Dean’s Council
Tuesday, August 9, 2011, 3:00p – 4:30p
Meeting Notes
PRESENT
Utpal Goswami, Rachel Anderson, Jeff Cummings, Maggie Lynch, Lee
Lindsey, Angelina Hill, Ahn Fielding, Geisce Ly, Pat Girczyc, Anita Janis
CALL TO ORDER
The meeting was called to order at 3:10pm
1. PROGRAM
ADVISORY
GROUPS- UTPAL
GOSWAMI
Utpal:
 All program advisory committees will have a site on inside.redwoods
 Postings will include membership, charge, meeting schedule, and minutes
 Utpal will work with Crislyn to set up the web pages
 Committee chair/heads will send information to Crislyn, who will post
 Crislyn will talk to Pru regarding existing advisory groups and minutes
 Advisory committees are district wide and should have broad
representation. Each committee should have site member representation
2. ASSESSMENT
RESPONSIBILITYUTPAL GOSWAMI
 All programs require assessment oversight; especially areas with no full
time faculty
 Deans are charged with identifying someone to complete and submit to
Angelina (IR) and Justine (Assessment Coordinator)
 Who first, discussion in future meetings about the mechanism of submitting
assessment findings
3. ALLOCATION OF
SELECTED VPI
DUTIES – UTPAL
GOSWAMI
Per Utpal:
 Student grievance process:
o Geisce will oversee Eureka grievances
o Anita will oversee Mendo grievances
o Rachel will oversee Del Norte grievances
 Faculty and staff grievances – Vice-President Student Services (Keith)
 Program Review – Rachel is VP Instruction designee
 Accreditation Liaison Officer – Jeff Cummings
 Academic Senate Meetings, Co-President meetings - Utpal will attend
 Curriculum: Utpal feels whatever division has the largest number of items
in the curriculum packet will attend as VPI
4. STIPEND
PROCESS – LEE
LINDSEY
 To improve the budget processes, Lee would requests verifying and
including the budget string prior to submitting the stipend form to SARTCO
 It is the responsibility of Dean/Director/Manager to ensure stipends are
covered
 It was noted that budget information is not available, and that funds may not
be set aside in a specific area. Lee noted the business office is looking to
improve “management reporting” to allow a better budgeting process
 Stipend and reassign time forms will be revised to include budget string
 Utpal asked each division put together a spread sheet of expected stipend
obligations and look at other types of stipend/release time possibilities, such
as large class formats. This will be due on/after 9/15
 Lee noted that HSU common practice is for all instruction funding comes
through the general fund. Any positions or stipends funded by grants are
brought into the general fund, thereby simplifying tracking and budgeting
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Dean’s Council
Tuesday, August 9, 2011, 3:00p – 4:30p
Meeting Notes
 Utpal noted Roxanne is going to inventory grants and have a spreadsheet of
authorized expenditures
 Lee note the business office will do monthly budget to actual reports for
salary and benefits
5. DEAN’S
COUNCIL MEETING
SCHEDULE
 There was discussion on the best time to hold the Dean’s Council.
 It was decided one meeting a month would follow expanded cabinet
 Crislyn will look at existing committee schedules and submit dates for the
second monthly meeting.
 It was decided to try and utilize Skype (Crislyn will research this
possibility)
 Maggie volunteered providing a camera
6. INSTRUCTIONAL
COUNCIL- UTPAL
GOSWAMI
 Utpal would like to have faculty and area coordinators participate in
discussions, especially with some of the upcoming issues
 Everything is not equal, but faculty can provide good insight into many
issues, prior to decisions being made
 Suggested maybe 5th Fridays – Crislyn will research
7. BOARD
PRESENTATION
SCHEDULE - UTPAL
GOSWAMI
Utpal would like all Divisions to provide updates to the Board:
Mendo and Del Norte will continue to present monthly at board meetings
Once a year, they provide a “state of” their site
Each of the other division deans will present once a semester and should focus
on new/changing areas/issues, especially those under construction
Contract and Community Ed will present
HR (Ahn) will report on changing HR processes in February or March
A written summary will be provided, but the Dean/Director is expected to talk
8. REPORTS AND
 Utpal asks nothing be scheduled on Friday, September 30 (a 5th Friday) to
OTHER COMMENTS
allow preparation of the Accreditation visit
 Rachel noted online course evaluations will be starting this fall and
completed as needed in spring. She plans to begin with associate faculty
 A future agenda item will be on how we assess online courses. Is there a
process and/or best practices?
9. COOPERATIVE
ED – PAT GIRCZYC
There was discussion and clarification of the cooperative ed process and the
role of the intern coordinator. It was determined:
 Cooperative education is three-part: student courses, instructor of record,
work experience
 Cooperative education courses and curriculum fall under the Dean of the
area or division
 Instructors of record will follow the minimum qualifications process
 The new intern coordinator position was established to comply with the
(Chancellor’s) requirement that in order to receive FTE’s for coop ed
courses, students must maintain a specific number of hours contact during
internship. This was done to so as not to overburden faculty
ADJOURNMENT
Meeting was adjourned at 4:35pm
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