Program Review Committee
Friday, September 13 2013, 9a – 11a
Boardroom
Agenda:
1. Review/Revise Program Review Committee Operating Agreement
2. Finalize Program Review Templates
3. Discussion on Grouping and Program Review Areas
4. Fall 2013 and Spring 2014 Program Review Process and Timeline
a. Dates/calendar
 Program Reviews to PRC
 Faculty and Staff Resource Requests Submissions
 PRC Review Schedule - Student Services, Admin Services and Instructional
Reviews
 Discuss Process and Identify Members to Review Specific Sections of
Instructional Reviews
 Executive Summary Completion (prior to end of academic year)
 Spring Committee Member Changes (to Senate prior to end of academic
year)
 Template Revision Discussion and Consensus (prior to end of year)
5. Other/Future Agenda Items
PARTICIPANT DETAILS
> Dial your telephone conference line: 913-312-3202 or (888) 886-3951
> Cell phone users dial: 913-312-3202
> Enter your passcode: 322184
9725025
COLLEGEOFTHEREDWOODS
PROGRAMREVIEWCOMMITTEE
OPERATINGAGREEMENT
Mission
TheCollegeoftheRedwoods’ProgramReviewCommittee(PRC)leadsandfacilitates
authenticassessmentasitrelatestostudentsuccessandplanningattheinstitutionforall
subjectandserviceareas.ThecommitteereviewsAnnualandComprehensiveProgram
ReviewsthatprovidethestrongfoundationuponwhichCollegeoftheRedwoodsdevelops,
identifies,states,anddocumentsqualityimprovementplansandgoalsincludingproviding
thedirectionofprioritizationoffundingandsupportneedsasorganizedunderthe
strategicplanningobjectives.
Vision
 ThepurposeoftheProgramReviewCommitteeistoreviewandevaluateannual
andcomprehensiveprogramreviewdocumentsforallsubjectandserviceareas
 PRCfinalizeseachprogramrevieworannualplanningdocumentwithanexecutive
summaryfortheIntegratedPlanningFunctionalCommittees(IPFCs)andforthe
District
Scope
ThePRCisresponsibleforthefollowing:
 Thesequence,notificationandevaluationofComprehensiveandAnnualprogram
reviewdocuments
 Theformatforprogramreviews,toincludeanevaluationof(1)program/unitgoals
andpurpose,(2)programdescription,(3)programeffectiveness,(4)
recommendationsandplanningforprogramimprovement,(5)
course/discipline/programPLOs/SLOsandassessment,(6)studentachievement
data,and(7)actionstakensincelastprogramreview
 Theidentificationandprovisionofappropriateinstitutionalresearchdataand
supportfortheprogramsandunitsbeingreviewed
 Thecalendarofprogramreviewactivities
 Forwardingofprogramreviewsubcommitteesummariesandexecutivesummaries;
and
 ForwardingappropriaterequestssubmittedthruprogramreviewtotheIntegrated
PlanningFunctionalCommittee’s
 ProvidingfeedbacktotheAssessmentCommitteerelatedtotheassessment
informationprovidedinprogramreviews
 InsupportofAP4021,PRCwillforwardatriskinstructionalprograms,toprovide
feedbacktoCIOandacademicSenateonprogramrevitalizationanddiscontinuance.
 PRCwillforwardtoappropriateVPanyserviceareaprogramsidentifiedwith
identifiedperformanceconcerns.
r 9/7/12
Membership
ThePRCisarepresentativegroupthatmakesrecommendationsaboutthecontentof
AnnualandComprehensiveprogramreviewdocumentsaswellasdisseminatesdatatothe
variousintegratedplanningcommittees.ThePRCincludesacrosssectionalrepresentation
ofemployeegroupsaswellasstudentrepresentation(ifidentified).TheCommitteeisled
bytwoCo‐Chairs—theVicePresidentofStudentServicesandtheVicePresidentof
Instructionortheirdesignees.
ProgramReviewcommitteemembershipsoffaculty,staffandstudentsaremadeintwo‐
yearalternatingappointmentstoprovidecontinuityandongoinghistoryforthe
Committee.Eachmemberhastheresponsibilitytoattendeachmeetingandadheretothe
committee’srules.Memberswith3absencesinasemestermaybereplacedbythe
appropriateconstituentgroup.Membersareresponsibletodisseminatecommittee
informationtotheirrespectiveconstituents.
6Administrators(VicePresidentsortheirdesigneefromStudentServicesandInstruction),
DeanofAcademicAffairs,DeanofCareerandTechnicalEducation,DeanofDelNorteand
DeanofMendocinoCoast)
9FacultyappointedbySenate,
2Managers/Directors(fromStudentServicesandAdministrativeServices)
1ClassifiedStaffappointedbytheCSEA
DirectorofInstitutionalResearch(non‐votingmember)
1Student,appointedbyASCR
19Votingmembers
MembershipResponsibility
Eachmemberhastheresponsibilitytoattendeachmeetingandadheretothevaluesand
rulesgoverningthecommittee’sdecision‐makingprocess.Memberswith3absencesina
semestermaybereplacedbytheappropriateconstituentgroup.Membersareresponsible
todisseminatecommitteeinformationtotheirrespectiveconstituents.
Meetings
MeetingswillbesetbyconsensusbutwillnormallymeeteveryFridayfrom10:00‐12:00.
Theregularmeetingcalendarfortheacademicyearwillbesetatthefirstmeetingin
September;additionalmeetingswillbesetasnecessarytoensurethatplanningworkis
completedaccordingtotheplanningcycletimeline.
DecisionMakingProcessandBasicCommitteeGroundRules
ThePRCwillmakedecisionsbasedonconsensus.Themembershipshall:
 Putstudents’needsaboveeverythingelse
 Haveanopenperspectiveaswellasdemonstratefair‐mindedness
 Expressopinionsinwaysthatpreserveintegrity,developmutualunderstanding,
andpromotecollaboration
2
r 9/7/12






Listentoallthefactsandavailableinformationfromdifferentsourcesbefore
makingjudgmentsanddecisions
Besureallperspectivesareheard
Usetimeefficientlyandstayontask
Takeadvantageoftheopportunitytocommunicate,tolearnfromeachotherandto
collaborate.
Useapproachesthatareflexible,educationallysound,andevidencebased.
Acceptandsupportconsensusofdecisionsvoteduponafinalwithoutongoing
subsequentrevisions.Recommendedrevisionswillbeputintoafileforperiodic
updating.
PlanningPrinciples
ThePRCembracesthefollowingplanningprinciples:
1. Theplanningprocessandtheplansthatityieldswillbelearning‐centeredandwill
supportthequalityoftheCollege
2. Theplanningprocesswillbecollaborativebyoperatingwithinthecollegial
consultativestructureandensuresbroad‐basedparticipationandbyprovidinga
meansforstakeholdergroupstobeheardandtoinfluencetheplan
3. Theprocesswillbuildtrustthrougheffectivecommunicationandnegotiation,by
makingitsafetoidentifyandchallengeassumptions,andbysupportingagreements
onsharedvalues
4. TheprocesswillbemeaningfulinthatitwillhelptheCollegetoestablishavisionof
thefuture
5. Theprocesswillbedata‐informed,usingqualitativeandquantitativedata,routinely
reviewedastheplanisimplemented,withtheaimofcontinuousimprovement
6. Theprocesswillhaveaclearcycleofactivities,withabeginningandend,andtimed
andstructuredtocoordinatewellwithWASC/ACCJCaccreditationrequirements
7. Theprocesswillbeassimpleaspossiblewhileyieldingaviableplanandintegrating
planningintopermanentgoverningstructuresandcollege‐widemeetings
8. Theprocess,itslanguage,itsproducts,andtheresultsoftheplanwillbe
communicatedtoallemployeesinternally
9. Theprocesswillbetrulycomprehensive,andwillhaveclearlyassignedrolesfor
individualsandgroups,includingstudents
Communication
ThePRCiscommittedtoacollaborativeprocesswithmanyopportunitiesforinvolvement
bythosewithinthecollege.Throughouttheplanningprocess,thePRCwillholdmeetings,
consultationswithkeyconstituencies,anddiscussionswithintegratedplanning
committees,andtheseniorleadershipteam,allofwhichcombinetoenablebroadbased
participationinthevariousphasesofprogramreviewevaluationandgeneralplanning.
ThePRCwillshareitsreports,planningdocuments,andrecommendationswiththevarious
integratedplanningcommittees,aswellastheDistrict.
PRCwillpostallcurrentandupdatedinformationonthePRCwebsite.
3
r 9/7/12
2013‐14ProgramReviewCommitteeMembership (Draft)
CherylTucker,Director Co‐Chair
JoeHash,Assoc.Dean
Co‐Chair
(BarbaraJaffari‐Faculty)? (Tri‐Chair?)
AngelinaHill,IRDirector IRRep
JeffCummings,Dean,ALO ALORep
AnitaJanis,Director
DaveBazard,Faculty,
Assessment(Co‐Chair)Rep
HillaryReed,Faculty
JohnJohnston,Faculty
DanaMayer,Faculty
TanyaSmart,Faculty(MC)
PhilFreneau
JonPedicino,Faculty
MikeCox,Faculty
MarcieFoster,CSEA
Classified‐TBD
CainTowers, Student
CrislynParker
Support
6Administrators(VicePresidentsortheirdesigneefromStudentServicesandInstruction),
DeanofAcademicAffairs,DeanofCareerandTechnicalEducation,DeanofDelNorteand
DeanofMendocinoCoast)
9FacultyappointedbySenate,
2Managers/Directors(fromStudentServicesandAdministrativeServices)
1ClassifiedStaffappointedbytheCSEA
DirectorofInstitutionalResearch(non‐votingmember)
1Student,appointedbyASCR
?Votingmembers 2013-2014 Program Review Committee Membership
(Terms are for 2 years, staggered for all except administrators and student)
Name, Position
Constituency
Joe Hash, Dean
Co-Chair
Cheryl Tucker, Director, Special
Programs
Jeff Cummings, ALO
Anita Janis, Director Del Norte
Dave Bazard, Faculty, Assessment
Co-Chair
Mike Cox, Faculty
Phil Freneau
Marcy Foster, Faculty
Barbara Jaffari, Faculty
Dana Maher, Faculty
Jon Pedicino, Faculty
John Johnston
Hillary Reed, Faculty
Tanya Smart, Associate Faculty
Classified
Cain Towers
Angelina Hill, Director, IR
Crislyn Parker - Confidential
CoChair
Administrator
Administrator
Assessment
Athletics
Del Norte
Counseling, Cal-Works
CTE
ALSS
MSE
Humanities/Communication
Health Occupations
Mendocino Coast
Student
IR/IEC
Support
Term
By
Assignment
By
Assignment
Permanent
Permanent
FY 14, 15
FY 14, 15
FY 14, 15
FY 13, 14
FY 14, 15
FY 13, 14
FY 14, 15
FY 14, 15
FY 13, 14
(2 year term)
Annual
Permanent
Permanent
Appointed by
Appointed by Keith
Appointed by Keith
ALO
Academic Senate
Academic Senate
Academic Senate
Academic Senate
Academic Senate
Academic Senate
Academic Senate
Academic Senate
Academic Senate
Administrator
ASCR
Support
2012-13 Program Review Instructional Groupings
Date
2/8/13
2/22/13
3/8/13
3/22/13
4/12/13
4/26/12
Grouping
Addiction Studies,
Academy of Justice
Behavioral & Social Sciences l Assisting
ECE
English
Fine Arts
Fire Tech
Forestry/English/Natural Resources
Health, PE, Athletics
Humanities
LVN
Math
Marine Science Technology
Paramedic
Physical Science
RN
Agriculture
Auto Tech
Business/Econ
Business Tech
CIS
Construction Technology
Digital Media
Drafting Tech
Historic Preservation
Manufacturing Technology
Welding Technology
Water/Wastewater
Hospitality, Restaurant, Culinary Hospitality
Fine Woodworking-tentative
Technology
Executive Summary
Member
Dana-Assessment
Cheryl-Data
Steve-Planning
Jeff-Planning
Hillary-Data
Keith-Assessment
Rachel-Data
Brie-Assessment
Barbara-Planning
Vinnie-Assessment
Jon-Data
Utpal-Planning
Tanya-Planning
Mike-Assessment
Anita-Data
2013-14 Program Review Committee Detailed Calendar:
Date
Task/Grouping
9/13/13
Update Operating Agreement
Finalize 2013-14 Templates
Discuss/finalize groupings
Fill in program review calendar
9/27/13
10/11/13
10/25/13
11/8/13
11/22/13
12/13/13
1/24/14
2/14/14
2/28/14
3/14/14
3/28/14
4/11/14
4/25/14
?committee evaluation to IR/IEC
Committee membership updates to academic
senate
Begin Executive Summary
Executive Summary Completed
Program Template Revision Consensus
Member