Student Success Leadership Group
Wednesday, February 6, 2013
8:30am - 9:30am
SS 104 Advising Conference Room
Meeting Notes:
Present: Utpal Goswami, Keith Richardson, Rachel Anderson, Lynn Thiesen, MaryGrace
McGovern, Trish Blair, Cheryl Tucker, Jeff Cummings, Anita Janis, Pat Girczyc, Geisce Ly,
Crislyn Parker-notes
1. Debrief Board Meeting
 The group discussed some of the issues that arose during the board meeting, especially
having the course packets prepared by the bookstore. We need to look at the areas where
problems occurred and take steps to correct.
 While not noted at the board meeting, Cheryl Tucker noted that the new bookstore
process worked well for EOPS.
2. Academic Building Moves
 Update: Rachel still needs faculty to identify office space (based on seniority) and
determine furniture. Faculty have had no access to view buildings. She is moving
forward to identify rooms for scheduling; however all rooms need to be as universal as
possible, with certain exceptions. The college will be three lecture/classrooms short in a
one-to-one matching. As a result, a campus-wide inventory is needed to determine what
is available. The result could be classes offered in a variety of locations, creating a
challenge to students and DSPS transpiration, as well. Every effort will be made to
centralize as best as possible.
 Cindy Long, who handles the furniture, will be here on February 11. Rachel will need to
meet with the Business Technology department to determine if and how the smart
computer labs can be multi-use rooms. It is hoped that faculty and deans will be able to
coordinate with Wayne and Cindy in the same type of process as was handles for the new
administration building. Keith will updates after February 11.
3. Student Success Task Force Recommendations (attachment)
 It has been requested as a running agenda item at cabinet level, how to implement SEPs,
multiple measures, and student assessment electronically. Keith and Lee will allocate
$60-$80,000 to Ellucian to implement a student data base. We have to purchase the
module and hire a consultant to it implemented relative to SEPs.
 Electronic SEPs could be a legal issue with DSPS and will be researched.
4. District-wide Scheduling Scheme (attachment)
 Keith met with Rachel and Joe to establish a district-wide scheduling process (see
attachment). To summarize: step one, Tiffany sends Rachel, Jeff and Joe scheduling
documents and a template, which they will work with faculty, staff and centers to
complete. Step 2, Tiffany assigns classrooms that best match. Step 3, once the district
annual schedule is completed, an ad-hoc committee (Rachel, Tiffany, Kathy Goodlive
and Sheila Hall) will meet to review. Rachel Jeff and Joe will identify potential new
associate faculty and provide guidance to ensure hiring paperwork is completed. Step 4
will be the completion of minimum qualification packets, TLU assignments for all
faculty, and contracts will be finalized.
 The summer target is 329 TLUs or approximately 150 sections. There was discussion
whether EOPs could bring fall students to a summer bridge orientation, to increase
sections. This might be possible.
Other discussion:
 Per the chancellor’s office, adult school will be moved the community colleges, but there
has been no ruling on how they will distribute monies. An effect of this will be to
determine where financial aid fits in.
 After-census adds: Adds approved by the instructor after census must be signed off by
the dean prior to going to admissions and financial aid. It is the students responsibility to
add a course, and the responsibility of the college to be sure everyone is aware of the
process: The student goes first to faculty; upon signature, to the dean for signature and
then to admissions. This process applies only after census. Basically, no enrollments are
allowed after census unless it is clearly stated the student was attending.
 Information point: Captioning is only required for previously prepared video, not realtime classes.
5. February 13, 2013 Agenda Items:
 Future Concurrent Classes
 Annual Plan
 Update/direction from IEC
 Faculty prioritization results
 Annual plan and Processes
 Distance Education Discussion
Adjourn