Student Development Division Annual Program Review Update 2012/13 Athletics
Section 1 - Program Information
1.0 Name of Program: Athletics
1.1 Program Review Authors: Bob Brown, Marla Gleave, Tino Romero, Reed Elmore, Justin Mora,
Doug Oliveira, Mike Cox, Joe Hash
Date: October 19, 2012
1.2 Program Director Signature:
October 19, 2012
Joe Hash
Date:
1.3 Vice President Signature:
October 19, 2012
Keith Snow-Flamer
Date:
1.4 Program mission: To provide a diverse population of CR student athletes with a quality academic
and athletic experience and to ensure that student athletes are given guidance to aid them in meeting their
educational goals.
1.4.1 State briefly how the program mission supports the college mission: Our program function meshes
nicely with the mission statement in that they are both centered on student learning and student success
with a focus on transfer education.
1.4.2 Program goals:
a. Increase number of student athletes who meet eligibility requirements
b. Student athletes will have greater understanding of academic goal and pathway to student success
c. Facility improvements needed for increased safety and to accommodate an increase in usage for
instruction, student activities and the community
1.4.3 Describe how the program goals support institutional planning and goals (Strategic Plan,
Education Master Plan, Enrollment Management Plan, etc.):
Goals a and b both support the Education Master Plan Goal #1-- Ensure Student Success
Section 2 - Data Analysis
2.0 Program Staffing/Budget Data and Indicators
(Past years)
Provide information to show changes over time (steady, increasing, decreasing, etc.). Insert additional
rows as needed for your key performance indicators (KPI’s), such as program services, functions, student
contacts, etc.
Observations
2.1
2010/11
2011/12
(steady/increasing/decreasing)
Staffing/Budge
12/20/2012 Page 1 t
FTE Faculty
and Staff
FTE Additional
Workforce
Personnel
(Dollars)
Discretionary
(Dollars)
Other
2.2 Program
Indicators
Revenue
Generation
Student Athlete
Academic
Success
Ethnic
Diversity of
Student
Athletes
9
19 part-time
$234,384
$268,606
$1.53 million
65%
56%
underrepresented
8 One full-time faculty retirement after
2010/11
14 part-time 2 less sports: baseball & men’s soccer
suspended for 2 years
$213,493 2 less sports
$251,627 2 less sports
$1.197 million 2 well-enrolled sports programs put on
suspension caused a dip in enrollment and
revenue: men’s soccer and baseball
70% Increase due to continued Academic
Success Program
54% Slight overall decrease: Hispanics decrease
underrepresented from 24% to 9 % largely due to suspension
of men’s soccer; Native American decrease
%20 to 8% largely due to suspension of
baseball
2.3 Describe how these changes affect students and/or the program: The suspension of two important
sports programs has negatively impacted local high school students that have prioritized pursuing these
sports as part of their specific goals in post-secondary education. It has strained some of the important
relationships built with community organizations and business that support athletics as a whole at CR. As
noted, it has weakened our numbers in student diversity within certain ethnic groups that affects our
ability to support the board approved implementation and follow-through of the Student Equity Plan.
2.4 Provide any other relevant information, or recent changes, that affect the program: The recent
changes in accounting procedures have made it difficult for the department and individual athletic
programs to manage their budgets accordingly regarding various purchases and accurate knowledge of
trust account balances.
Section 3 –Critical Reflection of Assessment Activities
3.0 Student Learning Outcomes & Program Outcomes Assessed in the Current Cycle
a. Student athletes will demonstrate an understanding of minimum eligibility requirements.
b. First-year student athletes will develop a plan to achieve their educational goals.
3.1 Summarize the conclusions drawn from the data and the experience of staff working to achieve the
outcomes:
a. 90% of survey respondents were able to identify the correct number of units (12) to maintain eligibility
during a season of competition. This remains consistent with past findings.
12/20/2012 Page 2 b. 100% of student athletes were able to complete the SEP process by the CCCAA deadlines. This is a
significant improvement over past findings.
3.2 Summarize how assessments have led to improvement in Student Learning and Service Area
Outcomes:
Our efforts to educate student athletes about eligibility requirements and academic success
resources have been largely successful. These efforts have included the use of student athlete Attendance
Reports, Academic Progress Reports, Student Athlete Handbook, SEP completion with an Academic
Advisor in the first semester of enrollment and they have increased the level of academic success by 5%
since last year.
3.3 (Optional) Describe unusual assessment findings/observations that may require further research or
institutional support:
Section – 4 Evaluation of Previous Plans
4.1 Describe plans/actions identified in past program reviews and their current status. What
measurable outcomes were achieved due to actions completed.
Actions
Current Status
Outcomes
Academic Success
Program
Worked well in 2012; Losing
momentum in 2013 due to loss of
dedicated Academic Advisor
5% Increase in student athlete
academic success from 2011 to
2012
100% Completion of
Student Athlete SEP’s
Good
100% goal met by deadline in
2012
Facility Improvement for
Safety
On hold
Planning process with architects
has moved forward; current
projects on hold due to fiscal
crises
4.2 (If applicable) Describe how funds provided in support of the plan(s) contributed to program
improvement:
Dedicated Student Athlete Academic Advisor proved to be a great help in meeting the
first two goals.
Section – 5 Planning
5.0 Plan for Future Improvements
Based on institutional plans, data analysis, student learning outcomes, program outcomes, the assessment
of those outcomes, and your critical reflections, describe the program’s Action Plan for the 2012/13
academic year. If more than one plan, add rows. Include necessary resources. (Only a list of resources is
needed here. Provide detailed line item budgets, timelines, supporting data or other justifications in the
Resource Request).
(link to two year assessment plan)
5.1 Program Plans
Action to be taken:
Relationship to
Institutional Plans
Relationship to
Assessment
12/20/2012 Expected
Impact on
Student
Learning or
Resources
Needed
Page 3 Service Area
Outcomes
Commit to
reinstatement of
baseball & men’s
soccer for 2013/14
Enrollment & FTES
generation; increase
diversity; revenue
generation
Students within
these programs
will be held to
the same
standard as
others.
Return of dedicated
Student Athlete
Academic Advisor to
the department
Student Success
Critical to
maintaining and
improving
eligibility
requirements
and SEP
completion.
Implementation of
Measure Q Projects
Departmental
Recruiting Plan—
especially in regards
to underrepresented
gender sports
Enrollment & FTES
generation
Improve the
safety of the
facilities which
improves the %
of student
athletes meeting
a full season of
competition.
Earlier contact
and information
being
distributed to
potential
student athletes
regarding
registration,
assessment
testing,
financial aid,
SEP
development
and eligibility.
Improve
academic
success, athlete
knowledge of
eligibility
requirements,
SEP
completion in a
timely manner
Increase in
level of safety
in
intercollegiate
classes;
decreases in
student athlete
injuries
Sports program
budgets; Head
Soccer Coach
funding,
(Assistant
Coaches
stipends)
Funding for
dedicated
Academic
Advisor
Release of
Measure Q
funding for
athletic facilities
Printing,
postage, staff
coordination
5.2 Provide any additional information, brief definitions, descriptions, comments, or explanations, if
necessary.
Section 6 - Resource Requests
6.0 Planning Related, Operational, and Personnel Resource Requests. Requests must be submitted wi
Request
Check One
Amoun Recurring
Rationale
t
Cost
Y/N
Linkage
Plannin Operationa Personn
12/20/2012 Page 4 g
Student Athlete
Academic Advisor
Website
Improvements
Assistant Athletic
Trainer
Full-Time
Faculty/Coach
l
el
X
$
$60,000
Y
Student Success
$3,000
Y
X
$60,000
y
X
$90,000
y
Outreach/Enrollm
ent generation
Student Athlete
Safety
Increase and
stabilize FTES
generation.
Increase student
success,
persistence and
transfer.
X
Section 7- PRC Response by section (completed by PRC after reviewing the program review)
7.0 The response will be forwarded to the author and the supervising Director and Vice President:
S.1. Program Information: Supports the mission of the college.
S.2. Data Analysis: PRC is curious why only a small savings is realized by the elimination of two sports; and recommends
revenue break down, (such as resident vs. non-resident, etc.) for informational purposes.
S.3. Critical Reflection of Assessment Activities: SLO’s were successfully effectively implemented and highly successful
integrating diversity information.
S.4. Evaluation of Previous Plans: (PRC concern over facility safety is on hold; assuming this is being addressed-if know
Kudos on the 100% submission of Student SEPs.
S.5. Planning: Plans stratify strategic plan in improving student success and retention. Will require increase funding to r
programs. Plan also includes that return of dedicated Athletic Advisor to support student success initiative. S.6. Resource Requests: Student Athletic Advisor request is supported in the body of the program review in support of stu
Justification of the request for website improvements as a form of recruitment is not supported/linked. PRC noted the reduc
the loss of two sports does not equal the expense of an additional full-time position. It is noted that additional rules are set eligibility.
Review approved. 12/20/2012 Page 5