FACILITY PLANNING COMMITTEE MEETING AGENDA Monday, January 23, 2012 2:00 p.m. BOARDROOM 1. Call to Order 2. Review meeting notes from December 12, 2011. 3. Items for Discussion 3.1. Needs Addendums Ranking process and draft ranking 3.2. Student Services request for Veterans and ASCR space 3.3. 2012-13 Budget Update and Measure Q project list update 4. Comments 5. Adjourn Phone available for Del Norte & Mendocino call-in CCC Confer Information PARTICIPANT DETAILS > Dial your telephone conference line: (888) 886-3951 > Enter your passcode: 605799 PARTICIPANT CONFERENCE FEATURES *0 - Contact the operator for audio assistance *6 - Mute/unmute your individual line REDWOODS COMMUNITY COLLEGE DISTRICT Meeting of the Facilities Planning Committee Boardroom 2:00 p.m. December 12, 2011 Meeting Notes PRESENT Dave Bazard, Tim Flanagan, Bill Hole, Ray Kingsbury, Mike Mendoza, Theresa Sisson, Maggie White and Lorie Walsh. CALL TO ORDER Maggie White called the meeting to order at 2:05 p.m. SUMMARY NOTES The summary notes from the October 10 and November 14 meetings of the Facilities Planning Committee were approved as presented. DISCUSSION Discussion took place regarding the Measure Q funding list and how prioritizations were made and the timeline of the phases. It was requested that Mr. Lindsey or President Goswami explain how the percentages were determined on the funding list. There was also discussion regarding how to better complete the loop when following the integrated planning process. REVIEW AND PRIORITIZE NEEDS ADDENDUM Maggie reported that the BPC did rankings of the Program Review Needs Addendum. She stated that she felt this was a fairly easy process although others found it difficult. There was discussion regarding how to determine costs for the needs addendum and Bill noted that CTE needs help from maintenance to determine project costs and this also may be the case with other departments and/or programs. There was also discussion regarding the overlap of projects from one list to the other. PROCESS FOR PRIORITIZING REQUESTS The committee discussed the prioritization process and guidelines to use. There was also discussion about the original list of projects on the Measure Q list. ADJOURNED 3:00 p.m. SUBMITTED lw Facilities Planning Committee January 23, 2012 FPC Rank Measure Q Program Agriculture Agriculture Agriculture Measure Q Measure Q Measure Q Measure Q Measure Q Maintenance project Measure Q Measure Q Maintenance project Measure Q Measure Q 1/20/2012 2:02 PM Submitted By Franz Rulofson Franz Rulofson Franz Rulofson Cindy Hooper Cindy Hooper Cindy Hooper Trish Blair Trish Blair Trish Blair Trish Blair Trish Blair Steve Brown Judie Hinman Art Art Art DSPS DSPS DSPS DSPS DSPS Drafting Tech English Forestry/Natural Tim Baker Resources Franz Agriculture Rulofson English Judie Hinman Construction Bill Hole Tech/HPRTFW Construction Bill Hole Tech/HPRTFW Construction Bill Hole Tech/HPRTFW Construction Bill Hole Tech/HPRTFW Rachel Languages Anderson Welding Tech Manufacturing Tech Administration of Justice Project Description Campus Barn Renovation Rough Project Estimate Cost 150,000 Cattle Working Facility 30,000 Fencing materials for 25 acres of farm 25,000 Rebuild Del Norte gas kiln Repair Del Norte pottery wheel Install white board in CA138 Remove the mold in the LIGHT Center Repair concrete thresholds of exterior doors at the LIGHT Center Replace carpet in main lab area of LIGHT Center Replace ramp at DSPS office's back door Replace front door to DSPS Office Upgrade ventilation in AT105, AT107 & server room Upgrade ventilation in LRC 102 (Writing Center) Enclosing the Shooting range Campus Barn Cleanout 2,500 250 910 500 950 400 150,000 8,000 Cover or relocate computer cords in room FM208 - Increase Materials Science wet lab space - 100,000+ Seal floor in AT 109 - 10,000 Increased storage area for materials and student projects in AT 109 - Measure Q? or 100,000+ Portable equipment storage trailer for Historic Preservation program 23,000 Install soundproof door between CA105 and CA104 Repair windows for ventilation - Danny Walker Upgrade ventilation exhaust system - Mike Peterson Upgrade electrical infrastructure in MT laboratory - Ron Waters - Replace carpet 1 5,000 5,000 Copy of FPC Needs Addendum Ranking2.xlsx FPC Summary Facilities Planning Committee January 23, 2012 FPC Rank Program Submitted By Project Description Safety credits Welding Tech Danny Walker Repair failed emergency lighting system - Measure Q Welding Tech Danny Walker Increase floor space for student work area - Nursing Pat Girczyc Install dimmer switch in AT103 - 1,500 Sociology/ALSS Dana Maher Upgrade computers and technology in FM203 - 25,000 Measure Q Automotive Tech Paul Hidy Replace nonfunctional retractable work lighting 800 Measure Q Automotive Tech Paul Hidy Measure Q Measure Q Measure Q Measure Q Measure Q Athletics Athletics Athletics Athletics Athletics Joe Hash Joe Hash Joe Hash Joe Hash Joe Hash Measure Q Athletics Joe Hash Funded Funded Facilities and Grounds Facilities and Grounds Facilities and Grounds Mathematics Security Psychology Psychology Replace computers Upgrade to smart board in automotive classroom ADA upgrades to PE building and locker rooms Upgrade baseball and softball fields with artificial turf Upgrade stadium field with artificial turf Repair the track Renovate stadium roof, back wall, press boxes, lighting Replace backstops and bleachers and cover scorers area ADA accessibility upgrades to baseball and softball fields Tim Flanagan Upgrade sewer plant to meet new legal requirements Install exterior lighting and security cameras at certain locations across the District Update sewer and storm water management plans to meet legal Tim Flanagan requirements Erin Wall Add a quiet area for online testing in the ASC. George Vehicle - 4 wheel drive 4 door pickup Kapitan Michelle Improve the installation of projector in CA 109 Haggerty Michelle Install new cabinet for technology in CA109 Haggerty Install classroom Elmo Tim Flanagan TOTAL PROPOSALS Less already funded Plus rough estimates GRAND TOTAL 1/20/2012 2:02 PM Rough Project Estimate Cost 2 3,000,000 2,178,000 850,000 200,000 240,000 350,000 53,530 40,000 50,000 - 5,000 30,000 1,100 1,400 7,386,340 (7,224,180) 251,500 413,660 Copy of FPC Needs Addendum Ranking2.xlsx FPC Summary Facilities Planning Committee Funding Priorities for Local Bond Funds – October 2011 1. Immediate health and safety needs and mandated requirements. 2. Relationship and relative importance to the strategic plan, facilities master plan, and integrated planning. 3. Funding history of the unit/area. Remaining useful life of the facility/item. 4. Availability of alternatives and potential for deferral. Degree to which delay will cause larger expenditures in the future. 5. Degree to which annual operating expenditures will be reduced as a result of approving the request. Funding List 12-7-2011/BPC 1-11-2011 BPC Measure Q Measure Q Project Descriptions District-wide ADA and safety compliance Softball field, stands, walkways, etc. Baseball field, stands, walkways, etc. Automotive Technology Lab upgrade Voice over IP (VOIP) to replace PBX & phones Campus safety alert upgrades Firing range upgrade Security, including marquee upgrades and fire alarm Welding area cover expansion Nursing facility upgrades Parking lots, fencing, etc. HRC teaching kitchen Old library seismic upgrade Rank BPC1 BPC12 BPC3 BPC6 BPC7 BPC8 BPC9 BPC15 BPC18 BPC20 BPC22 BPC28 BPC31 Cost 880,000 550,000 700,000 500,000 1,000,000 13,000 150,000 349,700 150,000 29,211 177,500 450,000 800,000 Athletic Complex Facility, including repurposing the pool area CTE computer lab upgrades (MT, DM, DT, etc.) Exterior paint and light upgrades Fire Science equipment and apparatus storage Emergency Response Training Center Itech Innovations Lab establishment (solar,thermal,water/waste) Track upgrade Construction Technology Lab upgrade Reserve for repurposing vacated buildings, incl faculty ofcs Ag Dept Tompkins Hill barn renovation/ replacement BPC5 BPC16 BPC17 BPC23 BPC27 BPC21 BPC10 BPC19 BPC24 BPC25 3,000,000 450,000 255,000 40,000 15,000 300,000 200,000 500,000 1,500,000 250,000 Stadium scoreboard, roof, stands, walkways, field Roof replacement HVAC, boiler equipment Energy conservation Carpet replacement Maint & Dining equipment, mini-bookstore, portable bldgs BPC2 BPC4 BPC11 BPC13 BPC14 BPC26 1,005,000 600,000 3,664,132 360,000 140,000 105,000 Fire Technology Instruction Building Diesel Program upgrade (to coincide with revitalized program) Remodel LRC Public Safety Preparedness Tower BPC29 BPC30 BPC32 BPC33 Totals 350,000 850,000 50,000 1,000,000 20,383,543 Aux Total 1/11/2012 11:23 AM Allocation Funded Category 880,000 100% Safety 500,000 91% Renovate 650,000 93% Renovate 350,000 70% Instruction 350,000 35% Technology 13,000 100% Safety 150,000 100% Safety 300,000 86% Safety 150,000 100% Instruction 29,211 100% Instruction 50,000 28% Renovate 350,000 78% Instruction 850,000 106% Renovate 3,000,000 250,000 150,000 40,000 15,000 100,000 200,000 250,000 950,000 150,000 100% 56% 59% 100% 100% 33% 100% 50% 63% 60% Renovate Technology Renovate Instruction Instruction Instruction Safety Instruction Renovate Renovate 800,000 200,000 3,300,000 360,000 140,000 225,000 100% 100% 96% 100% 100% 100% Renovate Renovate Renovate Other Renovate Other 600,000 80,000 25,000 Other Instruction Other Other 680,000 Funded Available funds Measure Q Auxiliary Funds Redevelopment Dollars COP/Other Financing COP Percent 4,600,000 Total PHASE Ready to Go Design and Costing Other Funds Not Funded 10,177,211 $15,457,211 76% 10,177,595 680,000 130,000 4,500,000 15,487,595 1 Construction project list - Facilities Allocation 12-7.xls Sheet1