Redwoods Community College District BUDGET PLANNING COMMITTEE (BPC) Wednesday, April 13, 2011 NOTES PRESENT Lee Lindsey, Dan Calderwood, Mary Grace Barrick, Michael Dennis, Susan Mindus, Lori Walsh, Carla Spalding, Steve Stratton, Tami Matsumoto, Bob Brown, Tim Flanagan, Anita Janis, Utpal Goswami Cheryl Tucker MEETING NOTES Meeting called to order at 3:36pm; Previous meeting notes were not addressed INTRODUCTION: LEE LINDSEY, VICE PRESIDENT ADMINISTRATIVE SERVICES BUDGET Q & A • • Dan Calderwood introduced Lee Lindsey, the new Vice President of Administrative Services, who will now co-chair the BPC Introductions were made by all present VP Lee Lindsey invited questions about budget. Following are responses to questions on the respective issues: • The draft budget in the April Board packet is based on the $2.5 million in cuts to CR (see supporting documents), that resulted because there will be no special election in June • The additional $1 million in cuts will result from holding vacant positions open (including positions vacated due to retirements) and other savings. If not enough savings are realized from holding positions open, then other cost saving measures will need to be considered. • Furloughs: There has been no significant discussion of this option yet. Furloughs are a useful, but short term tactic, because the savings go away when the furloughs are abolished. If considered, BPC and other constituencies would be consulted before a decision is made. • Benefit costs: Consider having employees contribute a small percent toward benefit costs. • The $240,000 in salary cuts hasn’t been finalized. The 32 hour workweek, for summer 2011, negotiated with CSEA, is no longer an option. Another option is being put to CSEA for negotiation • CR’s budget won’t be final until the state budget is final, which could be August or later. Many institutions based their planning on the best case scenario (the $1.4 mil cut, like SRJC); we were ahead in our planning. • Layoffs: Regarding the decision process for the March 15 layoffs, transparency is not allowed, to ensure privacy. Regarding Athletics, a dollar amount was given to cut, and the department was invited to be part of the decision process. • College Council reviewed the Academic Senate’s proposed program discontinuance policy. The Academic Senate is developing a proposed process to discontinue or put on hold, programs due to budget constraints. • • RANKING RESOURCE REQUESTS PROCESS • • • The potential savings from eliminating or changing the various sites was discussed, such as looking at dollars invested, lease/legal issues, and other possible options. Voluntary leave: Consider allowing faculty to take a year of leave without pay, but with benefits. Replacement faculty would serve students in affected class sections. The costs for TLU backfill would partially offset the savings. Lee reviewed the March 9th BPC rankings and the group’s discussions included the following: o There may or may not be any general funds available. o The BPC considered adopting a percentage shares approach for each of the Committee groupings (i.e. Technology Committee, Facilities Committee, etc.) to allow any additional funds to flow to multiple priorities. The alternative would be to recommend funding the BPC’s first priority, then the second, etc. o The spreadsheet will be updated to note if a priority can be funded with restricted funds or other sources. For example, DN Biology received a donation to fund that priority. o The wastewater funding permits are an ongoing expense that cannot be covered from restricted funds. o DN welding needs ($68,000) for supplies and funding to offer all classes needed to complete the certificate (offering two and need six; enrollments are good). o The spreadsheet will be updated to reflect these changes and will be reviewed at the next BPC meeting. During next year’s BPC deliberations, we can separately identify any mandatory items that need funding through the prioritization process (i.e. electric bill, rents, fuel items for maintenance). Discussion of the ranking process for next year will be continued at the next meeting. Reporting to the BPC on all proposed budget increases, whether a mandatory cost or a funding priority, will continue to insure transparency PUBLIC COMMENTS • NEXT MEETING The next meeting is scheduled for Wednesday, May 11, 2011, 3:30pm in LRC 105. Agenda items will include discussion of fixed costs, and the process of allocating funds for ranked items ADJOURNED The meeting was adjourned at 4:40pm SUBMITTED cp Included in agenda discussions