Assessment and Transformation
Program Review Yearly Update Report
Arcata Instructional Site (AIS)
Review Coordinator – Julia Morrison, Instructional Site Manager
2007-2008
A. Outcomes Assessment Plan Report
Outcome
Assessment
Method (Indicate
the assessment
methodology to
be used, or was
used, such as
focus group or
exit interview.)
Calculate and
monitor
WSCH/FTEF
Ratio
To
Whom?
By
Whom?
Administere
d When?
Use of
Results
Assessment Status/
Findings (Indicate when the
data will be available for
analysis or the result of the
analysis. In the next year,
indicate the results of a
second assessment cycle
Transformations
(Indicate what
transformations
were implemented
as a result of
assessments.)
Intended
Followup
Request
Data
Report
From IR
Beginning of
semester,
after census
drops are
processed,
and at
semester end
n/a
n/a
Utilize
analyzed
data to
inform
future
schedule
planning
decisions
AIS
students
receive
adequate
services to
support
academic
success
Administer AIS
Student Survey to
collect data on
student
satisfaction
To
Students
by AIS
staff
During the
Fall 2007
semester
Monitor ratio
and look for
cause and
effect
relationships
that may
cause ratio to
change
negatively,
Incorporate
feedback
into the
assessment
of current
services and
the provision
of additional
services at
AIS in
support of
student
success
Survey is in the creation
process and will be
administered by midsemester. Survey results will
be tallied as soon as possible
and data should be available
by 2007 Winter break.
n/a
AIS
students are
able to
fulfill
academic
requirement
s at the AIS
in a timely
manner
Administer AIS
Student Survey to
collect data on
student academic
needs. Survey
will include
questions
regarding
additional courses
needed, Student
Ed. Plans, etc.
To
Students
by AIS
staff
During the
Fall 2007
semester
Incorporate
feedback
into the
creation of
future AIS
course
schedules.
Realistically,
data won’t
be available
to
incorporate
into 2008
Spring
schedule
planning, but
will be
useful in the
planning
process of
future terms.
Survey is in the creation
process and will be
administered by midsemester. Survey results will
be tallied as soon as possible
and data should be available
by 2007 Winter break.
n/a
Monitor
effectivenes
Demographic
questions on AIS
To
Students
During the
Fall 2007
Use data to
understand
Survey is in the creation
process and will be
n/a
Utilize
analyzed
data to
inform
future
student
service
decisions
and
implemen
tation of
improvem
ents.
Administe
r followup survey
to assess
student
satisfactio
n after
changes
have been
implemen
ted.
Utilize
analyzed
data to
inform
future
schedule
creation
decisions
and to
improve
the
planning
process.
Administe
r followup survey
to assess
student
satisfactio
n after
changes
have been
implemen
ted.
Utilize
analyzed
Maintain
WSCH/FTE
F Ratio
s of AIS in
creating
access to
education
for students
Student Survey
by AIS
staff
semester
student
campus
selection,
etc. to better
serve student
needs
administered by midsemester. Survey results will
be tallied as soon as possible
and data should be available
by 2007 Winter break.
data to
inform
future
planning
and to
better
serve
students
through
B. Department Goals Report
Division Strategic
Direction
Division Goal
Efficient Use of
Resources
Efficient Use of
Resources in the
Instructional
Operation at AIS
Department
Goal
FY2007-08
Maintain
Current
WSCH/FTEF
ratio
Action Plan
Status of each
action item
Collaboration
Partners
1) Assess (by
survey) and
align courses
with student
need
1)
IR office for
assistance with
survey creation and
the provision of ratio
data.
2) Monitor ratio
2)
Completed
In Progress
Completed
In Progress
Resources Needed /
Reallocated
Staff
Staff Time
New Money
Reallocated $
Space
Equipment
Other:
Support student success
Support student
success in an
efficient manner
Increase
access to and
efficiency of
student
support
services at
AIS
1) Assess (by
survey)
students’
service needs
and level of
satisfaction in
current services
provided. Use
data to support
adding services,
improving
existing
services, or
building
stronger
relationships
with other
student service
departments.
2) Stagger
office staff
scheduling to
support longer
office hours and
improve student
access to
services.
1)
2)
Completed
In Progress
Completed
In Progress
IR office for
assistance with
survey creation.
Cooperation from
faculty teaching at
the AIS will also be
necessary to
effectively distribute
and help with the
collection of student
surveys
Staff
Staff Time
New Money
Reallocated $
Space
Equipment
Other:
C. Improvements or Rationale for Action: (Provide a brief summary of the major
accomplishments and achievements of your department during the past year.)
The office staff at the Arcata Instructional Site has worked hard to provide students
with as many student support services as possible. These services include admissions
and records functions, assessment testing, textbook reserve and sales, calculator
rentals, etc. Rather than refer the student to a distant location to receive necessary
services, we continue to develop and expand services provided at the AIS.
In response to student needs, there are now additional bike racks for the secure
storage of student bicycles. In response to assessed student academic needs, additional
courses that have not been offered at the AIS have been added to the schedule. One
such course is Spanish 1A, which helps to make it possible for student s to fulfill their
General Education Requirements in Arcata.
Another improvement was the renovation of the computer lab. The old desktop
monitors were replaced with hideaway flat screen monitors. This upgrade created a
computer lab that can be used for courses that require computers, or that are more
lecture-based.
Although additional classroom space was created by the computer lab renovation, the
space is not being utilized to its full capacity. This unused space could be a strength
were classrooms used to full capacity by scheduling additional courses. Currently,
the site is offering 32 courses. With efficient scheduling, an estimated 10 additional
courses could be offered at the site each semester. The addition of course sections
would not create much of an impact on parking, office staff, etc.
The staff members at AIS are also a strength. The two full-time staff members are
hardworking, skilled at multi-tasking, and willing to work to provide every service
possible to ensure student success.
A challenge at the AIS is acquiring qualified, available faculty to be assigned to a
wide range of academic courses. For some academic departments, this is an issue
district-wide.
Also, the remoteness of the site creates challenges when coordinating bookstore sales,
maintenance, technical assistance, etc. with departments at the Eureka campus. The
remoteness of the site also creates transportation challenges for some students who
rely on bus services. Currently, bus routes do not include the Aldergrove Industrial
Park area.
Supplemental Information Needs
Time Frame
Facilities
Budget
Equipment
Staffing
Current
Parking is
becoming an
issue. Lines
need to be
painted to
create
efficient
parking
spaces.
Covered
smoking area
would make
student's less
likely to
smoke too
close to the
building,
especially
when it rains.
Currently,
students have
nowhere to
study in
between
classes; a
student study
area would
greatly
increase the
student
resources
offered at the
AIS.
If # of
courses
offered
increases, we
will again
need
additional
parking (or
hopefully have
bus service by
then). Also,
the facility
will require
usual wear and
tear upkeep
and
maintenance.
Need additional
District and
Work Study
funds for
staffing.
Some allocated
amounts for the
payment of
utilities have
been surpassed
by actual
utility costs
so more money
will be spent
than budgeted
for.
Currently the AIS has
two overhead
projectors and three
classrooms. An
additional overhead
is needed. Computers
in lab are old and
will need to be
replaced.
Need student worker
to serve as a lab
monitor in the
computer lab to
help students with
technical problems,
and to ensure the
lab equipment is
being used
properly.
Currently our
custodian has very
few assigned hours
at the AIS and is
only able to
provide the most
basic services.
More assigned time
at the AIS would
ensure the facility
is properly
maintained.
Additional WS
Funds for
increased help
from student
workers.
Increase in
instructional
costs if number
of courses
offered
increases.
Some one time
expenditures
will need to be
made to acquire
new or maintain
old equipment
Replace equipment in
lab such as
computers, printers,
chairs, etc. Office
staff will need new
computers. Wi-Fi
should be available,
and classroom
computers used by
faculty for
instruction will need
to be upgraded.
At the very least
the AIS will need a
part-time employee
in a counseling or
financial aid role
primarily to
provide additional
help to students
and office
coverage.
Additional
instructors will be
needed if course
offerings increase.
Three Year
Projection
Vice President’s Recommendation
Comments:
The Student Satisfaction Survey should reveal opportunities for improvement of the
operations at the AIS and the District should make every effort to pursue these
enhancements as they are identified. Efforts should be made to enrich the breadth
of credit class offerings at the AIS. Services provided to our students at this
instructional site should also continue to evolve as needs are identified.
______________________________________________________ _09__/_28__/_2007
Vice President’s Signature
Date
Institutional Effectiveness Committee’s Comments
Comments:
______________________________________________________ _____/_____/_____
Chair, Institutional Effectiveness Committee
Date