Dean’s Council
Monday, March 2, 2011
8:00 – 9:00am
Health Occ Conference Room
Present:
Utpal Goswami, Geisce Ly, Anita Janis, Maggie Lynch, Rachel Anderson, Mike Peterson,
Ahn Fielding
1. Debrief Program Review
 Utpal would like to suggest to the instructional council a way to streamline the
program review process. His thought is a three-part review where page 1 (or part 1) is
six or eight yes/no questions on quality assurance (for example: did you review course
descriptions; did the advisory committee meet). Once department level questions are
complete, part 2 might consist of three to five metrics that deal with program health,
(for example: retention, enrollment, cost per FTE), but not course by course success
rates. IR will correlate whether there is a valid trend or not. Thresholds will be
agreed upon depending on statistics used and evaluation based on this. Part 3 would
include five or six more descriptive data elements, such as BSI success and graduation
rates; information that will be useful for IR to aggregate over all divisions/
departments to determine trends
 Based on an agreed-upon scale, the program review will be complete (no further
action required), will need to do a quality improvement plan (QIP), or, if all bad, a
program viability document will need to be submitted stating why the program should
not be shut down
 Annual and comprehensive will look the same. In-depth detail is not necessary unless
a program is not meeting qualifiers; and there will be no need for the program review
committee to meet except for a couple times or to review programs in trouble
 It is universally agreed that the PRC is the first step in flagging programs in trouble,
but what is next step? Per Utpal, a program rarely goes from totally good to totally
bad. When problems begin, a program has to show improvements, starting with the
PRC. If this doesn’t happen is where next steps need to be determined. Assessment
and needs are still done annually. The idea is to pare down metrics
 We are moving away from the term “program outcomes” to degree outcomes or
certificate outcomes (plus skill component applicable to certificate)
2. Budget
 The biggest concern is retaining people. Looking at a $1.5 million cut, without a
SERP, in a stable environment with no growth, we will “eat” ourselves to survive;
costs will go up approximately $.5mil/year without an increase in revenue. The state
funds 2% growth which is only $600,000, so growth money would be used just to
survive. Funding is based on an average of committee colleges and CR is at the high
end. Because we don’t have a high turnover; retirement is a key element in how the
cost structure is adjusted, but it won’t be enough. We don’t have reserves. If we do not
get 5 people from SERP, then CRFO concerns change. Utpal feels if we can make it
through next year, we can strategically reduce positions
 Over the next couple of years we will have to adjust the cost structure of the institution
 Utpal would like to give the board a budget update by March 7th or 10th.
3. Substantive Change Update
 Susan Clifford will get back to Utpal in mid-march. We need to submit five
substantive change proposals. We should have to the end of April to do this.
 Noted that for consolidation of a program, like moving addiction studies to the Eureka
downtown site, would be substantive change
4. 101 Corridor Update
 Arcata is cheapest place to operate. We have a lease for (2) years
 Utpal suggested using community meetings not only for feedback, but to find ways
they can help CR
 Utpal will suggest no further meeting held for an EMP for Southern Humboldt until
fall
5. Set Date to Review Governance document
 Utpal wants the Dean’s Council sense of this document. His concern is that what is
created won’t survive the test of time. The overarching document should be short; 2
pages describing governance at CR-this group does this and has certain
responsibilities, for example. The process of governance will be described in a general
document. How it gets done (process) can change, but the structure of governance
itself won’t change.
6. Dean Report-outs
 None today
Adjourn