College of the Redwoods
Student Success Leadership Group
Wednesday, October 16, 2013
Agenda
1. Incomplete Grade Contract and Grade Changes (attachments)
2. Standing Item: Planning Updates
2.1. Timeline2.2. Annual Plan2.3. Area Report-Outs
3. Summary of Strengthening Student Success Conference
4. Other:
Adjourn
College of the Redwoods
Student Success Leadership Group
Wednesday, September 18, 2013
Notes
Present: Keith Snow-flamer, Cheryl Tucker, Erin Wall, Sheila Hall, Joe Hash, Robert Ekholdt, Lynn
Thiesen, Tracey Thomas, MaryGrace McGovern, Jeff Cummings, Crislyn Parker-support.
1. Interim AP 4021:
 The AP 4021 task force committees will be finalized at end of day. Lynn, Sheila, Cheryl and
Tracy were requested to serve on the task forces. The process is expected to have closure within
60 days; then, in collaboration with the Academic Senate, interim policy 4021 will be evaluated
for development of a permanent policy.
2. Accreditation Update (Jeff Cummings)
 The draft follow-up report was sent to all with a link for review and comment. The
accreditation group will meet, discuss comments, and finalize by Thursday, September 26; the
report will be on the October board agenda, and upon approval, sent to ACCJC.
 Working on substantive change issues.
 Jeff is developing a matrix that includes individuals and positions responsible for accreditation
sub-standards. Our next step is to maintain full compliance with all standards. Jeff is looking at
models from other schools.
 Note: In the past, faculty wrote the follow-up report; this year administration took the lead.
Various pieces went to the appropriate committee for feedback. The report is confirmation of
what we have done.
3. Commencement Schedule
 All constituencies agreed to move the Mendocino commencement from Sundays to Fridays; the
same as Del Norte; and cycle the President and VPs annually.
4. Revised FON (Faculty Obligation Number)
 FON (number of full time faculty CR is obligated to have for student success), for Fall 2013 is
62.1. The projected FON for 2014 is 61.1. (Final FON for Fall 2012 was at 81.1.) FON
compliance must be considered in full-time faculty hiring discussions for the next year, and is
important in decision-making when looking at retirements.
 Faculty prioritization conversations will be on allocating faculty to areas where students most
need them.
5. Canceled Classes/Room Change Notifications
 A request will be made for Tiffany to send out a more broad-based email for cancelled courses,
including directors and assist directors of special. Recommend students having issues with
cancellations to see an advisor immediately.
 A suggestion was made to review the paper census process, which can take as long as a week
and is subject to faculty responsibility for reporting. Lynn will put in a ticket to evaluate the
possibility of moving this to Datatel.
6. Standing Item: Planning Update:
3.1. Timeline:
 The deans’ recommendation is that program review groupings remain the same with the
exception of History (not social science but humanities). PRC had discussed taking art out of
fine arts grouping because of the transfer degree.
Presenter: 1497189 College of the Redwoods
Student Success Leadership Group
Wednesday, September 18, 2013
Notes


Note: AAT’s are degrees, not programs. There was discussion to develop a structure around
the grouping process for next year; how a department or group requests formally to change or
realign PR groupings. Changes would require criteria and an application process would
precede the annual PR review process. PRC would make recommendations to administration.
Faculty prioritization is a district-wide process; site directors do not have role.
3.2. Annual Plan:
3.3. Area Report-Outs:
 Sheila: A number of counselors from middle high schools are invited to CR. Transfer Night
and CR College night is coming up. CR is participating in the …..at the Wharfinger;
Community Ed is pairing with the job market.
 Lynn and Tina Wahlund are going to Mendocino, Wednesday, September 25.
 MaryGrace: DE group meeting is Thursday, September 19. The Committee developed student
complaint form for online instructors; and discussing how to deal with these instructors. They
are discussing and looking for consistency in student conduct and instructor policies; and for
accreditation, a process for complaints and resolution needs to be documented.
 The Library having issues with services and wants and needs for students; especially for Del
Norte and Mendocino Coast.
 They are looking to improve printing options for students in library. It would help if faculty
and/or others should leave a note or inform the deans or MaryGrace when equipment is not
working in the LRC classrooms.
 Jeff: Continue to message positive achievements. Focus on having an avenue for faculty and
students to air grievances.
4. Future Agenda Items
Adjourn
Presenter: 1497189 Admissions and Records
College of the Redwoods
Term:
Year
Fall
7351 Tompkins Hill Road
Eureka, CA 95501-9300
(707) 476-4200
Spring
Winter
Summer
Grade Change Request
Student ID#
-
Student’s Last Name
-
-
-
-
-
First
Course
Middle
Section
Faculty Member
As per California Code of Regulation Title 5 (55025) Grade Change
 In any course of instruction in a community college district for which grades are awarded, the instructor of
the course shall determine the grade to be awarded each student in accordance with this article. The
determination of the student's grade by the instructor shall be final in the absence of mistake, fraud, bad
faith, or incompetency.
Justification of Change:
Mistake
Fraud
Bad Faith
Incompetency
Change Incomplete Grade (Incomplete Grade Contract must be included)
Details:
Current Grade:
Revised Grade:
Faculty Signature
APPPROVED
Executive Dean Signature
Revised Fall 2013
Date
NOT APPROVED – Does not meet California Code of Regulation –
Title 5 (55025) Grade Change Requirements
Date
Office of Enrollment Services
College of the Redwoods
Term
Year
Fall
Spring
Winter
Summer
7351 Tompkins Hill Road
Eureka, CA 95501-9300
(707) 476-4200
Incomplete Grade Contract
Student ID#
-
Student’s Last Name
Course
-
-
-
-
-
First
Middle
Section
Faculty Member
As per Redwoods Community College District AP 4231
 Incomplete academic work for unforeseeable, emergency, and justifiable reasons at the end of the term may
result in an Incomplete symbol being entered in the student's record. The conditions for removal of the
Incomplete symbol should be stated in writing by the faculty member and given to the student with a copy sent
to the Office of Enrollment Services. A final grade will be assigned when the missing work has been completed
and evaluated. An Incomplete symbol that is not removed by the end of the spring or fall term immediately
following the term in which the grade was received reverts to the alternate grade authorized by the faculty
member.
 An Incomplete symbol is not used in computing a student's grade point average.
1. Justification for assignment of incomplete grade:
2. Assignments/Coursework that must be completed for an approved grade change:
3. Assignment/Coursework must be completed and submitted to faculty by:
4. Alternate Grade assigned if contract is not completed:
Revised Fall 2013
Student Signature
Date
Faculty Signature
Date
Grade Change Process
Topic
Introduction
How to: Incomplete Grade Contract & Grade Change
Policy: Redwoods Community College District AP 4231 & California Code of Regulation Title 5 (55025)
Process
Steps
1. Faculty issues an “I” grade
2. Faculty & student enter into a “Incomplete Grade Contract”
3. Student completes contract requirements
a. If student does not complete contract by agreed due date “Incomplete Grade
Contract” is submitted to Admissions & Records
i. Admissions & Records will assign alternate grade as agreed upon in
“Incomplete Grade Contract”
4. Faculty submits a “Grade Change Form” along with the “Incomplete Grade Contract”
5. Executive Dean reviews contract and the grade change
a. Approved Grade Change Form and Incomplete Grade Contract are sent to
Admissions & Records
b. Unapproved Grade Changes – Dean’s Office will notify faculty and student via
email
i. Copy will be sent to Admissions & Records
6. Admissions & Records adjust grade and files/scans paperwork accordingly
GRADE CHANGE PROCESS
1 of 1
6/10/2013