UCL MEDICAL SCHOOL Medical Student Administration Service Standards MBBS – ASSESSMENTS IN YEARS 4,5,6 Staff responsible: 8 8.1 Year 4 Administrators k.picken@ucl.ac.uk h.crane@ucl.ac.uk s.gowiely@ucl.ac.uk Year 5 Administrators n.mcwhirter@ucl.ac.uk j.baburina@ucl.ac.uk Year 6 Administrators c.marshall@ucl.ac.uk jane.rowles@ucl.ac.uk purvangi.dave@ucl.ac.uk Service Provision of overall information about assessments/format of assessments/mark schemes/overall timetables/prizes Provision of overall information about assessments/format of assessments/mark schemes/and overall timetables/prizes Customer Medical Students Target Annually within 1 month of start of academic session Internal Examiners/ External Examiners/ Departmental Administrators Annually 8.3 Notification of appointment of examiners Annually 8.4 Provision of detailed information about each assessment and standard operating procedures for implementing the examinations 8.5 Provision of detailed information about each assessment including reporting instructions, remit of examiners, conduct at examinations Provision of information about accommodation and examination expenses Notification for funding purposes of numbers of students allocated to each clinical sites Notification of admission to individual assessments including provision of information about conduct at assessments, College examination regulations and procedures etc Individual reporting instructions for written and clinical examinations Internal Examiners/ External Examiners/Boards of Examiners/ Registrar’s Division/Clinical Sciences Faculty Board Written Assessment Leads/Clinical Assessment Site Leads/Clinical Skills Centres/Associated District General Hospitals Internal Examiners/ External Examiners 8.2 8.6 8.7 8.8 8.9 8.10 Notification of results after exam Publicity Medical School web pages/Student Handbooks/Module Handbooks/Email Medical School Web Pages/Guide to Assessment Practice/ Guide to Long Station OSCE/Email/Letters None Annually not later than 3 months before each assessment None None External Examiners Annually not later than 1 month before each assessment Annually SIFT Office Annually None Medical Students Not later than 2 weeks before each assessment Medical School web pages/email Medical Students Not later than 2 weeks before each assessment Within 10 working None Medical Students 1213 Service Standards 8 Assessments in Years 4 5 6 None None board meeting 8.11 Notification of advisees’ results after exam board meeting 8.12 Dispatch of prize certificates after exam board meeting 8.13 Processing requests for cheques for prize money after exam board meeting 8.14 Dispatch of prize cheques after receipt from finance officers 8.15 Appointment with Faculty Tutor/Welfare Tutor/Module Lead for counselling following publication of results 8.16 Dealing with personal callers at counter 8.17 8.18 8.19 8.20 8.21 Personal Tutors Medical Students Student Finance Office/Medical School Finance Office Medical Students None None None Within 5 working days Within 5 working days None Offices open every working day from 9.00 – 5.00 Medical School web pages Within 1 week None Within 1 week None Within 1 week None Within 1 month None Just prior to or at exam board meeting Bi-annually None College Board of Examiners Annually None External Examiners To Finance Office within 1 week To Finance Office within 1 week None Medical Students who fail assessments Personal callers at campus offices: Examiners/Academic and NHS Consultants/ Departmental Administrators Response to requests for information Enquirers by email: or forwarding to appropriate person Medical for response Students/Internal and External Examiners/ Academic and NHS Consultants/ Departmental Administrators Response to requests for information Enquirers by letter: Medical Students/Internal and External Examiners/ Academic and NHS Consultants/ Departmental Administrators Processing requests for exam Medical Students transcripts Provision of exam statistics and Exam Boards/Exam analyses of question performance Panels Provision of overall results and mark Chairs of Exam sheets Boards/ Panels 8.22 Provision of minutes of exam board meetings, examination results, external examiners reports for all degree programmes in the faculty 8.23 Provision of minutes of Faculty of Clinical Sciences Board of Examiners and annual report on examinations in the faculty 8.24 Processing of payment and expenses claims 8.25 Processing of payment and expenses claims days Within 10 working days Within 10 working days Within 1 month Faculty of Clinical Sciences Board of Examiners Invigilators 1213 Service Standards 8 Assessments in Years 4 5 6 None None None