne Stidger
Phil Troyer
From Assistant Profesor to Associate Professor
Michael Brown
Michael Carrol-l
Diane Callin
Steven Franklin
Carol Neuhauser
Mary ï{aite
From Associate Professor
to Professor
Michael Bartos
Dona1d Collins
Susan Korbel-
Mary Lou Mulvihill
John Pageler
Ron Stewart
for these promotj.ons will be
considered by the Board of Trustees at the april
The monetary award
Board meeting.
These promot,ions are granted by the Board in good
faith that the Ad Hoc Committee on Rank, charged by
Minutes of the Regular Board Meetíng of March f0,
NEW BUSTNESS:
Þromotñns
(cont. )
Lg77
8.
the Board at the Oct. 14| L976t Foard meeting¡
will comply with the request on the timetable
established by the Board to the Vice PresÍdent
of Academic Affairs, If the Ad Hoc Committee
on Rank does not fulfill. this charger the Vice
President of Academiq Affalrs fs charged to
forward recommendatlons on Criteria fox
Promotion at the May meeting of the Board of
)
Trustees,
lttll-liam E. Miller, President of the Faculty Senate,
read a stat,ement on behalf of the Faculty Senate
expressing the Senaters view thaÈ there were poLicy
and procedure vÍo1atÍons regarding this yearrs
promot.ion process and referring to speciflc areas of
the Policy Manual and Procedure Manual wíth whích they
felt the V.P. of Academic Affal-rs had failed to comply.
felt the Promotions Com¡nittee þ¡as not províded
with information to which it was ent,it.Led, and this
resulted in promotions aspirants being depríved of a
comprehensive review by the Committee. They felt
teaching faculty and counselors were evaluated on the
basis of unequal criteria as the files of aspirants
from Counseling were up-to-date. The Senate ís
disturbed because they feel símílar circumsÈances
existed last year and the violations were not eliminated
thls year, Mr, Miller stated Mr, Ken Jauch,
Promotíonç Commfttee Chairman, hras present and would
answer any questions of the Board.
In response to the stat.ement read by Mr. Míller, Dr,
Birkholz stated he met wíth the Promotíons Commj-ttee
on Feb, ?I to review Mr. Millerrs memorandum of, Feb.l-/l,
and the procedures which the admlnistraÈion had
f,oIlowed. As a follow-up, Dr, Birkholz sent a
memorandum to t,he Promotions Committee asking that
they submlt in writing their concerns regarding the
promotions process! He requested a copy of the report
which he understood the Committee had given to the
Senate, Dr. Birkholz suggested the Committee review
3,1,2 of the Policy Manual and consÍder the datee and
responsi-bilities of the faculty regarding promot,ion
policy. He stated he understood that in the
Committ,eers judgment there was sufficient data available to evaluate the candidat,es equitabÏy. Dr.
Birkholz reguested a response from the Cómmit,tee príor
to Feb, 28, in order that. materials coul-d be prepared
for the Mar. 10 Board meeting, Dr. Birkholz suggested
three alternatives to resolve this rnatter¡ l) t.he
Commit,t,ee re*evaluate files of all candidates and
delay pronotions to a later date; 2) if the committee
concurred, grant promotlons on the basis of evaluation
of materials reviewed to date¡ 3) grant no promotions
for the current year. Unless he heard from Lhe
Committee prior to Feb. 28, he stated he would assume
they were of the opinion that the practice followed
They
Minutes of the Regular Board Meeting of March 10,
NEW BUSTNESS:
Þromo ons
(cont.
)
1977
o
during the current year was satisfactory and he should
proceed with promotions.
Dr. Birkholz received a response from the Committee
indicating they had voted unanimously not to re-'
evaluate the candid.ates and they stood behind their
recommendation of Ðec. L2, L976. Dr. Birkholz
recei-ved a response to his memorandum of Feb. 22 L977
'
'
from William Miller, dated Feb. 22, stating he had
received no report from the Promotions Committee, that
they report directly to Dr. Birkholz's office. Dr.
Birkholz stated he had reviewed Mr. Miller's memorandum
with Dr. Fischer, and they concluded the differences
were in the role of the Dean of Guidance, i.e., that
of a Division Chairman, which made data available on
an earlier timetable. He stated it was their judgment
that the final decision was not affected by this
fact,or.
Dr. Birkholz discussed this matter with Mr. Jauch,
Chairman of the Promotions Committee, I\Ír. Jauch
indicated to him that the Promotions Committee felt
the discrepancies reviewed did not influence the
decision of the Committee, and this was the basis for
reaffirming the recommendations of Dec. 13 ' L976. 1"1r.
Jauch did indicate there were genuine differences
regarding procedure between the Committee and the
administration, and the Committee would have a report
forthcorning on the previously agreed timetable.
Dr. Birkholz stated he was going on the basis of the
memo received from Mr. Jauch re-affirming the position
of the Committee. If the Conrnittee does not stand on
t,heir reco¡mnendations, Ðr. Birkholz reconmended that,
the promotione be $¡ithdra$/n from the Board agenda.
Mr. Jauch stated both Mr. Miller and Dr. Birkholz were
essential.ly correct. The Committee is working on a
report on procedures due yearly on May 15. He stat,ed
the Committee knew they received incomplete datar but
they also knew this was all the information Dr.
Birkholz had available at the time. Mr. Jauch
discussed the confusion in dates, pointing out that
the change in the school calendar, with school starting
two weeks earLier, resulted in some of the mix-up as
this was not correlated in both the Polícy and Procedure
Manuals. This is one of the concerns the Committee
plans to stress in their report to the Vice President
of Academic AffaÍrs.
Dr. Birkholz agreed there r^rere conflicts in dates, but
stated his position has been that. the d.ates in the
Board Policy Manual take precedent over any dates in
the Procedure Manual. Dr. Birkholz stated the
discrepancies have been recommended for change to the
Policy Manual Committee; the President of the Facutty
Minutes of the Regular Board MeetJ-ng
NE T BUSTNESS:
Þ'ronõffins(cont.
)
of March 10, Lg77
10,
Senate received a copy of the recorûnended changes at
the Policy Committee meeting on Feb, 1, L977, They
haver therefore, been avaflable to the Senat,e¡ but
Dr. BirkhoLz had received no recommendation from the
Senate regarding these changes. Therefore, he stated
he must continue on the þasis that there ie concurrence
on these changes
Chairman Munson asked Mr, Jauch I f a memo received Þy
the Board summarizing the conclusion and suggesting
that, the Promotions Committee is in support of the
procedures fol-lowed by Dr. Birkholz and other
administrators, even though there were minor
t,echnicalitlesr wâs a correct Etatement. Mr. ¡fauch
angwered no, He stated he had been asked by Or. I,ahti
if the Committee would st,and behind its reco¡nmendations
and he had agreed. Later he had another converÊation
with Dr. Lahti and expressed the concerns the Co¡runittee
was working on.
Dr. Lahti pointed out he had informed Mr, .Tauch that
if the Committee was not in support of Èhe procedure
used for promotions, he would not forward this
memorandum to the Board of Trustees. llhe reason these
promotions were before the Board, Ðr, Lahti staLed,
r^¡as because Mr. Jauch did reaffirm his support of the
Vice President of Academic Affairs. If the Commíttee
were to change its positÍon, Dr. Laht,f çtated he would
concur with Dr. Birkholz and sÈart the process over,
Member Moats felt the discussion revolved around two
points--that the Promotions Conmittee díd stand behind
its recornmendations, and that the Promoti ons Conunittee
questioned whether the adminLstration did everything
the way they should have. Member Rausch feLt it came
down Èo whether the Promotions Committee had Èhe
necessary data to do their job--eíther they feeL they
should redo the process or they feel comfortable with
the way it was done.
Dr. Lahti felt. he and Mr, Jauch were t.ogether on this.
$fhile the Committee did not necessarily agree with the
procedures, they did support the Vice President of
Academíc Affairs, and. Dr. Lahtl stated that ls the
basis on which he made the recommendation.
Mr, Jauch stated the Committee felt golng over the
whole thing again would serve no useful purpose. He
discussed the work of the committee and one case ín
particular where L976 information was not includ.ed,
If the Cornmittee díd not evaluate the candídates
because all informatlon was not available, they would
be in violation of policy by not having the recommendation by the deadlfne date. Thereforer the Committee
decíded Èo do the best they could wit,h what they had
and make
their
reconmendation based on
that.
Hé stated
11.
Minutes of the Regular Board Meeting of March 10, L977
all academic people were equaJ.ly treated and all
NEW BUSTNESS:
Pronìfficounseling were equal3-y treated. Both Dr. Fischer and
(cont. )
Dr. Birkholz made their deci-sions on the basis of the
Conn¡itleens recommendat.ions. Mr. Jauch stated the
Committee feLt all had been treated fairly and equally
so it would serve no useful purpose to go through this
again¡ they agree with the proceedings on the promotions and. stand behind all recommendations-
Kelly asked Mr. Miller the position of the
Senate on delaying promotions at this time. Mr. Mi1ler
stated the Senate had not taken a position on thisIte stated he personally was not asking that action be
delayed, and qualified that by saying that under the
circumstances people already notified would be done an
injusti.ce. IIe did feel the procedure was badly mísused.
Member
felt the conflict i-n dates had created an
irritation factor that should be dealt with and
corrected by next year. Member Rausch agreed with
Member Moat.s on straightening out the date discrepancies and felt the Board could go ahead wit'h the
Me¡nber Moats
promotions
"
lfith the concurrence of the Boardr Chairman Munson
directed the Policy Conmittee to consider the date
changes at their meeting.
Chairman Munson noted, that the Board had received a
legal opinion in regard to this matter specifically.
She thanked Mr. Jauch for his time.
Member Moats questioned the last paragraph of the
motion, stating he felt it was unrelated. Dr.Birkholz
explained that the purpose of the paragraph was to
eniorce the Boardt s position that they do want criteria
spe1J-ed out to alleviate problems encountered in the
pàst. Dr. Birkholz felt more clearly defj-ned criteria
would avoid problems j-n the future, and if the Committee
did not submit their report by the April deadline' he
would need lead time to prepare appropriate recommendations. Member Moats felt the paragraph was imelevant
to the motion on promotions. Dr. Lahti stated the
Board had given the Committee and Ðr. Birkholz a joint
charge and Dr" Birkholz was suggestíng clarifying the
procedure on the timetable. lilhile it might not be
germane to the motíon, Ðr. Lahti felt criteria is an
integral part of the promotion process" He agreed
with Member Moats that they are not necessarily locked
together but did feel they are related.
Upon roII call, the vote was as follows:
Ayes: Members KeJ-ly, Moats, Munson¡ Nicklas,
Rausch, Troehler and Weber
Nays: None
Motion carried.
Mfnut,es of the Regular Board Meeting
NEW BUSTNESS:
ffimõFons(cont.
)
of March l0r
12.
Lg77
chairman Munson congratul.ated t,hose
who had received promotions,
faeulty
members
Nícklas co¡runent,ed that the discussion had
crarl-fied a number of poÍnt,s and reinforced the Boardra
desire for better criteria and review pf the deadline
dates for evaluation. She stated the Board iE very
anxious to have any k5-nds of problems and input or
misunderstandings brought to it, She felt there was
no reason for or henefits drawn from implications of
eit,her withholding information or not complying with
procedures, and stated she hoped input could be
limited to f,acts,
Member Kelly point,ed out that the Policy Con¡nittee
meet,ing is a public meeting,
Member
Sabbaticals
Member
Troehler moved,
Member Rausch secondedr
that
als be granted sabbaticål leaveE
per Section 3.3.1, contingent upon a plan predetermined
by the Vice Presídent of Academic Affalrs¡ up to a
maximum of salarles añ outlined 1n Board policy.
Mf,, Charles Norris Social $cience, compJ-etion of
dissertation at Southern ILllnois Un.lversity, half
pay for year.
Mr. Harley Chapman - Liberal Arts, completion of
dissertation at, University of Chicago, half pay for
year,
Ðr, Birkhotz stated they would aÊser¡E¡ and make a determination as to whet.her these people woulö be replaced
with full-time or part-time people. Dr. Lahti btate¿
if a faculty mernber wanted to take a leave on hl-s or^rn,
wlth no payr he hoped this would not prejudice us a
couple of yeare,later if the faculty member wanted tq
take a sabbatical. Dr. Blrkhol.z added they would líke
to Judge each individual casê on its merit and not, be
locked in,
roII call r t.he vote was as folLovrs ¡
Ayes¡ Membere Kelly, Moatsr Munson, Nicki.ae,
Rausch, Troehler and Weber
Nays; None
Upon
Mot,lon carried.
New Career
Programs-*
Small Engine
Mechanice
lfroehler moved, Member lrleber seconded, thal the
be authorized to forwård the
Forn 20 (Application for Approval- of a New Unit of
InstructÍon) to t.he ICCB for approval (as per
Ex. VIII-D-I attached to the minutec ln t,he Official
Member
Board
of Trusteesr
Book
of Minutes),
Minutes of the Regular Board Meeting of March 10,
NETÍ BUSTNESS:
Nei^¡-ffi
Programs-Small- Engine
Mechanics
tcont.
)
--Horticulture
Award of Insurance
Proposal
L977
13.
Dr. Cormack discussed the development of the Smal1
Engine Mechanic Program, the enrollment expected, and
stated it was intended for a part-time occupation. A
sample group of ten firms in the district was surveyed
by Randy 1119"
Upon ro11 call, the vote was as follows:
Ayes: Members Ke1ly, l4oats, Munson, Ni-cklas,
Rausch, Troehler and l{eber
Nays: None
Ivlotion carried.
Member Moats moved, Member Weber seconded, that the
be authorized to forward the
@ion
Form 20 (Application for Approval of a Nevi Unit of
Instruction) to the ICCB for approval (Copy of
Exhibit VTIÏ-D-2 att.ached to the minutes in the Board
of Trustees' Officía1 Book of Minutes).
Dr. Cormack explained. t.hat t,his program is essentially
a repackaging of the Park and Grounds Program. The
primary intent Ls to let the community know that Harper
does offer college leve1 horticulture training. Dr.
Cormack stated heretofore abc¡ut 30 chargebacks per
year have been going to other surrounding conwrunity
colleges. Dr. Metcalf discussed the courses students
would be taking in Horticulture Program. AdditionalcosL of equipment and new faculty is based on ne$t
enrollment expected as a result of repackaging. Dr.
Birkholz stated in regard to budget implications
there are provisions in Rounds I and II. He sÈated
there is an additional factor, hopefully there will
be some CETA monies for the one program.
Upon roll callr the vote was as follows:
Ayes: Members Kelly, Moats, Munson, Nicklas,
Rausch, lroehler and Weber
Nays: None
Motíon carried.
WiLh the concurrence of the Board, Chairman Munson
moved to the award of the insurance pronosal, in
Exhibit, VIII-F.
Member Vfeber molred, Member Nícklas seconded.r that the
fficcept
the bid of Northwestern
National Life Insurance Company for the life and
dj-sability coverages, and that the Administration be
authorized to establish the health coverage on a selfinsured basis, with a stop-loss maximum provided by
Northwestern National Lífe Insurance Company.
Minutee
of the Regular Board Meet,lng of March I0,
NEW BUSINESS;
ãffior-
Insurance
Proposal-
(cont. )
14.
L977
direction of the Board, I{1lliam H. Mercer¡ Inc, ¡
eubsidlary of Marsh & Mclrennan, an J-ndependenÈ brokerconssl-tant,, bid out the exigting insuranae plan to
market. The results of the þldding were summarfsed
J.n Ex, VIII-F (at,tached to the minutes in Èhe Board of
TrusÈeeet official Book of Minutes), In Ëhe discuaaion
which followedr Dr, ùtann stated that l.Iorthwestern
National. Life Insurance Company would service Harperre
account, ttre actual contract wouJ-d be with thernr
Ðavid J, Campbell, of !il. M. Mercer¡ Inc,¡ and Bryan
I,aner of Northwest.ern National I.,ife Insurance Co,, t¡Iere
both present to anøwer guestíons of t,he Board. Mr.
Campbell explaíned that, lrl, M. Mercer¡ Inc, ¡ is the
Employee Benefite Ðivision of Marsh & Mclennan, Dr.
Lahtl pointed out, that the Board Attorney, Frank Hlneet
had reviewed this program, and coples of híe opinion
AL the
that iL is a legal procedure were ln the Board nembersl
books.
call, the vote $¡as BE follows¡
Ayes¡ Members Kellyr Moatg, Munson, Nicklae
Upon ro11
and Weber
Nays¡ None
Abstalned¡
Members Rausch and Troehler
Motion carried.
Cooperatlve
Agreemenf-I,oyola
UniverEity
Ke1ly moved, Member Rausch seconded, that the
wiltiam Rainey Harper college and
@
Loyol-a Unj.versJ-ty Medical Center be approved as
submitted (Ex. VIII-E attached to t,he m{nutee in the
Board of Trusteesr Off,lcial Book of Mínutes),
Member
Dr" Blrkholz pointed out the cooperat,ive agreement
had þeen revÍewed by the Board Attorney,
Upon roll callr the vote was as follows¡
Ayes¡ Members Kellyr Moats, Muneon, Nicklas,
Rausch and Weber
None
Nays¡
Abstafned¡ Member Troehler
Motion carried.
Annual and
Five Year Plan
for
Career
EducaÈlon
Troehler secondedr that
ocat,ional- and Technical Education
Member Rausch movedr Member
be approved as a guÍdeline document through
L98J.-82,
Dr, Birkholz apologized to the Board for gettlng this
cornprehensive document to the Board late, explaining
they had not recelved the guidelines from Èhe State
untll lat,e. He stated Dr. Cormack was ready to
respond t,o any questíons the Board rnight have.
Minutes of the Regular Board Meeting
NE!{ BUSINESS:
Annffi-andlive Year Plan
for Career
Education
(cont. )
of March 10r L977
15.
roII calLr the vote was as follows:
Ayes: Members Kelly, Moats, Munson, Nicklas'
Troehler and Weber
Nays¡ Nonê
Member Rausch v¡as absent during the ro11 eall.
Upon
Motion carried.
Addition to the
Trust Fund
Account for
Building I'Mu
Auditing
Proposal
Fee
Nicklas seconded' that the
to the trust fund for the
@ddltion
Physj.cal Educat,ion facilityr Building "Mr', in the
amount of $5r752' 015. 73.
Chairman Munson asked how the agent for the trust fund
$tas determined. Dr. Mann explained that originally
bids $¡ere solicited. The trust fund is a requirement
of the Capital Development Board. He stated the
interest in this fund would be returned to the Site
and Construction Fund for construct^ion of buildingsIf all projecÈs were completed, and a balance remained
in the fund, it could be transferred to the Building
Fund or the Bond and Interest Fund. Member Kelly asked
if Dr. Mann would check this.
Upon ro11 calLr the vote was as follows:
Member Irleber moved, Ivlember
Ayes: Members Kellyn Moats, Munson, Nicklas,
Rausch, Troehler and lleber
Nays: None
Motion carried.
Member Nicklas moved, Member Moats seconded' that
inted auditors for the ]-976-77
year
at an estimated fee of $141500.00 for the
fiscal
audit of the financial statements, an estimated fee
of $21000.00 for exarnination of the state apportionment
claim, or a total estimated fee of $16'500.00.
Discussion followed on the auditorrs proPosed fees.
In response tO Member Rauschrs comment on Ernst & Ernstts
billing rate ín comparison to other collegesr audíting
costs, Df. Mann explained that Harper has full accrual
accountÍng and also more extensive financial records
than other collegres" He felt it is a question of the
extent, the size, and number of accounts required to be
aud,íted.
Member
firms.
Kelly suggested getting proposals from other
to table the motion until the April
moved that during the interval the
proceed
to devel-op whatever appropriate
administration
Member Rausch moved
Minutes of the Regular Board Meeting of March 10,
NEW BUSTNESS:
ffiffiæ
Proposal
(cont, )
L977
16.
other proposaLs can be deveLoped. Member Troehler
seconded the motfon.
A voice vote was taken, and the motion was tabled.
Member Troehler sÈated íf the college decl-ded t,o have
Ernst & Ernst, she understood lt was not uncommon to
have Èhe audit,ors reviewed by another flrm. 5he stated
she woul-d like to know more about such a review process.
!{ith the consensus of t.he Board, Chairman Munson
directed that Dr. Mann investigate that" possíbil1ty,
Dr. Lahti asked if tt¡e Board were interested in having
smaller firms involved, in the bidding process. The
Board felÈ the administ,ration should uee their ohrn
judgrment,.
Election
Resolution
Nicklas moved, Member Ke]"Ly secondedr that the
ption of the attached reEolut,ion
relative to the calling of the ênnual Board of Trustee
election to be held on April I| L977, for the use of
affidavits in lieu of poll list,s and poll booksr for
the establfshment of precincts and polllng pl.acesr and
fsr the publishing of not,ice of said elect,íonl that
the resolut,ion be íncluded in the ¡ninutes verbatlm
(copy of Ex, VIII-J atÈached to the minutes in the Board
of Trusteesr Official Book of llinuteÊ) ¡
Member
RESOLUTTON
it is provided by law that elections
of Boards of Trustees of Community
College Ðistrlct.s shall be held annually on the
second Saturday of April, votes to be cast at
such poIl1ng places in such precíncts as are
!{IHEREAS,
for
members
established by the Board.
IT IS HEREBY RESOLVED by the Board of Trustees
of Community College District No. 5L2t CounÈies
of Cook, Kane, Lake and McHenry and State of,
Illinoisr ês follows¡
Sectlon 1. That the annual election for members
õE-FEõard of Trustees be hel-d on saturdayn
apritr 9, 1977, in the preclncts and at the pollinq
places hereafter designated,
Sectioq 2, That the affidavits to vote reguired
103-7.9 of the School Code be
numbered and used in lleu of the poll l1st and
polL bookr êB authorized thereÍn, at said Col-lege
ñffitton
Board
election, that t,he judges of election shall,
previous to any vote being taken, severa|ly
subscribe to and take oath or affirmation provided
for ín Sectíon 103-7.8 of the School Code on
Minutes of the Regular Board Meeling of March I0r L977
NE!{ BUSINESS:
mectEã-.ìesolution
(cont. )
J-7.
separate blanks provided for that purpose, and
thàt, after the election, such affidavits to vote
and justesr oaths shall be filed in the same
manner as is requi.red for the deposit of the poll
books under Section 103-7.18 of the School Code.
Section 3. That the form and content of the
filiõwiãg notice be and hereby is approved and
that the Secretary of this Board be and hereby
is authorized, empowered and instructed to publish
said notice at least ten days prior to the 9th
day of April | 1977 r âs provided by law, in
substantially the following form:
NOTICE OF ELECTION
IS HEREBY GTVEN that on the 9th day of
L9'77 , an eLection wíl-l be heLd in Community
College District No. 5L2, Counties of Cook, Kane,
Lake and McHenry and State of lllinois,
f,or the
purpose of electing three members of the Board of
said district for the fuLl three year term.
For the purpose of this election, the following
precincts and polling pJ.aces are hereby
established: (Exhibit VIII-J)
There was discussion of absentee balloting and Dr.
Mann stated he would see that Board members received
copies of the dates listed for absentee voting, along
with a copy of the notice published by the Board Attorney.
Upon roll call, the vote was as follows:
Ayes: Members Kelly, Moats, Munson, Nick1as,
Rausch, Troehler and l{eber
Nays: None
MotÍon carried.
NOTICE
April ,
EducationaL
Foundation
Bylaw Revision
Member Troehler moved, Member Rausch seconded,
that
approve the revision (Art.VI,
Sect. 3) to the Bylaws of the Ïfilliam Rainey Harper
College Educational Foundatj-on (as per Exhibit VI]I-K
attached to the minutes in the Board of Trustees|
Official Book of Minutes).
roll call, the vote was as follows:
Ayes: Members Kel1y, Moats, Munson, Nicklas,
Rausch, Troehler and Weber
Nays: None
Upon
Motion carried..
of the Regular Board Meeting of March 10, 1977
18.
Ðr. Lahti reported on the progress of the archit,ectural
PRESTDENTI S
reyiew and sel-ectJ-on committee¡ stating they have moved
REmñirr
from 34 fi.rms d.own to 7 firms. Hopefullyr if the
committee can complete iÈs dellþerations and make their
recoÍElendations, the Board wouLd be abJ-e to meet, on the
24th or 3Lst of March on this matter' Member Nicklas
dlscussed the work of the archit,ectural firm in a
maEter pl-anning process and noted some of the queetions
asked by the Board during the selection process in Èhe
past, She feLt, one of the most imporÈant thÍngs to
consider in the seLection of a firm is their interest ln
working with the J.nstltutional- people and the Board so
there is understa¡dlng of what the institution and
PeoPJ-e want, Dr. Lahti pointed out the Mast'er Plan ie
on1-y a part of the total Long-Range PIan' He etated
the Capital- Development Board wlLl be lnvolved wíÈh
approval. of the archLtect who works on the bulldingsr
but stated they are not technlcally involved in the
Master Flan. Ðr" Mânn st,ated, however, that at the tlme
of eelecting an architect, Harper would go to the CDB
and f,ollow theír procedure€" He stated the ICCB wil-l
Minutes
have Èo approve the Master Plan.
Dr. Lahtl mentioned several honors Èhat have come to
Harper faculty memberE. Profeesor T,ockwood was recently
intèrvlewed by Studs Terkel on hls China Journey. Thiç
was featured on radio stat,ion !ÍFMT on March 8. Dr'
Lahtl distributeil copies of an art'icJ-e recently
published by Profegsor ostrowski on the effects of
studentsr outsíde emplolzment on thelr grade polnt
average, Dt, Lahti also informed the Board that Chrie
Hunterr of the Hearlng Impaired Program, hras recently
featured ín a nat,ionatr- magaz$.ne for the hearing
impaired. He dlstrÍbuted copiea to the Board"
Dr. Lahti stated the Hea1th Fair will be hej-d at, Harper
on Wednesday, March 16. I,iz McKayr Director of
Environmental Heal-th, encouraged everyone to participate
ln thtE Fair, statíng about 60 agencies woul-d be
LnvoLved,
ADJOURNT4ENT¡
Member
ffid
that the
Mot,ion carrJ.ed'
lfeber moved, Mernber Rausch secondedr
at lo¡45 p.ilì.
elialrman Shirley Munson
Secretary,Iudith Troehler