BUDGET PLANNING COMMITTEE
Tuesday, March 12, 2013
10:00 a.m.
LRC 107
Final
Summary Notes
MEMBERS
PRESENT
Bob Brown, Solomon DeCamp Michael Dennis, Tami Engman, Tim Flanagan, Pat
Girczyc, Utpal Goswami, Lee Lindsey and Tami Matsumoto (phone).
CALL TO ORDER
ACTION
The meeting was called to order by committee co-chair Bob Brown.
APPROVAL OF
MEETING NOTES
The meeting notes from February 20 and 22 were reviewed and approved with
revisions. The final versions will be posted on the BPC website.
RESOURCE
REQUESTS
The resource requests from program review need to move forward to FPC and
TPC to do their ranking. This committee also needs to review our rubric that will
be used to rank the requests. The committee needs to be sure not to lose sight of
this task even though we’re in budget crisis.
COMMITTEE
CONSOLIDATION
Bob Brown reported that a task force has been created by the IEC to review all of
the district’s committees that are not Academic Senate committees that possibly
have overlap and could be consolidated. The BPC has been identified to be
reviewed. The objective of looking at committee structure is looking at reducing
the overall number of meetings.
Discussion continued regarding processes that are and are not working well for the
committee. It was suggested that the committee take more formal votes and that
votes be recorded in the meeting notes. It was also suggested that constituency
representatives on the committee report to their respective groups regarding what
happens at meetings.
BUDGET
FORECAST FOR
BOT WORKSHOP
Vice President Lindsey further explained stability funding and that last year the
district was guaranteed funding for 4811 FTES regardless of the actual enrollment
number which was only 4500 FTES. He continued by saying that this year (201213) will be funded for approximately 4500 FTES even though our projections are
showing that we will only have around 4364 FTES. If the projections are accurate
the floor for our funding next year will be at 4364 FTES. Mr. Lindsey noted that
this and an increased deficit factor are reflected in the most recent budget forecast.
He went on to say that if there was some way to increase our enrollment up to
4811 we could get funding with stability restoration funds all the way up to 4860
FTES for the year.
There was continued discussion by the committee regarding the need to make a
push and work on the recruitment of more students. It was suggested that the Fall
schedule be built with extra sections and an increase be made in online course
offerings.
Vice President Lindsey will create an addendum to the budget forecast showing
the potential revenue if the District were to succeed in bringing in 4860 FTES.
This will allow everyone to see what the actual funding could be with this level of
increased enrollment. This will also allow for EMC to have a discussion about
identifying ways to increase enrollment. It was also noted that it’s important to get
marketing out there to talk about our accreditation standing.
GARBERVILLE
SITE
Vice President Lindsey stated that at this time we cannot sell the Garberville site
because it is still under construction. He went on to say that if we were to sell the
site at this time we would probably take a loss. He also noted that any monies from
the sale would go back into the Measure Q fund. He stated that he is concerned
about trying to include selling the site in the budget forecast because it would be a
lengthy process of at least a couple of years. This recommendation is being taken
very seriously by the President and the board of trustees but it’s probably not
something that will happen in the next couple of years. There is a possibility that
the district will be able to lease some of the space at the Garberville site and the
revenue from the leases may offset the operational costs.
Dr. Goswami stated that it would be very short sighted to sell Garberville and/or
close centers or sites. He also stated that selling the Garberville site would not add
any revenue to the general fund; but it would alienate potential voters of a parcel
tax. He also suggested that BPC make a statement saying that Garberville will not
be supported by the general fund.
Mr. Lindsey stated that we have to be cautious when considering a parcel tax to
help balance the budget because there is no guarantee that it would be supported
by the Board of Trustees or the public. Tami Matsumoto stated that she has heard
in the community that a parcel tax would not be supported because there is opinion
that Measure Q bond funds have not been wisely spent.
He also stated that a couple of ideas he has would be possibly offering Community
Education and non-credit courses at the Garberville site as a way to bring in some
revenue.
Bob Brown stated that we need to get the word out that some revenue will be
coming in to cover costs.
ADJOURNED
The meeting was adjourned at 11:00 a.m.
SUBMITTED
lw