Assessment and Transformation
Annual Update Program Review
Judicial Affairs
Review Coordinator: Keith Snow-Flamer
2007- 2008
A. Outcomes Assessment Plan Report
Expected
Outcome
(program
and
student
learning)
Assessment
Method
(Indicate the
assessment
methodology
to be used, or
was used,
such as focus
group or exit
interview.)
Administrated
When?
Administrated
To Whom and
by whom?
PLO:
Provide an
effective
and
efficient
electronic
judicial
affairs
tracking
system.
SARS
tracking data
management
system and
review of
process with
users of the
system.
Spring 2008
Spring 2009
Spring 2010
To Whom:
Users of the
tracking system
SLO:
Student
verifies
that the
adjudicatio
n of their
case was
respectful
Review of
conduct
meeting form
Spring 2008
Spring 2009
Spring 2010
Assessment
Status/Findings
(Indicate when
the data will be
available for
analysis or the
result of the
analysis. In the
next year,
indicate the
results of a
second
assessment cycle
Results will be
available summer
of 2009, and 2010.
Use of Results
Indicate the way
the data is, or will
be, used to make
changes to
student services.
An important
purpose of
assessment is to
increase dialogue
about learning.)
Transformations
(Indicate what
transformations
were
implemented as a
result of
assessments.)
Intended
Follow-Up
Results will be
used to make
investigations of
student conduct
more effective and
to improve
communication
between VP SSLS
and/or investigator
designees.
Anticipated
transformation:
revision of
tracking processes
to make it more
effective for users.
Yearly
review of
the
usability of
the system.
Results will be
available summer
of 2008, 2009, and
2010
To improve
interpersonal
communication
between VPSS
and/or designee
and the student.
Anticipated
transformation:
Improve the
communication
between VPSS
and/or designees
and the code
violators.
Yearly
review of
the case
files and
interperson
al
communica
tion
training if
needed.
By Whom:
VPSS&LS
To Whom: Code
violators
By Whom:
SSLS
B. Department Goals Report
College
Strategic
Plan Goal
Enable
student
attainment of
educational
goals.
Enable
student
attainment of
Division Goal
Provide
research
based learnercentered
services that
support access
and student
engagement
from
matriculation
to goal
attainment
Provide
research
based learner-
Department
Goal FY200708
Maintain
updated policies
and practices.
Educate the
campus
community on
Action Plan
Status of each
action item
Audit of student
code of conduct.
Completed
In Progress
Work within the
shared
governance
process to revise
the student code
of conduct.
Completed
In Progress
Develop FAQ
for student
conduct.
Completed
In Progress
Include code of
conduct in
orientation
Completed
In Progress
Collaboration
Partners
Student services
and academic
leadership.
Resources Needed /
Reallocated
Staff
Staff Time
New Money
Reallocated $
Space
Equipment
Other:
Division,
department
administrators,
Staff
educational
goals.
centered
services that
support access
and student
engagement
from
matriculation
to goal
attainment
the code of
conduct
programs and
materials.
Discuss code at
division
meetings.
academic senate
Staff Time
New Money
Completed
In Progress
Reallocated $
Space
Equipment
Other:
C. Improvements or Rationale for Action: (Provide a brief summary of the major
accomplishments and achievements of your department during the past year. Comment
on whether your facilities, budget, equipment, and staffing are adequate based on the
services provided and the number of students served. Discuss what your operations,
staffing and facilities needs may be in the next three years.)
The judicial affairs program, as part of the comprehensive program process, revised its
mission, goals, and learning outcomes (program and student). The mission and goal
statements were simplified and more closely aligned with the College’s mission and the
division’s vision statement and goal.
New mission statement: Judicial Affairs administers a student conduct system which
supports the integrity of the academic and student community and protects student rights.
New goals: to maintain updated policies and practices and educate the campus
community on the code of conduct.
Review of the principle users of the student conduct code document revealed: 1)
dissatisfaction with the format of the document and clarity of language, and 2) the lack of
a formal benchmarking review process for the processes incorporated in the code. To
these ends the VP SS&LS and the Board Policy and Procedure Service through the
Community College League of California (CCLC) undertook the process to review and
update the student conduct code with an eye towards ensuring that the code incorporates
new and updated laws and regulations, make clear student rights, and making the
document more easily understood. The revised code is making its way through the
college’s governance process.
Vice President Student Services and Learning Support Recommendation
Comments: The judicial affairs function is primarily conducted by the Executive
Director of Student Development working closely with the Director of Residential Life.
The program must do more to educate students on expected behavior during the first
week of the fall semester.
Keith Snow-Flamer
Vice President for Student Services and Learning Support
02/14/08
Date
Program Review Committee Comments
Comments:
______________________________________________________ _____/_____/_____
Co-Chair of the PRC
Date
Institutional Effectiveness Committee’s Recommendation
Comments:
______________________________________________________ _____/_____/_____
Chair, Institutional Effectiveness Committee
Date
College of the Redwoods
Action Plan Submission Form
1. Action Plan Title:
2. Unit Submitting Action Plan:
3. Contact Person(s)/Action Plan Leader(s):
4. Date of Initial Proposal:
5. Action Plan Description (100 words or fewer):
6. Action Plan Link to Program Review ( discuss how the Action Plan is linked to
program review goals, objectives and/or Quality Improvement Plans of programs
impacted by this plan):
7. CR Strategic Goal(s) and 2008-09 Objective(s) specific to the Action Plan::
8. Key Performance Indicators specific to the Action Plan:
9. ACCJC/WASC Accreditation Standard(s) specific to the Action Plan
10. Data supporting the intent of the Action Plan (include enrollment data, committee
minutes, etc):
11. Intended Action Plan Outcomes (include baseline data where applicable):
12. Action Plan Activities and Proposed Timeline:
13. Is the Action Plan an inter-unit project? If yes, describe.
13.A. Contact information of involved manager(s) (name, title, email, phone)
14. Identify any additional organizational areas that may be affected or involved in
this Action Plan:
□
□
□
□
Facilities/Maintenance
□
Marketing
ITS/TSS
□
Other: ________________________
Library
□
Disabled Students Programs/Services
Student Services (List Specific Department(s): _________________________
15. Identify the impact on resources and anticipated costs of the Action Plan.
Budget Items
Supplies
Equipment
Technology
Human Resources
Staff Development
Facilities
Other Direct Costs
Other Indirect Costs
Total Expected Cost
Action Plan Budget Submission Form
Estimated Dollar Amount
Justification/Notes
16. Manager Review:_____________________________________
___________
(name and title)
Date:
Impacted Area Review (for all units/departments listed in items 12 and 13):
Unit/Department
Name
Manager (name, title,
signature)
For Office Use Only
Date submitted to CPC Support Team:
Action Plan Number Assigned:
CPC Support Team Action:
Date submitted to CPC:
CPC Action:
Date:
Review
Date
Comments