BUS 158 – Page 1
Date Approved:
2/17/89
Date Scanned:
5/29/2016
Date Inactivated:
9/9/05
College of the Redwoods
CREDIT COURSE OUTLINE
DEPARTMENT AND COURSE NUMBER: BUS 158
DEGREE APPLICABLE
NON-DEGREE APPLICABLE
FORMER NUMBER (If previously offered)
COURSE TITLE
INTENSIVE FILING PRACTICE
LECTURE HOURS: 0
LAB HOURS: 3.0
UNITS: 1.0
PREREQUISITE: NONE
Eligibility for: Engl 150
Math 105
Request for Exception Attached
CO-REQUISITE: NONE
GRADING STANDARD:
Letter Grade Only
TRANSFERABILITY:
CSUS
UC
Articulation with UC requested
Repeatable
yes
no
CR/NC Only
Grade/CR/NC Option
NONE
Max No. Units
Maximum Class Size No limit
Max No. Enrollments
CATALOG DESCRIPTION:
Intensive Piling Practice is designed to provide instruction in alphabetic, geographic, subject, and
numeric systems of filing.
COURSE OUTCOMES/OBJECTIVES: List the primary instructional objectives of the class. Formulate
some or them in terms of specific student accomplishments, e.g., specific knowledge and/or skills to be
attained as a result of completing this course. For degree-applicable courses, include objectives in the
area of “critical thinking.” Upon successful completion of this course, the student will be able to:
Upon completion of this course, the student will be able to:
1. Utilize the four filing systems — alphabetic, geographic, numeric, and subject;
2. Use the Alphabetic system with filing rules set up by the Association of Records Managers and
Administrators (ARMA).
3. Make informed decisions about appropriate ways of storing, retrieving, retaining, and disposing
of information.
4. File and retrieve the types of correspondence found in offices.
BUS 158 – Page 2
Date Approved:
2/17/89
Date Scanned:
5/29/2016
Date Inactivated:
9/9/05
COURSE OUTLINE:
% of Classroom Hours Spent on Each Topic
I.
Introduction – Chapter I
3 hrs – (5.56%)
A. Introduce Alphabetic, Consecutive Numeric,
Terminal Digit Numeric, Subject, and Geographic Filing.
B. Discuss Files Management terms
II.
Alphabetic Indexing Rules – Chapter 2
A. Cross Referencing
B. Practical Application 2 A – C
9 hrs – (16.67%)
III.
Alphabetic Correspondence Filing Procedures
Chapter 3
A. Inspecting
1. Inspecting
2. Indexing
3. Coding
4. Sorting
5. Filing
6. Tickler File
7. Charge-out; Follow-up
B. Practical Applications 3 A – D
C. Quiz #1 ALPHABETIC FILING
9 hrs – (16.67%)
IV. Numeric Filing – Chapter 4
A. Four Basic Components of a Serial Numeric File
1. Serially numbered folders with guides
2. Alphabetic Miscellaneous guides and folders
3. Alphabetic card file
4. Accession record
B. Numeric Filing Procedures
C. Practical Applications Exercise 4A
D. Retrieval Exercise 4A
E. Practical Applications Exercise 4B
F. Quiz #2 NUMERIC FILING
Subject Filing – Chapter 5
A. Subject Filing Procedures
1. Inspection
2. Indexing
3. Coding
4. Cross Referencing
5. Sorting
6. Filing
7. Requests to Charge-out and Follow-up
B. Practical Application Exercise 5
C. Quiz #3 SUBJECT FILING
VI. Geographic Filing – Chapter 6
1. Inspection
2. Indexing
3. Coding
4. Cross Referencing
5. Sorting
6. Filing
7. Requests to Charge-out and Follow-up
B. Practical Applications 6
C. Quiz #4 GEOGRAPHIC FILING
1 hr – (1.85%)
9 hrs – (16.67%)
1 hr – (1.85%)
V.
9 hrs – (16.67%)
1 hr – (1.85%)
1 hrs – (1.85%)
BUS 158 – Page 3
Date Approved:
2/17/89
Date Scanned:
5/29/2016
Date Inactivated:
9/9/05
VII. Comprehensive Final Examination and Review
APPROPRIATE TEXTS AND MATERIALS:
Text(s)
Title NONE
Author
Publisher
2 hrs – (3.75%)
Edition
For degree applicable courses the adopted texts have been certified to be college-level:
Yes. Basis for determination:
is used by two or more four-year colleges or universities (certified by the Division Chair,
or Branch Coordinator, or Center Dean)
OR
has been certified by the LAC as being of college level using the Coleman and Dale—
Chall Readability Index Scale.
No. Request of Exception Attached.
If no text or a below college level text is used in a degree applicable course, a Request for Exception form
must be completed and a rationale provided. This request for exception will be approved or denied by the
Curriculum Committee.
METHODS TO MEASURE STUDENT ACHIEVEMENT:
Please check where appropriate; however, a degree applicable course must have a minimum of one
response in category 1, 2, or3. If category 1 is not checked, the department must explain why substantial
writing assignments are an inappropriate basis for at least part of the grade.
1. Substantial writing assignments, including:
essay exam(s)
term or other paper(s)
written homework
reading report(s)
other (specify)
laboratory report(s)
If the course is degree applicable, substantial writing assignments in this course are inappropriate
because:
The course is primarily computational in nature.
The course primarily involves skill demonstrations or problem solving.
Other rationale (explain) __________________________________________
2. Computational or Non-computational problem-solving demonstrations, including:
exam(s)
quizzes
homework problems
laboratory report(s)
field work
other (specify)
3. Skill demonstrations, including:
class performance(s)
other (specify)
4. Objective examinations, including:
multiple choice
completion
field work
performance exam(s)
true/false
other (specify) Essay
matching items
5. Other (specify)
NOTE: A course grade may not be based solely on attendance.
BUS 158 – Page 4
Date Approved:
2/17/89
Date Scanned:
5/29/2016
Date Inactivated:
9/9/05
REQUIRED READING, WRITING, AND OTHER OUTSIDE OF CLASS ASSIGNMENTS:
Over an 18-week presentation of the course, 3 hours per week are required for each unit of credit. ALL
Degree Applicable Credit classes must treat subject matter with a scope and intensity which require the
student to study outside of class. Two hours of independent work done out of class are required for each
hour of lecture. Lab and activity classes must also require some outside of class work. Outside of the
regular class time the students in this class will be doing the following:
Study
Answer questions
Skill practice
Required reading
Problem solving activity or exercise
Written work (essays/compositions/report/analysis/research)
Journal (reaction and evaluation of class, done on a continuing basis throughout the
semester)
Observation of or participation in an activity related to course content (e.g., play, museum,
concert, debate, meeting, etc.)
Field trips
Other (specify)
COLLEGE LEVEL CRITICAL THINKING TASKS/ASSIGNMENTS:
Degree applicable courses must include critical thinking tasks/assignments. This section need not be
completed for non-degree applicable courses. Describe how the course requires students to
independently analyze synthesize, explain, assess, anticipate and/or define problems, formulate and
assess solutions, apply principles to new situations, etc.
Students will be required to independently analyze various documents to determine the most
appropriate method for filing. In addition, students must apply rules learned in alphabetic, geographic,
numeric, and subject filing to new situations and to various types of correspondence found in an office.
They must be able to explain rationale for selecting one filing method over another in different types of
office settings.
The student will be required to make decisions about appropriate ways of storing, retrieving, and
disposing of information.
BUS 158 – Page 5
Date Approved:
2/17/89
Date Scanned:
5/29/2016
Date Inactivated:
9/9/05
REQUEST FOR EXCEPTION
The Curriculum Committee is authorized to determine the appropriateness of entrance skills and
requisites for any given course; to determine whether or not language and/or computational skills at the
associate degree level are essential to success in a given course; to determine what is “college level” in
learning skills, vocabulary, and the ability to think critically and apply concepts; and to determine on a
case-by-case basis when any departure from the attached guidelines may be justified.
This form may also be used to provide justification for making a course repeatable.
To request an exception, provide the following information:
BUS 158
Department and Course No.
INTENSIVE FILING PRACTICE
Course Title
NATURE OF THE EXCEPTION REQUESTED AND RATIONALE:
TEXTBOOK
A textbook is not used for this course. Students will be using a practice set of materials covering
alphabetic, geographic, subject, and numeric filing practices.