College of the Redwoods
Student Success Leadership Group
Wednesday, July 24, 2013
Agenda
1. Budget
1.1. Operations
1.2. Guiding Principles for Budget Allocation
2. Update on Associate Deans
3. Priorities to Focus on Between Now and August 22,
Convocation
4. Planning Update:
4.1. Timeline
4.2. Annual Plan
5. Reading 260 Update
6. SEP Update
7. Forms Discussion
8. Update on Friday Office Hours for Students
9. Future Agenda Items
Adjourn
PARTICIPANT DETAILS
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Presenter: 1497189 College of the Redwoods Draft Annual Plan 2013‐2014 Strategic Plan (SP) Goal 1: Student Success Education Master Plan (EP) SP.1. Focus on Learners: Developmental, Career Technical, EP.1 Ensure Student Success and Transfer Education Objectives 1. Match student readiness with educational pathways. 2. Continuously assess and evaluate programs to provide effective educational programs and services for all learners. 3. Students will be able to complete their desired educational goals. 4. Enhance student support and student engagement.
5. Improve basic skills success. 6. Support staff and faculty development and instructional innovation. 1. Provide structured academic pathways 2. Improve support for students. 3. Improve effectiveness of basic skills education. 4. Increase transfers and degree and certificate completions.
5. Professional development programs will improve educational effectiveness. 6. Improve success among underrepresented populations. Annual Planning Actions Responsible Persons Plan. Goal. Objective. Action Actions to be taken SP.1.1.1 Develop degree plans with course pathways based upon students entering at various math and English placement levels. EP.1.2.1 SP.1.4.1 Implement the First Year Experience (FYE) program. EP.1.2.2 Offer peer mentoring/supplemental instruction for students. EP.1.5.1 EP.1.6.1 Provide comprehensive ongoing faculty and staff training that includes diversity training. SP.1.5.1 Implement alternative basic skills curriculum VPISD, Deans, (e.g., acceleration, non‐credit). Math & English Department, Director of Business Training Center VP of Instruction Develop a plan for narrowing the and Student achievement gap for underrepresented Development student populations. EP.1.6.2 Semester Evaluation Plan VP of Instruction and Student Development (VPISD) with faculty and counselors VPISD in collaboration w/ Enrollment Management Committee VPSID, EOPS Counselors Spring 2014 Do degree plans exist at each basic skills level? Fall 2013 Do FYE students persist longer than non‐FYE students? Fall 2013 HR Director Fall 2013 Do mentees indicate the mentorship was beneficial? Do faculty and staff indicate that training was effective? Does students in the alternative curriculum progress to transfer level courses at a higher rate? Spring 2014 Spring 2014 Is the gap in success and retention rates decreasing? Strategic Plan (SP) Goal 2: Community Education Education Master Plan (EP) SP.2 Focus on Learners: Community Partnership EP.2 Develop Programs and Services to Meet Community Needs Objectives 1. Provide workforce development training. 2. Respond to business and industry short‐term training needs. 3. Develop non‐credit programs. Plan. Goal. Objective. Action SP.2.1.1 EP.2.2.1 EP.2.2.3 EP.2.2.4 SP.2.2.1 EP.2.4.1 SP.2.3.1 EP.2.5.1 1. Enhance community education program. 2. Enhance incumbent worker and contract training.
3. Develop not‐for‐credit programs. 4. CTE Programs respond to community training needs. 5. Develop non‐credit programs. Annual Planning Actions Responsible Actions to be taken Persons Director of Develop new not‐for‐credit training in an Business Training area where employees are needed by local Center employers. Review business and industry and economic development survey data to inform program alignment and identify potential partnering opportunities. Hold conversations with High Schools to align program offerings and career pathways for students. Develop job readiness non‐credit classes. Semester Spring 2014 Evaluation Plan Has training been developed in high need areas? CTE Associate Dean, Director of Business Training Center VPISD, Associate Deans Fall 2013 Have alignment opportunities been identified? Fall 2013 Director of Business Training Center, VPISD Fall 2013 Is there documentation of meeting progress? Has curriculum been developed? Strategic Plan (SP) Goal 3 Education Master Plan (EP) SP.3 Fiscal & Operational Sustainability Objectives 1. Reduce reliance on apportionment‐based funding.
2. Improve college operational efficiencies. 3. Increase funding available for strategic initiatives
4. Increase community support for the college. 5. Practice continuous quality improvement. 6. Practice continuous adherence to accreditation standards.
Plan. Goal. Objective. Action SP.3.2.1 SP.3.2.2 SP.3.2.3 SP.3.2.4 SP.3.3.1 SP.3.4.1 Annual Planning Actions Responsible Actions to be taken Persons Implement Softdocs e‐forms for business IT Manager , and student service processes. Director of Institutional Research (IR) Establish process for submitting delinquent Vice President of accounts to collection agency on a regular Administrative basis. Services (VPAS) Implement a budget cycle for equipment VPAS in replacement (e.g., computers, vehicles, lab collaboration with equipment). the Budget Planning Committee Implement a budget cycle for capital repairs VPAS in and maintenance (e.g., roofs, HVAC, collaboration with painting). the Budget Planning Committee Increase resident and non‐resident FTES. All District employees Recruit additional foundation Board Foundation members. Executive Director Semester Spring 2014 Evaluation Plan Are e‐forms in use for business and student service processes? Fall 2013 Are all accounts submitted and revenue monitored? Is an annual budget and replacement plan carried out? Fall 2013 Fall 2013 Do capital repairs and maintenance projects adhere to a budget cycle? Spring 2014 Fall 2013 Have we met CR’s enrollment target? Have Board members been recruited? Strategic Plan (SP) Goal 3 Education Master Plan (EP) EP.3 Practice Continuous Quality Improvement Objectives 1. Improve tools for assessment reporting. 2. Student learning will be a visible priority in all practices and structures. 3. Student learning outcomes and assessment are ongoing, systematic, and used for continuous quality improvement 4. Systematically use data to inform decision making.
5. Provide continual and inclusive training opportunities regarding assessment. 6. Increase number of institutional employees who have accreditation experience. Plan. Goal. Objective. Action EP.3.1.1 EP.3.2.1 EP.3.3.1 EP.3.2.2 EP.3.3.2 EP.3.3.3 Annual Planning Actions Responsible Actions to be taken Persons Director of IR, Integrate assessment planning with Assessment assessment reporting for easier tracking. Committee Refine the role of assessment in program Director of IR, review and decision making. Program Review & Assessment Committees VPAS in Develop Institutional Learning Outcomes collaboration w/ and a plan for how they will be assessed. assessment committee Refine the assessment process with an VPAS in emphasis on sustainability. collaboration w/ assessment committee EP.3.4.1 Enhance institutional data reports. Director of IR EP.3.6.1 Identify candidates to serve on ACCJC visiting teams. President Semester Fall 2013 Spring 2014 Fall 2013 Spring 2014 Spring 2014 Fall 2013 Evaluation Plan Are plans and report progress available together? Can committee and institutional planning decisions be tied to assessments? Has an assessment plan been published? Is there evidence of Sustainable Continuous Quality Improvement level on ACCJC SLO rubric? Can employees better interpret reports? Have candidates been identified? Strategic Plan (SP) Goal 4: Technology Education Master Plan (EP) SP.4 Technological Relevance EP.4 Maintain Technological Relevance Objectives 1. Improve technology infrastructure to support all college operations. 2. Improve instructional labs to support effective teaching and learning. 3. CTE programs will have technology relevant to their disciplines
4. Improve efficiency through technology. 5. Improve data gathering and utilization to support instructional, student service, & administrative decision making. Plan. Goal. Objective. Action SP.4.1.1 SP.4.1.2 SP.4.1.3 SP.4.4.1 SP.4.5.1 SP.4.4.2 EP.4.1.1 EP.4.4.1 EP.4.3.1 1. Lab equipment and technology effectively supports instructional needs. 2. Update the comprehensive technology replacement plan. 3. Enhance distance education or eLearning.
4. Effectively utilize technology in teaching. Annual Planning Actions Responsible Actions to be taken Persons Expand wireless and cell phone network IT Manager capabilities. Semester Fall 2013 Provide backup and disaster recovery capability with storage‐area‐network (SAN). Update the college website. IT Manager Implement Student Ed Plan queries in Colleague (formerly Datatel) to inform scheduling. Finalize VOIP implementation. Implement minimum technology specs for all new or retrofitted classrooms. VPISD, Director of IS Fall 2013 Director of IT Director of IT Fall 2013 Spring 2014 Submit a revised DE substantive change proposal. Director of the LRC and Distance Education in collaboration w/ the Distance Ed Committee. Fall 2013 Director of IR, IT Manager Spring 2014 Spring 2014 Evaluation Plan Is there an increase in wireless and cell phone availability? Is SAN used to back up critical systems? Are faculty and staff more satisfied with the website? Can courses in SEPs be queried from Colleague? Is VOIP implemented? Are instructors able to use the technology seamlessly? Has the ACCJC approved the change? Strategic Plan (SP) Goal 5 Education Master Plan (EP) SP.5 Enhance Institutional Profile Objectives 1. Enhance support for the college community. 2. Support/increase cultural activities at the college.
3. Develop partnerships for utilization of the available buildings. 4. Reactivate the alumni association. 5. Increase communications and outreach to the community. 6. Develop a governmental relations function. 7. Increase public support for the college Plan. Goal. Objective. Action SP.5.3.1 SP.5.4.1 Expand publicity and marketing. SP.5.5.1 Increase district involvement in outreach initiatives with local high schools. SP.5.7.2 Plan activities for the 50th anniversary of CR. SP.5.7.3 Reinstate CR’s Science Night. Annual Planning Actions Responsible Actions to be taken Persons Lease available buildings. VPAS Reestablish an Alumni Association. Foundation Executive Director SP.5.1.1 SP.5.7.1 Director of Communications and Marketing Director of Communications and Marketing, Assistant Director Student Success, ASCR Director of Communications and Marketing Faculty and Deans Semester Fall 2013 Spring 2014 Spring 2014 Evaluation Plan Has revenue increased? Has the alumni association development progressed? Have donations to the college and FTES increased? Has high school capture rate increased? Fall 2013 Are activities in place? Fall 2013 Was the Science Night held? Spring 2014 Strategic Plan (SP) Goal 5 Education Master Plan (EP) EP.5 Increase Student Participation in Campus Activities Objectives 1. Improve student engagement among all students.
2. Develop a vibrant student center. 3. Increase student engagement in the community
4. Faculty and staff will model positive engagement in the college community Plan. Goal. Objective. Action EP.5.1.1 Annual Planning Actions Responsible Actions to be taken Persons Develop a plan to increase student Academic Senate, participation in campus activities. CSEA, ASCR Semester Spring 2014 EP.5.2.1 Develop new Multicultural Diversity Center and ASCR office. VPISD, ASCR Fall 2013 EP.5.2.2 Enhance wireless and computer access in the student centers. IT Manager Spring 2014 EP.5.3.1 Include students in community outreach activities. President, Director of Communications & Marketing, Faculty, ASCR Spring 2014 Evaluation Plan Has the number of event requests increased? Are students congregating and holding activities in the center? Is there wireless access or computers available at all student centers? Have students attended outreach events with faculty and staff? July
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(Draft) Integrated Planning Timeline 6/27/13
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IEC
Institutional Effectiveness Report to Campus
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Instruction Revise assessment plans and outcome mappings
Instruction, Admin Conduct interdisciplinary & institutional assessment dialogue Services, Student at Convocation
Services
Submit spring assessment reports, Instruction
Due September 15
IR, IEC
Update Institutional Effectiveness Scorecard
IEC
Prepare first draft of subsequent year annual plan
Adopt Final Budget Board
President, Board Discuss the Institutional Effectiveness Scorecard
Provide datasets for program review, IR
available October 4
Administration Hold employee workshops on budget and planning
Instruction, Admin Complete and submit Program Reviews, Services, Student Due October 31st
Services
PRC
Submit Faculty requests to the Faculty Prioritization Committee
Faculty Meet and rank faculty requests
Prioritization Committee
Evaluate Student Development and Administrative Program PRC
Reviews
Resource and planning requests distributed to IPFC's for funding
PRC
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PRC
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Instruction
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FPC, TPC, BPC
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BPC
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BPC
All Planning Committees
BPC
IEC
Expanded Cabinet
All Planning Committees
IEC
IEC, Expanded Cabinet
Administrative Services
IR
Administration
President
VP SS/President
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Evaluates Instructional Program Reviews
Submit fall assessment reports, Due February 15
Prioritize resource requests using rubric, based on assessment and data links
Finalized ranking of resource requests, forwards to President & Cabinet
Posts final rankings to the web
Conduct self‐evaluations
Reviews budget assumptions
Integrated planning summit
Reviews/approves ranked priorities for funding Reports to constituencies
Draft schedule for upcoming year Determine members needed
Collect updates for Institutional Effectiveness Report
Review draft annual institutional plan
Build preliminary budget to include funded initiatives
Assess Institutional Planning Indicators
Finalize annual institutional plan Submit tentative budget to the board of trustees for adoption
Present the Program Review Executive Summary to Board
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Tenure Full Time Faculty Evaluations
FEC Committee
Associate Dean
Human Resources
Recommended
X
Nontenured Full Time Faculty Evaluations
FEC Committee
Associate Dean
Human Resources
Recommended
X
Associate Faculty Evaluations
Associate Faculty Coordinator Associate Dean
Recommended
X
Classified & Other Staff Evaluations
Associate Dean
Human Resources
Recommended
Scheduling Process
Full Time Faculty
Associate Dean
Executive Dean
Scheduler
Recommended
X
Cancelling Classes
VP of Student Success
Executive Dean
Scheduler
Associate Dean Associate Faculty Coordinator
Site Manager
Executive Secretary
Recommended
X
X
Associate Faculty Contracts
Associate Faculty Coordinator
Associate Dean
Executive Dean
Recommended
X
Associate Faculty Placement
Associate Faculty Coordinator
Associate Dean
Executive Dean
Recommended
X
Authorized
Implemented
X
X
Authorized
Implemented
X
X
Authorized
Implemented
X
X
Authorized
X
Implemented
X
Authorized
Implemented
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X
X
Authorized
X
X
Implemented
X
X
X
X
X
X
Authorized
Implemented
X
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X
Authorized
X
X
Implemented
X
Curriculum & IMF's
Faculty
Associate Dean
Curriculum Committee
Academic Affairs Analyst
Grievances
Faculty
Associate Dean
Executive Dean
Recommended
X
Authorized
Implemented
X
X
X
Level 1
X
Level 2
Level 3
X
X
FORMS
Course Substitution
Faculty Associate Dean
Executive Dean
Admissions & Records
Recommended
X
Grade Change
Faculty
Associate Dean
Admissions & Records
Recommended
X
Textbooks
Faculty
Executive Secretary
Recommended
X
Cooperative Work Add Section
CE Coordinator
Associate Dean
Scheduler
Recommended
X
Prerequisite Challenge
Faculty
Associate Dean
Admissions & Records
Recommended
X
Authorized
Implemented
X
X
X
Authorized
Implemented
X
X
Authorized
Implemented
X
Authorized
Implemented
X
X
Authorized
Implemented
X
X
Purchasing Contracts
Faculty
Associate Dean - > $4000
Executive Dean - < $4000
VP of Student Success - < $8000
Executive Secretary
Recommended
X
Purchases
Faculty or Staff
Associate Dean - > $4000
Executive Dean - < $4000
VP of Student Success - < $8000
Executive Secretary
Recommended
X
Approval of Cal Cards
Faculty or Staff
Associate Dean
Business Office
Approval of Cal Cards
Associate Dean & Managers
Executive Dean
Business Office
Recommended
X
Authorized
Implemented
X
X
X
X
Authorized
Implemented
X
X
X
X
Authorized
Implemented
X
Recommended
X
Authorized
X
Implemented
X
X
FORMS
Time Cards
Staff
Associate Dean
Payroll
Recommended
X
Field Trip Forms
Faculty
Associate Dean
Executive Secretary
Recommended
X
Travel Advances
Faculty or Staff
Executive Dean
Executive Secretary
Recommended
X
Injury / Incident Report
Faculty or Staff
Associate Dean
Executive Secretary
Recommended
X
Full Time Faculty Time Off Request
Faculty
Associate Dean
Payroll
Recommended
X
Authorized
Implemented
X
X
Authorized
Implemented
X
X
Authorized
Implemented
X
X
Authorized
Implemented
X
X
Authorized
Implemented
X
X
Stipend
Faculty or Staff
Associate Dean
Executive Dean
Budget/Fiscal Office
VP of Student Success
Human Resources/Payroll
Recommended
X
X
Revolving Cash
Faculty or Staff
Associate Dean
Executive Secretary
Recommended
X
Grants
Recommended
X
Faculty or Staff
Associate Dean
Executive Dean or VP
Director of Grants
Authorized
Implemented
X
X
X
X
X
X
Authorized
Implemented
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X
Authorized
Implemented
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