BUDGET PLANNING COMMITTEE (BPC)
SPECIAL WORK SESSION
Sunday, February 26, 2012
12:00 p.m.
Eureka Downtown Site
Agenda
1. Call Meeting to Order – 12:00 p.m.
2. Budget Update
3. Develop Budget Funding Priority Statement
4. Review Listening Session Ranking Spreadsheet
5. Review Planning Committee Rankings (TPC, FPC, F & EPC)
6. Close the Loop
7. Adjourn
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Note: All savings are conservatively estimated.
2013-14 savings estimates are for multiyear planning
and will be adjusted next year.
BPC
Rank
Listening Session Suggestion
Budget Planning Committee
Ranking of Sugesstions from Listening Sessions
Date
2012-13 Bgt
Estimate
2013-14 Bgt
Estimate
2014-15 Bgt
Estimate
Notes
Planning Objective
CLOSING THE LOOP: BPC members consider CR's planning documents, Mission, Strategic Plan, Master Plans, Progam Reviews, etc. as well as the BPC charge, budget forecasts from prior years, etc. in determing budget cut
or funding priorities. BPC members rank the proposals below. BPC reports recommendations to Cabinet to consider with other input in determining CR's 2012-13 budget forecast. To close the loop for the larger campus
community, BPC ranking spreadsheet and transmittal memo will be posted to the BPC website (http://inside.redwoods.edu/BudgetPlanning/). To close the loop for BPC, once the budget is approved by the Board, BPC will hear
feedback on its recommendations.
TOTAL PROPOSALS:
ENERGY SAVINGS:
Lower the thermostats across the campus .
Turn off the hot water in the bathrooms.
Ban portable space heaters across the district.
Ban portable refrigerators (use breakroom fridge).
Waterless urinals in men's rooms.
Purchase only energy star appliances.
Require energy efficiency standards for new bond
projects.
Energy savings consultant.
CAMPUS SHUT DOWNS:
Shut down campus during breaks.
Shut down a building.
Reduce the times when the college is open.
SOFTWARE:
Review our software expenses for lower cost
alternatives.
Tutor.com and Parature
Convert from Turn It In to Safe Assign
TRAVEL:
Eliminate or reduce the travel budget. Use more
online professional development and training.
SUPPLIES:
Reduce services and supplies expenses across-the
board pro-rata to all depts.
WEB BASED SERVICES:
Use more automated or web based services for
routine interactions, Registration, financial aid,
payments, parking permit purchase.
2/23/2012 4:45 PM
182,500
181,000
417,600
Some of these will cost up front to implement. CR is
in discussions with an energy savings consultant that Facilities Planning Committee & Budget Planning
25,000
charges no up front costs to us, but shares in
Committee previously discussed and support this initiative.
savings.
Objective 2.2 – Maintain fiscal stability
2/4/2012 &
other
15,000
20,000
Other
5,000
2,500
Probably can't close a bldg, since no duplication of
- facilities at other bldgs. Less svgs in out years as
enrollments pick up.
35,000
There will be transition costs to go to new software.
35,000 Also software prices increase, so savings is net of
inflation.
2/4/2012
25,000
Need Facilities Dept review for reasonableness. BPC
discussion on 2-26-2012.
Objective 2.2 – Maintain fiscal stability
Need IT Dept & Technology Planning Committee review.
Budget Planning Committee previously discussed and
supports this initiative.
Objective 2.2 – Maintain fiscal stability
Other
10,000
-
Total travel budget is about $200K. We must pay for
travel between Mendocino, KT, Del Norte, etc. We Already discussed at Budget Planning Committee
Objective 2.2 – Maintain fiscal stability
have already limited travel, so cannot realistically
budget for a substantial cut.
2/4/2012
30,000
-
-
Other
5,000
Can't cut utility, insurance, and other "fixed cost"
services and supplies budgets.
Already discussed at Budget Planning Committee
Objective 2.2 – Maintain fiscal stability
Need review across lines of service. BPC discussion on 226-2012.
Students may appreciate not having to stand in line
10,000
Objective 2.2 – Maintain fiscal stability
for routine transactions. Will take time to implement.
Objective 5.9 – Increase student participation in campus
life
6,000
1
Copy of Listening Session Sugesstions2.xlsx Summary
Note: All savings are conservatively estimated.
2013-14 savings estimates are for multiyear planning
and will be adjusted next year.
BPC
Rank
Listening Session Suggestion
Budget Planning Committee
Ranking of Sugesstions from Listening Sessions
Date
2012-13 Bgt
Estimate
2013-14 Bgt
Estimate
2014-15 Bgt
Estimate
Notes
Planning Objective
CLOSING THE LOOP: BPC members consider CR's planning documents, Mission, Strategic Plan, Master Plans, Progam Reviews, etc. as well as the BPC charge, budget forecasts from prior years, etc. in determing budget cut
or funding priorities. BPC members rank the proposals below. BPC reports recommendations to Cabinet to consider with other input in determining CR's 2012-13 budget forecast. To close the loop for the larger campus
community, BPC ranking spreadsheet and transmittal memo will be posted to the BPC website (http://inside.redwoods.edu/BudgetPlanning/). To close the loop for BPC, once the budget is approved by the Board, BPC will hear
feedback on its recommendations.
TOTAL PROPOSALS:
182,500
181,000
417,600
SHIVELY FARM:
Grow and sell organic hay.
Reduce farm costs.
2/4/2012
5,000
-
-
The farm is the Ag students' lab, just like science
labs, etc.
Reduce Athletic budget
2/4/2012
5,000
-
-
For dept cut, better to give the Dept a budget cut
target, than to specify every cut.
Reduce Distance Education budget
2/13/2012
5,000
-
For dept cut, better to give the Dept a budget cut
- target, than to specify every cut. High student
demand for online clasess.
500
Most fuel is purchased in bulk in Facilities, so
savings would be from employees travel. With
600
volatile gas prices, this change may only partially
offset rising fuel costs.
Use a different vendor than Chevron for fuel
purchases.
TRUSTEES:
Reduce number of Trustees
Reduce benefits, benefit copay
SELL OR LEASE PROPERTY:
Garberville – do not staff it. Sell it.
Extra Mendocino property.
Extra Del Norte property.
Extra Eureka main property & bldgs.
CELL TOWER & BILLBOARDS:
Allow a Cell phone service provider to place a cell
phone tower on our property.
Place billboards on our unused land for rent.
2/23/2012 4:45 PM
Other
500
2/9/2012
Current Trustees complete their term, so no svgs
10,000 short term. For benefits, will need JPA action and
may allow Blue Shield to rebid.
10,000
2/9/2012
Garberville budget is minimal (utilities), so
recommendation is to not add staffing.
Will require staff research, legal review and time to
200,000
market property. No return in the near term.
Proceeds from property sale cannot go to operating
expenses.
2/4/2012
Includes Eureka, Del Norte, Mendocino, Garberville.
Would need to find if any cell phone provider wants
18,000
to put up a tower or if billboard companies are
interested.
9,000
18,000
2
Need Ag Dept review. Already discussed at Budget
Planning Committee.
Objective 2.2 – Maintain fiscal stability
Objective 5.9 – Increase student participation in campus
life
Objective 4.6 – Improve partnerships with area employers
Need Athletic review. Already discussed at Budget
Planning Committee.
Objective 2.2 – Maintain fiscal stability
Need Distance Education review. BPC discussion on 2-262012.
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
BPC discussion on 2-26-2012.
Objective 2.2 – Maintain fiscal stability
Need Trustees review. Already discussed at Budget
Planning Committee
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Already discussed at Budget Planning Committee &
Facilities Planning Committee.
Objective 2.2 – Maintain fiscal stability
Objective 4.6 – Improve partnerships with area employers
Already discussed at Budget Planning Committee &
Facilities Planning Committee.
Objective 2.2 – Maintain fiscal stability
Objective 5.9 – Increase student participation in campus
life
Objective 4.6 – Improve partnerships with area employers
Copy of Listening Session Sugesstions2.xlsx Summary
Note: All savings are conservatively estimated.
2013-14 savings estimates are for multiyear planning
and will be adjusted next year.
BPC
Rank
Listening Session Suggestion
Budget Planning Committee
Ranking of Sugesstions from Listening Sessions
Date
2012-13 Bgt
Estimate
2013-14 Bgt
Estimate
2014-15 Bgt
Estimate
Notes
Planning Objective
CLOSING THE LOOP: BPC members consider CR's planning documents, Mission, Strategic Plan, Master Plans, Progam Reviews, etc. as well as the BPC charge, budget forecasts from prior years, etc. in determing budget cut
or funding priorities. BPC members rank the proposals below. BPC reports recommendations to Cabinet to consider with other input in determining CR's 2012-13 budget forecast. To close the loop for the larger campus
community, BPC ranking spreadsheet and transmittal memo will be posted to the BPC website (http://inside.redwoods.edu/BudgetPlanning/). To close the loop for BPC, once the budget is approved by the Board, BPC will hear
feedback on its recommendations.
TOTAL PROPOSALS:
TIMBER HARVEST:
Timber harvest team in the forestry department to
harvest our timber for sale.
FACILITY USE FEES:
Fees for Science Night, etc.
Increase facility rental fees and reduce waiverd
fees.
Rent theatre for plays, concerts, etc.
2/4/2012
182,500
1,000
181,000
417,600
1,000
1,000 Timber may be mostly firewood, so limited value.
CR's fees are lower than other publics in the area
20,000 and have not been increased in several years.
Outyear revenue from theater rentals.
2/9/2012
1,000
1,000
Use higher one card for student ID
Other
5,000
10,000
Priority parking spaces
Other
Option to purchase a designated parking space.
Would help make parking more sustainable.
Student lockers on campus
Other
Would allow students to rent lockers on campus.
General wage cuts across the board. Temporary
decrease.
Employee contracts for less than 12 months, i.e. 11
months, 10 months
FURLOUGHS:
Close campus on Fridays.
Voluntary reduced salaries.
POSITION REVIEW:
Compare CR staffing to peers, compare salaries
between faculty and administrators.
Analyze all positions for possible savings
2/23/2012 4:45 PM
2/4/2012
Savings is estimated on ID card stock and printers,
10,000 would stil need to take pictures for Higher One. Will
need to negotiate with Higher One.
-
- Salaries are about $20 million annually.
Other
2/9/2012 and
2/13/2012
Salaries are about $20 million annually.
-
- Salaries are about $20 million annually.
HR recently completed a position realignment with
Jacobsen Betts consultants.
2/4/2012
3
Forestry Dept reviewed and made recommendations.
Already discussed at Budget Planning Committee.
Objective 2.2 – Maintain fiscal stability
Objective 4.6 – Improve partnerships with area employers
Objective 4.1 – Increase employer satisfaction with CR
graduates
Need Business Ofc review. Already discussed at Budget
Planning Committee.
Objective 2.2 – Maintain fiscal stability
Objective 4.5 – Enhance the cultural richness of the
community
Need Business Ofc review. Already discussed at Budget
Planning Committee.
Objective 2.2 – Maintain fiscal stability
Objective 5.9 – Increase student participation in campus
life
Already discussed at Budget Planning Committee
Objective 2.2 – Maintain fiscal stability
Already discussed at Budget Planning Committee
Objective 2.2 – Maintain fiscal stability
Objective 5.9 – Increase student participation in campus
life
Negotiable item. BPC discussion on 2-26-2012.
Objective 2.2 – Maintain fiscal stability
Negotiable item. BPC discussion on 2-26-2012.
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Negotiable item. BPC discussion on 2-26-2012.
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Negotiable item. Need HR Dept review. BPC discussion on
2-26-2012.
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Copy of Listening Session Sugesstions2.xlsx Summary
Note: All savings are conservatively estimated.
2013-14 savings estimates are for multiyear planning
and will be adjusted next year.
BPC
Rank
Listening Session Suggestion
Budget Planning Committee
Ranking of Sugesstions from Listening Sessions
Date
2012-13 Bgt
Estimate
2013-14 Bgt
Estimate
2014-15 Bgt
Estimate
Notes
Planning Objective
CLOSING THE LOOP: BPC members consider CR's planning documents, Mission, Strategic Plan, Master Plans, Progam Reviews, etc. as well as the BPC charge, budget forecasts from prior years, etc. in determing budget cut
or funding priorities. BPC members rank the proposals below. BPC reports recommendations to Cabinet to consider with other input in determining CR's 2012-13 budget forecast. To close the loop for the larger campus
community, BPC ranking spreadsheet and transmittal memo will be posted to the BPC website (http://inside.redwoods.edu/BudgetPlanning/). To close the loop for BPC, once the budget is approved by the Board, BPC will hear
feedback on its recommendations.
TOTAL PROPOSALS:
Combine positions to reduce reliance on part-time
staff (saves benefit costs)
HEALTH BENEFITS:
Employees contribute to cost/premiums of health
care benefits
Employees opt out/fewer employees covered, etc.
Reduce non-instructional faculty release time.
Reduce temporary employees.
417,600
2/13/2012
Other
CONCURRENT ENROLLMENT FEE WAIVER:
Reduce the high school concurrent fee waiver.
Other
Already discussed at Budget Planning Committee
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
CR pays a flat rate per covered employee,
regardless of number of dependents.
Health and welfare benefits cost about $1,900/mo or
$22,800/yr per covered employee.
Negotiable item. Any change in eligibility will require JPA
approval and Blue Shield would re-price and would
increase the fee per remaining covered employee. Already
discussed at Budget Planning Committee.
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Release time budget is about $600K.
2/4/2012
GRANTS:
Seek out additional grant opportunities
CR has a small number of permanent part-time
positions.
Negotiable item. BPC discussion on 2-26-2012.
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Already discussed at Budget Planning Committee
CR planned to reduce temp staff during this year.
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Need Continuing Ed/Community Ed review. BPC
Additional students would diversify our revenue base.
12,000
discussion on 2-26-2012.
Wil be more difficult with 101 site cutbacks.
Objective 2.2 – Maintain fiscal stability
Budget Planning Committee previously discussed and
CR is pursuing a number of grant opportunities.
supports this initiative.
General fund would receive indirect cost recovery.
Objective 2.2 – Maintain fiscal stability
Budget Planning Committee previously discussed and
Next year's budget already includes a $30K
supports this initiative.
reduction. Currently, students can receive waiver for
Objective 2.2 – Maintain fiscal stability
up to 11 credits, next year will likely only allow 3 to 6
Objective 5.9 – Increase student participation in campus
credits to be waived.
life
Other
Other
2/23/2012 4:45 PM
181,000
Other
SELF-SUPPORT STUDENTS:
Increase continuing education, community ed and
other self-support student enrollments
LEASES:
Reduce the number of leased properties
182,500
10,000
11,000
Next year's budget already assumes a reduction in
lease costs.
Other
4
Facilities Planning Committee & Budget Planning
Committee previously discussed and support this initiative.
Objective 2.2 – Maintain fiscal stability
Objective 4.6 – Improve partnerships with area employers
Copy of Listening Session Sugesstions2.xlsx Summary
Note: All savings are conservatively estimated.
2013-14 savings estimates are for multiyear planning
and will be adjusted next year.
BPC
Rank
Listening Session Suggestion
Budget Planning Committee
Ranking of Sugesstions from Listening Sessions
Date
2012-13 Bgt
Estimate
2013-14 Bgt
Estimate
2014-15 Bgt
Estimate
Notes
Planning Objective
CLOSING THE LOOP: BPC members consider CR's planning documents, Mission, Strategic Plan, Master Plans, Progam Reviews, etc. as well as the BPC charge, budget forecasts from prior years, etc. in determing budget cut
or funding priorities. BPC members rank the proposals below. BPC reports recommendations to Cabinet to consider with other input in determining CR's 2012-13 budget forecast. To close the loop for the larger campus
community, BPC ranking spreadsheet and transmittal memo will be posted to the BPC website (http://inside.redwoods.edu/BudgetPlanning/). To close the loop for BPC, once the budget is approved by the Board, BPC will hear
feedback on its recommendations.
TOTAL PROPOSALS:
Lease space to the Academy of the Redwoods
FOUNDATION CAMPAIGN:
Increase fundraising by seeking donations
182,500
181,000
2/4/2012
Other
10,000
Academy already covers all costs for maintenance,
utilities, etc. on their bldg and covers their own staff
costs, etc. Need to consider our existing agreement
with AR. If AR leaves, CR would have to cover the
bldg maintenance & utility costs.
BPC discussion on 2-26-2012.
Objective 2.2 – Maintain fiscal stability
Objective 4.5 – Enhance the cultural richness of the
community
Objective 4.6 – Improve partnerships with area employers
Objective 5.9 – Increase student participation in campus
life
Could generate additional revenue, but will require
resources for fundraising staff.
BPC discussion on 2-26-2012.
Objective 2.2 – Maintain fiscal stability
Objective 4.6 – Improve partnerships with area employers
25,000
35,000
General fund provides about $30K annually to
30,000
Student Health Service.
MAKE HEALTH FEE SELF SUPPORTING:
Increase the health fee and/or reduce costs to make
health services self-supporting.
Other
30,000
30,000
MAKE PARKING SELF SUPPORTING:
Increase fees or reduce costs.
Other
10,000
10,000
MAKE CHILD DEVELOPMENT CENTER SELF
SUPPORTING:
Increase fees or reduce costs.
Other
AUXILIARY ALTERNATIVES:
Outsource to Barnes & Noble, Aramark, Kinkos, etc.
Other
AUXILIARY SUPPORT:
Dining, Housing, Bookstore
Other
2/23/2012 4:45 PM
417,600
Already discussed at Budget Planning Committee
Objective 2.2 – Maintain fiscal stability
Objective 5.9 – Increase student participation in campus
life
Already discussed at Budget Planning Committee
Parking is currently self-supporting for the most part.
Objective 2.2 – Maintain fiscal stability
10,000 Savings is from parking covering all maintenance,
Objective 5.9 – Increase student participation in campus
upkeep and operating costs.
life
Already discussed at Budget Planning Committee
Program has suffered budget cuts from other funding
Objective 2.2 – Maintain fiscal stability
sources. Realistically, $50K general fund support will
Objective 5.9 – Increase student participation in campus
be required to maintain required services.
life
Could possibly increase and stabilize revenue. Small
BPC discussion on 2-26-2012.
college bookstores across the country are seeing
Objective 2.2 – Maintain fiscal stability
lower sales. Staff needs to research and solicit
proposals. Also need to follow any applicable rules Objective 4.6 – Improve partnerships with area employers
for current staff.
$300K in support from auxiliaries is already planned
Already discussed at Budget Planning Committee
for next year's budget.
Objective 2.2 – Maintain fiscal stability
5
Copy of Listening Session Sugesstions2.xlsx Summary
Note: All savings are conservatively estimated.
2013-14 savings estimates are for multiyear planning
and will be adjusted next year.
BPC
Rank
Listening Session Suggestion
Budget Planning Committee
Ranking of Sugesstions from Listening Sessions
Date
2012-13 Bgt
Estimate
2013-14 Bgt
Estimate
2014-15 Bgt
Estimate
Notes
Planning Objective
CLOSING THE LOOP: BPC members consider CR's planning documents, Mission, Strategic Plan, Master Plans, Progam Reviews, etc. as well as the BPC charge, budget forecasts from prior years, etc. in determing budget cut
or funding priorities. BPC members rank the proposals below. BPC reports recommendations to Cabinet to consider with other input in determining CR's 2012-13 budget forecast. To close the loop for the larger campus
community, BPC ranking spreadsheet and transmittal memo will be posted to the BPC website (http://inside.redwoods.edu/BudgetPlanning/). To close the loop for BPC, once the budget is approved by the Board, BPC will hear
feedback on its recommendations.
TOTAL PROPOSALS:
Deregistration
COLLECTIONS:
Collect on delinquent student accounts.
2/23/2012 4:45 PM
Other
182,500
1,000
181,000
417,600
Next year's budget already assumes that
deregistration will continue. Deregistration helps to
1,000
reduce CR's bad debt write offs when students
ultimately do not pay their bills.
1,000
Budget Planning Committee previously discussed and
supports this initiative.
Objective 2.2 – Maintain fiscal stability
Objective 5.9 – Increase student participation in campus
life
This won't actually increase the budget, but rather
will ensure that there is cash to pay our bills and will BPC discussion on 2-26-2012.
help reduce bad expense. Board approved staff plan Objective 2.2 – Maintain fiscal stability
to seek proposals.
Other
6
Copy of Listening Session Sugesstions2.xlsx Summary
Note: All savings are conservatively estimated.
2013-14 savings estimates are for multiyear planning
and will be adjusted next year.
BPC
Rank
Listening Session Suggestion
Budget Planning Committee
Ranking of Sugesstions from Listening Sessions
Date
2012-13 Bgt
Estimate
2013-14 Bgt
Estimate
2014-15 Bgt
Estimate
Notes
Planning Objective
CLOSING THE LOOP: BPC members consider CR's planning documents, Mission, Strategic Plan, Master Plans, Progam Reviews, etc. as well as the BPC charge, budget forecasts from prior years, etc. in determing budget cut
or funding priorities. BPC members rank the proposals below. BPC reports recommendations to Cabinet to consider with other input in determining CR's 2012-13 budget forecast. To close the loop for the larger campus
community, BPC ranking spreadsheet and transmittal memo will be posted to the BPC website (http://inside.redwoods.edu/BudgetPlanning/). To close the loop for BPC, once the budget is approved by the Board, BPC will hear
feedback on its recommendations.
TOTAL PROPOSALS:
182,500
181,000
417,600
Removed from list (Duplicate, may generate cash long term, but won't generate cash near term, etc.):
This property was marketed for a couple years
before the transfer to CR, so a quick sale at any
reasonable price is unlikely.
N/A
4) Sell [or lease] the Garberville property.
2/4/2012
N/A
10) Have the CR Business dept. run a business that
brings in revenue.
2/4/2012
Objective 4.1 – Increase employer satisfaction with CR
graduates
Objective 4.6 – Improve partnerships with area employers
N/A
11) A monthly black tie event sponsored by the
College for students and CPA’s to build
relationships there would be a charge of $25 per
person for attendance at this event.
2/4/2012
Objective 4.1 – Increase employer satisfaction with CR
graduates
Objective 5.9 – Increase student participation in campus
life
N/A
9) Review Administrative Salaries; determine equity
between administrative salaries and faculty salaries.
2/4/2012
N/A
12) Look at the leases on the bookstore and café;
when they expire run these enterprises internally.
2/4/2012
N/A
21) Snack shacks around campus making it
convenient for students.
2/4/2012
N/A
23) A mini bookstore placed on campus to sale
sundries.
2/4/2012
N/A
27) Self-borrowing from our Capital Projects.
2/4/2012
N/A
29) Examine the last point of stability and analyze
our current faculty structure.
2/4/2012
N/A
Reduce benefits offered to Trustees
2/9/2012
N/A
Eliminate health benefits coverage for employees
who are covered by their spouses.
2/23/2012 4:45 PM
-
Objective 2.2 – Maintain fiscal stability
Objective 4.6 – Improve partnerships with area employers
Goes against: Objective 5.3 – Reduce transportation
barriers for students
-
-
-
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
-
-
-
The bookstore, dining and housing currently pay rent
to CR, so we already do this.
Objective 2.2 – Maintain fiscal stability
Objective 5.9 – Increase student participation in campus
life
Objective 2.2 – Maintain fiscal stability
Objective 5.9 – Increase student participation in campus
life
-
-
-
While this is a creative idea, it would be inappropriate
to borrow from capital projects.
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Currently, CR pays a flat rate per covered employee,
provided all are covered. Blue Shield would re-price Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
and would increase the fee per remaining covered
employee.
2/9/2012
7
Copy of Listening Session Sugesstions2.xlsx Summary
Note: All savings are conservatively estimated.
2013-14 savings estimates are for multiyear planning
and will be adjusted next year.
BPC
Rank
Listening Session Suggestion
Budget Planning Committee
Ranking of Sugesstions from Listening Sessions
Date
2012-13 Bgt
Estimate
2013-14 Bgt
Estimate
2014-15 Bgt
Estimate
Notes
Planning Objective
CLOSING THE LOOP: BPC members consider CR's planning documents, Mission, Strategic Plan, Master Plans, Progam Reviews, etc. as well as the BPC charge, budget forecasts from prior years, etc. in determing budget cut
or funding priorities. BPC members rank the proposals below. BPC reports recommendations to Cabinet to consider with other input in determining CR's 2012-13 budget forecast. To close the loop for the larger campus
community, BPC ranking spreadsheet and transmittal memo will be posted to the BPC website (http://inside.redwoods.edu/BudgetPlanning/). To close the loop for BPC, once the budget is approved by the Board, BPC will hear
feedback on its recommendations.
TOTAL PROPOSALS:
N/A
Mendocino Excess Property – sell it, use as a
campground
182,500
181,000
417,600
2/13/2012
Need to research, proceeds from a sale cannot be
Objective 2.2 – Maintain fiscal stability
used to pay operating costs, and cannot assume that
Objective 4.6 – Improve partnerships with area employers
a sale will be complete by next year.
Once buildings are vacated, will need to market the
space, and will need to spend up front to do any
agreed-upon renovations, so positive cash flow not
likely next year. More liklely for the year after next
Objective 2.2 – Maintain fiscal stability
Objective 4.6 – Improve partnerships with area employers
N/A
Lease vacant buildings
2/13/2012
N/A
Create a list of assets for possible sale
2/13/2012
N/A
Timber tax
2/13/2012
N/A
Eliminate four Trustees
2/13/2012
N/A
Board of Trustees ask for loans from community
members
2/9/2012
Loans would need to be paid back, so doesn't help
long run fiscal stabiliity
Objective 2.2 – Maintain fiscal stability
Objective 4.6 – Improve partnerships with area employers
N/A
Advocacy at the State
2/9/2012
Good idea, but can't assign a dollar amount to this.
Objective 2.2 – Maintain fiscal stability
Need to research, proceeds from a sale cannot be
Objective 2.2 – Maintain fiscal stability
used to pay operating costs, and cannot assume that
Objective 4.6 – Improve partnerships with area employers
a sale will be complete by next year.
Timber tax revenue is already included in the budget.
The question related to how much timber tax revenue Objective 2.2 – Maintain fiscal stability
is coming in.
Objective 2.2 – Maintain fiscal stability
Duplicate
Objective 2.1 – Improve employment best practices
Harvest trees from CR’s Forest
2/9/2012
Duplicate
Objective 2.2 – Maintain fiscal stability
Objective 4.6 – Improve partnerships with area employers
Objective 4.1 – Increase employer satisfaction with CR
graduates
Employees take only part of a raise
2/13/2012
duplicate
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Energy Savings
2/9/2012
Evaluate Tutor.com
Get rid of Parature Ticket system in Ask CR$50,000 per year.
2/9/2012
2/23/2012 4:45 PM
Facilities Planning and Budget Planning ranked a
capital budget item for energy savings, so this is
Objective 2.2 – Maintain fiscal stability
already planned. Also a couple other specific energy
savings ideas are included for ranking
Duplicate
Objective 2.2 – Maintain fiscal stability
Will still need a ticketing system, so savings is the
Objective 2.2 – Maintain fiscal stability
delta. Also, will be a transition cost the first year.
2/13/2012
8
Copy of Listening Session Sugesstions2.xlsx Summary
Note: All savings are conservatively estimated.
2013-14 savings estimates are for multiyear planning
and will be adjusted next year.
BPC
Rank
Listening Session Suggestion
Budget Planning Committee
Ranking of Sugesstions from Listening Sessions
Date
2012-13 Bgt
Estimate
2013-14 Bgt
Estimate
2014-15 Bgt
Estimate
Notes
Planning Objective
CLOSING THE LOOP: BPC members consider CR's planning documents, Mission, Strategic Plan, Master Plans, Progam Reviews, etc. as well as the BPC charge, budget forecasts from prior years, etc. in determing budget cut
or funding priorities. BPC members rank the proposals below. BPC reports recommendations to Cabinet to consider with other input in determining CR's 2012-13 budget forecast. To close the loop for the larger campus
community, BPC ranking spreadsheet and transmittal memo will be posted to the BPC website (http://inside.redwoods.edu/BudgetPlanning/). To close the loop for BPC, once the budget is approved by the Board, BPC will hear
feedback on its recommendations.
TOTAL PROPOSALS:
Early Retirements
2/9/2012
Reducing faculty TLU’s
2/13/2012
Reduce Administration
2/13/2012
182,500
181,000
417,600
Early retirement incentive is already included in the
budget forecast.
The budget forecast already includes a TLU
reduction.
Projected budget scenario includes $435K in
reductions. Reductions must be planned though
shared governance processes.
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Objective 2.2 – Maintain fiscal stability
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Employee participation in benefit costs and/or wage
cuts based on each employee’s current salary, not
the employee group or classification of the position
held.
Reduce Shively Expense
2/4/2012
Duplicate
2/13/2012
Rent out the unused buildings on campus.
2/4/2012
Sell [or lease] the property that is not being utilized
in Fort Bragg or other locations.
2/4/2012
Renting out the unoccupied dorms in the summer
for groups who may be interested in visiting our
area.
2/4/2012
duplicate
Will need to go through the planning process and
upfront expenses may be incurred for leasehold
improvements, so no revenue until 2013-14 at
earliest
Need to research, proceeds from a sale cannot be
used to pay operating costs, and cannot assume that
a sale will be complete by next year.
Residence halls are rented during the summer.
Need to know the summer vacany rates for potential
revenue.
The foundation holding events to generate funds.
2/4/2012
duplicate
Rent out the Dorms over the summer
2/9/2012
Residence halls are rented during the summer, but
down time is required for scheduled repair and
maintenance.
Close sites and Centers
2/9/2012
McKinleyville and Arcata sites proposed for closure.
Objective 2.2 – Maintain fiscal stability
EKA downtown costs will be reduced. Already
Objective 4.6 – Improve partnerships with area employers
assumed on the budget forecast.
2/23/2012 4:45 PM
-
9
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Objective 2.2 – Maintain fiscal stability
Objective 2.2 – Maintain fiscal stability
Objective 4.6 – Improve partnerships with area employers
Objective 2.2 – Maintain fiscal stability
Objective 4.6 – Improve partnerships with area employers
Objective 2.2 – Maintain fiscal stability
Objective 2.2 – Maintain fiscal stability
Objective 4.5 – Enhance the cultural richness of the
community
Objective 2.2 – Maintain fiscal stability
Objective 4.5 – Enhance the cultural richness of the
community
Objective 5.9 – Increase student participation in campus
life
Copy of Listening Session Sugesstions2.xlsx Summary
Note: All savings are conservatively estimated.
2013-14 savings estimates are for multiyear planning
and will be adjusted next year.
BPC
Rank
Listening Session Suggestion
Budget Planning Committee
Ranking of Sugesstions from Listening Sessions
Date
2012-13 Bgt
Estimate
2013-14 Bgt
Estimate
2014-15 Bgt
Estimate
Notes
Planning Objective
CLOSING THE LOOP: BPC members consider CR's planning documents, Mission, Strategic Plan, Master Plans, Progam Reviews, etc. as well as the BPC charge, budget forecasts from prior years, etc. in determing budget cut
or funding priorities. BPC members rank the proposals below. BPC reports recommendations to Cabinet to consider with other input in determining CR's 2012-13 budget forecast. To close the loop for the larger campus
community, BPC ranking spreadsheet and transmittal memo will be posted to the BPC website (http://inside.redwoods.edu/BudgetPlanning/). To close the loop for BPC, once the budget is approved by the Board, BPC will hear
feedback on its recommendations.
TOTAL PROPOSALS:
Eliminate duplicate health benefits coverage for
couples working within the CR District.
182,500
181,000
417,600
Currently, CR pays a flat rate per covered employee,
provided all are covered. Would require action by
Objective 2.2 – Maintain fiscal stability
JPA. Blue Shield would re-price and would increase Objective 2.1 – Improve employment best practices
the fee per remaining covered employee.
2/9/2012
Hiring Freeze
2/4/2012
Voluntary furloughs
2/9/2012
Duplicate
Use our theatres on campus to stage money making
events such as concerts and theatrical
performances. Foundation fundraisers.
2/4/2012
Good idea, but not appropriate to budget for this
without any recent track record of positive net
revenue.
Plan for higher wage costs down the road as
longevity moves employees’ salaries into higher
wage brackets.
2/4/2012
2/23/2012 4:45 PM
-
No college or university can ever have a complete
hiring freeze; exceptions for health & safety, to
- provide instructors for classes, to fill mission-critical
duties. Partial freeze is in place where position
requests go to Cabinet -- This will continue.
-
Objective 2.2 – Maintain fiscal stability
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Objective 2.2 – Maintain fiscal stability
Objective 4.5 – Enhance the cultural richness of the
community
Objective 5.9 – Increase student participation in campus
life
Objective 2.2 – Maintain fiscal stability
Objective 2.1 – Improve employment best practices
Objective 3.4 – Increase data-informed decision-making
10
Copy of Listening Session Sugesstions2.xlsx Summary
Budget Planning Committee – Draft For Discussion
Prioritization Process/List
9-22-2011
Brief history of budget planning processes:





Prior to 2008, the Financial Advisory Committee provided recommendations.
To improve constituent participation, an integrated planning process was developed
which included the change to the Budget Planning Committee (BPC).
In general, the BPC receives and prioritizes funding requests from functional planning
committees, such as Technology and Facilities, and other sources.
BPC is the point where the various prioritized lists from the functional committees are
brought together and prioritized from an “All District” perspective.
In 2010-11 BPC produced a districtwide prioritized list of funding recommendations.
Budget Planning Committee 2011-12 Planning Agenda:
The Budget Planning Committee supports the District’s mission by gathering a broad
constituency of members to the committee to accept, review and prioritize budget funding
requests from planning committees across the District. The Committee acts as a central review
function, so that funding requests are viewed in totality and across the District, so that crossdependencies are considered, and so that a balancing of interests is obtained in the final
prioritized funding recommendations to the President/Superintendent.
During the 2011-12 year, the committee will focus on refining existing review processes, for
example, to identify funding priorities that have a mandated or required component. The
committee will review the results of its actions from the prior year to “close the loop” on its
activities. The committee will work identify any requests that might possibly be accomplished
with other sources, such as grant funds or that might be accomplished without additional funding
and will communicate back to constituent groups on its recommendations for all funding
requests. The committee will maintain an active web site with meeting notes, attachments, etc.
Review the Committee’s Charge for 2011-12:
Functions of the Budget Planning Committee
1. Assists in the development of budget assumptions and reaffirms revenue projections by VPAS to be
presented to the board every spring.
2. Assists in the development of preliminary budget.
3. Reviews all mandatory cost categories for accuracy and cost efficiency.
4. Reviews the prioritizations presented by constituency groups (Program Reviews, Integrated Planning
Functional Committees (IPFC)) and develops rank order from funding (without altering IPFC priorities)
[these are requests related to the planning function].
1
Budget Planning Committee – Draft For Discussion
Prioritization Process/List
9-22-2011
5. Reviews requests for resources from budget managers and develop rank order for funding [these are
requests related to operational functions].
6. Develops an institutional rank order for funding by combining requests from IPFC’s and budget
managers.
7. Assists in the development of the final budget by establishing incremental funding plans should the
state funding vary from the assumptions.
8. Conducts budget hearings as necessary to receive constituency/departmental input on budget requests
9. Conducts a mid year budget review (typically February) and recommends necessary reallocation of
funds during the current year.
10. Develops long term (3-5 years) budget strategies and maintains a long term budget plan.
11. Develops and recommends policies/procedures for effective budget planning and control.
Evaluation and Ranking Protocol
1. Compliance with Federal, State and County mandates.
2. Relationship to and relative importance of the request to the institutional strategic plan and educational
master plan and program review.
3. Potential impact on student learning, institutional operations, service levels, effectiveness/efficiencies,
total cost of ownership.
4. Availability of alternatives and potential for deferral.
5. Funding history of the unit/area.
6. Degree to which delay will cause larger expenditures in the future and the degree to which annual
operating expenditures will be reduced as a result of approving the request.
Integrated Planning Functional Committees (IPFC) priorities should not be altered without
sufficient justification; Priorities from various IPFC’s will have to be rank ordered; The
Institutional rank order will contain requests from IPFC and operating units; Committee may
decide to categorize requests and priorities according to various expenditure categories and
recommend levels of funding for various categories of expenditures.
Meetings held each year as determined by the BPC, but at least monthly from October to May;
possible additional budget hearings in spring.
Tentative Timeline
July-Sept: Incremental funding plan for the final budget
Oct-Nov: Policies for effective budget planning and control
Nov: Training for budget managers and AOAs
Dec-Jan: Budget assumptions for next year’s budget
Feb: Mid-year Review of current year’s budget
2
Budget Planning Committee – Draft For Discussion
Prioritization Process/List
9-22-2011
Mar-April: Budget Hearings, preliminary budget
May-June: Tentative Budget and incremental funding plan
July-Sept: Retreat, Long term plan, Final budget
Membership: 18 members
2011-12
Lee Lindsey, Co-Chair
Utpal Goswami
Keith Snow-Flamer
Steve Stratton
Maggie White
Anita Janis
MaryGrace Barrick
Bob Brown, Co-Chair
Dan Calderwood, Michael
Dennis, Tami Matsumoto
David Gonsalves
Sharrie King
Rebecca Ashbach
Carla Spalding
Ken Strangfeld
Membership
VP Admin Svcs
VP Instruction & Education Master Plan Chair
VP Student Development & Enrollment Management Committee Chair
IPFC chairs – 3 total
Technology Planning Committee Chair
Facilities Planning Committee Chair
Furniture and Equipment Chair
Manager/Director – 2 total
Manager/Director, Del Norte
Managers Council Representative
Faculty – 4 total
Eureka
Eureka
Del Norte
Mendocino
Classified
Students – 3 total
Student
Student - non-voting, ex-officio
Student - non-voting, ex-officio
Controller - Ex. Officio
Director, Accounting Services - Ex. Officio
3